DEKALB COUNTY GOVERNMENT COUNTY BOARD MEETING March 21, :00 p.m. AGENDA

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1 DEKALB COUNTY GOVERNMENT COUNTY BOARD MEETING March 21, :00 p.m. AGENDA 1. Roll Call 2. Pledge to the Flag 3. Approval of Minutes 4. Approval of Agenda 5. Communications and Referrals: a. Employee Service Awards 6. Persons to be Heard from the Floor On topics that were not subject to a Public Hearing 7. Proclamations: None 8. Appointments for this Month: a. Cortland Community Fire Protection District: Mark Yeager and John Longville both reappointed for three-year terms beginning May 1, 2018 and expiring April 30, b. DeKalb Community Fire Protection District: Daniel Faivre reappointed for a three-year term beginning May 1, 2018 and expiring April 30, c. Genoa-Kingston Fire Protection District: Tony Woodson reappointed for a three-year term beginning May 1, 2018 and expiring April 30, d. Hinckley Community Fire Protection District: Bruce Thorp reappointed for a three-year term beginning May 1, 2018 and expiring April 30, e. Kirkland Community Fire District: Kevin Aves reappointed for a three-year term beginning May 1, 2018 and expiring April 30, f. Malta Community Fire Protection District: Dave Gommel reappointed for a three-year term beginning May 1, 2018 and expiring April 30, g. Maple Park and Countryside Fire Protection District: Philip Foster reappointed for a three-year term beginning May 1, 2018 and expiring April 30, h. Shabbona Community Fire Protection District: Steve Probst reappointed for a three-year term beginning May 1, 2018 and expiring April 30, i. Sycamore Community Fire Protection District: Todd Cambier reappointed for a three-year term beginning May 1, 2018 and expiring April 30, j. Waterman Fire Protection District: Ken Boldt reappointed for a three-year term beginning May 1, 2018 and expiring April 30, k. Kishwaukee Water Reclamation District: Tim Struthers reappointed for a three-year term beginning May 1, 2018 and expiring April 30, l. Fairdale Light District: Edward Silvers reappointed for a three-year term beginning May 1, 2018 and expiring April 30, Reports from Standing Committees & Ad Hoc Committees PLANNING & ZONING COMMITTEE a. Ordinance O : Amending a Special Use Permit for an Event Venue in Victor Township. The DeKalb County Board hereby approves to amend the Special Use Permit Ordinance to allow for the inclusion of an additional existing barn as part of the event venue in operation by Jamie Mora located at Watson Rd., in Victor Township; all conditions of Special Use Permit Ordinance shall remain in force, however, approval of this Amendment to the Special Use Permit shall add additional conditions as outlined in the Ordinance. Committee Action: Mr. Cribben moved to approve with conditions, seconded by Ms. Willis. The motion was then amended by Mr. Jones, seconded by Ms. Willis, all carried unanimously.

2 b. Ordinance O : Approval of a Zoning Map Amendment in Mayfield Township. The DeKalb County Board hereby approves the Zoning Map Amendment to change the zoning of property located at Five Points Road in Mayfield Township from A-1, Agricultural District to PD-C, Planned Development Commercial District to allow for the operation of a self-storage facility, with conditions as specified within the Ordinance. Committee Action: Moved by Mr. Jones with conditions, seconded by Mr. Pietrowski; Mr. Jones moved to amend motion to add an additional list of new conditions as well, seconded by Ms. Willis. All motions approved unanimously. c. Ordinance O : Adopting a Solar Energy System Ordinance for DeKalb County. The DeKalb County Board hereby approves the adoption of a Solar Energy System Ordinance, as outlined in Exhibit A for DeKalb County, effective April 1, Committee Action: Unanimously approved by the Planning & Zoning Committee. COUNTY HIGHWAY COMMITTEE a. Resolution R : New Box, Plow, Wing, Spreader, Pre-Wet Tank for 2019 Peterbilt and One New Utility Tractor. The DeKalb County Board hereby approves the lowest bids meeting specifications to Monroe Truck Equipment, Inc. of Monroe, Wisconsin for the provision of furnishing and installing a new snow plow, frame, hydraulic system, dump body, spreader and pre-wet tank system on a 2019 Peterbilt model 348 in the total amount of $105,092.00; and to Johnson Tractor, Inc. of Rochelle, Illinois for the provision of a new Utility Tractor, Kubota Diesel Tractor Model M5-111, in the total amount of $25, after trade allowance. Committee Action: Moved by Vice Chair Willis, seconded by Mr. Osland and approved unanimously. b. Resolution R : 2018 Seal Coat Project, 2018 Rejuvenator Project and the 2018 Road District Crack Filling Project. The DeKalb County Board hereby approves the lowest bids meeting specifications to Behm Pavement Maintenance, Inc. of Crystal Lake, Illinois for crack routing and filling of an estimated 207,356 feet of cracks on various Road Districts in the total amount of $84,808.60; to Corrective Asphalt Materials of Routh Roxana, Illinois for the application of an estimated 129,938 square yards of rejuvenator-reclamite on various roadways in DeKalb County, DeKalb Township, City of Sycamore and the Village of Kirkland in the total amount of $109,147.92; and to Steffens 3-D Construction of Toluca, Illinois for seal coating of an estimated miles of County roadways, an estimated 42.4 miles of Road District roadways, and an estimated 2.9 miles of Municipality streets in the total amount of $839, Committee Action: Moved by Mr. Stoddard, seconded by Vice Chair Willis and approved unanimously. c. Resolution R : 2018 County & Road District Bridge Deck Sealing Project. The DeKalb County Board hereby approves the lowest bid meeting specifications to M & M Concrete, Inc. of Stockton, Illinois for the sealing of an estimated 163,770 square feet of bridge decks and parapets on 18 County Bridges and 36 Road District Bridges within DeKalb County in the total amount of $44, Committee Action: Moved by Vice Chair Willis, seconded by Mr. Bunge and approved unanimously.

3 d. Resolution R : 2018 Pavement Marking Project. The DeKalb County Board hereby approves the lowest bid meeting specifications to Preform Traffic Control Systems of Elk Grove, Illinois for the center line and edge line markings on all County roads and various Road District and City roads in the total amount of $193, Committee Action: Move by Mr. Osland, seconded by Vice Chair Willis and approved unanimously. e. Resolution R : Road District Hot-Mix Asphalts Project for The DeKalb County Board hereby approves the lowest bids meeting specifications to Curran Contracting Company of Crystal Lake, Illinois for the hot-mix resurfacing of 1.11 miles of Mt. Hunger and Hinckley Roads in Cortland Road District in the amount of $123,350.18; for the hot-mix resurfacing of a total of 0.41 miles of Oakview Lane in Genoa Road District in the amount of $35,945.12; for the hot-mix resurfacing of 0.61 miles of River Ridge Lan in Sandwich Road District in the amount of $89,987.92; and for the hot-mix resurfacing of 1.3 miles of Pritchard Road in Squaw Grove Road District in the amount of $55, Committee Action: Moved by Mr. Bunge, seconded by Mr. Stoddard and approved unanimously. f. Resolution R : Somonauk Road District Aggregate Shoulder Project for Council Road, North Street and Governor Beveridge Highway. The DeKalb County Board hereby approves the lowest bid meeting specifications to Curran Contracting of Crystal Lake, Illinois for the placement of an estimated 2,280 tons of aggregate shoulders, Type B, on 6.87 miles of Council Road, North Street, and Governor Beveridge Highway in Somonauk Road District in the total amount of $79, Committee Action: Moved by Vice Chair Willis, seconded by Mr. Bunge and approved unanimously. g. Resolution R : Local Agency Agreement for Federal Participation for Rich, Coltonville, Bethany Roads and North First Street. The DeKalb County Board hereby approves to enter into an agreement with the State of Illinois and further authorizes the Chairman to executive the appropriate Local Agency Agreements for Federal Participation with the State of Illinois for certain improvements to 1.18 miles of Coltonville Road from North First Street to Illinois Route 23; 1.9 miles of Rich Road from Glidden Road to North First Street; 0.23 miles of Bethany Road from 35 feet west of the middle driveway for YMCA to Illinois Route 23, with said improvements estimated to cost $1,400, with the local share to be estimated at $280, Committee Action: Moved by Mr. Stoddard, seconded by Vice Chair Willis and approved unanimously. h. Resolution R : Hot-Mix Asphalt Overlay of Locust Street and Parking Lots. The DeKalb County Board hereby approves the lowest bid meeting specifications to Curran Contracting Company of Crystal Lake, Illinois for the hot-mix overlay of Locust Street and two parking lots located at the NE and NW corner of Locust Street and Illinois Route 64 in the total amount of $53, Committee Action: Moved by Mr. Frieders, seconded by Mr. Stoddard and approved unanimously. No Actionable Items No Actionable Items ECONOMIC DEVELOPMENT COMMITTEE HEALTH & HUMAN SERVICES COMMITTEE

4 LAW & JUSTICE COMMITTEE No Actionable Items FINANCE COMMITTEE a. Resolution R : Amendments to the DeKalb County Government Travel Regulations Policy. The DeKalb County Board hereby approves the amendments to the DeKalb County Government Travel Policy as set forth in Attachment A. Committee Action: Moved by Ms. Polanco, seconded by Mr. Luebke and approved unanimously. b. Resolution R : Emergency Appropriations and Budget Transfers for the Fiscal Year Ending December 31, The DeKalb County Board hereby approves the emergency appropriations and budget transfers as set forth in Attachment A for the Fiscal Year ending December 31, Committee Action: Moved by Mr. Luebke, seconded by Mr. Cribben and approved unanimously. c. Claims to be Paid in March 2018: Move to approve the payment of claims for this month, and the off cycle claims paid during the previous month, including all claims for travel, meals, and lodging, in the amount of $XXX. d. Reports of County Officials: Move to accept and place on file the following Reports of County Officials: 1. Cash & Investments in County Banks February Public Defender s Report February Adult & Juvenile Monthly Reports February Pretrial Report February Sheriff s Jail Report February Building Permits & Construction Reports February 2018 EXECUTIVE COMMITTEE a. Resolution R : Land Acquisition. The DeKalb County Board does concur in the findings and recommendations of the Executive Committee and does hereby authorize the County Administrator and the DeKalb County State s Attorney to complete the acquisition of the property located at 221 N. Walnut Street, Sycamore, IL (PIN # ) from William J. Shippy for a price of $125,000, with said funding to come from the Opportunity Fund. Committee Action: Moved by Mr. Faivre, seconded by Mr. Stoddard and approved unanimously. 10. Old Business 11. New Business a. Appointments scheduled to be made in the month of April 2018: 1. Regional Planning Commission 6 positions 2. Farmland Assessments Board 1 position Appointments scheduled to be made in the month of May 2018: 1. Board of Review 1 position 2. Board of Review-Alternates 3 positions Appointments schedule to be made in the month of June 2018: 1. Community Services Block Grant Admin Board 5 positions 2. DeKalb County Convention & Visitors Bureau Board 2 positions 3. General Assistance Appeal Board 6 positions 4. Stormwater Management Committee 6 positions 12. Adjournment

5 DEKALB COUNTY FOREST PRESERVE DISTRICT COMMISSIONERS MEETING March 21, 2018 AGENDA 1. Roll Call 2. Approval of Minutes 3. Approval of Agenda 4. Persons to be Heard from the Floor 5. Standing Committee Reports: a. Claims to be Paid in March 2018: Move to approve the payment of claims for this month, and the off cycle claims paid during the previous month, including all claims for travel, meals, and lodging, in the amount of $XXX. 6. Old Business 7. New Business 8. Adjournment

6 Employee Service Awards March 2018 SUN MON TUE WED THU FRI SAT 35 YEARS OF SERVICE None 30 YEARS OF SERVICE None 25 YEARS OF SERVICE None 20 YEARS OF SERVICE Suzanne M. Ballard 03/06/1998 Sheriff s Department 15 YEARS OF SERVICE None 10 YEARS OF SERVICE None 5 YEARS OF SERVICE None 03/01/2018 For questions or corrections, please contact Lisa in the Administration Office at (815)

7 STATE OF ILLINOIS ) )SS COUNTY OF DEKALB ) ORDINANCE AN ORDINANCE AMENDING A SPECIAL USE PERMIT FOR AN EVENT VENUE FOR PROPERTY LOCATED AT WATSON ROAD IN VICTOR TOWNSHIP WHEREAS, pursuant to a Special Use Permit granted by DeKalb County Ordinance , Jamie Mora operates an event venue on property located at Watson Road in Victor Township; and WHEREAS, Jamie Mora has filed a petition for an Amendment to the Special Use Permit to allow for the inclusion of an additional existing barn as part of the event venue in operation on the subject property, said subject property being legally described as shown in Exhibit A, attached hereto; and WHEREAS, following due and proper notice by publication in the Daily Chronicle not less than fifteen (15) nor more than thirty (30) days prior thereto, and by mailing notice to all owners of property abutting the subject property at least ten (10) days prior thereto, the DeKalb County Hearing Officer conducted a public hearing on January 18, 2018 at which the petitioner presented evidence, testimony, and exhibits in support of the requested Special Use Permit Amendment, and where one member of the public spoke for the application and one member of the public spoke against it; and WHEREAS, the Hearing Officer having considered the evidence, testimony and exhibits presented has made his findings of fact and recommended that the Amendment to the Special Use Permit be granted with conditions, as set forth in the Findings of Fact and Recommendation of the DeKalb County Hearing Officer, dated January 18, 2018, copy of which is appended hereto as Exhibit B ; and WHEREAS, the Planning and Zoning Committee of the DeKalb County Board has considered the testimony and exhibits from the public hearing and has considered the Findings of Fact and Recommendation of the Hearing Officer, and has forwarded to the County Board a recommendation of approval, with conditions, of an ordinance to grant the Amendment to the Special Use Permit; and WHEREAS, the DeKalb County Board has considered the Finding of Fact and Recommendation of the Hearing Officer and the recommendation of the Planning and Zoning Committee, and has determined that granting the Amendment to the Special Use Permit to allow the expansion of the event venue to include the use of an additional existing building would be consistent with the requirements established by Section 9.02.B.3 of the DeKalb County Zoning Ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE COUNTY BOARD OF DEKALB COUNTY, ILLINOIS, as follows: SECTION ONE: The report and Findings of Fact and Recommendation of the DeKalb County Hearing Officer, Exhibit B, attached hereto, is hereby adopted as the findings of fact and conclusions of the DeKalb County Board. SECTION TWO: Based on the Findings of Fact set forth above, Ordinance is hereby amended and an Amendment to the Special Use Permit previously granted for operation of an event venue 1

8 located at Watson Road, in Victor Township, is hereby approved for property being legally described in Exhibit "A" attached hereto. SECTION THREE: All the conditions of Special Use Permit Ordinance shall remain in force, however, this approval of this Amendment to the Special Use Permit shall add the following conditions of approval: 1. The maximum capacity per event shall be limited to 200 visitors, not including employees and staff. 2. Events shall occur on Friday, Saturday, or Sunday evenings only, during the event season of May 1 through October 31 of each calendar year. 3. No more than three (3) events shall occur on any one weekend. 4. All events must cease in sufficient time to have all non-employees and non-staff visitors and other persons off of the premises by 12:00 a.m. midnight on the night of an event. 5. Parking arrangements shall be provided in compliance with all provisions of the DeKalb County Zoning Ordinance, and all parking during events must occur on the premises. Sufficient space must be arranged by the petitioner so as to avoid parking on the sides of any access roads to the subject property. 6. The "Big Red Barn" sought to be used shall be in compliance with all DeKalb County Codes and Ordinances before being occupied or used in conjunction with events at the subject property. SECTION FOUR: This Ordinance shall be in full force and effect upon its adoption by the County Board of DeKalb County, Illinois. In the case of any conflicts between this Ordinance and Ordinance , this Ordinance shall prevail. SECTION FIVE: Failure of the owners or other party in interest to comply with the terms of this Ordinance, after execution of such Ordinance, shall subject the owners or party in interest to the penalties set forth in Section of the DeKalb County Zoning Ordinance. PASSED BY THE COUNTY BOARD THIS 21 TH DAY OF MARCH, 2018, A.O. ATTEST: Mark Pietrowski, Jr. Chairman, DeKalb County Board r- -:,... : -. ;;:.....,.. ". s ( I '... 2

9 Exhibit A Legal Description of the Subject Property That part of the Northeast Fractional Quarter of Section 2, Township 37 North, Range 4 East of the Third Principal Meridian, described as follows: Commencing at the Northwest corner of said Northeast 1/4; thence Easterly, along the North line thereof, 1, feet for a point of beginning; thence continuing Easterly, along said North line, feet; thence Southerly, at right angle to said North line, feet; thence Westerly, at right angle to the last described course, feet; thence Northerly, at right angle to the last described course, feet to the point of beginning, all in Victor Township, DeKalb County, Illinois. P.I.N

10 4 Exhibit B

11 5 Exhibit B

12 6 Exhibit B

13 7 Exhibit B

14 STATE OF ILLINOIS ) )SS COUNTY OF DEKALB ) ORDINANCE AN ORDINANCE APPROVING A ZONING MAP AMENDMENT FOR FIVE POINTS ROAD IN MAYFIELD TOWNSHIP WHEREAS, Daniel Carmichael has filed a petition for a Zoning Map Amendment to change the zoning of property located at Five Points Road from A-1, Agricultural District to PD-C, Planned Development Commercial to allow for the operation of a self-storage facility, said property being located in unincorporated Mayfield Township and legally described as shown in Exhibit A attached hereto, and said application having been submitted in accordance with the requirements of Article 10 of the DeKalb County Zoning Ordinance; and WHEREAS, following due and proper notice by publication in the Daily Chronicle not less than fifteen (15) nor more than thirty (30) days prior thereto, and by mailing notice to all owners of property abutting the subject property at least ten (10) days prior thereto, the DeKalb County Hearing Officer conducted a public hearing on February 8, 2018 at which the petitioner and his attorney presented evidence, testimony, and exhibits in support of the requested Special Use Permit Amendment, and at which six members of the public spoke, with one person speaking in favor of and two speaking against the application; and WHEREAS, the Hearing Officer having considered the evidence, testimony and exhibits presented has made his findings of fact and recommended that the Zoning Map Amendment be approved with conditions, as set forth in the Findings of Fact and Recommendation of the DeKalb County Hearing Officer, dated February 8, 2018, copy of which is appended hereto as Exhibit B ; and WHEREAS, the Planning and Zoning Committee of the DeKalb County Board has considered the testimony and exhibits from the public hearing and has considered the Findings of Fact and Recommendation of the Hearing Officer, and has forwarded to the County Board a recommendation of approval, with conditions, of the requested Zoning Map Amendment; and WHEREAS, the DeKalb County Board has considered the Finding of Fact and Recommendation of the Hearing Officer and the recommendation of the Planning and Zoning Committee, and has determined that the Zoning Map Amendment to change the zoning of the subject property from A-1, Agricultural to PD-C, Planned Development - Commercial would be consistent with the requirements established by Section F of the DeKalb County Zoning Ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE COUNTY BOARD OF DEKALB COUNTY, ILLINOIS, as follows: SECTION ONE: The report and Findings of Fact and Recommendation of the DeKalb County Hearing Officer, Exhibit B, attached hereto, is hereby adopted as the findings of fact and conclusions of the DeKalb County Board. SECTION TWO: Based on the Findings of Fact adopted herein, the property located at Five Points Road in unincorporated Mayfield Township and legally described as shown in Exhibit A attached 1

15 hereto, is hereby rezoned from A-1, Agricultural to PD-C, Planned Development Commercial, and the DeKalb County Zoning Map shall be amended to reflect said zone change. SECTION THREE: The subject property may be used for a self-storage facility as set forth in the application for the Zoning Map Amendment submitted by Mr. Carmichael, referenced herein as though attached hereto. Any change in use shall require the submission and approval of a new Zoning Map amendment by the DeKalb County Board. SECTION FOUR: Approval of this map amendment is subject to the following conditions: 1. The DeKalb County Board approves of the location and disposition of the proposed facility, as depicted on the proposed site plan, attached hereto as Exhibit C. This includes the waiver of the paving and curbing requirement of the Zoning Ordinance. However, prior to beginning construction, the petitioner shall submit a revised site plan, incorporating any and all required changes, for review and approval by the Community Development Department Director. 2. No office or staff is to be provided on-site. The addition of such uses requires that an amendment to this ordinance be sought from and approved by the DeKalb County Board. 3. No outside storage is allowed on the property. 4. The following fencing is required to be installed as part of this project: a. Six (6) foot tall, opaque fencing is to be provided along the north and east property lines, b. Fencing containing a security gate shall be provided to secure the entrance along the western side of the facility, and, c. The location and type of the fencing is to be depicted on the revised site plan. 5. The buffer area between the facility and State Route 64 is to be landscaped. The required landscaping will contain at least seventeen (17) trees and/or bushes, and such plantings shall meet the minimum standards as contained in Article 6 of the Zoning Ordinance. The final proposed landscape plan shall be submitted to the DeKalb County Community Development Department Director for review and approval. The landscaping is to be installed and in placed by the time Phase 2 of the facility has been completed. 6. Phasing of the Project The facility may be constructed in two (2) phases, as described in the subject petition, subject to the conditions noted below: a. Construction of Phase 2 of the facility shall begin within one (1) year of the approval date of this ordinance, and, b. Two electric vehicle charging stalls may be installed as part of Phase 2 of the facility. However, such use shall be secondary to the operation of the storage facility and shall cease should the storage facility cease operation. The location of the proposed stalls shall be depicted on the revised site plan. Any expansion of this use shall require an amendment to this ordinance be submitted and approved by the DeKalb County Board, c. The existing pole building shall be removed and the operation of the business currently occupying said building terminated within one (1) year of the approval date of this ordinance. 2

16 7. No lighting or electrical outlets shall be provided within the storage units, and all outside lighting shall be shield so as to prevent becoming a point source ofglare. The location ofproposed lighting shall be added to the revised site plan. 8. The hours ofoperation for the facility shall be from 6:00 a.m. to 9:00p.m. 9. Security cameras shall be provided on-site, with the footage from said cameras to be made available to staffupon request. Said cameras shall not be directed towards any neighboring residences. The location and orientationofthe security cameras shall be added to the revised sight plan. SECTION FIVE: This Ordinance shall be in full force and effect upon its adoption by the County Board ofdekalb County, Illinois. In the case ofany conflicts between this Ordinance and Ordinance , this Ordinance shall prevail. SECTION SIX: Failure of the owners or other party in interest to comply with the terms ofthis Ordinance, after execution ofsuch Ordinance, shall subject the owners or party in interest to the penalties set forth in Section ofthe DeKalb County Zoning Ordinance. PASSED BY THE COUNTY BOARD THIS 21TH DAY OF MARCH, 2018, A.D. Mark Pietrowski, Jr. Chairman, DeKalb County Board ATTEST: sr. j -y

17 Exhibit A Legal Description of the Subject Property That part of the North Half of the Southeast Quarter of Section 26, Township 41 North, Range 4 East of the Third Principal Meridian, DeKalb County, Illinois, bounded and described as follows: Commencing at a point on the centerline of a public road known as Five Points Road, or North First Street, distant 50.0 feet Northeasterly measured at right angle from the centerline of the main track of the Minnesota and Northwesterly Railroad Company (later the Chicago Great Western Railway Company, now the Chicago and Northwestern Transportation Company), as said main track centerline was originally located and established across said Section 26; thence Southeasterly parallel with said original main track centerline, feet to the point of beginning of the parcel of land herein described, said point also known as Original (1910) Chaining Station ; thence Northeasterly at right angle to the last described course, 21.9 feet; thence Northwesterly parallel with said original main track centerline, feet to a point on the centerline of said Five Points Road; thence Southerly along said centerline of Five Points Road, feet to a point distance 21.9 feet, Northeasterly measured at right angle from the centerline of the main track of the Chicago and Northwestern Transportation Company (formerly the Chicago Great Western Railway Company), as said main track is now located; thence Southeasterly parallel with said last described main tract centerline, feet to a point on a line drawn at right angle to said original main track centerline through the point of beginning; thence Northeasterly along said last described right angle line, feet to the point of beginning, also that part of the North Half of the Southeast Quarter of Section 26, Township 41 North, Range 4 East of the Third Principal Meridian, DeKalb County, Illinois, bonded and described as follows; Commencing at a point on the centerline of a public road, known as Five Points Road or North First Street, distant 50 feet Northeasterly measured at right angles from the centerline of the main tract of the Minnesota and Northwestern Railway Company (later the Chicago Great Western Railway Company, now the Chicago and Northwestern Transportation Company), as said main track centerline was originally located and established across said Section 26; thence Southeasterly parallel with the original main track centerline, a distance of feet to a point of beginning, also known as Original (1910) Chaining Station ; thence Southwesterly at right angles to the last described course, to a point 21.9 feet North of said railroad centerline to the point of beginning; thence continuing Southwesterly on the same course to the Southerly line of the said railroad (now abandoned); thence Northwesterly along Southerly line of said railroad right of way (now abandoned) to the centerline of Five Points Road; thence Northwesterly along the centerline of said road to a point 21.9 feet measured at right angles to said railroad centerline, Northerly of said centerline; thence Southeasterly to the point of beginning. P.I.N

18 5 Exhibit B

19 6 Exhibit B

20 7 Exhibit B

21 8 Exhibit B

22 9 Exhibit C

23 STATE OF ILLINOIS ) )SS COUNTY OF DEKALB ) ORDINANCE AN ORDINANCE ADOPTING A SOLAR ENERGY SYSTEM ORDINANCE FOR DEKALB COUNTY WHEREAS, the DeKalb County Board has determined the need for regulations governing the construction, installation, and operation of solar energy systems; and WHEREAS, the Planning and Zoning of the DeKalb County Board has drafted a Solar Energy System Ordinance to address this need; and WHEREAS, the DeKalb County Community Development Department, under the direction of the Planning and Zoning Committee of the DeKalb County Board, has prepared and submitted an application for a Zoning Text Amendment for the adoption of a Solar Energy System Ordinance; and WHEREAS, following due and proper notice by publication in the Daily Chronicle not less than fifteen (15) nor more than thirty (30) days prior thereto, the DeKalb County Hearing Officer conducted a public hearing on January 31, 2018, at which ten (10) members of the public spoke for the application and two (2) members of the public spoke against the application, which was continued to February 15, 2018, at least thirteen (13) members of the public presented questions and comments regarding the application, regarding the Draft Solar Energy Systems Ordinance; and WHEREAS, based on the testimony given at the public hearing, the Hearing Officer has forwarded to the Planning and Zoning Committee findings and a recommendation that the requested Draft Solar Energy Systems Ordinance be approved, with three (3) elements of the draft ordinance recommended for further consideration by the Planning and Zoning Committee, as set forth in the Findings of Fact and Recommendation of the DeKalb County Hearing Officer, dated March 12, 2018; and WHEREAS, the Planning and Zoning Committee of the DeKalb County Board has reviewed and considered the Draft Solar Energy Systems Ordinance proposed the Text Amendment, and the recommendation of the Hearing Officer, and having moved to amend the proposed language in response to the recommendation of the Hearing Officer and concerns raised at the public hearing, and has forwarded a recommendation to the DeKalb County Board that the proposed Solar Energy Ordinance, be adopted; and WHEREAS, the DeKalb County Board has determined that it is in the best interests of the citizens of the County to amend the DeKalb County Zoning Ordinance to adopt the Solar Energy System Ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE COUNTY BOARD OF DEKALB COUNTY, ILLINOIS, as follows: 1

24 SECTION ONE: The Findings above and the recommendations of the Planning and Zoning Committee are hereby adopted as the findings and conclusions of the DeKalb County Board. SECTION TWO: The DeKalb County Solar Energy Systems Ordinance, Exhibit "A" appended hereto, is hereby adopted, effective as of April 1, SECTION THREE: This Ordinance shall be in full force and effect upon its adoption by the County Board of DeKalb County, Illinois. PASSED BY THE COUNTY BOARD THIS 21TH DAY OF MARCH, 2018, A.O. ATTEST: Mark Pietrowski, Jr. Chairman, DeKalb County Board r- :";... r- ' "!,, ~....://' ' :.>~. -;t. '-'\,. '). ',,. ' 2

25 Exhibit A DEKALB COUNTY SOLAR ENERGY SYSTEM (SES) ORDINANCE Scope This article applies to all solar energy installations in unincorporated DeKalb County. Purpose The purpose of this ordinance is to promote and encourage economic development, while maintaining order in the construction, installation and operation of Solar Energy Systems (SES) in DeKalb County, while ensuring protection of the health, safety and welfare of the residents of DeKalb County by promoting the safe, effective, and efficient use of solar energy to reduce on-site consumption of fossil fuels or utility-supplied electric energy. Also, to avoid adverse impact to important areas such as agricultural land, endangered species habitats, conservation land, and other sensitive lands. This ordinance shall not be deemed to nullify any provisions of local, state or federal law. Definitions Active Solar Energy System: A solar energy system whose primary purpose is to harvest energy by transforming solar energy into another form of energy or transferring heat from a collector to another medium using mechanical, electrical, or chemical means. Building-integrated Solar Energy Systems: An active solar energy system that is an integral part of a principal or accessory building, rather than a separate mechanical device, replacing or substituting for an architectural or structural component of the building. Building-integrated systems include but are not limited to photovoltaic or hot water solar energy systems that are contained within roofing materials, windows, skylights, and awnings. Grid-intertie Solar Energy System: A photovoltaic solar energy system that is connected to an electric circuit served by an electric utility company. Ground Mount: A solar energy system mounted on a rack or pole that rests on or is attached to the ground. Off-grid Solar Energy System: A photovoltaic solar energy system in which the circuits energized by the solar energy system are not electrically connected in any way to electric circuits that are served by an electric utility company. Passive Solar Energy System: A solar energy system that captures solar light or heat without transforming it to another form of energy or transferring the energy via a heat exchanger. Photovoltaic System: An active solar energy system that converts solar energy directly into electricity. Renewable Energy Easement, Solar Energy Easement: An easement that limits the height or location, or both, of permissible development on the burdened land in terms of 3

26 Exhibit A a structure or vegetation, or both, for the purpose of providing access for the benefited land to wind or sunlight passing over the burdened land. Roof Mount: A solar energy system that is mounted on a rack that is fastened onto a building roof. Solar Access: Unobstructed access to direct sunlight on a lot or building through the entire year, including access across adjacent parcel air rights, for the purpose of capturing direct sunlight to operate a solar energy system. Solar Collector: An assembly, structure, and the associated equipment and housing, designed for gathering, concentrating, or absorbing direct and indirect solar energy for which the primary purpose is to convert or transform solar radiant energy into thermal, mechanical, chemical or electrical energy. Solar Energy: Radiant energy received from the sun that can be collected in the form of heat or light by a solar collector. Solar Energy System (SES): All components required to become a complete assembly or structure that will convert solar energy into electricity for use. Solar Energy System Addition: A private solar energy system which is structurally attached to a building or structure on the zoning lot on which said system is located. Said system shall be considered part of the building and shall comply with all provisions of this ordinance pertaining thereto. Solar Energy System, Private: A collection of one (1) or more solar collectors designed for use by the occupant(s) of the zoning lot on which said system is located; excess power generation is limited to net metering or similar technology with regulations set by the local power utility, community, county, and state. Private solar energy system equipment shall conform to applicable industry standards, and applicants for building permits for private solar energy systems shall submit certificates from equipment manufacturers that the equipment is manufactured in compliance with industry standards. Solar Farm: A commercial facility that converts sunlight into electricity, whether by photovoltaics (PV), concentrating solar thermal devices (CST), or other conversion technology, for the primary purpose of wholesale sales of generated electricity. A solar farm is the principal land use for the parcel on which it is located. Solar Garden: A commercial solar-electric (photovoltaic) array, of no more than 20 acres in size, that provides retail electric power (or a financial proxy for retail power) to multiple households or businesses residing in or located off-site from the location of the solar energy system. A county solar garden may be either an accessory use, when a part of an existing or a proposed subdivision or a special use if it is a stand-alone garden. Solar Heat Exchanger: A component of a solar energy device that is used to transfer heat from one substance to another, either liquid or gas. 4

27 Exhibit A Solar Hot Air System: An active solar energy system (also referred to as Solar Air Heat or Solar Furnace) that includes a solar collector to provide direct supplemental space heating by heating and re-circulating conditioned building air. Solar Hot Water System: A system (also referred to as Solar Thermal) that includes a solar collector and a heat exchanger that heats or preheats water for building heating systems or other hot water needs, including residential domestic hot water and hot water for commercial processes. Solar Mounting Devices: Racking, frames, or other devices that allow the mounting of a solar collector onto a roof surface or the ground. Solar Storage Unit: A component of a solar energy device that is used to store solar generated electricity or heat for later use. Building Permit Requirements and Fees All Solar Energy Systems (SES) will be required to have a DeKalb County Building Permit before any work can be started. A written plan and a plat/ drawing for the proposed Solar Energy System shall be provided with the Building Permit Application. The plat / drawing must show the location of the system on the building or on the property, (for a ground-mount system show arrangement of panels), with all property lines and set back footages indicated. Fees for processing the applications for building permits shall be submitted to and collected by the DeKalb County Community Development Department as follows: 0-10 kilowatts (kw) $ kilowatts (kw) $ kilowatts (kw) $ kilowatts (kw) $ 1, ,000 kilowatts (kw) $ 2, ,001-2,000 kilowatts (kw) $ 6, Over 2,000 kilowatts (kw) $ 6, for each additional kilowatts Any SES that construction has started before a Building Permit has been applied and paid for will be charged double the permit fee. Permitted/Special Use 1) A single ground mount, roof mount or building integrated private solar energy system for residential/business use is permitted as an Accessory Use in ALL Zoning Districts where there is a principal structure, and shall be subject to the regulations for accessory uses. 2) Solar Gardens shall be allowed in ALL Zoning Districts, and shall require a Special Use Permit whether accessory or principal use of the property. However, the requirement for a Special Use Permit may be waived, provided the solar garden s 5

28 Exhibit A owner/lessee obtains, and records with the DeKalb County Recorder, signed and notarized affidavits, agreeing that the need for a Special Use Permit be waived, from all property owners adjoining the zoning lot on which the solar garden is to be located (as determined by DeKalb County Community Development Department). Unless otherwise noted in this ordinance, solar gardens must comply with all required standards for structures in the district in which the system is located. 3) Solar Farms in the A-1 Zoning Districts require a Special Use Permit. Unless otherwise noted in this ordinance, solar farms must comply with all required standards for structures in the district in which the system is located. Set Back Requirements 1) Set back requirements for all Solar Energy Systems (SES) shall meet the structure minimum set back requirements when the SES is oriented at any & all positions. 2) The solar array and all components of the solar collector system in a Solar Farm shall be kept at least one hundred (100) feet from a property line or right-of-way. However, this requirement may be waived, provided the solar farm s owner/lessee obtains, and records with the DeKalb County Recorder, signed and notarized affidavits, agreeing that the required minimum setback be waived, from all property owners and affected road authorities adjoining the zoning lot on which the solar farm is to be located (as determined by DeKalb County Community Development Department). However, in no instance shall any part of a solar farm, be located within fifty (50) feet of any of the aforementioned items 3) No solar energy system shall be allowed to be placed in the front yard of any residentially used or zoned property. 4) Roof mounted solar energy systems shall not extend beyond the exterior perimeter of the building on which the system is mounted. Height Requirements 1) Building or roof mounted solar energy systems shall not exceed the maximum allowed height in any Zoning District, as stated in Article 5** of the DeKalb County Zoning Ordinance. 2) Ground or pole mounted solar energy systems shall not exceed the maximum height, when oriented at maximum tilt, for the zoning district in which it is located. Other R equirements 1) Upon request from the DeKalb County Community Development Department, an owner of a commercial Solar Energy System must provide documentation, within thirty (30) days, that the Solar Energy System is still in use. If it is not, the owner of the System will have 180 days, after notification from the Zoning Department, to remove 6

29 Exhibit A the Solar Energy System from the property. 2) Upon request from the DeKalb County Community Development Department, the owner or operator of a Solar Farm or a Solar Garden must submit, within 14 days, a current operation and maintenance report to the Department. 3) In all undeveloped areas, the Solar Energy developer will be required to complete a consultation with both the Illinois Historic Preservation Agency (IHPA) and the Illinois Department of Natural Resources (IDNR) through the Department's online EcoCat Program. The cost of this consultation shall be at the developer's expense. The final certificate from EcoCat shall be provided to the DeKalb County Zoning Dept. before a permit or Special Use Permit will be issued. 4) No fencing is required however if installed on the property the fencing shall have a maximum height of eight (8) feet. The fence shall contain appropriate warning signage that is posted such that is clearly visible on the site. 5) Any lighting for Solar Farms / Gardens shall be installed for security and safety purposes only. Except for lighting that is required by the FCC or FAA, all lighting shall be shielded so that no glare extends substantially beyond the boundaries of the facility. 6) Reflection angles for solar collectors shall be oriented such that they do not project glare onto adjacent properties. 7) Electric solar energy system components must have a UL listing and must be designed with anti-reflective properties. 8) Solar Energy Systems must be in compliance with ALL State of Illinois Building, Electric, Plumbing and Energy Codes. Design Standards: Active solar energy systems shall be designed to conform to the county comprehensive plan and to blend into the architecture of the building or may be require to be screened from routine view from public right-of-ways other than alleys. Screening may be required to the extent it does not affect the operation of the system. The color of the solar collector is not required to be consistent with other roofing materials. 1) Building Integrated Photovoltaic Systems. Building integrated photovoltaic solar energy systems shall be allowed regardless of whether the system is visible from the public right-of-way, provided the building component in which the system is integrated meets all required setback, land use or performance standards for the district in which the building is located. 2) Solar Energy Systems with Mounting Devices. Solar energy systems using roof mounting devices or ground-mount solar energy systems shall not be restricted if the system is not visible from the closest edge of any public right-of-way or immediately adjacent to a residential structure. 3) Reflectors. All solar energy systems using a reflector to enhance solar production shall 7

30 Exhibit A minimize glare from the reflector affecting adjacent or nearby properties. Measures to minimize glare include selective placement of the system, screening on the north side of the solar array, modifying the orientation of the system, reducing use of the reflector system, or other remedies that limit glare. 4) Aviation Protection. For solar units located within 500 feet of an airport or within approach zones of an airport, the applicant must complete and provide the results of the Solar Glare Hazard Analysis Tool (SGHAT) for the Airport Traffic Control Tower cab and final approach paths, consistent with the Interim Policy, FAA Review of Solar Energy Projects on Federally Obligated Airports, or most recent version adopted by the FAA. Coverage: Roof or building mounted solar energy systems, excluding building-integrated systems, shall allow for adequate roof access for fire-fighting purposes to the south-facing or flat roof upon which the panels are mounted. Ground-mount private solar energy systems shall be exempt from impervious surface calculations if the soil under the collector is not compacted and maintained in vegetation. Foundations, gravel, or compacted soils are considered impervious. Plan Approval Required: All solar energy systems shall require administrative plan approval by the DeKalb County Building official via the review of the application for a building permit. 1) Plan Applications. Plan applications for solar energy systems shall be accompanied by horizontal and vertical (elevation) drawings. The drawings must show the location of the system on the building or on the property for a ground-mount system, including the property lines. a) Pitched Roof Mounted Solar Energy Systems. For all roof-mounted systems other than a flat roof the elevation must show the highest finished slope of the solar collector and the slope of the finished roof surface on which it is mounted. b) Flat Roof Mounted Solar Energy Systems. For flat roof applications a drawing shall be submitted showing the distance to the roof edge and any parapets on the building and shall identify the height of the building on the street frontage side, the shortest distance of the system from the street frontage edge of the building, and the highest finished height of the solar collector above the finished surface of the roof. 2) Plan Approvals. Applications that meet the design requirements of this ordinance, and do not require an administrative variance, shall be granted administrative approval by the Director of Community Development and shall not require Planning and Zoning Committee review. Plan approval does not indicate compliance with Building Code or Electric Code. Approved Solar Components: Electric solar energy system components must have a UL listing or approved equivalent and solar hot water systems must have an SRCC rating. Compliance with Building Code: All active solar energy systems shall meet approval of county building code officials, consistent with the State of Illinois Building Code and solar thermal systems 8

31 Exhibit A shall comply with HVAC-related requirements of the Energy Code. Any county adopted building codes will apply and take precedence where applicable. Compliance with State Electric Code: All photovoltaic systems shall comply with the Illinois State Electric Code. Compliance with State Plumbing Code: Solar thermal systems shall comply with applicable Illinois State Plumbing Code requirements. Compliance with State Energy Code: All photovoltaic systems and solar thermal systems shall comply with the Illinois State Energy Code. Utility Notification: All grid-intertie solar energy systems shall comply with the interconnection requirements of the electric utility. Off-grid systems are exempt from this requirement. Principal Uses. DeKalb County encourages the development of commercial or utility scale solar energy systems where such systems present few land use conflicts with current and future development patterns. Ground-mounted solar energy systems that are the principal use on the zoning lot or lots are special uses in selected districts. a) Solar gardens: DeKalb County permits the development of unincorporated county solar gardens, subject to the following standards and requirements: Rooftop Gardens Permitted. Rooftop community systems are permitted in all zoning districts where buildings are permitted. Ground-Mount Gardens. Ground-mount community solar energy gardens must be less than twenty (20) acres in total size. Ground-mount solar developments covering more than twenty (20) acres shall be considered solar farms. Stormwater and NPDES. Solar gardens are subject to DeKalb County s Stormwater Management regulations, erosion and sediment control provisions and NPDES permit requirements. Interconnection. An interconnection agreement must be completed with the electric utility in whose service territory the system is located. Aviation Protection. For solar gardens located within 500 feet of an airport or within approach zones of an airport, the applicant must complete and provide the results of the Solar Glare Hazard Analysis Tool (SGHAT) for the Airport Traffic Control Tower cab and final approach paths, consistent with the Interim Policy, FAA Review of Solar Energy Projects on Federally Obligated Airports, or most recent version adopted by the FAA. Other Standards. Ground-mount systems must comply with all required standards for structures in the district in which the system is located. All solar gardens shall also be in compliance with all applicable local, state and federal regulatory codes, including the State of Illinois Uniform Building Code, as amended; and the National Electric Code, as amended. Also, Health Department requirements for wells and septic systems must be met. 9

32 Exhibit A b) Solar farms: Ground-mount solar energy systems that are the primary use on the lot, designed for providing energy to off-site uses or export to the wholesale market, are permitted under the following standards: 1) Special Use Permit. Solar farms are special uses in agricultural district. 2) Stormwater and NPDES. Solar farms are subject to DeKalb County s Stormwater Management regulations, erosion and sediment control provisions and NPDES permit requirements. 3) Ground Cover and Buffer Areas. Top soils shall not be removed during development, unless part of a remediation effort. Soils shall be planted to and maintained in perennial vegetation to prevent erosion, manage run off and build soil. A plan must be approved by the Soil Water Conservation District and paid for by the developer. DeKalb County has a Noxious Weed Ordinance which is to be followed. Due to potential county liability under the Illinois Endangered Species Protection Act (520 ILCS 10/11(b) it is required that any crops planted be in compliance with all federal and state laws protecting endangered species. This will also include pollinators such as bees. A report showing demonstration of plan compliance shall be submitted annually, and paid for by the developer. 4) Foundations. A qualified engineer shall certify that the foundation and design of the solar panels racking and support is within accepted professional standards, given local soil and climate conditions. 5) Other Standards and Codes. All solar farms shall be in compliance with all applicable local, state and federal regulatory codes, including the State of Illinois Uniform Building Code, as amended; and the National Electric Code, as amended. 6) Power and Communication Lines. Power and communication lines running between banks of solar panels and to on-site electric substations or interconnections with buildings shall be buried underground. Exemptions may be granted by DeKalb County in instances where shallow bedrock, water courses, or other elements of the natural landscape interfere with the ability to bury lines, or distance makes undergrounding infeasible, at the discretion of the Director of Community Development. In addition, the Illinois Department of Agriculture (IDOA) has established standards and policies in the Agricultural Impact Mitigation Agreements (AIMA) regarding the construction or burial of electric transmission lines which should be agreed to and adhered to between the landowner and the developer. 7) Site Plan Required. A detailed site plan for both existing and proposed conditions must be submitted, showing location of all solar arrays, other structures, property lines, rights-of-way, service roads, floodplains, wetlands and other protected natural resources, topography, farm tile, electric equipment, fencing, and screening materials and all other characteristics requested by DeKalb County. The site plan should also show all zoning districts, and overlay districts. 8) Aviation Protection. For solar farms located within 500 feet of an airport or within 10

33 Exhibit A approach zones of an airport, the applicant must complete and provide the results of the Solar Glare Hazard Analysis Tool (SGHAT) for the Airport Traffic Control Tower cab and final approach paths, consistent with the Interim Policy, FAA Review of Solar Energy Projects on Federally Obligated Airports, or most recent version adopted by the FAA. 9) Endangered Species and Wetlands. Solar farm developers shall be required to initiate a natural resource review consultation with the Illinois Department of Natural Resources (IDNR) through the department s online, EcoCat program. Areas reviewed through this process will be endangered species and wetlands. The cost of the EcoCat consultation will be borne by the developer. Liability insurance and indemnification 1) For Solar Farms and Solar Gardens, commencing with the issuance of building permits, the Applicant, Owner, or Operator shall maintain a current general liability policy covering bodily injury and property damage with limits of at least $3 million per occurrence and $5 million in the aggregate. Such insurance may be provided pursuant to a plan of self- insurance, by a party with a net worth of $20 million or more. The County shall be named as an individual insured on the policy to the extent the county is entitled to indemnification. 2) For Private / Individual SES(s), commencing with the issuance of building permits, the Applicant or Owner shall maintain a current liability policy covering bodily injuries and any damage that may occur, on their home owner s policy or other applicable policy as approved by the Director of Community Development. 3) Any SES(s), Applicant, Owner, or Operator, whether individual or commercial, shall defend, indemnify, and hold harmless the County and its officials, employees, and agents (collectively and individually, the Indemnified Parties ) from and against any and all claims, demands, losses, suits, causes of actions, damages, injuries, costs, expenses, and liabilities whatsoever, including reasonable attorney s fees, except to the extent arising in whole or part out of negligence or intentional acts of such Indemnified Parties ( such liabilities together known as liability ) arising out of Applicant, Owner, or Operators selection, construction, operation, and removal of the SES(S) and affiliated equipment including, without limitation, liability for property damage or personal injury (including death), whether said liability is premised on contract or on tort (including without limitation strict liability or negligence). This general indemnification shall not be construed as limited or qualifying the county s other indemnification rights available under the law. Decommissioning 1) A decommissioning plan shall be required to be submitted when applying for all Solar Farms and Solar Gardens, to ensure that facilities are properly removed after their useful life. 2) Decommissioning of solar panels must occur in the event they are not in use for 90 consecutive days. 3) The owner or operator will have 6 months to complete the decommissioning plan after operation of a Solar Farm or Solar Garden stops being operational. 11

34 Exhibit A 4) The decommissioning plan shall include provisions for removal of all structures and foundations, restoration of soil and vegetation and a plan ensuring financial resources will be available to fully decommission the site. 5) The DeKalb County Board may require the posting of a bond, letter of credit or the establishment of an escrow account to ensure the proper decommissioning. The posting of a bond may be required prior to the issuance of a building permit for the facility. 6) In the event that the State of Illinois enacts a law with regards to the decommissioning of a Solar Farm, the strictest requirements shall prevail. 12

35 R E S O L U T I O N #R WHEREAS, bids have been invited by the County of DeKalb for provision of pieces of equipment as specified, and WHEREAS, Monroe Truck Equipment, Inc. of Monroe, Wisconsin and Johnson Tractor, Inc. of Rochelle, Illinois have submitted the low bids meeting specifications, for the provision of below listed items; NOW, THEREFORE, BE IT RESOLVED, by the DeKalb County Board that it does approve awards for the low bid submitted meeting specifications by the aforementioned dealers for the provision of the specified pieces of equipment in the amount as provided below. MONROE TRUCK EQUIPMENT, INC: A) Provision of furnishing and installing a new snow plow, frame, hydraulic system, dump body, spreader and pre-wet tank system on a 2019 Peterbilt model 348 as specified in the amount of One Hundred Five Thousand Ninety-Two Dollars and Zero cents ($105,092.00); and JOHNSON TRACTOR, INC: A) Provision of a new Utility Tractor, Kubota Diesel Tractor Model M5-111 as specified in the amount of Forty Thousand Five Hundred Ninety Dollars and Zero Cents ($40,590.00); and B) Trade allowance for one 2002 John Deere 5520 Utility Tractor in the amount of Fifteen Thousand Dollars and Zero Cents ($15,000.00); Total cost of New Utility Tractor - $25,590.00

36 Resolution # Page 2 of2 PASSED AT SYCAMORE, ILLINOIS THIS 21st DAY OF MARCH, 2018 A.O. Chairman, DeKalb County Board Awarded Bud eted $130, $187,500.00

37 BOARD INFORMATION FROM:f.EaR.UARY 28TH BID LETTING: Snow Plow, Frame, Hydraulic System, Dump Body, Wing, Spreader & Pre-Wet Tank System Engineer's Estimate Monroe Truck Equipment, Inc. Bonnell Industries, Inc. $ $ $ 141, , , I New Utility Tractor Engineer's Estimate Johnson Tractor, Inc. DeKane Equipment Corps MS-111 $ $ $ , , , Crak Routing & Fill Project Engineer's Estimate Behm Pavement Maintenance, Inc. Patriot Pavement Maintenance Denier, Inc. Hastings Asphalt Services, Inc. Complete Asphalt Service Company Countyman, Inc. SKC Construction, Inc. $ $ $ $ $ $ $ $ 103, , , , , , , , Rejuvenator Project Engineer's Estimate Corrective Asphalt Materials $ $ 107, , Bridge Deck Sealer Project Engineer's Estimate M & M Concrete $ $ 81, , Pavement Marking Project Engineer's Estimate Preform Traffic Control System America's Parking Remarking Countryman, Inc $ $ $ $ 223, , , ,983.00

38 Precision Pavement Markings;1nc $ 209, Seal Coat Program Engineer's Estimate $ 1,203, Steffens 3-D Construction $ 839, Beniach Construction Co. Inc. $ 1,044, Civil Constructiors, Inc $ 931, Hot-Mix Resurface Projects!section PK -Sycamore Parking Lots Engineer's Estimate $ 85, Curran Contracting Company $ 53, Universal Asphalt & Excavating, Inc. $ 56, Peter Baker & Son Co. $ 66,215.17!section GM Cortland Road District Engineer's Estimate $ 170, Curran Contracting Company $ 123, Peter Baker & Son Co. $ 136, Builders Paving, LLC $ 162, Rock Road Companies, Inc. $ 168,625.41!section GM - DeKalb Road District Engineer's Estimate $ 209, Curran Contracting Company $ 100, Peter Baker & Son Co. $ 107, William Charles Construction Company, LLC $ 107, Rock Road Companies, Inc. $ 122, Builders Paving, LLC $ 128,346.65!section GM - Genoa Road District Engineer's Estimate $ 47, Curran Contracting Company $ 35, William Charles Construction Company, LLC $ 36, Peter Baker & Son Co. $ 38, Rock Road Companies, Inc. $ 49,898.40!section GM - Sandwich Road District Engineer's Estimate $ 136, Curran Contracting Company $ 89,987.92

39 Builders Paving, LLC $ 109, Universal Asphalt & Excavating, Inc. $ 117, Rock Road Companies, Inc. $ 129,873.40!section GM - Squaw Grove Road District Engineer's Estimate $ 74, $ 305, Curran Contracting Company $ 55, Builders Paving, LLC $ 67, Rock Road Companies, Inc. $ 73,755.45!section GM - Sycamore Road District Engineer's Estimate $ 271, Curran Contracting Company $ 177, William Charles Construction Company, LLC $ 199, Peter Baker & Son Co. $ 199, Rock Road Companies, Inc. $ 224, Builders Paving, LLC $ 248, Section GM - Somonauak Road District Aggregate Shoulder Project Engineer's Estimate $ 68, Curran Contracting Company $ 79,800.00

40 R E S O L U T I O N #R WHEREAS, bids have been invited for improvements on various roads in DeKalb County; and WHEREAS, Behm Pavement Maintenance, Inc. of Crystal Lake, Illinois; Corrective Asphalt Materials of South Roxana, Illinois; and Steffens 3-D Construction of Toluca, Illinois have submitted the low bids meeting specifications. NOW, THEREFORE, BE IT RESOLVED, by the DeKalb County Board that it does approve the award as set forth herein below: BEHM PAVEMENT MAINTENANCE, INC.: In the amount of Eighty-Four Thousand Eight Hundred Eight Dollars and Sixty Cents ($84,808.60) for crack routing and filling of an estimated 207,356 feet of cracks on various Road Districts roadways in DeKalb County identified as section number 2018 Crack Routing and Fill Project, 18-XX000-0X-GM; and CORRECTIVE ASPHALT MATERIALS: In the amount of One Hundred Nine Thousand One Hundred Forty-Seven Dollars and Ninety-Two Cents ($109,147.92) for the application of an estimated 129,938 square yards of rejuvenator-reclamite on various roadways in DeKalb County, DeKalb Township, City of Sycamore and the Village of Kirkland identified as section number 2018 Rejuvenator Project, 18-XX000-0X-GM; and STEFFENS 3-D CONSTRUCTION: In the amount of Eight Hundred Thirty-Nine Thousand Six Hundred Sixty-One Dollars and Ninety-Four Cents ($839,661.94) for the seal coating of an estimated miles of County roadways; an estimated 42.4 miles of Road Districts roadways and an estimated 2.9 miles of Municipality streets, all in DeKalb County identified as section number 2018 Seal Coat Project, 18-XX000-0X-GM.

41 Resolution #R Page 2 of2 PASSED AT SYCAMORE, ILLINOIS THIS 21st DAY OF MARCH, 2018 A.D. Chairman, DeKalb County Board Fundimz for Award Resolution #R Countv MFf Funds $83, Countv Matching Tax Funds $68, Hi2hwav Tax Funds $45, Township MFT & Local Township Funds $754, Villa2e Local Funds $80,687.59

42 RES 0 LU TI 0 N #R WHEREAS, bids have been invited for delivery of certain materials to be used for improvements on various bridge decks and parapets in DeKalb County; and WHEREAS, M & M Concrete, Inc. of Stockton, Illinois has submitted the sole bid meeting specifications. NOW, THEREFORE, BE IT RESOLVED, by the DeKalb County Board that it does approve the award as set forth herein below: M & M CONCRETE, INC.: In the amount of Forty-Four Thousand Two Hundred Seventeen Dollars and Ninety Cents ($44,217.90) for the sealing of an estimated 163,770 square feet of bridge decks and parapets on 18 County Bridges and 36 Road District Bridges within DeKalb County, identified as section number 2018 Bridge Deck Sealer, 18-XXOOO- OX-GM. PASSED AT SYCAMORE, ILLINOIS THIS 21st DAY OF MARCH, 2018 A.D. ATTEST: Chairman, DeKalb County Board Awarded Bud eted $20, $30, $24, NA

43 RE S 0 L UT I 0 N #R and WHEREAS, bids have been invited for improvements on various roads in DeKalb County, WHEREAS, Preform Traffic Control Systems of Elk Grove, Illinois has submitted the low bid meeting specifications. NOW, THEREFORE, BE IT RESOLVED, by the DeKalb County Board that it does approve the awards as set forth herein below: PREFORM TRAFFIC CONTROL SYSTEMS: In the amount of One Hundred Ninety-Three Thousand Three Hundred Twenty-Nine Dollars and Eighty-Three cents ($193,329.83) for the center line and edge line markings on all County roads and various Road District and City roads, under Section 2018 Pavement Marking, 18-XXOOO-OX-GM. PASSED AT SYCAMORE, ILLINOIS THIS 21st DAY OF MARCH, 2018 A.D. ~~----- Chairman, DeKalb County Board.. ~ j. Fun'din2 for Award Resolution #R '~countv MFf Funds $82, Countv Matching Tax Funds $82, Township MFT, Township Local, Citv Local Funds $27,699.83

44 R E S O L U T I O N #R WHEREAS, bids have been invited for improvements on various roads in DeKalb County, and WHEREAS, Curran Contracting Company of Crystal Lake, Illinois has submitted the low bids meeting specifications. NOW, THEREFORE, BE IT RESOLVED, by the DeKalb County Board that it does approve the awards as set forth herein below: CURRAN CONTRACTING COMPANY: (a) In the amount of One Hundred Twenty-Three Thousand Three Hundred Fifty Dollars and Eighteen Cents ($123,350.18) for the hot-mix resurfacing of 1.11 miles of Mt. Hunger and Hinckley Roads, under Section GM in Cortland Road District; and (b) In the amount of Thirty-Five Thousand Nine Hundred Forty-Five Dollars and Twelve Cents ($35,945.12) for the hot-mix resurfacing of a total of 0.41 miles of Oakview Lane under Section GM in Genoa Road District; and (c) In the amount of Eighty-Nine Thousand Nine Hundred Eighty-Seven Dollars and Ninety-Two Cents ($89,987.92) for the hot-mix resurfacing of 0.61 miles of River Ridge Lane, under Section GM in Sandwich Road District; and (d) In the amount of Fifty-Five Thousand Seven Hundred Fifty-Nine Dollars and Sixty- One Cents ($55,759.61) for the hot-mix resurfacing of 1.3 miles of Pritchard Road, under Section GM in Squaw Grove Road District.

45 Page 2 of2 Resolution #R PASSED AT SYCAMORE, ILLINOIS THIS 21st DAY OF MARCH, 2018 A.D. Chairman, DeKalb County Board Awarded 100% Townshi MFT Fundin and Local Townshi $305,042.83

46 RES 0 L UT I 0 N#R WHEREAS, bids have been invited for shoulder improvements on various roads in Somonauk Road District, DeKalb County and WHEREAS, Curran Contracting Company of Crystal Lake, Illinois has submitted the sole bid meeting specifications. NOW, THEREFORE, BE IT RESOLVED, by the DeKalb County Board that it does approve the award as set forth herein below: CURRAN CONTRACTING COMPANY: In the amount of Seventy-Nine Thousand Eight Hundred Dollars and Zero Cents ($79,800.00) for the placement of an estimated 2,280 tons of aggregate shoulders, Type B, on 6.87 miles of Council Road, North Street and Governor Beveridge Highway, under Section GM in Somonauk Road District. PASSED AT SYCAMORE, ILLINOIS THIS 21st DAY OF MARCH, 2018 A.D. :~\~~:'\!.~~~ST: \.J... \.... : # ;-... ~:.-.. ~. Chairman, DeKalb County Board Awarded $79,800.00

47 RESOLUTION #R WHEREAS, the Highway Committee of the DeKalb County Board deems it appropriate to enter into an agreement with the State of Illinois for certain improvements to 1.18 miles of Coltonville Road from North First Street to.iuinois Route 23; J.9 miles of Rich Road from Glidden Road to North First Street; 0.23 miles of North First Street at the intersection with Rich/Coltonville Roads; and 0.23 miles of Bethany Road from 35 feet west of middle driveway for YMCA to Illinois Route 23, with said improvement to be designated as Section RS and estimated to cost One Million Four Hundred Thousand Dollars ($1,400,000.00) with the loca1 share to be estimate4 at Two Hundred Eighty Thousand dollars ($280,000.00). NOW, THEREFORE, BE IT RESOLVED, by the DeKalb County Board that it does authorize it's Chairman to execute the appropriate Local Agency Agreements for Federal Participation with the State of Illinois. PASSED AT SYCAMORE, ILLINOIS Tms 21st DA y OF MARCH, 2018 A.D. ~~--== Chai;man:neKaibCOUY Board Budget $1,450, Funding Sources Federal STU Property Tax- City of Sycamore Matching Local Funds $1,120, $213, $66,918.00

48 ~ U6noisDe~ of TranspOrtation DeKalb County x Local Public Agency State Contract Day Labor Local contract RR Force Account Local Public Agency Agreement Section Fund Type ITEP. SRTS, or HSIP Number(s) for Federal Participation RS STU Construction Enoineerlno Rioht-of-Wav Job Number Project Number Job Number Project Number Job Number Project Number C MKB4(332) This Agreement is made and entered into between the above local public agency. hereinafter referred to as the "LPA", and the State of Illinois, acting by and through its Department of Transportation. hereinafter referred to as "STATE". The STATE and LPA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans prepared by, or on behalf of the LPA, approved by the STATE and the STATE's policies and procedures approved and/or required by the Federal Highway Administration, hereinafter referred lo as "FHWA". Location Local Name Rich Road, Coltonville Road, N 1" 1 St, Bethany Rd Route FAU 5332, FAU 5352, FAU 5355 Length 3.56 mi Termini Rich Road from Glidden Road to North 1st St; Coltonville Rd from North 1 "1 St to IL 23; North 1" 1 St At Coltonville Road; Bethany Road from 0.3 mi W of IL 23 to fl 23 Current Jurisdiction DeKalb Co; City of Sycamore TIP Number 2018-H-246 Existing Structure No n/a Project Description The project consists of overlaying the existing pavement with Hot-Mix Asphalt leveling binder course and Hot-Mix Asphalt surface course, placement of aggregate shoulders, pavement marking and and other incidental work necessary to complete the project. Division of Cost Type of Work Participating Construction Non-Participating Construction Preliminary Engineering Construction Engineering Right of Way Railroads Utilities Materials TOTAL $ STU 1, 120,000 1,120,000 % 80 % $ $ LPA 280, ,000 % 20 $ Total 1,400,000 1,400,000 NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Local Public Agency Appropriation By execution of this Agreement. the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as an addend um (required for State-let contracts only) Method of Financing (State Contract Work Only) METHOD A---Lump Sum (80% of LPA Obligation) METHOD B--- Monthly Payments of due by the of each successive month. METHOD C---LPA's Share ---'-$2_8~0~,0~0_0_.0_0 divided by estimated total cost multiplied by actual proqress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) Printed 2/26/2018 Page 1 of 5 BLR (Rev )

49 Agreement Provisions THE LPA AGREES: {1) To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in accordance with the requirements of Titles 11 and 111 of the Uniform Relocation Assis ta nee and Real Property Acquisition Policies Act of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that all requirements of Titles 11 and 111 of said Uniform Act have been satisfied. The disposition of encroachments, if any, wil I be cooperatively determined by representatives of the LPA, and the STATE and the FHWA, ifrequired. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. {3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. {4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum {addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. {5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and the FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after final project close-out by the STA TE, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LPA agrees to cooperate fully with any audit conducted by the Auditor General and the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. ( 1 O) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Method B - Method C - Lump Sum Payment. Upon award of the contract for this improvement, the LPA will pay to the STATE within thirty (30) calendar days of billing, in lump sum, an amount equal to 80% of the LPA's estimated obligation incurred under this Agreement. The LPA will pay to the STATE the remainder of the LPA's obligation {including any nonparticipating costs) within thirty (30) calendar days of billing in a lump sum, upon completion of the project based on final costs. Monthly Payments. Upon award of the contract for this improvement, the LPA will pay to the ST A TE, a specified amount each month for an estimated period of months, or until 80% of the LPA's estimated obligation under the provisions of the Agreement has been paid, and will pay to the STA TE the remainder of the LP A's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LPA will pay to the STATE within thirty {30) calendar days of receipt, an amount equal to the LPA's share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. Failure to remit the payment{s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset, reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to LPA on this or any other contract. The ST ATE, at its sole option, upon notice to the LPA, may place the debt into the Illinois Comptroller's Offset System (15!LCS 405/10.05) or take such other and further action as my be required to recover the debt. {11) (Local Contracts or Day Labor) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. {12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of, the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any Federal Funds received under the terms of this Agreement. Printed Page2of5 BLR (Rev. 11 /06117)

50 (14) (Railroad Related Work Only) The estimates and general layout ptans for at-grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for slgnal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT's District Bureau of Operations. The LPA is responsible for the payment of the railroad related expenses in accordance with the LP A/railroad agreement prior to requesting reimbursement from JDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer's Payment Estimates shall be in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions {Federal, Stale, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above, and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LPA's concurrence in the award of the construction contract to the responsible low bidder as determined by the ST ATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LPA's certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions; (c) The LPA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. {20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) To complete this phase of the project within three (3) years from the date this agreement is a pp roved by the ST ATE if th is portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). (23) To comply with the federal Financial Integrity Review and Evaluation {FIRE) program, which requires States and subrecipients to justify continued federal funding on inactive projects. 23 CFR (a)(5) defines an inactive project as a project which no expenditures have been charged against Federal funds for the past twelve (12) months. To keep projects active, invoicing must occur a minimum of one time within any given twelve (12) month period. However, to ensure adequate processing time, the first invoice shall be submitted to the STATE within six (6) months of the federal authorization date. Subsequent invoices will be submitted in intervals not to exceed six (6) months. (24) The LPA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor receipts, cost plus fix fee invoice, progress report, and personnel and direct cost summaries.and other documentation supporting the requested reimbursement amount (Form BLRS should be used for consultant invoicing purposes). LPA invoice requests to the STATE will be submitted with sequential invoice numbers by project. Printed 2126/2018 Page 3 of 5 BLR (Rev. 11 /06/17)

51 The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation of all in'curred costs, less previous payments, no later than twelve ( 12) months from the date of completion of this phase of the improvement or from the date of the previous invoice, which ever occurs first. If a final invoice is not received within this time frame, the most recent invoice may be considered the final invoice and the obligation of the funds closed. (25) The LPA shall provide the final report to the appropriate STA TE d istricl within twelve months of the physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be met, a written explanation must be provided to the district prior to the end of the twelve months documenting the reason and the new anticipated date of completion. If the extended deadline is not met, this process must be repealed until the project is closed. Failure to follow this process may result in the immediate close-out of the project and loss of further funding. (26) (Single Audit Requirements) That if the LPA expends $750,000 or more a year in federal financial assistance they shall have an audit made in accordance with 2 CFR 200. LPAs expending less than $750,000 a year shall be exempt from compliance. A copy of the audit report must be submitted lo the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the end of the LPA's fiscal year. The CFDA number for all highway planning and construction activities is Federal funds utilized for constructon activities on projects let and awarded by the STATE (denoted by an "X" in the State Contract field at the top of page 1) are not included in a LPA's calculation of federal funds expended by the LPA for Single Audit purposes. (27) That the LPA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration (CCR)), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information about the federal government's trading partners in support of the contract award and the electronic payment processes. To register or renew, please use the following website: ht!ps:// The LPA is also required to obtain a Dun & Bradstreet (D&B) D-U-N-S Number. This is a unique nine digit number required to identify subrecipients of federal funding. A D-U-N-S number can be obtained at the following website: THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LP A's certification of compliance with Titles 11 and 111 requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA. if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LPA to proceed with the construction of the improvement when Agreed Unit Prices are approved, and to reimburse the LPA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) For agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LPA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LPA; (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: {1) Construction of the project will utilize domestic steel as required by Section of the current edition of the Standard Specifications for Road and Bridge Construction and federal Buy America provisions. {2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation within one (1) year of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. (4) For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of US DOT - assisted contracts. The LPA's DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification lo the recipient of its failure to carry out its approved program, the ST A TE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for Printed Page 4 of 5 BLR (Rev. 11 /06/17)

52 enforcement under 18 U.S.C and/or the Program Fraud CiVil Remedies Act of 1986 (31U.S.C et seq.). In the absence of a US DOT - approved LPA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program. (5) In cases where the STATE Is reimbursing the LPA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (6) All projects for the construction of fixed works which are financed in whole or In part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS ~.) unless the provisions of that Act exempt its application. ADDENDA Additional Information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1- Location Mao. Number 2- LPA Appropriation Resolution Number 3 - Jurisdiction & Maintenance (Insert Addendum numbers and titles as applicable) The LPA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all Addenda indicated above. APPROVED Local Public Agency APPROVED State of Illinois Department of Transportation Mark Pietrowski, Jr. Name of Official (Print or Type Name} Randall S. Blankenhorn, Secretary Date County Board Chairman Title {County Board Chairperson/MayorNillage President/etc.) By: Aaron A. Weatherholt, Deputy Director of Highways Date (Signature) Omer Osman, Director of Highways/Chief Engineer Date The above signature certifies the agency's TIN number is conducting business as a Governmental Entity. DUNS Number Phil Kaufmann, Acting Chief Counsel Jeff Heck, Chief Fiscal Officer (CFO) Date Date NOTE: If the LPA signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. Printed 2126/2018 Page 5 of 5 BLR (Rev. 11/06/17)

53 ROUTE TOTAL SHEET NO. SECTION SHEETS NO. F.A.U RS CONTRACT DEKALB COUNTY FED. AID PROJ. MKB4 (332) I LD RO ( End of Overlay Sta (Route 23) F.A.U End of Overlay Sta (North First St) _..._,.._.._.~ F.A.U l City of O..Kalb {See Mun Icl pal Gulde) DeKe lb County TWOMBLY RD Cl a: ~ ~ :s I 8~ e Omit Bridge from HMA Overlay S.N Sta to z ~ w PIO>IEER TER 't I z!i! ~ ti I Start of Overlay Sta (North First St) F.A.U '" Start of Overlay ---~-~-=---- Sta (Bethany Rd) F.A.U II. ---I- End of Overlay Sta (Route 23) F.A.U SOUTH MALTA RD "'- "- '-"- '-"-.:'! -" " 0! j 0::: 0::: w OI ~ I-- "' VJ ID ~ Cl C lly of DeKalb (Soe Municipal Guide) FAIRVIEW DR r::;::;y I w ~ I DeKalb,.,, / \ ) Townoti p Bu ilding 0 " I.e.I "!ii. ~~I I oil ,-.- - ' l._/ '--.. lii i I".Iu ( l;e ~, 1 GURLER RD Alton Township 0 g. ~ ~,_ li ~~ ~ N j I s Section RS Rich Road, Coltonville Road, North First Street, and Bethany Road Resurfacing Location Map DeKalb Township T 40N, R 04E Miles Population data Is from the 2010 U.S. Census. Updated: May 2014 BH Printed: May 2014

54 DeKalb County Section RS ADDENDA3 Jurisdiction & Maintenance Addendum The County Of De Ka 1 b and the City of Sycamore he re by agrees: 1. To the implementation of the subject improvements by the STATE and the COUNTY of DEKALB and the CITY OF SYCAMORE. 2. To retain jurisdiction of that portion of the completed improvement currently under the County of DeKalb's jurisdiction and the City of Sycamore's jurisdiction. 3. To maintain or cause to be maintained, in a manner satisfactory to the STATE, that portion of the completed improvement within the County of DeKalb's jurisdiction and within the City of Sycamore's jurisdiction. Mark Bushnell, City Engineer, For City of Sycamore Nathan F. Schwartz, County Engineer, For DeKalb County Date Date

55 RES 0 L UT I 0 N#R WHEREAS, bids have been invited for improvements on various locations DeKalb County and WHEREAS, Curran Contracting Company of Crystal Lake, Illinois has submitted the low bid meeting specifications. NOW, THEREFORE, BE IT RESOLVED, by the DeKalb County Board that it does approve the awards as set forth herein below: CURRAN CONTRACTING COMPANY: In the amount of Fifty-Three Thousand Four Hundred Sixty-Six Dollars and Fifty-Seven Cents ($53,466.57) for the hot-mix overlay of Locust Street and two parking lots located at the NE and NW comer of Locust Street and Illinois Route 64, under Section PK in the City of Sycamore, DeKalb County. PASSED AT SYCAMORE, ILLINOIS THIS 21st DAY OF MARCH, 2018 A.D. ATTEST: Chairman, DeKalb County Board Awarded $53, Bud eted $60,000.00

56 RESOLUTION R A RESOLUTION APPROVING UPDATES TO THE TRAVEL POLICY OF DEKALB COUNTY, ILLINOIS WHEREAS, DeKalb County, Illinois is a non-home rule unit of local government pursuant to Article VII, 8 of the 1970 Illinois Constitution; and WHEREAS, the Local Government Travel Expense Control Act, Public Act , required all non-home rule local public agencies, including Counties, to regulate, by Ordinance or Resolution, the reimbursement of all travel, meal, and lodging expenses of their officers and employees by the effective date of January 1, 2017; and WHEREAS, on and after June 29, 2017, no travel, meal, or lodging expense could be approved or paid by a local public agency unless regulations had been adopted under Public Act ; and WHEREAS, DeKalb County, Illinois did previously adopt Resolution R , A Resolution Regulating the Reimbursement of All Travel, Meal, and Lodging Expenses of Officers and Employees in the County of DeKalb, Illinois on March 15, 2017; and WHEREAS, periodic updates to the Travel Policy are necessary to provide additional clarification and guidance about the reimbursement of all travel, meal, and lodging expenses of DeKalb County officers and employees; and WHEREAS, the DeKalb County Finance Committee has reviewed and proposed amendments to the Travel.Policy and now recommends that the County Board adopt said amendments; NOW, THEREFORE, BE IT RESOLVED, by the County Board of DeKalb County, Illinois that the attached Travel Policy with an amendment date of March 21, 2018 regulating the reimbursement of all travel, meal, and lodging expenses of its officers and employees is hereby adopted and shall be in full force and effect from and after its passage. PASSED AT SYCAMORE, ILLINOIS, TIDS 21ST DAY OF MARCH, 2018, A.D. ATTEST: Mark Pietrowski, Jr. Chairman, DeKalb County Board ~.._.-'\..,,, -.. ~~.. '

57 DEKALB COUNTY GOVERNMENT TRAVEL POLICY (Adopted March 15, 2017; Amended March 21, 2018) A. State Statute The Local Government Travel Expense Control Act (Public Act ) requires that DeKalb County adopt a Resolution related to the approval of travel expenses and meal purchases. The law provides that the County regulate the reimbursement of all travel, meal, and lodging expenses of officers and employees. B. Policy Statement It is the policy of DeKalb County to pay on behalf of or to reimburse its employees and officers, within established budget restraints, for all reasonable expenses related to travel or meetings which are deemed to be necessary and beneficial to DeKalb County. Employees and officers are expected to exercise the same care in incurring expenses for official business as a prudent person would in spending personal funds. Travel means any expenditure directly incident to official travel by employees and officers of DeKalb County or by wards or charges of the County involving reimbursement to travelers or direct payment to private agencies providing transportation or related services. C. Authorized Types of Official Business Travel, meal, and lodging expenses will be reimbursed to employees and officers of the County only for purposes of official business conducted on behalf of the County. These include but are not limited to: 1. Training and professional development associated with the individual s function at the County. 2. Professional association meetings related to the individual s function at the County. 3. Business meetings associated with functions related to the individual s function at the County. 4. Site visits to current or potential vendors of the County or associated with current or future County projects. 5. Case site visits and client meetings associated with the performance of the individual s function at the County. 6. Transportation of prisoners, probationers, or other persons in the County's custody. 7. Law enforcement activities and investigative efforts undertaken in connection with the individual s function at the County. 8. Transportation of County equipment. 9. Travel between County offices as authorized by the Department Head. 10. Marketing of locations in the County to prospective businesses/consultants. 11. Other travel as authorized by the County Board Chairman or Department Head in compliance with County regulations.

58 DeKalb County Government Travel Policy Adopted March 15, 2017 Amended March 21, 2018 Page 2 of 6 D. Maximum Allowable Reimbursement for Travel Expenses 1. Mileage The maximum allowable expense is the privately owned vehicle mileage reimbursement rate as determined by the United States General Services Administration (GSA). This rate is adjusted periodically and the current and historical rates are available via the GSA website: Rate changes will become effective on the same date as the GSA rate change. 2. Meals and Incidentals (which includes tipping and taxes) a. For overnight travel, the maximum allowable expense is 100% of the meals and incidental per diem determined by the GSA for the geographic region. This rate is adjusted periodically and the current and historical rates are available via the GSA website: The amount determined as of January 1 st of each year shall remain in effect for the entire calendar year. b. For overnight travel, the maximum allowable expense for meals and incidentals is limited in the total amount for all days of travel combined and not by each individual day or each individual meal per day, with the allocation of the total combined per diem for meals amongst days and amongst meals within a day being left to the discretion of the employee or officer, provided that the total combined per diem for all meals and incidentals for all days of the travel event is not exceeded. c. For same day travel or partial day travel where all three meals are not reimbursable, the maximum allowable expense per meal is: i. Breakfast (leave home before 7:00 a.m.) 25% of the overnight travel per diem total ii. Lunch (away from workplace between 11:00 a.m. and 2:00 p.m.) 25% of the overnight travel per diem total iii. Dinner (arrive home after 6:00 p.m.) 50% of the overnight travel per diem total d. Taxes and incidentals are included in the maximum amounts listed above and will not be reimbursed separately. e. Reasonable gratuities (not to exceed 20%) may be included as part of the cost of the meal but, if included, the total cost of the meal plus applicable taxes plus the gratuity plus any incidentals cannot exceed the maximum amounts established above.

59 DeKalb County Government Travel Policy Adopted March 15, 2017 Amended March 21, 2018 Page 3 of 6 f. There will be no reimbursement for alcoholic beverages of any kind except for the limited exception described in Paragraph D(5) below. g. Incidental expenses include fees and tips given to porters, baggage carriers, and hotel staff and are included as part of the maximum amounts listed above. 3. Lodging For overnight travel, the maximum allowable expense is 100% of the lodging per diem as determined by the GSA for the geographic region of the overnight stay. This rate is adjusted periodically and the current and historical rates are available via the GSA website: The amount determined as of January 1 st of each year shall remain in effect for the entire calendar year. The foregoing limitation does not apply to conference lodging charges at or near the conference hotel when approved by the Department Head. In such cases, the group rate negotiated for conference attendees shall be the maximum allowable expense provided that confirmation of the published group rate (i.e. lodging rate page from conference brochure, organization s website, etc.) is attached to the Travel Expense Report submitted for the travel event. Lodging taxes (i.e. hotel tax, room tax, etc.) are not included in the GSA lodging per diem rates and will be reimbursed at the same tax rate in addition to the maximum lodging per diem rate specified above. Tips for hotel staff are not included in the GSA lodging per diem rates but are included as part of the meals and incidentals per diem described in Paragraph D(2) above and will be reimbursed subject to the per diem limitations of that paragraph. 4. Mode of Travel - The mode of travel shall be identified when making a request to travel. The factors of distance, expense, convenience, and travel time shall be taken into account when selecting the mode of travel. Transportation should be arranged in the most reasonable and economical manner. For example, if air travel is more economical than driving (mileage, meals, lodging, etc.), the County will reimburse only for the cost of the air fare. 5. Stays at Private Residences For overnight travel, individuals may opt to stay in the private residence of friends or relatives if they so desire. In such incidences, the County will not pay a lodging fee; however, the employee or officer can be reimbursed for a small gift given in appreciation for the hospitality and cost savings, provided the value of the gift does not exceed twenty-five dollars ($25) per stay. For purposes of this paragraph only, a limited exception to the prohibition of reimbursement for alcoholic beverages is allowed if prepackaged alcohol is given as the gift for the stay. A receipt for the cost of the gift is required. All overnight stays must be necessary for the business trip and not done for the convenience of the individual.

60 DeKalb County Government Travel Policy Adopted March 15, 2017 Amended March 21, 2018 Page 4 of 6 E. Standardized Reimbursement Form In accordance with Public Act , DeKalb County has created a standardized form for submission of travel, meal, and lodging expenses. The Travel Expense Report will be maintained and updated by the Finance Director as rates change or other modifications are required. The current version of the Travel Expense Report is available on the Finance Office Forms & Publications Internal Forms page of the County s website at Substitute Travel Expense Reports will only be accepted if all of the receipts and documentation required by State Statutes, as listed in Section H below, are attached and summarized in an easily readable format. F. Expenses Exceeding the Maximum Allowable Reimbursement Travel, meal, and lodging expenses that exceed the maximum allowable reimbursement amount as stated in this policy because of emergency or other extraordinary circumstances, must be approved by the DeKalb County Board via a roll call vote either before or after the travel occurs. G. County Board Expenses / Reimbursement Travel, meal, and lodging expenses that are submitted by or on behalf of a member of the governing board, must be approved by the DeKalb County Board via a roll call vote either before or after the travel occurs. H. Receipts & Required Documentation Approval of reimbursement may only occur after specified documentation has been submitted to the Finance Office in compliance with this policy and accounts payable procedures. Required documentation includes: (a) receipts for the cost of travel, meals, or lodging if the expenses have already been incurred, or the estimated cost of travel, meals, or lodging for travel advances if the expenses have not yet been incurred; (b) the name, job title, and department of the individual requesting the reimbursement; (c) the date(s) of travel; and (d) a description of the nature of the official business with supporting documentation (agenda, itinerary, brochure, etc.) as necessary to validate the travel. Receipts submitted that cover the cost of multiple individuals must list the names of each individual for which reimbursement is being requested, as well as the amount allocated to each individual. Receipts are required for all travel, meal, and lodging expenses, and the per diem amounts referenced earlier are for purposes of establishing maximum allowable amounts only. Any excess funds remaining from travel advances upon returning from travel, must be reimbursed to the County.

61 DeKalb County Government Travel Policy Adopted March 15, 2017 Amended March 21, 2018 Page 5 of 6 It is also encouraged to submit a copy of the GSA rate sheet for the geographic region as substantiation of the maximum allowable amounts eligible for reimbursement or advance and to assist with the reconciliation process. I. Insufficient Documentation Insufficient documentation is in violation of State Statutes and compliance is the responsibility of the officer or employee who incurred the applicable travel expenses. The Finance Office is authorized to reduce reimbursement requests submitted with incomplete or insufficient documentation to an amount equivalent to the amount supported by properly reconciled receipts. The unreconciled receipts will be returned to the submitting department for re-submittal with the appropriate supporting documentation. Once sufficient documentation is received, reimbursement will be made in accordance with established County claims processing procedures and timelines. Reductions to reimbursements to individual officers or employees shall directly reduce the amount of reimbursement made to that officer or employee. For travel expenses that have been advanced via a County issued credit card or cash travel advance, the credit card or cash travel advance balance will be paid in full to avoid interest charges and disruption to other cardholders purchases or petty cash shortages, however, sufficient supporting documentation is required to be submitted to the Finance Office within 14 days of notification of the reporting deficiency. If the appropriate supporting documentation is not received within that 14 day period, credit card and cash travel advance privileges shall be suspended until such time as the supporting documentation is submitted. LJ. Approval by the County Board Approval by the DeKalb County Board may occur either before or after the travel occurs. Travel advances can be made at the sole discretion of the Treasurer and, if approved, must be reconciled with actual expenses within five (5) business days after returning from the travel event, with any balance due to either the County or the individual documented and processed accordingly. JK. Entertainment Expenses Prohibited Public Act prohibits reimbursing entertainment expenses for all local public agencies. Entertainment is defined to include shows, amusements, theaters, circuses, sporting events, or any other place of public or private entertainment or amusement, unless ancillary to the purpose of the program or event. KL. Freedom of Information Act Applicability All documentation submitted as proof for reimbursement shall be subject to disclosure under the Freedom of Information Act.

62 DeKalb County Government Travel Policy Adopted March 15, 2017 Amended March 21, 2018 Page 6 of 6 LM. Effective Dates This policy must bewas originally approved by Resolution byof the DeKalb County Board prior to June 29, 2017on March 15, 2017 and subsequently amended on March 21, If the policy is not approved, no travel, meal, or lodging expenses will be permitted to be paid. Beginning March 1, 2017, aall travel, meal, and lodging expenses that exceed the maximum allowable reimbursement as stated in this policy, or any expenses submitted by a member of the governing board, must be approved by a roll call vote.

63 2018 DEKALB COUNTY TRAVEL EXPENSE REPORT Maximum Allowable Per Diem Rates Available at: Name: Job Title: Check One: Actual Costs or Estimated Costs Department: (a) Reason for Travel / Destination: EXPENSES DATE: 1. Auto Mileage x 2018 Mileage Rate ($0.545) 2. Lodging Costs Alcohol With Meals Is Not Reimbursable 3. Meals (includes tips & taxes): Breakfast Lunch Dinner 4. Air Fare 5. Rental Car 6. Other Transportation (Taxi/Train/Etc.) 7. Tolls 8. Parking 9. Fuel 10. Telephone 11. Other (Describe in Comments) 12. Total Reimbursable Expenses COMMENTS: 13. Less Travel Advance Received, if any 14. Amount Due Employee 15. Amount Due DeKalb County 16. Budget Line Items to be Charged Department Account / Line Item TOTALS Amount (b) (c) I certify that the above expenses were incurred in connection with official DeKalb County business; that 17. TOTAL CHARGES no other reimbursement has been or will be received for these expenses; and that no alcohol is included as part of this reimbursement request except as authorized by Paragraph D(5) of the Travel Policy. (a) Estimated costs must be reconciled to actual costs within five (5) days of completing travel. / Note 1: Expenses incurred must have receipts attached to this form! Employee's / Officer's Signature Date (b) Please submit claim. / Note 2: Line 17-Total Charges must equal Line 14-Amount Due! (c) Please submit cash or check for amount due. Department Head's Signature Date (Check # )