DRAFT CALGARY CO-OPERATIVE ASSOCIATION LIMITED 60 TH ANNUAL MEETING THURSDAY, APRIL 7, 2017 CARRIAGE HOUSE INN

Transcription

1 DRAFT CALGARY CO-OPERATIVE ASSOCIATION LIMITED 60 TH ANNUAL MEETING THURSDAY, APRIL 7, 2017 CARRIAGE HOUSE INN INTRODUCTION Board Chair, Peggy LeSueur, welcomed members and guests to the 60 th Annual General Meeting and thanked them for attending today s meeting and for their support and interest in Calgary Co-op. Ms. LeSueur also thanked the Board, CEO, Executive Leadership Team and Calgary Co-op team members for their on-going commitment and dedication to the success of our association. Following the national anthem, Ms. LeSueur introduced a video to honour Calgary Co-op s 60 th year. Ms. LeSueur then introduced the current Board of Directors: Board Vice Chair, Roy Goodall, Board Secretary, Terry Geib, Lori Ell, Bettina Pierre-Gilles, Cindy Andrew, Mike Dalton, Lisa Wise and Patricia McLeod. Ms. LeSueur also introduced Brenda Whitter as the Executive Assistant to the Board and CEO, and informed the members that Brenda would be recording the meeting proceedings. She then introduced the CEO, Ken Keelor, the CFO, Paul Harrison, and Pat Knoll who would be our parliamentarian responsible for facilitating the old business, new business and question period. Handheld voting units were handed out to all registered members and instructions as to the use of the units were provided and a trial test was conducted. Ms. LeSueur noted that as we had a full agenda and that our time would be tight therefore reducing the time allowed for the question period. She encouraged members to use the comment cards that were provided in the member s kit so that questions not addressed during tonight s meeting, could be addressed by management in the coming weeks, either in writing or by telephone. CALL TO ORDER Ms. LeSueur called the meeting to order at 7:22 p.m. The Chair noted that as there were more than fifty members present, April 7, 2017 Calgary Co-operative Association Limited Page 1

2 in accordance with By-law 4.09, the meeting was duly constituted. Ms. LeSueur sought general consent from the assembly that quorum is declared. No objections were offered. QUORUM DECLARED MOVED by Tariq Malik and SECONDED by Alan Holt to approve the agenda. AMENDMENT TO THE MAIN MOTION MOVED by Clint Robertson, and seconded that the Agenda be amended to move item 7) Unfinished Business and 8) New Business on the agenda to be under item 4), as item 4.1 and 4.2. AMENDMENT CARRIED MAIN MOTION CARRIED Ms. LeSueur sought general consent from the assembly that the Rules of Order be declared in force. No objections were offered. RULES OF ORDER DECLARED MINUTES OF 59 th ANNUAL GENERAL MEETING Ms. LeSueur asked the assembly if there were any corrections to the minutes of the 59 th Annual Meeting. It was MOVED by Paul Hughes and seconded, to accept the minutes from our 59 th Annual Meeting as presented. MOTION CARRIED Ms. LeSueur handed the meeting over to Parliamentarian, Pat Knoll. Mr. Knoll noted that there would be 4 resolutions from last year and 9 new resolutions. UNFINISHED BUSINESS Resolution #1 Preferential Ballots BE IT RESOLVED That preferential ballots (showing bias for candidates by order or colour background) not be used and that no such distinguishing indicators be used on candidate profiles nor on posters promoting balloting. April 7, 2017 Calgary Co-operative Association Limited Page 2

3 MOVED by Terry Vulcano, and seconded. Resolution #2 Preference on a Ballot BE IT RESOLVED That the Board of Directors may not choose nor indicate who they prefer to see given preference on a ballot. RESOULTION #3 Gasoline Prices BE IT RESOLVED MOTION WITHDRAWN 1. That Calgary Co-op will be a leader in setting gasoline prices. 2. That Calgary Co-op will use a reasonable markup from the refinery output price 3. That Calgary Co-op will use the same price at all of its gasoline outlets. 4. That Calgary Co-op will meet competitors prices should a competitor try to underprice Calgary Co-op MOVED by Glenn Davies, and seconded. RESOLUTION #4 Chair Compensation BE IT RESOLVED That the compensation for the Chair of the Board be reduced from the current $85,000 a year to $60,000 as of April 8, Parliamentarian, Pat Knoll, asked Mr. Tauro if he wished to modify his resolution as this was being brought forward from last year for the date to read April 7, This amendment was modified. MOVED by Antony Tauro, and seconded. NEW BUSINESS Resolution #1 Gas Prices BE IT RESOLVED That fuel prices be the same at all Calgary Co-operative stores so April 7, 2017 Calgary Co-operative Association Limited Page 3

4 that members may benefit from the same price as any other Calgary Co-operative location. MOVED by Terry Vulcano, and seconded. Parliamentarian, Pat Knoll noted that this resolution was very similar to the previous resolution that had been defeated and asked Mr. Vulcano if he wished to withdraw the motion. Mr. Vulcano did not wish to withdraw the motion and the parliamentarian ruled the motion to be Out of Order. MOVED by Terry Vulcano to appeal the decision of the chair, and seconded. APPEAL DEFEATED MAIN MOTION RULED OUT OF ORDER Resolutions #2, #3 and #4 withdrawn Resolution #5 Unbiased Elections BE IT RESOLVED That information on Calgary Co-operative ballots used for the election of board members be restricted to: 1) Instructions for making the ballot including the maximum number of candidates allowed for selection on the ballot, and 2) The name and photography of each candidate. MOVED by: Alan Holt, and seconded. Resolution #6 Candidates Advertising BE IT RESOLVED That in order to move towards a level playing field for all Director Candidates, the Members of Calgary Cooperative Association direct the Board of Directors to remove the ban on advertising currently imposed on Director Election Candidates. MOVED by Peter Stacey-Salmon, and seconded. April 7, 2017 Calgary Co-operative Association Limited Page 4

5 Resolution #7 Transparency for Country of Origin Produce BE IT RESOLVED That all produce sold in Co-op stores reveal the countries of origin on signage for particular products. MOVED by Janet Wees, and seconded. Resolution #8 Eggs and Pork Parliamentarian, Pat Knoll was requested to read the Whereas of the resolution. WHEREAS at the Calgary Co-op AGM held March 13, 2013, the Calgary Co-op became the subject of national news, and made history, when members voted unanimously at the AGM to phase out the sale of eggs and pork sourced from intensive confinement cages. The amended resolution that was passed on March 13, 2013 was: That Calgary Co-op phase out the sale of eggs and pork sourced from intensive confinement cages (sow/ gestation stalls & battery cages) within the next five years, since this type of intensive confinement has been widely viewed as inhumane and that in the interim Calgary Co-op work with suppliers to find alternatives not sourced from these types of intensive confinement cages. WHEREAS the phase-out of the sale of eggs and pork sourced from intensive confinement cages at Calgary Co-op should become effective by March 13, WHEREAS Calgary Co-op has indicated to the resolution maker that Calgary Co-op will not commit to honoring the member vote of 2013, and act to enable the resolution. BE IT RESOLVED That Calgary Co-op members expect Calgary Co-op to respect and honour their vote on the resolution which they approved on March 13, MOVED by Clint Robertson, and seconded. April 7, 2017 Calgary Co-operative Association Limited Page 5

6 Amendment to Motion MOVED by Alan Holt, and seconded to strike out the word expect and insert the word direct AMENDMENT TO MAIN MOTION CARRIED MAIN Resolution #9 Donation Request BE IT RESOLVED That Calgary Co-op donate $50,000 to help with the purchase of supplies and services, irrigation system and day camp programs that are not provided by other organizations. MOVED by Paul Hughes and seconded. Parliamentarian, Pat Knoll turned the meeting back over to Ms. LeSueur and Ms. LeSueur said thank you to the members for the opportunity to hear what the membership had to say with regards to moving the old and new business up on the agenda. Ms. LeSueur invited Scott Olsson from KPMG to come forward. External Auditor s Report Scott Olsson, a partner with KPMG LLP, presented the External Auditor's Report. MOVED by Alan Holt, and seconded that the External Auditor's Report is adopted as presented by KPMG. MOTION CARRIED 5. Appointment of Auditors Ms. LeSueur introduced Lori Ell, the Audit Committee Chair. Ms. Ell, speaking on behalf of the Board of Directors, recommended the appointment of KPMG as auditors for the financial year MOVED by Alan Holt, and seconded that KPMG is appointed as auditors for the Calgary Co-operative Association for the financial year April 7, 2017 Calgary Co-operative Association Limited Page 6

7 MOTION CARRIED Ms. LeSueur turned the meeting over to Terry Geib, the Chair of the Nominations Committee, to provide the results of the Director Election. DIRECTOR ELECTION RESULTS Terry Geib congratulated all the candidates who ran in this year s director election and introduced the candidates to the assembly. Elaine Bereziuk-Smith Roy Goodall Alex Ingram Michael Lambert Jennifer Lewis Peggy LeSueur Tariq Malik Dennis Nebergal The three candidates elected to the Calgary Co-op Board of Directors to serve a three-year term were: Candidate Total votes Peggy LeSueur 4,256 Elaine Bereziuk-Smith 3,889 Michael Lambert 3,357 Ms. Geib thanked all of the candidates in the director election on behalf of the Board and congratulated and welcomed the Directors that Co-op members had chosen to serve on the Calgary Co-op Board. Ms. LeSueur then asked for a resolution to have the ballots destroyed by Grant Thornton after June 30, 2018, providing that there be no disputes regarding the outcome of the election. MOVED by Margaret Farch, and seconded that Grant Thornton will retain all ballots cast in the 2017 director election until June 30, 2018, after which time they will destroy the ballots if there are no outstanding disputes regarding the director election. MOTION CARRIED April 7, 2017 Calgary Co-operative Association Limited Page 7

8 Peter Stacey-Salmon inquired as to why there was a candidate missing from the original number of candidates running for a board position. Ms. Geib indicated that one candidate had been disqualified due to a breach of procedure. ATTENDANCE REPORT Ms. LeSueur announced the attendance for today s meeting. A total of 225 people were in attendance at the meeting. Of those present, 211were members and 14 were guests. MOVED by Barbara Shworak, and seconded to extend the meeting for an additional 15 minutes from 10:00 pm to 10:15 pm. QUESTION PERIOD Due to the time limit of the meeting having been reached, there was no question period held. OTHER BUSINESS Due to the time limit, no other business was discussed. Members were asked to return voting units to the attendants at the door and to recycle meeting kits by leaving them on the table in the lobby. A draw was conducted earlier in the meeting for door prizes. Winners were asked to come forward to claim the prizes. TERMINATION The meeting automatically terminated at 10:00 p.m. by operation of time. CHAIR April 7, 2017 Calgary Co-operative Association Limited Page 8