REVIEW COMMITTEE QUARTE. For FISCAL

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1 OSAGE NATION WHISTLE BLOWER S HOTLINE REVIEW COMMITTEE QUARTE ERLY REPORT For 3 rd QUARTER R Of FISCAL YEAR 2013

2 WHISTLE BLOWER HOTLINE Contact Information for link web address osage@myeccho.org address Hard Mail to: Osage 2250 East Devon Ave. Ste. 341 De Plaines, Il 60018

3 Osage Nation Whistle Blower s Hotline 3rd Quarterly Report of 2013 Background The Whistle Blower s Hotline was established in September of This was a result of the external audit of the Osage Nation for fiscal year 2011 that contained a scheduled audit finding, stating The Tribe currently does not have a whistleblower policy or fraud hotline for employees to report known or alleged improprieties within the Tribe. The Executive Branch contacted the Office of Fiscal & Performance Review and requested that it develop a plan to be considered for adoption by the Nation to meet the recommendation of the external audit. A plan was developed and submitted to the Executive Branch for consideration. The Principal Chief of the Osage Nation accepted the plan and submitted a letter to the Osage Congress supporting the establishment of the Whistle Blower s Hotline to be administered by the Office of Fiscal & Performance Review. This plan was included in the Office of Fiscal & Performance Review s annual audit plan submitted and approved by the Osage Congress on September 24, Mission To provide the opportunity for employees, vendors, or stakeholders of the Osage Nation to report knowledge or suspicions anonymously, that could prevent, detect, or reveal fraud or other unethical misconduct that could be detrimental to employees, tribal members, or the Osage Nation. To provide access to all legislation that protects the employees and their rights in exposing fraudulent or unethical activities. To provide a venue for a multi-branch review committee to review reports received via the Whistle Blowers Hotline, hosted by the third party administrator and refer the reported allegations to the proper entity for investigation or review. Upon receiving a report as to the validity or status of the allegation, the review committee will decide if further action is needed and what steps should be taken. Whistle Blower Hotline Committee Clint Patterson, Assistant Attorney General Debra Atterberry, Senior Executive Advisor Donna Buchanan, Executive Administrative Assistant/Audit Tech Jeff Jones, Attorney General Kelly Corbin, Senior Internal Auditor Robert Kirk, IT Director Page 3 of 6

4 3 rd Quarter Status Report Additional Notes Report No. 113 Incident is under investigation, access to necessary records was denied by Director of Housing. 114 Response requested and to be reviewed by WBHL committee. 115 Response requested and to be reviewed by WBHL committee. 116 Response requested and to be reviewed by WBHL committee. 117 Response requested and to be reviewed by WBHL committee. 118 Allegations were investigated by ONPD. 119 Upon inquiry and an opinion from Osage Nation Attorney General, situation was resolved. 120 Response requested and to be reviewed by WBHL committee. 121 Response received from administration and upon review of supporting evidence complaint was deem invalid. Page 5 of 6

5 Conclusion The response time on some of the requested responses, caused a lapse in meetings of the committee. The committee members are working together to make this a valuable asset to the employees, vendors, constituents, and the Osage Nation government. We feel that as the public realizes that they have a place to lodge valid reports of concern and the reports will be treated objectively and fairly to all parties or entities, that confidence will grow and greater use be made of the hotline. Page 6 of 6

6 WHISTLE BLOWER HOTLINE Contact Information osage@myeccho.org Mail to: Osage 2250 East Devon Ave. Ste. 341 De Plaines, Il Page 7 of 6