Academic Senate Council Approved Minutes October 28, 2016: 2:30-4:30 p.m. SLO Room 3134 (PDC) NCC Room 3213 (Polycom)

Transcription

1 Academic Senate Council Approved Minutes October 28, 2016: 2:30-4:30 p.m. SLO Room 3134 (PDC) NCC Room 3213 (Polycom) Lara Baxley President Michael Constable ASCC Student Rep. Silvio Favoreto Biology Stacy Millich Engineering & Tech. Allison Grant Kinesiology, Health Science, and Athletics Monica Millard Nursing Donna Bower/ Laura Harris Student Development and Success Katy Neidhardt Vice-President Allen Dailey Part-time At-large Tanya Downing/ Amy Stapp Business Matt Fleming English Erich Tucker Lang. & Communication bree valle Performing Arts Cherie Moore Curriculum Chair Matt Knudsen Full-time At-large Glenda Moscoso Counseling Jarred Pfeiffer Fine Arts Carina Love/ Cynthia Wilshusen Learning Resources Patrick Len Physical Sciences Debra Stakes CCFT President Elena Reynolds N. County At-large VACANT DSPS Don Norton/ Bailey Drechsler Human Development Michael Mogull Mathematics Lise Mifsud/ Fionnuala Butler Social Science Steve Leone sitting in as proxy for Matt Fleming Cards: Matt Knudsen Time Keeper: Allen Dailey Computer: Michael Constable _ I. APPROVAL OF AGENDA (1 min.) Approved with consensus II. APPROVAL OF MINUTES (September 23 and October 14, 2016) (2 min.) Approved with consensus III. PUBLIC COMMENT: All public comments will be limited to three minutes in length for each speaker. Opportunities for public comment will also be provided for each agenda item during discussion on each item and before proposals are called for approval. None IV. PRESIDENT S REPORT (5 min.) Cuesta has been notified that we were approved to have a visit as part of the IEPI Institutional Effectiveness Partnership Initiative Cuesta s topic will be outreach. We will be visited by a team (the PRT) and receive a grant of $200,000 to deal with outreach.

2 Academic Senate Conference Room (for faculty use) will be available at some point. Furniture still needs to be ordered. Get wired for AV V. BUSINESS AGENDA: Be sure to discuss these items with your division faculty so you can adequately represent your division in reaching consensus on these items. Contents 1. Instructional Facilities Communication Taskforce 2. Academic Senate Council Meeting Time 3. Academic Senate Constitution and By-Laws 4. Academic Senate President and Vice President Instructional Facilities Communication Taskforce (L Baxley - 20 min.) Background: When new instructional spaces are designed, remodeled or constructed, it is important to include input from the faculty and staff who will primarily use the facility. Instructors who will teach in the facility provide valuable insight into how a particular design may be of benefit or hindrance to student learning. In addition, during the construction, it is important to communicate with instructors when and how distractions, such as noise, may interfere with learning in their classrooms. At its October 14, 2016 meeting, the Academic Senate Council discussed a proposal to create a new Instructional Facilities Communication Committee to address this issue. The Senate Council provided feedback that there is a problem, but that a committee may not be the best approach to solve the problem. The item was tabled for further discussion. Since it was agreed that there is an issue that needs to be solved, perhaps an Academic Senate taskforce should be created to brainstorm solutions and bring a proposal to the Academic Senate Council. Proposal: The Academic Senate Council approves the formation of a taskforce to: (1) develop strategies to improve how the district considers, values, and implements faculty input and feedback regarding the design, renovation, and construction of instructional spaces; (2) consult with the Director of Facilities Services for feedback on these strategies; and (3) propose these strategies to the Academic Senate Council for faculty consideration by mid-spring 2017 semester. Approved with consensus (one blue) with the following feedback: In last meeting with Terry Reece most faculty feedback was met with the response of, That has already been decided. In the future, early communication to give faculty a voice should be considered. 1. Academic Senate Council Meeting Time (L Baxley - 20 min.) Background: At the August 26, 2016 meeting of the Academic Senate Council, it was suggested that the Academic Senate Council find a different meeting time in order to make it easier for faculty to attend the meetings. Subsequently, at the September 23, 2016 meeting, the Academic Senate Council reached consensus to approve a proposal to conduct a survey of current and potential Academic Senate Council members regarding their availability for Wednesday afternoons, Monday afternoons, Academic Senate Council Agenda Page 2

3 Friday mornings, Friday early afternoons, or the current time on Fridays at 2:30. The survey was conducted and the results are attached below. There were 35 current or potential Academic Senate Council members who responded to the survey. Of those, only 15 of the current 28 Council members responded. Of these respondents, there is no clear preference for any of the times suggested. Although there is a very slight preference for Wednesday afternoons, there were also several people who reported that Wednesday afternoon would not work at all. This is particularly noticeable among the current Academic Senate Council members where 4 of the 15 respondents reported not being able to attend on Wednesday afternoons. Supporting Documents Academic Senate Council meeting time survey results Proposal: The Academic Senate Council will provide feedback on the meeting time survey results. Approved with consensus with the following feedback: Seeking alternatives to Friday afternoons should be considered. Other divisions were concerned that with their teaching schedules every day but Friday would be hard. Part- timers may be more likely to be available on Fridays (not teaching) and have less flexibility with their schedules earlier in the week. Only two people on the survey objected to the current time. Maybe earlier on Fridays could be a compromise. English division believes that all faculty should be surveyed on ideal times for ASC meetings. Provide a survey to all faculty with two or three Friday times to see what would work best. Friday better also because any non- faculty people (Management and staff) are more likely to have time free on Fridays. Consider including management and staff who would attend ASC meetings in survey. Friday times to consider: 10-12, 1:30-3:30, 2:30-4:30 Parking Lot: Faculty Hour way to build a campus culture (ASCC also working on this College Hour) 2. Academic Senate Constitution and By-Laws (L Baxley - 20 min.) Background: The Constitution of the Academic Senate of Cuesta College was last revised in 2009 and the By-laws were last updated in Since it has been so many years and specific issues have developed due to changes in accreditation practices and changes in Board Policy referenced in the Bylaws, it is time to update both the Constitution and the By-Laws. At its February 26, 2016 meeting, the Academic Senate council approved the formation of a taskforce to review and propose changes to the Constitution and By-Laws. The taskforce met during the spring semester and has proposed changes to these documents. The Academic Senate Council provided feedback on the Constitution and By-Laws at its September 23, 2016 meeting. The By-laws of the Academic Senate may be amended by the Academic Senate Council by consensus. Amendments to the Constitution require an all-faculty vote with at least a two-thirds majority vote of the faculty who cast ballots. However, it is Academic Senate Council Agenda Page 3

4 good practice for the Academic Senate Council to review and provide feedback on the Constitution before conducting an all-faculty vote. Supporting Documents Constitution of the Academic Senate of Cuesta College clean Constitution of the Academic Senate of Cuesta College lineout By- Laws of the Constitution of the Academic Senate of Cuesta College clean By- Laws of the Constitution of the Academic Senate of Cuesta College - lineout Proposal: The Academic Senate Council approves the By-Laws of the Constitution of the Academic Senate of Cuesta College with the feedback provided at the October 28, 2016 meeting. Approved with consensus with the following feedback: Item 6E (Under secretary) nothing following the shall Pg. 2, duties: use term Regular before tenured Pg. 4, under senators : remove 3G & 4F, and instead under facilitators, shall be senators and at- large senator reps currently serving on the ASC Don't just call them at- large reps, call them at- large senator representatives Under facilitators, before the current C say what they re responsible for, Shall be responsible for facilitating discussions and decisions at each ASC meeting based on the consensus model for decision making (Appendix A) Pg. 5E, shall monitor and provide rulings on proper course of action during discussion and decisions during the course of each ASC meeting. Secretary position: discussion over whether this could be a nonstaff position and if a faculty position concern over them not being able to have a voice during meetings. Selected from faculty at large, not from ASC memberships, or in the event that it was an appointee, a nonpaid member If there is reassigned time associated with this position, there should be more duties Students may be interested in filling this position as well (this could be problematic as students may not come to all meetings as they have no committee obligations) Concern that it s not enough to have this just fulfill committee obligation Second to last page, Section 4B: Order of Business: change word appropriate add the following 3 bullets o 1. ASC President has the authority to determine if the proposal is in the purview of the ASC and if it merits placement on the agenda. o 2. ASC President is responsible for communicating to the proposer the final decision and reasons why proposal does not merit agenda placement. Then 3. Would be sentence that s already there. Make the need for a staff member as ASC secretary a summit item Majority should be described as simple majority of 50% plus one Proposal: The Academic Senate Council approves the Constitution of the Academic Senate of Cuesta College with the feedback provided at the October 28, 2016 meeting and submits it to the faculty at large for ratification. Approved with consensus with the following feedback: Academic Senate Council Agenda Page 4

5 Article VB, Use word donations throughout as we got rid of word dues Pg 3, Article IIE: there was concern that something was added that hasn't been approved as board policy 2510, but it was stated that the excerpt was copied and pasted directly from the BP will check to confirm. Pg. 4, Not clear how large passages are part of the other pieces put in as d, e, f after c Pg. 6, use term senator representative as opposed to just senator and be consistent throughout including for all at- large members say at- large senator representatives. Recommendation to use Survey Monkey for at- large faculty feedback Post both documents on our website and ask faculty to view documents on the website CCFT has a paid survey monkey account that ASC can use. 3. Academic Senate President and Vice President (F Butler/A Dailey - 5 min.) Background: The nominations for Academic Senate President and Vice President closed on October 21, One nomination for each office was received, Stacy Millich for Academic Senate President and Cherie Moore for Academic Senate Vice President. Since only one nomination was received for each office, it is proposed that both these individuals be elected by a vote of the Academic Senate Council, in lieu of a full faculty election. Proposal: The Academic Senate Council elects Stacy Millich for Academic Senate President for the term starting July 1, 2017 and ending June 30, Senators voted in acclimation to approve Stacy Millich as president. Proposal: The Academic Senate Council elects Cherie Moore for Academic Senate Vice President for the term starting July 1, 2017 and ending June 30, Senators voted in acclimation to approve Cherie Moore as vice-president. VI. INFORMATION ITEMS: Please share these items with your division faculty. 1. Summit Agenda/Minutes None at this time 2. Fall Plenary Resolutions: The Academic Senate for California Community Colleges (ASCCC) will hold its Fall Plenary Nov. 3-5 in Costa Mesa, CA. Lara Baxley and Katy Neidhardt will attend the Plenary. Resolutions to be considered can be found at: If you have feedback on any of these resolutions, please contact Lara by Nov. 1 at lbaxley@cuesta.edu. Feedback for plenary Resolution 15.01: statewide concerns over second resolve unprecedented to go to local ASCs Resolutions & 18.02: have misinformed resolutions in terms of the placement that comes from common assessment VII. SUMMIT ITEMS Are there any items, campus issues, and/or divisional concerns/issues that anyone has that he/she feels Academic Senate Council Agenda Page 5

6 need to be taken to Summit for answers/clarification? Secretary position for ASC Re the Workload Committee: an CAPS be done via if trouble getting meetings VIII. STANDING REPORTS (Time permitting max. 3 min. per report) 1. Curriculum Moore: 6 pilot study MQDD forms approved at Curriculum. One consultation group was formed during this process. Full report will be next meeting with feedback on changes to process. Reminder to faculty to add all DE courses to new addendum. CAPS still being worked through. Biggest meeting will be next week. 2. Workload Committee Moore: CAPS not coming through quickly enough. CAPS tracking sheet on curriculum site half departments have submitted their forms but only two approved so far. 3. College Council L. Baxley none 4. Planning & Budget L. Baxley discussing equipment prioritization list. Institution-wide needs don't have a good way to be proposed and worked into the queue 5. FPDC Wilshusen collaborating for student success theme for faculty retreat. Men of color as key note speaker. Darla Cooper on student success. Flex training day two sessions on a Thursday in spring. 6. DE Committee Fleming accreditation process discussed. Use Canvas as entry point for anyone taking their course and then they can take them to another LMS. Trying to meet with BLUE people to see about integrating it with canvas. Goal to send students who register for DE courses to a site with info on how to navigate Canvas. 7. Book of the Year Love Faculty Lecture Series talks related to Book of the Year will happen in the future. 8. CCFT Stakes: Both the CMC MOU and the Longevity Grievance Settlement have been signed and are posted on the CCFT WEBSITE. The CMC MOU provides compensation for the extensive required training, the extra time required for check in and check out, and time spent waiting for a lockout to end, although all are based on the very low ancillary duties schedule B-4. The MOU is backdated to Spring The Longevity Settlement is based on a grievance filed by CCFT against the District due to the President hiring new faculty directly into Longevity steps that are supposed to based solely on years of service. CCFT proposed a new policy in which faculty are moved to Longevity step 16 either by years of service or by waiting no more than three years beyond Step 14. The District agreed to this! Eighteen faculty are liberated from Step 15 this semester because of this new policy. The inequity of the longevity hole is done. We are now only waiting for the District to propose a new loading formula for faculty teaching work experience classes. The stipend compensation in the CBA Article is over 20 years old and does not even meet minimum wage. This is a disservice both to the faculty Advisors and to the Program. Academic Senate Council Agenda Page 6

7 We hope to see a revised compensation formula soon. We expect to"sunshine" our articles to open at the December Board meeting. These will likely include Article 3, Article 4 compensation, and Article 5 working environment. The existing salary schedules were discussed in detail at yesterday's Council meeting. We still need at least one Council representative from Performing Arts and from Workforce Development (WEP, PEDS,& PDS). This is an important time to be on the Council as we refine our Negotiation Proposals. I. OTHER REPORTS AS NEEDED ( Lara if you have a report) 1. Basic Skills Initiative Voge 2. SLOA Committee Higgins/Iredale 3. IPPR Iredale 4. Sabbatical Leave 5. Web Committee Next Meeting: Friday, November 18, :30 pm Room 3134/N3213 Off-schedule meeting Lara Baxley Katy Neidhardt Cherie Moore Academic Senate President Academic Senate Vice President Curriculum Chair ext ext ext lbaxley@cuesta.edu kneidhar@cuesta.edu cmoore@cuesta.edu Academic and Professional (10+1) Matters: 1. Curriculum including establishing prerequisites and placing courses within disciplines 2. Degree and certificate requirements. 3. Grading policies. 4. Educational program development. 5. Standards or policies regarding student preparation and success. 6. College governance structures as related to faculty roles. 7. Faculty roles and involvement in accreditation processes. 8. Policies for faculty professional development activities. 9. Processes for program review. 10. Processes for institutional planning and budget development Other academic and professional matters as mutually agreed upon. Academic Senate Council Agenda Page 7