NATIONAL ACADEMY OF BURNS INDIA National Association of Professionals Involved in Burn Care in India Regd. Office: A-122, Vikaspuri, New Delhi

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1 NATIONAL ACADEMY OF BURNS INDIA National Association of Professionals Involved in Burn Care in India Regd. Office: A-122, Vikaspuri, New Delhi CONSTITUTION (RULES AND REGULATIONS) 1. NAME OF THE SOCIETY The name of the Society shall be NATIONAL ACADEMY OF BURNS INDIA. OBJECTIVES: The objectives of the NABI shall be: 1) To promote and direct the development of Burn care, Rehabilitation & Prevention along sound and progressive lines. 2) To foster and co-ordinate training in Management of Burns and to advice on organization of both undergraduate and post-graduate teaching programs for Burns management in India. 3) To provide for and promote dissemination and diffusion of knowledge of Burns amongst General Surgeons, Plastic Surgeons, Paramedical personnel and members of the medical profession in general. To attain this, prejudice to the generality of these objectives: A. To arrange a National Meeting of NABI at least once a year with the triple objectives of: (i) Encouraging scientific discussion of a high order amongst its members. (ii) Initiating, considering and reviewing activities concerned with the attainment of NABI s objectives. (iii) Encouraging fellowship amongst the members. B. To procure the publication of a scientific journal to be called The Indian Journal of Burns. C. To publish pamphlets, memoranda, monographs, booklets and books to fulfill these objectives. D. To affiliate with and give subscription to other bodies and societies with similar objectives. E. To institute Fellowships, Orations, Prizes, Awards and other competitions for the general purpose of these objectives. 4) To establish scholarships, foundations and lectureship and to provide grants and other benefactions either in India or elsewhere which are designed to enhance the learning in, and practice of Burn Management or to contribute to the establishment of the same. 2. MEMBERSHIP 2.1 Membership Defined Member means a person who is recommended as a member by the Executive Committee and approved by the General Body of NABI. There shall be following category of members: a) Patron/Honorary Member b) Founder Member c) Full-Life Member d) Associate-Life Member 2.2 Admission to and Qualifications of Membership a) Patron / Honorary Member: - Any eminent person from India or abroad who has made significant contribution to the cause of burn care especially in India. 1

2 - Such membership shall be conferred upon the concerned person only after suitable recommendation by the Executive Committee and approved by the General Body. - Such a member shall not be expected to pay any subscription and shall be entitled to participate in the various activities of NABI without having any voting right. - He /she shall also be entitled to a lifetime of subscription to Indian Journal of Burns. b) Those members who subscribed to the Memorandum of NABI within the stipulated period would be known as Founder Members and they would be Life Members of the Academy. c) Full-Life member: - Any person having MBBS qualification recognized by the Medical Council of India and who is actually engaged in prevention, treatment and research in burns is entitled for Full-Life membership of the Academy. - Membership shall be conferred upon, only after being duly considered by the Executive Committee and approved by the General Body. - He/she shall be responsible for paying the Full-Life membership fee and / or any other dues as decided by the Academy from time to time. - Full-Life member shall be entitled to a lifetime of subscription to Indian Journal of Burns. - He/she can participate in all the activities of the Academy and shall have full voting rights. d) Associate-Life Member: - Any person who is actively engaged in the field of burn nursing, burn research, burn rehabilitation, social work, development of drugs and instruments, burn victims and their family members, paramedical staff, fire personnel can become an Associate-Life Member of the Academy. - Membership shall be conferred upon, only after being duly considered by the Executive Committee and approved by the General Body. - He/she shall be responsible for paying the Associate-Life membership fee and / or any other dues as decided by the Academy from time to time. - Associate-Life member shall be entitled to a lifetime of subscription to Indian Journal of Burns. - An Associate-Life member shall not have any voting right and shall not be entitled to participate in the business meeting or stand for election to the Executive Committee. However, they can participate and become full member of any of the sub-group of the Academy. Each subgroup will be encouraged to organize its own meeting under the banner of NABI. e) Any eligible overseas person can join NABI by paying the same life-time membership fee as Indians for both Full-Life and Associate-Life categories. They would be required to pay separate fee for postage for any correspondence as decided by the Academy from time to time The Executive Committee may recommend increase or decrease of subscription/membership fees for decision at a General Body or extra-ordinary General Body meeting. 2.3 Cessation of Membership The membership of any member whose activities adversely affect the interests of the Society may be terminated by the Executive Committee for a reason which the committee may deem to be sufficient by a vote not less than 2/3 rd of its members at a meeting called for that purpose and approved by the General Body. 2

3 2.4 Readmission A member whose membership from the Academy has been terminated will be readmitted only after receiving the prescribed application as a fresh member. 2.5 Rights and Privileges of Membership Patron: The Patron shall attend all meetings, and enjoy all other privileges of the members of National Academy of Burns India except that he will have no claim of share in the properties of the society Founder/Full-Life Member: a) These categories of members will have right to contest for any post of Executive Committee. Only Indian citizens residing in India shall be eligible for contesting for any post in the Executive Committee. b) They will have the right to vote on any issue in the General Body Meeting. c) They will be entitled to a life-time subscription to Indian Journal of Burns Associate-Life Member: a) This category of members shall be entitled to a life-time subscription of Indian Journal of Burns. b) They will not have right to contest for any post of Executive Committee. c) They will not have any voting right and shall not be entitled to participate in the business meetings of the Academy. 3. GENERAL BODY 3.1 General Body Defined General Body means the General Body of NATIONAL ACADEMY OF BURNS-INDIA and it shall consist of the following categories of members of the Academy i.e. Patron/ Founder/ Full- Life Members and Associate-Lie Members. 3.2 Powers, Duties and Functions of the General Body General Body will elect members of Executive Committee. It will act as Executive and Legislative body of the Academy and its decision will be acceptable to all the members. It will hold an Annual General Meeting in which it will discuss the annual reports and vote the annual accounts presented by the Treasurer. The General Body shall have the power to increase or decrease the number of members of Executive Committee. The General Body may alter, amend or abrogate the Bye-Laws / Rules & Regulations of the Academy provided, however, that the said Rules and Regulations shall not be inconsistent with the objectives of the Academy. Such alteration, amendments and abrogation shall be approved by at least 2/3 rd majority vote in General Body Meeting. The General Body shall have powers to admit persons as a member or Honorary member or to remove the name of any person from membership. 3.3 Quorum and Notice of Meeting and Periodicity of Meetings Quorum of General Body Meeting shall be 30 members. If no quorum is present within 15 minutes of the time announced for the meeting, the meeting shall be adjourned for half an hour and held at the same venue thereafter whether the quorum is present or not Extraordinary General Body Meeting Extraordinary General Body Meeting of the Academy may be called by the President or in his absence by the Secretary upon resolution of the Executive Committee or upon the written petition 3

4 of not fewer than 10% of members having voting right. The Secretary, with the consent of the President will issue notice to all the members not less than 10 days before the date fixed for such special meetings. If such a meeting is adjourned for lack of quorum, members of the adjourned meeting can meet again without any condition of quorum after a minimum notice of one week Periodicity of Meeting There shall be an Annual General Body Meeting of the Academy during the days of Annual Conference of the Academy. The time, place and date shall be fixed by the Organizing Committee of the forthcoming Annual Conference. The Organizing Committee shall inform the Secretary NABI about the schedule at least 2 months in advance, and the Secretary NABI shall circulate the meeting notice to all members not less than 3 weeks prior to the date fixed for the meeting. 4. EXECUTIVE COMMITTEE 4.1 Executive Committee Defined The Executive Committee means the Managing Committee of NATIONAL ACADEMY OF BURNS INDIA and it shall consist of all the office bearers of the Academy and the immediate Past-President. 4.2 a) Composition All members of the Executive Committee including President, Vice-President, Secretary, Treasurer, Editor, Joint Secretaries and Executive members shall be elected from the eligible members from any part of the country. This arrangement will be reviewed every 5 years from the date of implementation i.e i) President - One ii) Vice-President - One iii) Secretary - One iv) Treasurer - One v) Joint Secretary - Two vi) Editor (Indian Journal of Burns) - One vii) Executive Members Eight b) Minimum & Maximum Strength Including Bearers Minimum and maximum strength of the Executive Committee be Term of Office Unless the membership of the Executive Committee is previously terminated as in sub-rule the term of the office of the members of the Executive Committee shall be three years except that of the President and Vice-President who shall be elected for one year duration Second term: The President and the Vice-President shall not be entitled for a second term. The Secretary, Treasurer, Editor, Joint-Secretary and Executive members can have a second consecutive term of three years provided he/she is re-elected by the General body for the same post Third term: No member shall be permitted to have the third term on any one post in the Executive Committee except the Editor Any member of the Executive Committee shall cease to be member if he resigns, becomes of unsound mind, becomes insolvent or is convicted of a criminal offence involving moral turpitude. 4

5 4.3.5 Resignation of membership shall be tendered to the President of the General Body in person or through the Secretary and shall not take effect until it has been accepted on behalf of the Executive Committee by the President. 4.4 Election and its Modes The Executive Committee shall be elected through secret ballot in the General Body Meeting by the members having voting rights. Only Indian citizens residing in India shall be eligible for contesting for any post in the Executive Committee Qualification of candidates for the posts: a. President: Should be a Full-Life member and served in the Executive Committee for a full term. b. Vice-President: Should be a Full-Life member and served in the Executive Committee for a full term. c. Secretary: Should be a Full-Life member and served in the Executive Committee for a full term. d. Editor: Should be a Full-Life member and served in the Executive Committee for a full term. e. Treasurer: Should be a Full-Life member and served in the Executive Committee for a full term. f. Joint Secretary: Should have been a Full-Life member for at least five years. g. Executive member: Should have been a Full-Life member for at least five years It shall be mandatory to attend at least two out of the three meetings for all Executive Committee members during their term of three years to qualify as served in the Executive Committee for a full term. 4.5 Powers/Duties/Functions of the Executive Committee The Executive Committee of the Academy shall be vested with all executive powers of the Academy. The Academy shall have the power to obtain and receive money by fees and dues and by other legitimate means, to sue and to be sued, to adopt a corporate seal and change the same at will, to acquire, use, hold, lease, transfer, mortgage, encumber and dispose of the property of every kind, now belonging to or which may hereafter be acquired by the Academy or any part of the same, to erect, repair, alter or maintain edifices of any kind deemed proper for the purposes of this Academy: to borrow money, issue bonds or notes, and make other contracts and to secure its obligation by encumbering, mortgaging or pledging any or all of the property of the Academy; to acquire and take any device, gift, donation, bequest or otherwise any property of the Academy to execute and administer trusts created for the purpose, to invest money in the name of Academy and acquire the income there from and to maintain Bank Account in the name of Academy, and to own and publish a Academy journal and other Academy books and papers in general. The said body shall have all the powers-incidental and necessary to carry out the objectives and purpose of the Academy. Any such action taken under the Article 4.5 must have prior approval of the General Body. Fund received for any specific prize/awards, orations etc. through donations / gifts shall be used only for the purpose the fund is gifted / donated. It shall not be diverted for use for any other purpose except by the written consent of the donor or his / her representative and two- third majority of the General Body. 4.6 Power and Duties of the Office Bearers President a) The President shall preside over all meetings of the Academy and the Executive Committee. 5

6 b) He/She shall appoint all standing Committees and such special committees as shall be desired by the Executive Committee except the Election Committee. c) He/She may nominate Patrons of the Academy with the approval of the Executive Committee. d) He/She shall have power to sign cheques jointly with the Treasurer Vice- President The Vice President shall in the absence of the President perform the duties subject to the provision of these Bye-Laws of the Academy Secretary The Secretary shall be member ex-office of all Committees standing and special. a) He/She shall keep all records of the Academy in suitable form and ready reference. b) He/She shall act as Secretary of all official meetings of the Academy. c) He/She shall keep records of all proceedings and minutes of the meetings. d) He/She shall maintain and develop inter-organizational relationship. e) He/She shall help in preparing for approval by the Executive Committee the program of activities of the Academy for annual meetings and of special committees. f) He/She shall deal with all the correspondence pertaining to the office. g) He/She shall have power to sign cheques jointly with the Treasurer. h) He/She shall submit an annual report in writing to the General Body encompassing all the activities of the Academy for that particular year. i) He/She shall get the minutes of the Executive Committee and General Body meetings signed by the President and himself after its approval Joint- Secretary The Joint-Secretary shall assist the Secretary in performing of latter s duties as laid down in the Bye-Laws Treasurer a) He/She shall receive all fees and other funds according to the Academy Bye-Laws and keep an account thereof. b) He/She shall maintain a list of members and be prepared to certify at any time such a list to the Executive Committee. c) He/She shall submit an annual budget to Executive Committee for its approval and his recommendations to the Academy. d) He/She shall prepare and submit a statement of accounts duly audited at the annual General Body Meeting. e) He/She shall sign all cheques for payments jointly with the Secretary or President. Any withdrawal above Rs.10,000/- must have prior approval of the President. f) Audited account of NABICON shall be submitted within 3 months of the completion of the Conference to the Secretary NABI Editor a) Conduct all the editorial activities of the Journal. b) Exercise co-ordination and control of the Editorial Committee as defined in Article VI of these Rules & Regulations. c) Present annually the accounts of the Journal to the Executive Committee and the Annual General Body Meeting. 6

7 d) Carry out such functions as are generally associated with his/her office. 4.7 Quorum and Notice of the Meetings A minimum of 1/3 rd of members shall constitute a quorum for a meeting of the Executive Committee. If the meeting is adjourned for lack of quorum, members of the adjourned meeting can meet again without any condition of quorum after waiting for one hour for the quorum of the members to be present Filling up of casual vacancies If the office of any elected officer or any elected member of the Executive Committee shall become vacant between regular Annual meeting, such office may be filled by appointment by the Executive Committee until the next Annual General Body Meeting, at which time the General Body of the Academy shall elect a member for the remaining unexpired term. 5. SUB-COMMITTEES (i) Formation: The President shall appoint the members of the Sub-Committee, if required to be formed, for such purposes as may arise from time to time. (ii) Composition: The Committees shall consist of a minimum of three members. The President shall designate the Convener/Chairperson and Member Secretary of the Committee. (iii) Duties and Function: As may be entrusted by the Executive Committee. 6. SOURCES OF INCOME AND UTILIZATION OF FUNDS 6.1 SOURCES OF INCOME (i) Fee from members (ii) Grants in aid from the Government/private and individual both Indian and Foreign. (iii) Publication of literature. (iv) Donations from institutions and individuals UTILISATION OF FUNDS All the incomes, earnings of movable or immovable properties of the Academy shall be solely utilized and applied towards the promotion of its aims and objects only as set forth in the Memorandum of Academy and no portion thereof shall be paid or transferred directly or indirectly by way of dividends, bonus, profits, or in any manner whatsoever, to the present or past members of the Academy or to any person claiming through any one or more of the present or the past members. No member of the Academy shall have any personal claim on any movable or immovable properties of the Academy or make any profits, whatsoever, by virtue of this membership. 6.3 PROPERTIES & ASSETS All properties & assets of the NABI shall vest in the committee or trust appointed under these Bye-Laws, who shall have the authority to invest the assets, but shall have no authority to liquidate the same without the consent of the General Body after giving one month s notice. Appropriate statement concerning these assets shall form a part of the Annual Account. 6.4 TRUSTEE a) A minimum of 2 and a maximum of 5 trustees would constitute the Board of Trustees. 7

8 b) Each trustee will be appointed for a term of 5 years on the suggestion of the existing trustees with the approval of the Executive and General body. c) The Board of trustees will elect a Chairman and Executive Trustee. d) The assets and properties of NABI shall vest with the trustees who shall execute declaration of trust with regard to any property vested in them. e) The trustees shall ensure that the assets of NABI are duly invested and that its assets and properties are duly safeguarded. f) The income from the asset shall be used as may have been decided by the General body at the time of creating the assets from time to time. The income not year marked shall be transferred to the income of NABI. g) A statement of account duly signed by the trustees shall be included in the Annual Statement of accounts of NABI. h) The Board of trustees shall meet at least once a year at the time of the Annual Meeting at the National Conference. i) The Board of Trustees is authorized to take decisions by circular resolutions. j) Any member who is a trustee will be debarred from holding any elected office in the NABI thereafter. k) The executive trustee would be an Ex-officio member of the Executive Committee and in his absence, his position be represented at the meeting of the Executive committee by his nominee from among the Board of Trustees. 7. FINANCIAL YEAR The financial year of the Academy shall start from first day of April of every year. 8. AUDIT OF ACCOUNTS The audit of accounts shall be carried out in accordance to the statutory provisions of the Societies Registration Act, OPERATION OF BANK ACCOUNT A bank account in the name of the Treasurer, NABI-India, shall be opened in any Nationalized Bank in India. The account shall be operated by the Treasurer and Secretary. 10. JOURNAL a) The journal of the NABI shall be known as The Indian Journal of Burns. b) The Editorial board shall consist of: (i) Editor (who shall be a member of the Executive Committee) (ii) An Assistant Editor (iii) Two editorial members. c) The Members of the Editorial board shall be elected by the General Body at its Annual General Body Meeting, shall hold office for 3 years and shall be eligible for re-election. d) The financial year of the Journal shall be the same as that of the NABI and it shall be the responsibility of the Editor to complete accounts in time so that the Editorial Board represented by the Editor can present this to the Executive Committee and the General Body at the time of the 8

9 Annual General Body Meeting. The Editor shall submit the audited accounts of each financial year to the Treasurer. e) The subscription of the journal would be fixed by the General Body as also any direct financial support towards the cost of publication. f) The Editor and the Editorial Board at their discretion may appoint co-editors from among the Members of the NABI to help them in their editorial duties. Such co-editors shall hold office only at the discretion of the Editor. 11. SCIENTIFIC MEETINGS 1. The conduct of the Scientific Meeting shall be the responsibility of the local Organizing Secretary. 2. Participants in the scientific program will be expected to send copies of summaries of their proposed papers to the local Organizing Secretary. 3. Subject for symposia or panel discussion shall be fixed by the General Body one year earlier. 4. Orations and guest lecture s would be suitably accommodated in preparing the scientific program after due consultations with the President. 5. The Organizing Secretary of the annual meeting should submit the accounts of the meeting within 03 months after the culmination of the meeting to Treasurer-NABI / Secretary-NABI. The excess amount from the annual meeting shall be transferred to the corpus of the NABI and its utilization be defined by the Organizing Committee of the annual meeting, and the decision put forth in the Executive and General Body and proper utilization of the fund be made. The Executive & the General body reserve the right to accept / change / modify / disapprove the proposal of the local Organizing Committee. 12. AWARDS The Awards, Orations and Fellowships as instituted by NABI from time to time shall be given each year and the recipient shall be awarded in the subsequent annual meeting of NABI. 13. ANNUAL LIST OF EXECUTIVE / GOVERNING BODY (Sec.4,of the Act) Once in every year a list of the office bearers and members of the Executive Committee shall be filed with the Registrar of Societies, Delhi, as required under Section 4, of the Societies Registration Act of 860, as applicable to the Union Territory of Delhi. 14. LEGAL PROCEEDINGS (Section 6, of the Act) The Society may sue or be sued in the name of the President, Secretary or Trustees as per provisions laid down under Section 6, of the Societies Registration Act, of 1860, as applicable to the Union Territory of Delhi. 15. AMENDMENT Any alteration, extension or abridgment of the Aims and Objects of the Academy or any change in the name of Academy shall be made strictly in accordance with the provisions of the Societies Registration Act 1860, as applicable to the Union Territory of Delhi. 9

10 16. POWERS TO MAKE RULES AND BYE-LAWS Subject to the regulations made by the Academy, the Executive Committee is empowered to make such rules and Bye-Laws as it may consider necessary provided that any changes in the existing Rules and Bye-Laws shall be reported to the General Body in its next meeting and its approval obtained. 17. INTERPRETATION OF REGULATIONS In case of any dispute arising regarding the interpretation of Rules and Regulations of the Academy and of the Executive Committee the decision of the President shall be final. 18. DISSOLUTION AND ADJUSTMENT OF AFFAIRS If the Academy needs to be dissolved, it shall be dissolved as per provisions laid down under Section 3 and 14 of the Societies Registration Act of 1860, as applicable to the Union Territory of Delhi. 19. AFFILIATION OF OTHER ASSOCIATIONS & REGIONAL CHAPTERS 19.1 AFFILIATION The Executive Committee at its discretion and on such terms as it deems fit shall affiliate other associations who share any or all objectives of the NABI REGIONAL CHAPTERS 1. The Executive Committee can grant the status of Regional Chapter to any group or groups of the Members (all categories) who constitute themselves into regional body provided that all members of such groups are members of NABI (all categories included). 2. The Objectives of the Regional Chapter shall be similar to those of NABI, and not in conflict with them. 3. The classification of membership of the Regional Chapters shall be in conformity with the Article 1 of this Constitution. 4. The Scientific meeting of all Regional Chapters shall be open to all Members (all categories included) of NABI. 5. A Regional Chapter once constituted shall continue as such until a notice in writing shall have been sent:- i) By the NABI to the Secretary of the Branch, or ii) By the Branch to the Honorary Secretary of the NABI, iii) Terminating its association with the NABI. Such notice, shall in either case, be sent by prepaid registered post and shall not be sent on behalf of the NABI unless sanctioned by General Body Meeting of the NABI. No Society on becoming a branch or an associate or affiliated society or recognized as a Regional Chapter by the NABI or any member thereof shall have or acquire any interest in the funds or other assets of the NABI. ********************************************************************************* 10

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