WASHINGTON CITY COUNCIL MINUTES Regular Meeting September 6, 2016

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1 WASHINGTON CITY COUNCIL MINUTES Regular Meeting September 6, Call to order by Mayor. Mayor Ryan Kern called the meeting to order at 6:30 p.m. 2. Roll Call. Present: Absent: Staff Present: Others: Ryan Kern, Mayor Melanie Bryant, arrived at 8 p.m. Denise Powell, City Clerk Carl Chalfant, City Administrator Chris Pannbacker, Washington County News Jerry Welch Stanford Stamm Malcolm Stamm Jerry Kellogg Glen Kellogg Jeremy Cheely Loren Potts 3. Citizens Comments. Jerry Welch. Jerry Welch, Washington, was present to make a recommendation to hire Lovitt Roofing, Holdredge, Nebraska, for the city s roofing needs. 4. Minutes. Motion to approve the minutes of the regular meeting August 1, 2016, and adjourned meeting minutes of August 15, 2016, by Herrs and seconded by Bryant. 5. Appropriations Ordinance Motion to approve appropriations ordinance by Imhoff and seconded by Dodds. 6. Dangerous Structure Hearings. Public hearings were held on five structures within the City of Washington. Stanford and Malcom Stamm were representing the Christian Church and were interested in the Leonard Elwood property on East 1 st Street. The church is planning an expansion project. Page 1 of 8

2 Motion to enter into executive session under attorney-client privilege for a period of 15 minutes at 7:35 p.m. to include the Mayor, Council, City Administrator, and City Attorney by Bryant and seconded by Imhoff. Motion to return to open session at 7:50 p.m. by Herrs and seconded by Dodds. Moved to direct the City attorney to draft a resolution to make findings on properties of 705 C Street, 218 W 2 nd, 110 E 1 st, 218 W 2 nd, 210 E 6 th and if structures are not repaired or removed within six months, city would tear the structure down and bill the property owner and if property owner fails to pay the fees will be assessed to taxes by Bryant and seconded by Imhoff. Motion to adopt Resolution No , A RESOLUTION FINDING THAT CERTAIN STRUCTURES LOCATED WITHIN THE CITY OF WASHINGTON, WASHINGTON COUNTY, KANSAS, ARE UNSAFE OR DANGEROUS, UNFIT FOR HUMAN HABITATION, AND A BLIGHTING INFLUENCE ON SURROUNDING PROPERTIES, AND DIRECTING THAT THE STRUCTURES BE REMOVED OR REPAIRED AND THE PREMISES MADE SAFE AND SECURE, by Imhoff and seconded by Dodds. The governing body hereby finds that the structures located at: C Street -- are unsafe, dangerous, unfit for human habitation, and a blighting influence on the surrounding community, and directs that the dwelling be removed, and the garage either be removed or repairs be made to the roof of the garage, and the premises made safe and secure E. 1st Street -- are unsafe, dangerous, unfit for human habitation, and a blighting influence on the surrounding community, and directs that the structures be removed, and the premises made safe and secure W. 2nd Street -- are unsafe, dangerous, unfit for human habitation, and a blighting influence on the surrounding community, and directs that garage be removed, and the dwelling either be removed or the following repairs be completed: repairs to or Page 2 of 8

3 replacement of the roof, remove the south side of the dwelling, replace trim and siding, secure the foundation, and the premises made safe and secure E. 6th Street -- are unsafe, dangerous, unfit for human habitation, and a blighting influence on the surrounding community, and directs that the structures be removed, and the premises made safe and secure. Motion to accept quit claim deed for the property located at 115 West 1 st Street by Bryant and seconded by Imhoff. 7. City Attorney Report. a) Building Codes. City attorney and city administrator plan to work on building codes on a rainy day. b) Speed Bumps. City Attorney Elizabeth Hiltgen continued discussion on installation of speed humps in the school complex north of College Street on D Street. 8. Animal Ordinance. It was determined the animal ordinance was unnecessary to address at this time. 9. Health Insurance. Council discussed employee health insurance options. 10. Roofing Bids. Motion to accept the roofing bid of Lovitt Roofing at a cost not to exceed $81, if requirements of roofing license, certificate of liability, certificate of work comp and sales tax were met and if using a subcontractor the subcontracting meets the same requirements by Imhoff and seconded by Herrs., abstained. 11. Ordinance No 792 & 793. Motion to adopt Ordinance No. 792, AN ORDINANCE REGULATING TRAFFIC WITHIN THE CORPORATE LIMITS OF THE CITY OF WASHINGTON, KANSAS; AND INCORPORATING BY REFERENCE THE STANDARD TRAFFIC ORDINANCE FOR KANSAS CITIES EDITION OF 2016, by Bryant and seconded by Schottel. Page 3 of 8

4 Motion to adopt Ordinance No. 793, AN ORDINANCE REGULATING PUBLIC OFFENSES WITHIN THE CORPORATE LIMITS OF THE CITY OF WASHINGTON, KANSAS; AND INCORPORATING BY REFERENCE THE UNIFORM PUBLIC OFFENSE CODE FOR KANSAS CITIES, EDITION OF 2016, by Schottel and seconded by Imhoff. 12. Executive Session. Motion to enter into executive session to discuss non-elected personnel for a period of 10 minutes at 8:11 p.m. to include the Mayor, Council, City Administrator and Jason Throm by Imhoff and seconded by Schottel Motion to return to open session at 8:21 p.m. by Schottel and seconded by Dodds. Motion to grant a six month extension of residency requirement for Lineman Jason Throm by Schottel and seconded Dodds., abstained Motion to give Jason Throm a 50 cent an hour raise effective September 10, 2016, by Herrs and seconded by Schottel., abstained 13. CIPP 2016 Project. Motion to approve an additional 1,094 feet of sewer main lining at a cost of $3,282 which was discovered to be a 10 main rather than an 8 main as the City s records indicated by Imhoff and seconded by Dodds. Page 4 of 8

5 14. Dump Truck. Motion to approve purchase of 2009 Sterling Dump Truck at a cost not to exceed $39,900 to be paid out of the municipal equipment reserve fund by Imhoff and seconded by Dodds., stepped out of meeting and did not vote. 15. City Administrators Report. a) Street Sweeper. Ohlde Repair replaced the damaged final drive on the left rear of the sweeper the week of August 22, Staff is working on installing the new leaf gate, pickup shoes, and brooms. Chalfant stated he hopes to have C Street swept and lines painted by Fall Fest. b) EMS Interviews. Staff has received three applications for the full-time EMT position. Council members and will sit in on the interviews. c) Building Codes. Staff is trying to determine the fee schedule to be added to each ordinance along with a fee schedule for a permit process. d) Code Violation Complaint. Administrator Chalfant apologizes for failing to sending two letters out for code violations for 117 East 1 st Street and 125 West 1 st Street. After review of these properties on July 6 th, 2016, it was determined items had been moved and relocated which requires new pictures. Pictures have been taken and letters will be sent out July 5. e) Traffic Complaint. Due to chip and sealing, repairing water leaks, working on Plum Creek utility crossing, and mowing, staff has not had time to get the speed limit signs installed on F Street from West College Street going north to the North City Limits. f) Log Jam. The bank stabilization project was completed at Plum Creek, just south of East 1 st Street on August 19, 2016, with the assistance of Orval Jueneman Dozer Service. g) Water Leaks. The city s water loss has declined to 19% as of the end of August. Staff has repaired two more water leaks and current water loss is down to 10.2%. h) Electric Conversion. Great Plains has completed their portion of the first phase (lines two and five) of the electric conversion project. Electric staff will start converting the two lines at the end of September when electric usage has decreased. Staff will coordinate with Mike Schmaderer, Mid-States Energy Works, LLC, the switch over. Schmaderer will initiate preparation of the second phase of the project in late October. i) Water Valve Replacement. While repairing a water leak on West 5 th Street, staff found four inoperable water valves, one of which started leaking after trying to operate. Staff would like Page 5 of 8

6 council to consider hiring a contractor to assist replacing two of these valves, while the city is replacing the other two if these valves could not be broke loose. Staff is obtaining cost estimates. This will include a large area to be without water if one at a time were replaced. No action was taken. j) Chip and Seal. Chip and Seal is completed and Staff will be sweeping up the extra sand as soon as the street sweeper is back in service. k) Reports. Council was given the water use report, August power plant report and electric summary for July 2016 to review. 16. City Clerk Report. a) Executive Session. Motion to enter into executive session to discuss nonelected personnel for a period of 5 minutes at 8:39 p.m. to include the Mayor, Council and City Clerk by Schottel and seconded by Bryant. Motion to return to open session at 8:44 p.m. by Schottel and seconded by Bryant. Motion to enter into executive session to discuss nonelected personnel for a period of 5 minutes at 8:48 p.m. to include the Mayor, Council and City Clerk by Schottel and seconded by Herrs. Motion to return to open session at 8:53 p.m. by Schottel and seconded by Bryant. b) Ball Diamond Concession. Marcia Hubbard presented a check in the amount of $ which is 17% of the net profit from the ball diamond concession as per the contract. A copy of the breakdown is enclosed for review. Page 6 of 8

7 c) Burn Site. KDHE performed an annual inspection July 26, 2016, of the open burn site. The site was found to be in compliance with the Open Burn Approval and Kansas Open Burning Regulations. d) KMU KanCap: Kansas Municipal Utilities is offering several Board/Council KanCap Trainings to discuss water system capacity. The opportunity for training is free and Council members are encouraged to attend and there is no cost. KanCap is designed to be an education tool to assist board/council members in operating their water business. e) Ditches. Staff recently received a complaint from Colonial Acres on the ditch that is south of their property between E and F Street. According to Council minutes Oct. 5, 2015, the City would take the brush hog down the center of the ditch once a year and the property owner would mow and spray banks. City employees have taken the brush hog down the ditch. It is now the property owners responsibility to alleviate the code violation. f) Electric Conversion Project. The final payment was made on the electric conversion project for lines two and five to Great Plains and the statement is included in the accounts payable invoices for September. The contractor exceeded the bid amount by $8, Staff also purchased around $5,000 in additional materials. g) Washington County Senior Citizens, Inc. Washington County Senior Citizens Services, Inc. August board minute s and July income and expense report were given to the Council. h) Fire Minutes. The Council was given a copy of July and August Fire meeting minutes. Motion to enter into executive session to discuss non-elected personnel for a period of 5 minutes at 9:05 p.m. to include the Mayor, Council, and City Administrator by Imhoff and seconded by Schottel. Motion to return to open session at 9:10 p.m. by Schottel and seconded by Bryant No action was taken upon return to open session. Motion to adjourn Imhoff and seconded by Schottel. Meeting adjourned at 9:10 p.m. Denise M. Powell, City Clerk Page 7 of 8

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