CALIFORNIA ASSOCIATION OF SCHOOL PSYCHOLOGISTS. BOARD of DIRECTORS RETREAT. Friday, August 3, 2001

Transcription

1 CALIFORNIA ASSOCIATION OF SCHOOL PSYCHOLOGISTS BOARD of DIRECTORS RETREAT Friday, August 3, 2001 Wyndham Emerald Plaza San Diego San Diego, California MEETING MINUTES President Rose DuMond called the meeting to order at 4:37 PM. 1. Roll Call and Determination of Quorum Elected Board, Chairs & Specialists Rose DuMond, President Brent Duncan, President Elect Roy Applegate, Past President Lynne Aung, Secretary/Treasurer Melinda Susan, Region I Tammy Forrest, Region II Diane Galloway, Region III Jerry O Day, Region IV Jill Cogan Goren, Region V Leo Perkins, Region VI Bobbie Kohrt, Region VII Barbara Lewis Mill, Region VIII John Brady, Region IX Jackie Hamilton, Region X Ross Zatlin, Affiliate Representative Ruben Lopez, Assessment Irene Elliott, Awards Betty Connolly, CATS-Behavior Guest Tisa Jimenez, UC Santa Barbara Staff Suzanne Fisher, Executive Director Stephen Brock, Convention Glenn Schumacher, CPD Rich Lieberman, Crisis Intervention Shane Jimerson, Editorial Board Sean Surfas, Employment Relations Wendy Sharp, Ethics Chris Glover, Foundation Liaison Carl Totton, LEP Brian Leung, New Members Barbara Thomas, Prof. Standards Denise Worth, Research Cathy Christo, Training/Accreditation Excused - Jim Russell, Legislative Affairs Excused Diane dibari, Convention Excused - Milton Wilson, Historian Excused - Lee Huff, PAC Excused - Alnita Dunn, CLD Excused - Linda Webster, Publications Theresa Gallegos, Executive Administrative Assistant CASP Retreat Meeting: Elected Board Members Only 4:30 PM 7:00 PM Welcome and Introductions President DuMond opened by welcoming our returning elected Board Members and our elected new Board Members Region I Representative, Melinda Susan and Region VII Representative, Bobbie Kohrt.

2 The President s Goals and Objectives President DuMond gave the Board an overview of her goals for the year: Remaining fiscally responsible. Continue to press for more visibility and communication with members and affiliate organizations. Stay close to legislative issues that impact school psychologists. Strengthen the development of the Foundation. Assist the development of the New Psychologist Mentoring Program. DuMond s theme for the 2001/2002 year: Taking Pride in the Profession of School Psychology and The California Association of School Psychologists. Region Representatives Team Building Forum President DuMond emphasized the responsibilities and duties of each Regional Representative. Discussion included the history of the Region Representative and Affiliate relationships and how we could build better relationships. Regional Representatives are responsible for attending and reporting to their local affiliates and will also report to the CASP Board about activities in their affiliate. In addition, each Region Representative will do a newsletter via . CASP will continue to support the affiliates with the CASP Today feature - Affiliate Updates. If needed, Affiliate Representative, Ross Zatlin will assist the Regional Representatives with a newsletter format or template. Handouts were distributed with ideas for membership recruitment, communication, and outreach. Specialist Brian Leung s task is to build up the New Psychologists Mentoring Program. The region representatives decided that more time was needed to discuss regional issues on a regular basis. An opportunity will be provided at each full Board Meeting for the region representatives to meet. Regional Strategies to Facilitate Chairs/Specialist Communications The regional representatives and the Executive Board discussed ways to accomplish their collective goals for the year. Each region representative was assigned or volunteered to serve as the Board liaison to the chair/specialists as follows: Region Representative Committee Assignments Ross Zatlin Publications Editorial Board Tammy Forrest Assessment Research Diane Galloway Professional Standards Ethics Jill Cogan Goren Employment Relations LEP Jackie Hamilton Convention Leo Perkins CPD Board Retreat & Board of Directors Meeting * August 3-5, 2001 * Minutes * Page 2

3 Melinda Susan CATS Crisis Jerry O Day Legislative PAC Employment Relations All Region Representatives Bobbie Kohrt Awards Grants Foundation John Brady Training & Accreditation CLD Barbara Lewis Mill Membership New Members The discussion continued and included: CPD co-sponsorship agreements for CASP affiliate events; How to involve affiliates and SELPAs; talking points for region representatives; publishing the Region Map in the CASP Today with a list of the Regional Representatives; and the launching of the Membership Recruitment Competition. The meeting was adjourned at 7:00 PM. Board Retreat & Board of Directors Meeting * August 3-5, 2001 * Minutes * Page 3

4 BOARD of DIRECTORS RETREAT Saturday, August 4, 2001 MEETING MINUTES President Rose DuMond called the meeting to order at 9:10 AM. New Board Member Orientation President DuMond opened by welcoming our new Board Members. The orientation included the CASP Mission, the Role of the Board and CASP Staff, and a review the Board Binder. New Members: Region I Representative - Melinda Susan, Region VII Representative - Bobbie Kohrt, Ethics - Wendy Sharp, Training & Accreditation - Cathy Christo, and Employment Relations Specialist - Sean Surfas. CASP Retreat Meeting: Full Board 10:00 AM 4:00 PM Introductions & Review of President s Goals and Objectives President DuMond opened with an overview of the CASP mission statement and her goals and objectives for the year. DuMond provided the full Board an overview of their roles and responsibilities and reviewed some of the highlights from Friday s meeting with Region Representatives. In discussion, the Board began to consider revisions to the CASP Mission Statement. It was agreed, that revisions to the mission statement should be done at another time. President DuMond agreed to bring the topic back at a future Board Meeting. Budget 101 Executive Director, Suzanne Fisher presented Budget 101. a basic training on the CASP Budget. Highlights included: What is a Budget?; How we develop our Budget; What are Budget Assumptions; The Options for expanding programs/member services; Where revenue is generated from and where we spend our revenue. Year End Financial Review Secretary and Treasurer, Lynne Aung gave an update on the 2000/2001 Year-End Financial Review, which included: A break-down of our total assets & liabilities; investment gains and losses; membership numbers over the past four years; and reserves growth in relation to our need to maintain a healthy reserve. The year-end report is very positive demonstrating significant growth in convention revenues. It was noted that our reserves need to be further strengthened due to anticipated revenue losses, as a possible result of the NASP Convention slated for Anaheim, California in Bonding Exercise President DuMond led the Board in an information sharing/bonding exercise. Board Retreat & Board of Directors Meeting * August 3-5, 2001 * Minutes * Page 4

5 Lunch and Region Representative Breakouts with Chairs and Specialists The regional representatives were asked to eat lunch with their assigned Chairs and Specialists to brainstorm and discuss strategies for reaching our goals for the coming year. (Assignments were made as listed in the Friday PM minutes above.) The meeting was reconvened at 1:35PM. Strategic Plan Review & Development The Board reconvened and each member of the Board was assigned to work on a particular area of the 2001/2002 Strategic Plan, as listed below: Region Representative Strategic Plan Assignments Legislative Program Jerry O Day Jackie Hamilton Jim Russell Rose DuMond Lee Huff Liaison w/other Groups Chris Glover Tammy Forrest Barbara Thomas Public Relations Irene Elliott Bobbie Kohrt Denise Worth Sean Surfas Ross Zatlin Funding Leo Perkins Lynne Aung Jackie Hamilton Standards Wendy Sharp John Brady Cathy Christo Diane Galloway Direct Services to Members Jill Cogan Goren Steve Brock Glenn Schumacher Ruben Lopez Shane Jimerson Carl Totton Melinda Susan Barbara Lewis Mill Leadership and Governance Brent Duncan Brian Leung Roy Applegate After the meeting teams reported to the Board on their recommendations to the 2001/2002 Strategic Plan. Staff will revise the plan and provide the updated version at the next Board Meeting. Review of the Board Binder and Administrative Procedures President DuMond and Executive Director, Suzanne Fisher gave the Board a review of the updates to the Board Binder and Administrative Procedures. By-Laws Review Task Force Members of the By-Laws Review Task Force include Roy Applegate, Lee Huff, and Glenn Schumacher. This item will be put on the agenda for October 2001 Board Meeting. Board Retreat & Board of Directors Meeting * August 3-5, 2001 * Minutes * Page 5

6 Brief Updates from all Chairs and Specialists Brian Leung - New Members gave the Board an update on the new site in the CASP Website. He has created a page on how to use the website called Internet 101. He has completed the Internship Manual. Stephen Brock - Convention announced Robert Brooks as one of our keynote speakers for Convention The next meeting of the Convention Committee is August 14, 2001, where they will discuss workshop selections. Shane Jimerson - Editorial Board gave an update on the 2001 Journal, which will be, distributed in September Jimerson announced that the 1999 Journal is now available for reviewing at Carl Totton - LEP distributed examination and license statistics from BBS. Irene Elliott - Awards would like to see at least one person from each region nominated as Outstanding School Psychologist of the year. The meeting was adjourned at 4:48PM. Board Retreat & Board of Directors Meeting * August 3-5, 2001 * Minutes * Page 6

7 BOARD of DIRECTORS MEETING Sunday, August 5, 2001 MEETING MINUTES President Rose DuMond called the meeting to order at 9:05 AM Approval of Minutes March 2001 Board Meeting President DuMond asked for a motion to approve the minutes from the June Board Meeting. President Elect, Brent Duncan moved to approve the minutes with edits. Leo Perkins seconded the motion. The minutes were approved. President s Report President DuMond reported that Summer Institute s CATS and Safe Schools: Violence Prevention and Crisis was a success. Kudos for strong turnout at Summer Institute. A new Personnel Committee has been formed to include: Brent Duncan Chair, Irene Elliott, and Ross Zatlin. The State Attendance Review Board (SARB) will have its first meeting August 23, Cathy Christo will attend and report back to the Board at the October Board Meeting. Attending the Special Education Commission Meetings will be Irene Elliott and Jackie Hamilton in Sacramento, Rose DuMond in Burlingame, Ross Zatlin in Sweetwater. Ruben Lopez will serve as liaison to the Department of Education. President Elect Brent Duncan will attend the NASP Western Meeting in Phoenix, Arizona. President DuMond will attend the August 23, 2001 APA Crisis Conference in the Bay Area. Barbara Thomas will attend and continue to update the Board with information on IDEA & SELPA activities. President DuMond concluded with the announcement of the friendly competition that was created to encourage membership recruitment. Executive Director s Report Executive Director, Suzanne Fisher presented the following highlights from her report: CASP bi-annual Fiscal Review is scheduled to start mid-august and will be conducted by Burnett & Co. CASP showed a $2, loss in revenues due to bad checks and credit cards for membership and conventions. Revenue collected via the membership drive for the PAC from May to June is $590.00, and revenue collected for the CLD scholarship fund from May to June is $ Fisher reminded the Board that the Building Lease is up in The Board asked Suzanne to look into the cost of staying near the Capitol, as well as, the surrounding areas. The CASP Website has been updated with the new Board of Directors; a new CASP Awards and Scholarships page has been added, as well. The CASP & CPD Survey conducted via an blast was distributed to the Board and discussed. CASP mailed a marketing piece to all the California School Districts and Offices of Education to solicit ads for our Job Placement Bulletin (early results show an increase in the number of ads being requested). CASP PAC documents were prepared for filing of PAC activities for mid-year. Lobbyist Activity Reports were filed with the FPPC. Currently, the Executive Director is working on a contract for Convention NASP will be holding its 2006 Convention in Anaheim, California. The CASP brochure has been completed kudos to Heidi Holmblad and Kari Shepherd. The Foundation officially now has its own bank accounts separate from the Association. Board Retreat & Board of Directors Meeting * August 3-5, 2001 * Minutes * Page 7

8 Presentation from Student Members Student at UCSB, Tisha Jimenez presented to the Board a review of the Master s Degree and School Psychology Credential program at UCSB. Ms. Jimenez indicated that she was enjoying the experience and the exposure to the CASP Board Meeting. Jimenez can now see how much work, time and effort from everyone it takes to function as a professional association that provides exceptional services. Jimenez said, Now she has a more broad view of the role of a School Psychologist. The Board will invite another student to the October Board Meeting Finance Committee In her absence, Suzanne Fisher presented two topics on behalf of Treasurer, Lynne Aung. The first topic discussed was what the financial impact would be if CASP changed or added a new membership category for first-year school psychologists. It was recommended that students should have their advisor sign-off by spring or summer to enable them to be eligible for the upcoming year allowing them to remain student members another year. Brent Duncan recommended that we do an analysis of the fiscal impact before deciding on any formal policy. This issue will be referred to the Finance Committee for recommendation to the Board in October. Topic two: Recommendation to charge an extra $5.00 to those placement bulletin subscribers who want the bulletin mailed and on-line. This would reduce postage costs and encourage members to utilize the on-line service. This issue was referred to the Finance Committee. CPD Program Design CPD Specialist, Glenn Schumacher would like the Board to consider having affordable CPD events year round through out all of California. Glenn will develop a year-long plan and share it with the Board at the October Meeting. He distributed a report on his recommendations for CPD throughout the year. Crisis Intervention Certification Crisis Intervention, Rich Lieberman reported that the Summer Institute s Safe Schools: Violence Prevention and Crisis program was a success. There was a good turnout at each strand given. Stephen Brock made recommendations that CASP continue to have the Crisis Intervention Certification with the Summer Institute and CATS. Crisis committee will meet during the October Board Meeting. Change in the By-Laws Related Election Dates This item was tabled and moved to the October Meeting. AERA Position Statement on High Stakes Testing Past President, Roy Applegate reported that there was no feedback on this issue since the June meeting. Employment Specialist, Sean Surfas has more research on this and will work with Roy on this topic. The item will be place on the October Board Meeting Agenda. Board Retreat & Board of Directors Meeting * August 3-5, 2001 * Minutes * Page 8

9 California State University, Northridge, School Psychologist Program LEP, Carl Totton asked the Board for support and suggestions on how to protest the closing of CSUN s school psychology department. He along with others have written several letters to the university. After discussion, it was determined that President DuMond should send a letter to the Chancellor. We should also raise awareness of the shortages and concerns that surround this issue. It was noted that the shortage issue is on the CASP Legislative Agenda. A meeting is being planned by the CASP lobbyist with the CSU Chancellor s office. LEA MediCal Billing Update Region IV, Jerry O Day reported that Department of Health Services has announced the victory of Health Care Financing Administration approved California s proposal (SPA98-002) to allow LEAs to bill for services provided by school psychologist authorized under the state law, allowing for billable services and revenue for school districts. Handouts were provided for further information. A speaker on this issue will present at a future CASP meeting. Mr. O Day would also like to see CASP take a support position on AB 59 (student health insurance program). The CASP office will set up a conference call with Jim Russell and Chris Kahn to discuss both issues. FAA/FBA Update Betty Connolly recommended that CASP create a position paper on this issue. This will be discussed at the October Board Meeting. Publications/Positions Papers Publications/Positions Papers tabled and moved to the October meeting. A motion to adjourn the meeting was made by Diane Galloway and seconded by Lynne Aung. The meeting was adjourned at 12:16PM. Board Retreat & Board of Directors Meeting * August 3-5, 2001 * Minutes * Page 9