9TH GRADE PARLIAMENTARY PROCEDURE CDE

Transcription

1 9TH GRADE PARLIAMENTARY PROCEDURE CDE PURPOSE The purpose of the 9th Grade Parliamentary Procedure CDE is to encourage 9th grade students to learn to effectively participate in a business meeting and to assist in the development of their leadership skills. ELIGIBILITY The participant must be an active member of a chartered Florida FFA Chapter and enrolled in ninth grade. Each chapter may enter one team of seven individuals. EVENT PROCEDURES 1. Team Make-up A team will consist of seven members of the same chapter. No alternates will be permitted. Members will fulfill the duties of President, Vice-President, Secretary, Treasurer, Reporter, Sentinel, and Junior Advisor. The member who performs the advisor s role in opening ceremonies will participate in the entire event. 2. Team members must be FFA members enrolled in the 9th grade at the time of selection and qualification. 3. The event is open to one team per chapter. 4. The event will have five activities: Written examination Opening ceremonies Team demonstration Closing Ceremonies Judges oral questions 5. Official FFA dress is required for participation in this career development event. Official FFA dress will be scored for each participant and the average team score will be added to the total team score for the CDE to determine the winners. 6. Each participant must bring a minimum of two sharpened No. 2 pencils. All other materials are to be furnished by the CDE coordinator or host site. Teams may use their own gavel if they so desire. EVENT FORMAT 1. The room will be pre-set with a lectern, tables, chairs, station markers, and an electronic timer. 2. All participants will be provided pencils and paper to take notes during the entire demonstration. 3. Each participant will receive a card (see the sample below) with the main motion and the four required motions from the list of permissible motions. Four of the six participants on the floor will be assigned a required motion. The items will be marked in bold print and underlined on their cards to indicate the motion assigned. 4. No other motions may be used, except for a Point of Order, even if it is not listed on the motion card. However, if a Point of Order is used, no points will be awarded if it is not on the motion card. Likewise, the chair s ruling on a Point of Order may not be appealed. 5. Included in the four required motions will be a minimum of one debatable subsidiary motion. 6. Participants will have one-minute immediately before their demonstration to read their card silently and take notes on the provided paper. Team members may not mark or write on the cards and may not confer or signal each other during the one-minute time period or during the demonstration. Members may refer to the card throughout the presentation. 7. After the one-minute review of motions, the chair will call the meeting to order with two taps of the gavel and begin the opening ceremony. 8. At the conclusion of the opening ceremony, business will begin with the consideration of the main motion listed on the card (other items normally on the order of business that would be listed ahead of new business are not to be considered). A member will gain recognition and state the main motion on the card (without suspending the rules). The motion to adjourn is not allowed. 9. Team members will conduct a regular chapter meeting by demonstrating a designated main motion and four additional permissible parliamentary procedure motions selected by the event superintendent from the following list of motions: Recess Raise a Question of Privilege Previous Question Commit or Refer Amend Postpone Indefinitely Main Motion Parliamentary Inquiry Division of the Assembly Point of Order 10. If the privileged motion to Recess is listed as one of the motions and adopted, members must stay at their officer stations and may not talk or signal each other. 11. Teams will be allowed 12 minutes and 30 seconds to complete the demonstration without penalty (including the opening and closing ceremonies). No penalty is assessed until after 12 minutes and 59 seconds. Two points per second will be deducted for each second after 12 minutes and 59 seconds. 12. A time clock will be provided so that the team can see. The clock will count up from zero minutes starting with opening ceremonies (signaled to begin by two taps of the gavel by the president) and stop when closing ceremonies are completed. If a time clock is not used, the timekeeper will signal the team with large cards at the elapsed times of CAREER DEVELOPMENT EVENT HANDBOOK

2 and 11 minutes. 13. The Junior Advisor will participate during the opening ceremonies by reciting the advisor s part and then will take on the role as a member to participate in debate and can be assigned a motion and asked an oral question. 14. Judges will ask one oral question (which may contain 1-2 parts) per participant. The participant will need to answer the question as an individual with no help from teammates. Questions will be pre-determined by the event superintendent and will relate to all the 10 permissible motions and chapter officer duties. 15. There is no pre-determined list of main motions. Main motions are determined annually by the event superintendent and must be developed for any of the three divisions of the Chapter Program of Activities, which includes Student Development, Chapter Development, and Community Development. Sample Card Main Motion: I move to sell citrus as a fundraiser. Required Motions: Lay on the Table Amend Suspend the Rules Appeal Adjourn EVENT PRACTICUMS PERFORMANCE PRACTICUMS TEAM PRESENTATION 1. Rounds - The preliminary round (if needed) will have multiple sections. Each section shall be made up of no more than six teams. The top two teams from each section will advance to the final round. 2. Seeding Process - Teams will be placed into preliminary and semi-final rounds based on a procedure determined by the official(s) in charge of the event. 3. Member Recognition - A member may speak in debate on the main motion and conclude by offering a secondary motion. While it is discouraged, judges will award points accordingly for both the debate and the secondary motion. 4. Debate - Only the top three debates per member will be tabulated in the presentation score. No more than two debates per member per motion will be tabulated. 5. Time Limit and Deductions - A team shall be allowed 12 minutes and 30 seconds in which to demonstrate knowledge of parliamentary law. A deduction of 2 points/ second for every second over 12:59 will be assessed. A timekeeper will furnish the time used by each team at the close of the event. 6. Disqualification - Any assistance given to a team member from any source other than the career development event officials will be sufficient cause to eliminate the team from the career development event. Team members may have no contact with individuals other than team members from the time the event begins (when placed in a holding room) until the team has completed its participation in the event. Any participant in possession of an electronic device in the event area is subject to disqualification. KNOWLEDGE PRACTICUMS WRITTEN TEST A written test will consist of 25 multiple choice questions covering basic parliamentary law and information pertaining to minutes. Thirty minutes will be allowed to complete the test. Each participant may score a maximum of 25 points. The score of the seven-team members will be used to compute the total team score in each round. The exam questions will focus on the following topics: The 10 permissible motions Officer duties Opening and closing ceremonies Order of business INDIVIDUAL ORAL QUESTIONS Each team member will be asked a planned question, which may include two parts, relating to all the 10 permissible motions and chapter officer duties. No one may step forward to help another member answer his/her individual question. SCORING GUIDELINES FOR SCORING DISCUSSION 1. It is essential that each judge observes and maintains consistent criteria in scoring discussions for the duration of the event. 2. Judges must overlook personal opinions and beliefs and score discussion in an unbiased manner. All discussion should be scored at the time it is delivered. 3. The President s debate points will be awarded based on his/ her ability to preside and use of the gavel points maximum per debate; 45 points maximum total 5. Only the top 3 debates will be scored DEDUCTIONS 1. Presenting a required motion by anyone other than the assigned team member - deduct 15 points. 2. Errors in parliamentary procedure - deduct points (determined by judges). 3. Time limits - deduct 2 points per second over 12 minutes and 59 seconds. FLORIDA FFA ASSOCIATION 147

3 Recess Refer to a Committee Suspend the Rules TIE BREAKERS Tiebreakers for teams will be the: 1. Written Test - sum of all scores 2. Oral Questions - sum of all scores 3. Debate - sum of all scores AWARDS Awards will be presented at an awards ceremony. Awards are presented to teams as well as individuals based upon their ranking. Awards are sponsored by a cooperating industry sponsor(s) as a special project and/or by the general fund of the Florida FFA Foundation. REFERENCES This list of references is not intended to be inclusive. Other sources may be utilized and teachers are encouraged to make use of the very best instructional materials available. The following list contains references that may prove helpful during event preparation. The official texts will be: Robert s Rules of Order Newly Revised (latest edition) Dunbar s Manual of Parliamentary Procedure Test Questions (by Shane D. Dunbar) Parliamentary Procedure Oral Questions (by Shane D. Dunbar) Parliamentary Procedure Judging Guide (by Shane D. Dunbar & James J. Connors) Additional references may include FFA New Horizons magazine, the Official FFA Manual, the FFA Student Handbook and the Official Chapter Secretary s Book. 148 CAREER DEVELOPMENT EVENT HANDBOOK

4 FORM 2 JUDGES SCORE CARD WORKSHEET Debate: WRITTEN OPENING ORAL INDIVIDUAL DEBATE TEST CEREMONY QUESTIONS TOTAL President *(25) (15) (**45) (10) (95) Vice President (25) (15) (45) (10) (95) Secretary (25) (15) (45) (10) (95) Treasurer (25) (15) (45) (10) (95) Reporter (25) (15) (45) (10) (95) Sentinel (25) (15) (45) (10) (95) Advisor (25) (15) (45) (10) (95) INDIVIDUAL TOTALS (175) (105) (315) (70) (665)!!!!!! Required Assigned Motions (4) (50) (200) Conclusions Reached (65) (65) Team Voice, Poise, Expression Closing Ceremony (50) (50) (20) (20) TEAM TOTAL (335) Deductions for parliamentary errors Deductions for overtime (see below)!! TOTAL POINTS (1000) *The President s debate points will be awarded based on his/her ability to preside and use of the gavel. 15 points maximum per debate; 45 points maximum total Only the top 3 debates will be scored Deductions: Presenting a required motion by anyone other than the assigned team member deduct 15 points. Errors in parliamentary procedure deduct points (determined by judges). Time limits deduct 2 points per second over 12 minutes and 59 seconds. Tie Breakers for teams will be in the following order: Written Test sum of all scores Oral Questions sum of all scores Debate sum of all scores TEAM NUMBER: CHAPTER: TOTAL POINTS: RANK" % JUDGE S NAME (PRINT): SIGNATURE: FLORIDA FFA ASSOCIATION 149

5 FORM 3 GRADING SCALES AND CRITERIA RUBRIC! GRADING SCALES OPENING CEREMONIES Excellent points Good.9-12 points Average points Poor points DEBATE Excellent points Good points Average points Poor. 0-5 points SUGGESTED POINT ALLOTMENT FOR SCORING EACH MEMBER S DEBATE Beginning Statement = 2 Ending Statement = 2 Middle Statement = 8 Other criteria = 3 CONCLUSIONS REACHED Excellent points Good points Average points Poor 0-29 points GRADING CRITERIA Voice: Volume enunciation, pitch, pace, grammar. Poise: Confidence, professional, eye contact. Expression: Conviction, gestures. Accuracy is reciting officer ceremonial script. Members: Completeness of thought, logical reasoning, clear statement of speaker s position, conviction of delivery, concise and effective statement of debate. Chair: Ability to preside: States motions correctly, follows rules of debate, keeps members informed, puts motion to vote, announces results of votes, use of gavel, awareness of business on the floor, eye contact. Tactful, sensitive, firm, understanding, good voice, proper pace. Main Motion on card was well analyzed. Who, What, When, Where and How were answered. TEAM VOICE, POISE, EXPRESSION Excellent points Good points Average points Poor.0-22 points Convincing, logical realistic, orderly and efficient, germane, and free from repetition. Voice: Volume enunciation, pitch, pace, grammar. Poise: Confidence, professional, eye contact. Expression: Conviction, gestures. CLOSING CEREMONIES Excellent points Good points Average 6-10 points Poor 0-5 points Voice: Volume, enunciation, pitch, pace, grammar. Poise: Confidence, professional, eye contact. Expression: Conviction, gestures. Accuracy in reciting officer ceremonial script. 150 CAREER DEVELOPMENT EVENT HANDBOOK

6 FORM 4 DEDUCTIONS FOR PARLIAMENTARY PROCEDURE ERRORS The table below shows the recommended deductions that judges can use for parliamentary procedure errors. It is taken from the Parliamentary Procedure Judging Guide by Shane Dunbar and Dr. James Connors. If a parliamentary procedure error is made and a point of order is called at the time of the infraction and promptly ruled on by the chair correctly, points should not be deducted. The last column can be used to indicate if the suggested point deduction is modified by judges for the event. Members are the team members other than the chair. Parliamentary Procedure Errors Suggested Point Deduction Modified Point Deduction VIOLATIONS RELATED TO USING A MOTION IMPROPERLY 1.! Postpone Indefinitely (when qualified. e.g., a time is given) 15 2.! Parliamentary Inquiry (when used to ask another member a question) 15 3.! Raise a Question of Privilege (when used to ask a question of another member or ask a question related to parliamentary procedure) 15 VIOLATIONS RELATED TO THE CHAIR 1.! Improper use of the gavel 5 2.! Referring to him/herself in the first person (e.g., I ) 5 3.! Failing to announce results of vote 5 4.! Not obtaining a second before stating or putting the motion 10 5.! Not calling for a negative vote 10 6.! Failing to call for debate on a debatable motion 15 7.! Ignoring a member requesting the floor 10 8.! Taking a hand vote after a Division of the Assembly has been called 10 9.! Taking a voice vote on a motion that requires a two-thirds vote !Failing to take a vote on a motion !Taking an incorrect vote (e.g., majority when two-thirds required or vice versa) !Stating a personal opinion !Not giving preference in recognition to maker of motion if he/she has not debated !Not giving preference in recognition to member who has not debated !Not alternating debate between those opposed and those in favor of a motion (if known) 5 16.!Neglecting to notify members to be seated after taking a standing (rising) vote 5 17.!Arbitrarily stopping debate !Not completing all steps in the announcement of the vote. 15 FLORIDA FFA ASSOCIATION 151

7 VIOLATIONS RELATED TO AMENDMENTS 1.! Adding words to middle (instead of end) of motions 5 2.! Striking words that result in incomplete wording for main motion 5 3.! Inserting not to make the motion a negatively worded motion 5 4.! Making an amendment that is not germane 10 5.! Amending a non-amendable motion 20 6.! Making a third-degree (tertiary) amendment 20 VIOLATIONS RELATED TO MOTIONS 1.! Chair not restating the motion as it was moved by a member 5 2.! Member misstating a motion (e.g., I motion that, using incorrect postpone, etc.) 5 3.! Chair restating motion before it receives a second 10 4.! Taking up a motion out of the order of precedence 20 5.! Member makes an assigned motion in the wrong class (e.g., the assigned privileged motion to Recess is made when no question is pending. It is therefore classified as an 20 incidental main motion) 6.! Member calling out Question! from his/her seat to stop debate 10 7.! Member not including special committee size and method of appointing members when making the motion to Commit or Refer 15 VIOLATIONS RELATED TO DEBATE BY MEMBERS 1.! Not getting recognized before debating (discussing) a motion 5 2.! Not addressing debate through the chair 5 3.! Addressing other members by name 5 4.! Debating more than two (2) times on a single motion 10 5.! Debating against a motion they moved 10 6.! Debating a non-debatable motion 20 7.! Debate not germane 15 8.! Debating a motion after it is adopted (e.g., debating an amendment after it is adopted while the main motion it is applied to is immediately pending) CAREER DEVELOPMENT EVENT HANDBOOK

8 FORM 5 RULES FOR THE PERMISSIBLE MOTIONS MOTION NAMES, CLASS 1 AND PURPOSES INTERRUPT SPEAKER? SECOND NEEDED? DEBATABLE? AMENDABLE? VOTE NEEDED? CLASS: Privileged Motions (Deal with special matters of immediate or overriding importance to the business of the assembly) Recess (Provides a brief break) Raise a Question of Privilege (Asks an urgent question regarding rights and privileges of the assembly) No Yes No Yes 2 Majority Yes No No No No vote. Chair rules CLASS: Subsidiary Motions (Aid the assembly in handling or disposing of a main motion) Previous Question (Closes debate and goes directly to a vote and prevents the making of subsidiary motions listed on this table) Commit or Refer (Refers the motion to a committee) Amend (Proposes to change a motion) Postpone Indefinitely (Rejects or kills the main motion) No Yes No No Two-thirds No Yes Yes Yes Majority No Yes Yes 3 Yes Majority No Yes Yes No Majority CLASS: Main Motions (Introduce new business to the assembly) Main Motions (Introduce new business to the assembly) No Yes Yes Yes Majority CLASS: Incidental Motions (Related to the pending business and must be decided immediately) Parliamentary Inquiry (Allows a member to ask a question related to parliamentary law or the rules of the organization) Division of the Assembly (Requires a standing vote) Point of Order (Requests that the rules be enforced) Yes No No No Yes No No No Yes No No No No vote. Chair answers No vote. Demand No vote. Chair usually rules 4 (1) Motions That Bring a Question Again Before the Assembly are not required for this event. (2) Amendable with respect to the length of the recess (3) Debatable if applied to a debatable motion (4) Assembly decides by a majority vote if the Chair does not want to make a ruling. FLORIDA FFA ASSOCIATION 153

9 FORM 6 SCRIPT FOR OPENING AND CLOSING CEREMONIES (FROM THE OFFICIAL FFA MANUAL)! When!the!time!set!for!opening!the!meeting!arrives,!the!president,!after!quietly!arranging!for!any!necessary!officer! substitutions,!rises,!raps!for!attention,!secures!order!and!proceeds!as!indicated!below.!the!other!officers!rise!as! called!upon!by!the!vice!president!and!remain!standing!until!seated!by!the!president.! Opening!a!Meeting! President:!"The!(meeting!room,!banquet!hall,!etc.)!will!come!to!order.!We!are!now!holding!a!meeting!of!the!!(chapter!name,!district!name,!etc.)!FFA (chapter,!district,!etc.).!!mr./mdm.!vice! President,!are!all!officers!at!their!stations?"! Vice President:!(Rises!and!faces!the!president)! I!shall!call!the!role!of!officers,!determine!if!they!are!at!their! stations!and!report!back!to!you,!mr./mdm.!president."! Vice President:!(Calling!roll!of!officers)!"The!sentinel."! Sentinel:!"Stationed!by!the!door."! Vice President:!"Your!duties!there?"! Sentinel:!"Through!this!door!pass!many!friends!of!the!FFA.!It!is!my!duty!to!see!that!the!door!is!open!to!our! friends!at!all!times!and!that!they!are!welcome.!i!care!for!the!meeting!room!and!paraphernalia.!i!strive!to!keep!the! room!comfortable!and!assist!the!president!in!maintaining!order."! Vice President:!"The!reporter."! Reporter:!"The!reporter!is!stationed!by!the!flag."! Vice President:!"Why!by!the!flag?"! Reporter:!"As!the!flag!covers!the!United!States!of!America,!so!I!strive!to!inform!the!people!in!order!that!every! man,!woman!and!child!may!know!that!the!ffa!is!a!national!organization!that!reaches!from!the!state!of!alaska!to! Puerto!Rico!and!from!the!state!of!Maine!to!Hawaii."! Vice President:!"The!treasurer."! Treasurer:!"Stationed!at!the!emblem!of!Washington."! Vice President:!"Your!duties!there?"! Treasurer:!"I!keep!a!record!of!receipts!and!disbursements!just!as!Washington!kept!his!farm!accounts carefully! and!accurately.!i!encourage!thrift!among!the!members!and!strive!to!build!up!our!financial!standing!through!savings! and!investments.!george!washington!was!better!able!to!serve!his!country!because!he!was!financially! independent."! Vice President:!"The!secretary."! Secretary:!"Stationed!by!the!ear!of!corn."! 154 CAREER DEVELOPMENT EVENT HANDBOOK

10 Vice President:!"Your!duties!there?"! Secretary:!"I!keep!an!accurate!record!of!all!meetings!and!correspond!with!other!secretaries!wherever!corn!is! grown!and!ffa!members!meet."! Vice President:!"The!advisor."! Advisor:!"Here!by!the!owl."! Vice President:!"Why!stationed!by!the!owl?"! Advisor:!"The!owl!is!a!timeThonored!emblem!of!knowledge!and!wisdom.!Being!older!than!the!rest!of!you,!I!am! asked!to!advise!you!from!time!to!time,!as!the!need!arises.!i!hope!that!my!advice!will!always!be!based!on!true! knowledge!and!ripened!with!wisdom.! "Mr./Mdm.!Vice!President,!why!do!you!keep!a!plow!at!your!station?"! Vice President:!"The!plow!is!the!symbol!of!labor!and!tillage!of!the!soil.!Without!labor,!neither!knowledge!nor! wisdom!can!accomplish!much.!my!duties!require!me!to!assist!at!all!times!in!directing!the!work!of!our!organization.!i! preside!over!meetings!in!the!absence!of!our!president,!whose!place!is!beneath!the!rising!sun."! Advisor:!"Why!is!the!president!so!stationed?"! Vice President:!"The!rising!sun!is!the!token!of!a!new!era!in!agriculture.!If!we!will!follow!the!leadership!of!our! president,!we!shall!be!led!out!of!the!darkness!of!selfishness!and!into!the!glorious!sunlight!of!brotherhood!and! cooperation.!mr./mdm.!president,!all!officers!are!at!the!stations."! President:!(Rises!and!faces!the!vice!president)!"Thank!you,!Mr./Mdm.!Vice!President."!(All!take!seats!at!tap!of! gavel.)!"the!secretary!will!call!the!roll!of!members."! Secretary:!"There!are!!members!and!!guests!present,!Mr./Mdm.!President."! President:!"Thank!you.!FFA!members,!why!are!we!here?"!(All!members!stand!at!three!taps!of!gavel.)! All!members!in!unison:!"To!practice!brotherhood,!honor!agricultural!opportunities!and!responsibilities!and! develop!those!qualities!of!leadership!which!an!ffa!member!should!possess."!(all!are!seated!at!one!tap!of!gavel.)! President:!"May!we!accomplish!our!purposes.!I!now!declare!this!meeting!of!the!!(chapter! name,!district!name,!etc.)!ffa!!(chapter,!district,!etc.)!duly!open!for!the!transaction!of!business,!or! attention!to!any!matters!which!may!properly!be!presented."!!! FLORIDA FFA ASSOCIATION 155

11 When!the!business!at!hand!has!been!disposed!of!or!an!appointed!time!for!closing!has!arrived,!the! procedure!is!as!indicated!below.!! Closing!the!Meeting! President:!"Mr./!Mdm.!Secretary,!do!you!have!a!record!of!any!further!business!which!should!now!be! transacted?"! Secretary:!(Rises,!replies,!and!is!seated.)!"I!have!none,!Mr./Mdm.!President."! President:!"Does!any!member!know!of!any!new!or!unfinished!business!which!should!properly!come!before!this! meeting?!(if!no!answer,!proceed!as!follows.)! "We!are!about!to!adjourn!this!meeting!of!the!!(chapter!name,!district!name,!etc.)!FFA!!(chapter,!district,!etc.).!!As!we!mingle!with!others,!let!us!be!diligent!in!labor,!just!in!our!dealings,! courteous!to!everyone!and,!above!all,!honest!and!fair!in!the!game!of!life.!fellow!members!and!guests,!join!me!in!a! salute!to!our!flag."! (Taps!three!times!with!gavel!to!call!members!to!stand,!face!the!flag!at!the!reporter s!station!and,!with!their!right! hands!over!their!hearts,!repeat!the!following!salute.)! All in unison:!"i!pledge!allegiance!to!the!flag!of!the!united!states!of!america!and!to!the!republic!for!which!it! stands,!one!nation!under!god,!indivisible,!with!liberty!and!justice!for!all."! President:!"I!now!declare!this!meeting!adjourned."!(Tap!once!with!gavel,!and!the!meeting!is!adjourned.) President! LECTERN Reporter " # Secretary Treasurer " OFFICERS TABLE OFFICERS AND ADVISOR TABLE #Jr. Advisor Sentinel " #Vice- # Vice- President Judges/Timekeepers Table $ $ $ $! " # $ President stands behind a lectern. Other team members, judges and timekeeper sit behind tables. Arrows ( ") designate direction facing. 156 CAREER DEVELOPMENT EVENT HANDBOOK