Board of Directors Meeting

Transcription

1 Board of Directors Meeting Thursday, July 21, :00 PM Regional Transit Authority of Southeast Michigan 1001 Woodward Ave., Suite 1400 Detroit, MI AGENDA 1. Call to order 2. Approval of Agenda 3. Approval of the June 16, 2016 meeting summary 4. Public comment 5. Reports of Standing Committees a. Planning and Service Coordination Committee i. Regional Master Transit Plan Action b. Executive and Policy Committee i. Ballot Proposal Action c. Finance and Budget Committee i. Treasurer s Report for June 2016 Action ii. Budget Modification Request Action d. Providers Advisory Council e. Citizens Advisory Committee 6. New Business 7. Adjourn The Committee may, at its discretion, revise this agenda or take up any other issues as need and time allow. Request for reasonable accommodations at RTA meetings require advance reservations. Individuals with disabilities requiring assistance should contact RTA Information Services at least 48 hours in advance of the meeting. Contact Virginia Lickliter at Documents and information are available in a variety of formats. Contact the RTA Information Center at info@rtamichigan.org or call to discuss your format need. Further information can be found at or by calling Virginia Lickliter at Regional Transit Authority of Southeast Michigan 1001 Woodward Avenue, suite 1400, Detroit, MI

2 Proposed Meeting Summary Regional Transit Authority Board of Directors Thursday, June 16, Call to order at 2:05 PM Committee Members Present: Elisabeth Gerber, Acting Chair; Mark Gaffney; Sonya Mays; Freman Hendrix; Alma Smith; Donald Morandini; Roy Rose; Tim Soave; Chuck Moss RTA Representatives Present: Michael Ford; Tiffany Gunter; Virginia Lickliter; Ben Stupka; Lucas Reigstad 2. Approval of Agenda Moved by Chuck Moss and supported by Alma Smith to approve the meeting agenda. Approved unanimously. 3. Approval of Meeting Summary Moved by Alma Smith and supported by Chuck Moss to approve the May 19, 2016 Meeting Summary. Approved unanimously. 4. Public Comments Brian Colfer of Sterling Heights, Michigan addressed the Board of Directors to express his opinion that the upcoming millage proposal should not pass due to the exclusion of the Michigan State Fairgrounds as a regional transit hub in the Regional Master Transit Plan. Mr. Colfer stated that he will not support a millage. Jim Casha of Norwich, Ontario, Canada addressed the Board of Directors to express his disapproval of the RTA s Regional Master Transit Plan and the upcoming millage proposal. 5. Reports of Standing Committees a. Planning and Service Committee i. Federal Funding Applications Action Michael Ford reported that the Federal Funding Applications for the Ann Arbor Urbanized Area, which is funding for AAATA, and the Detroit Urbanized Area, which is allocated among DDOT, SMART and The Detroit People Mover. Mr. Ford reported that the committee is bringing the applications to the Board for approval.

3 Ben Stupka presented the applications to the Board. He reported that the applications are for 5307, 5339 and 5310 funds and that the RTA is part of the approval process. Tim Soave stated that the organization he works for benefits directly from 5310 funds and that he manages those funds so he will abstain from voting. Moved by Roy Rose and supported by Alma Smith to approve the Federal Funding Applications as presented. Approved unanimously with one abstention. b. Executive and Policy Committee Did not meet c. Finance and Budget Committee Did not meet i. Treasurer s Report Action Tim Soave presented the May 2016 Treasurer s Report as provided in the meeting packet. Moved by Tim Soave and supported by Mark Gaffney to approve the May 2016 Treasurer s Report as presented. Approved unanimously. d. Providers Advisory Council Casey McNeill, Vice Chair of the Providers Advisory Council, gave an update on PAC activities. Ms. McNeill reported that the discussion of the Coordination Report and Directives with RTA staff has been very collaborative. She also reported that MDOT had an unexpected $6 million in planning funding and had open call for projects in May. She reported that all four of the transit providers applied for funding and all applications have been unofficially accepted that will bring $2.3 million to the region. AAATA has applied for $800,000 for the Ypsilanti Transit Scoping and Connector Environmental Analysis and Concept Design; SMART has applied for $975,000 for an Operational Analysis and Capital Asset Analysis; The People Mover has applied for $400,000 for a Strategic Plan and DDOT has applied for $80,000 for computer hardware and software. In provider good news, Ms. McNeill reported that SMART had recently put 15 new busses into service along with 22 DDOT converted busses. She reported that The People Mover is currently conducting preventative maintenance and will reopen soon. AAATA has begun working with PEAC on a bicycle and bus riding training program. Ms. McNeill also reported that AAATA was awarded gold level recognition by APTA for its sustainability program. DDOT recently applied for funding to purchase an additional 31 articulated busses which also includes funding for a diesel mechanic apprenticeship program. Finally, DDOT is beginning a class for 20 part-time drivers in the coming week and will be conducting another class for approximately 50 new drivers in July. Roy Rose asked if the DDOT and SMART collaboration for expanded service is still on track. Ms. McNeill replied that the project is on track to launch in September and that staff from the RTA,

4 DDOT and SMART have been meeting on a weekly basis to work through specific details of the service. e. Citizens Advisory Committee Megan Owens, Vice Chair of the Citizens Advisory Committee, gave an update on CAC activities. Ms. Owens reported that committee members helped RTA staff promote the Regional Master Transit Plan roll-out on May 31 st and with logistics at the roll-out event. She reported that committee members have also been helping to arrange and promote public meetings. Ms. Owens also reported that a team of committee members have meet to evaluate what is in the plan and to develop an official statement on the plan. Roy Rose noted that he appreciates the CAC members being involved in the community meetings and helping to promote and guide members of the public. Elisabeth Gerber confirmed with Ms. Owens that the June CAC meeting had been moved to June 20 th due to the Detroit Fireworks. 6. Mackinac Update Michael Ford thanked the Board members for their participation in the Regional Master Transit Plan roll-out. Mr. Ford reported that there was a second reveal of the Regional Master Transit Plan at The Mackinac Policy Conference with elected officials and business leaders to emphasize the importance of the plan for business and economic growth. Mr. Ford reported that there was also additional media coverage and participation. Mr. Ford reported that he also participated in a panel discussion along with policy and economic professionals from Cleveland on what improved public transportation can mean for the region. 7. Public Outreach-Master Plan Update Mr. Ford reported that the RTA will continue to hold public meetings throughout June and will bring a final, revised plan based on public input back to the Board for approval. Alma Smith asked what the general comments from the public on the plan have been. Mr. Ford reported that the comments have been generally supportive. He reported that meetings in Detroit have been added to the schedule as well as radio interviews and town hall meetings. 8. New Business There was none. 9. Meeting adjourned at 2:42 PM.

5 Master Plan Public Engagement Overview and Next Steps July 21, 2016

6 Agenda 1. Public Engagement Summary (May 31 July 15) 2. Major Comments/Questions Summary 3. Response to Comments a. Plan Adjustments b. Plan Updates c. Plan Implementation Process 4. Next Steps 2

7 Public Engagement Summary MS_CDMSmith_BS_AshlandBRTFINALfull set_ _12-18.pdf

8 Outreach Overview Media Outreach Front page stories on The Detroit News, Detroit Free Press and Crain s Business Detroit for the May 31 st Launch Over 94 news items, over 68 different outlets, at least 10 editorials Social Media May: 27,100 interactions with 24,400 users, reaching up to 900,900 people RTA was a top trending Facebook topic on May 31st June: 4,200 interactions with 3,300 users, reaching up to 960,900 people Libraries Over 200 libraries were sent information on the Master Plan 6 libraries received hard copies Twitter feed from May 31st Community Partners More than 50 actively supported the Launch and June Outreach effort 4

9 Outreach Overview Advertising Radio Ad run 48x on WWJ between 6/4 and 6/12/2016 Ad run 53x on WJR between 6/4 and 6/12/2016 Facebook Ad/Events with 201 RSVPs Eblasts The plan is coming, 5/6/ recipients Come see the future of transit, 5/17/ recipients The plan is out!, 6/9/ recipients The week ahead, 6/14/ recipients RTA is on the air!, 6/21/ recipients We re live!, 6/23/ recipients Facebook promotion for May 31st Eblasts were also sent by TRU, Motor City Freedom Riders, the Ecology Center, Washtenaw County Community and Economic Development, Macomb Community College and others Textizen text reminder to 195 recipients On-Board Transit Advertisements placed on 520 AAATA, DDOT and SMART buses, and each People Mover car 2,500 Flyers hand distributed 5

10 Outreach Overview Events 20 Master Plan outreach events Launch event on May 31 st 13 Public Open Houses 5 Community presentations 1 Live radio show People 717 people attended these events Comments 144 Comments were received in writing Verbal comments were recorded and summarized for review (83) 182 people participated in a Facebook poll 6

11 Comment Summary Of the 144 written comments received: 80 expressed support for the draft Master Plan 37 were asking questions/seeking clarification 28 were critical of the plan 7

12 In General: What we heard Strong support and enthusiasm for the projects within the plan The Regional Master Transit Plan is long overdue A desire for more improvements beyond what is included in the plan 8

13 Recent Facebook Poll How well does the RTA Transit Vision align with your vision for transit in SE Michigan? 75% 9

14 Major Comments/ Questions Summary

15 Comments Themes 11

16 Route Changes Extend 9 Mile service to better connecting regional job centers Provide a better connection from Ypsilanti to major employment centers in western Wayne County Provide Commuter Express service from Ann Arbor to Detroit as an Early Implementation Project Adjust Ann Arbor and Ypsilanti Rail Circulators to serve surrounding communities instead of the core Add an Ypsilanti stop to the Airport Express Provide more clarity on Park and Ride strategy Adjust Woodward BRT and 8 Mile C3 stops to better serve the State Fairgrounds 12

17 Paratransit/Mobility Management Provide more clarity on the goals and implementation strategy for this program Will there be paratransit coordination among all four counties? What will be done to expand door-to-door and dial-a-ride services for seniors? Will the plan provide additional funding for smaller systems outside of the fixed route service area? What services are being offered to help people with disabilities use the fixed bus route? 13

18 Tax/Funding Emphasize the 85% rule. Provide more financial information. What is the plan for residents who are already paying transit millages? What does this plan do for me if I am in area with limited fixed route service? Update the millage projections to use 2016 as the base year. 14

19 Response to Comments

20 Master Plan Finalization Strategy Plan Adjustments Plan Updates Plan Implementation Process FINAL MASTER PLAN 16

21 Plan Adjustments These updates have already been made to ensure that the plan remains financially constrained. Updated to 2016 millage levels Added a small capital program to support shelters and other improvements around the Airport Express and Local Service. Adjusted 9 Mile C3 route to better service regional centers Added an additional Local service route connecting Ypsilanti to Canton-Plymouth-Livonia Moved all Airport Express services up to 2018 Moved Washtenaw BRT from 2026 to

22 Plan Updates: Paratransit and Mobility Management Update Plan Narrative to reflect a clearer program structure ADA Paratransit Expanded services for people with disabilities within fixed route network Paratransit Now called Flexible Transit Program, priority for communities with an existing operator and limited or no service in fixed route network Regional Services One Click/One Call, Guaranteed Ride Home, Job Access Services Innovative Mobility Solutions Grant Program 18

23 Plan Updates: Paratransit and Mobility Management Program % Amount ( ) ADA Paratransit 25% $66.5 million Flexible Transit Program 50% $133.1 million Regional Services 20% $53.2 million Innovative Mobility Solutions Grant Program 5% $13.3 million TOTAL 100% $266 million 19

24 Plan Updates: Paratransit and Mobility Management Mobility Task Force Establish by end of September 2016 Mobility Task Force Role (First Year) Review proposed program structure and suggest modifications Develop existing conditions presentations and assessments for RTA Board Create a 5-Year Implementation Strategy Develop Innovative Mobility Solutions Grant Program Call for Projects; Review and Recommend Project to RTA Board 20

25 Plan Updates: General Information Park and Ride Add maps and information to the plan describing existing and potential park and rides Travel Times/Customer Experience Add narratives to each Building Block in the plan describing the potential user experience Maps Update maps to add more jurisdiction names and make other recommended adjustments Engagement Overview Update existing engagement section to include May 31 July 14 outreach, include an appendix with detailed engagement reports for entire Master Plan process (May 12, 2015 July 14, 2016) 21

26 Plan Updates: General Information Fares Develop FAQ describing fare development timing and strategy Ridership Develop FAQ describing current ridership projections for the Rapid Transit System (update with C3 corridors by September) Security Develop FAQ describing specific security elements in the Master Plan 22

27 Plan Updates: Financial Updated Financial Model to 2016 base year Update Financial Technical Memo County-by-County investment information for entire Master Plan (i.e. all 20 years) and yearby-year More information on federal and state funding projections More information on benefits for existing Providers Include a Plan Implementation Process with a focus on financial management 23

28 Plan Updates: Financial $4.65 Billion 24

29 Plan Updates: Financial $4.65 Billion 25

30 Plan Updates: Financial $1.41 Billion $3.32 Billion 26

31 Plan Updates: Financial 27

32 Plan Implementation Process Project and Program Implementation Detailed overview provided in Chapter 9 of Master Plan Allows for annual reporting on progress Financial Program Implementation Include as an Appendix to the Financial Technical Memo Will include a process for annual reporting and plan adjustments as needed 28

33 Plan Implementation Process Financial Program Implementation Process Guidance Re-state legal requirements like 85% compliance, and restrictions on funding streetcar and commuter rail projects from origin/destination counties only Define an implementation strategy for financial reporting and annual adjustments to ensure compliance with the 85% rule, and allocation of state a federal formula funds Define a process for amending the plan when member jurisdictions revenues fall short or exceed projections 29

34 Next Steps

35 Next Steps Finalize and Distribute Master Plan August 5 Ballot Language Approved by State Board of Canvassers August 16 Questions/Clarifications on Final Master Plan August 18 First Mobility Task Force Meeting October TBD Election Day November 8 31

36 Questions?

37 REGIONAL TRANSIT AUTHORITY OF SOUTHEAST MICHIGAN Resolution No. 19 RTA Resolution No. 19, a resolution approving the levy of a 1.2 mill assessment within the public transit region of the Regional Transit Authority of Southeast Michigan, approving the placement of the question of authorizing the levy on the ballot within the public transit region at the November 8, 2016 general election, and directing the certification of the ballot proposal to the clerks of Macomb, Oakland, Washtenaw, and Wayne counties. WHEREAS, under the Regional Transit Act, 2012 PA 387, as amended, MCL to , (the RTA Act ) the Regional Transit Authority of Southeast Michigan (the Authority ) is authorized to raise revenue to fund its activities and operations, including revenue generated from the proceeds of a property assessment under section 10(2) of the RTA Act, MCL (2); and WHEREAS, before the Authority may levy a property assessment under section 10(2) of the RTA Act, the property assessment must be approved by (1) an affirmative vote of at least seven of nine voting members of the board of directors of the Authority, including the affirmative vote of at least one member from each of the four counties within the Authority s public transit region and the affirmative vote of the member appointed by the mayor of the city of Detroit, and (2) the electors of the four counties constituting the Authority s public transit region at a November general election held in an even-numbered year; and WHEREAS, the Authority seeks to levy a property assessment of 1.2 mills for a period of 20 years under section 10(2) of the RTA Act to fund the operations and activities of the Authority, including those detailed in the Authority s Regional Master Transit Plan; and WHEREAS, the Authority also seeks to submit the question of approving the levy of the assessment to the electors of the four counties constituting the Authority s public transit region at the November 8, 2016 general election. NOW, THEREFORE, BE IT RESOLVED that the levy under section 10(2) of the RTA Act, MCL (2), of a 1.2 mill assessment on property within the counties of Macomb, Oakland, Washtenaw, and Wayne (together the Public Transit Region ) for a period of 20 years beginning in 2016 and ending in 2035 (the Assessment ) is hereby approved; and BE IT FURTHER RESOLVED that the placement of the question of authorizing the levy of the Assessment on the ballot within the Public Transit Region at the November 8, 2016 general election is hereby approved; and BE IT FURTHER RESOLVED that the following ballot wording for submission by the Authority as a ballot question to the electors of the Public Transit Region at the November 8, 2016 general election is hereby approved and certified to the clerks of the counties of Macomb, Oakland, Washtenaw, and Wayne: Regional Transit Authority of Southeast Michigan 1001 Woodward Avenue, Suite 1400, Detroit, MI

38 A Proposal Authorizing the Regional Transit Authority of Southeast Michigan (RTA) to Levy an Assessment The proposal would authorize the Regional Transit Authority of Southeast Michigan (RTA) to levy within Macomb, Oakland, Washtenaw, and Wayne counties a property tax assessment: at a rate of 1.2 mills ($1.20 per $1,000 of taxable value); for 20 years beginning in 2016 and ending in 2035; that may not be increased, renewed, or used for other purposes without direct voter approval; and to be used for the purpose of construction and operation of a public transportation system connecting Macomb, Oakland, Washtenaw, and Wayne counties, including rapid transit bus routes across county lines, specialized service for senior citizens and people with disabilities, commuter rail, airport express service, and other public transportation purposes permitted by law, as limited by the Regional Transit Authority Act. If this new additional assessment is approved and levied, revenue will be disbursed to the RTA. It is estimated that $160,989,511 will be collected in the first year. Should this assessment be approved? YES [ ] NO [ ] ; and BE IT FINALLY RESOLVED that the secretary of the Authority is directed to transmit a certified copy of this resolution to the clerk of Macomb County, the clerk of Oakland County, the clerk of Washtenaw County, and the clerk of Wayne County before 4:00 p.m. on August 16, Members voting Yes :. Members voting No :. Authorizing signature: (Mark Gaffney, Secretary)

39 CERTIFICATION I, Mark Gaffney, secretary of the Regional Transit Authority of Southeast Michigan hereby certify all of the following: (1) that this resolution was approved by the board of directors of the Regional Transit Authority of Southeast Michigan at a properly noticed regular meeting held on July 21, 2016; (2) that the resolution was approved by an affirmative vote of at least seven of the nine voting members of the board of directors, including at least one of the members appointed by an officer or governmental body of Macomb County, at least one of the members appointed by an officer or governmental body of Oakland County, at least one of the members appointed by an officer or governmental body of Washtenaw County, at least one of the members appointed by an officer or governmental body of Wayne County, and by the member appointed by the mayor of the city of Detroit; (3) that the resolution remains in effect; (4) that the meeting was held in compliance with the Open Meetings Act, 1976 PA 267, as amended, MCL to ; and (5) that the minutes of the meeting were kept and have been or will be made available as required by the Open Meetings Act, 1976 PA 267, as amended, MCL to Dated: July, 2016 By: Mark Gaffney Secretary

40 As created under Public Act 387 of 2012 RTA BOARD Treasurer's Report Report for the month of: June 2016 CHAIR Paul Hillegonds Beginning Balance FY 16 $ 1,141,126 VICE CHAIR Elisabeth Gerber SECRETARY Mark Gaffney TREASURER Timothy Soave Freman Hendrix Don Morandini Sonya Mays Chuck Moss Roy Rose Alma Wheeler Smith REVENUES Monthly Obligated YTD Budget Remaining Beginning Balance FY ,141,126 1,141,126 Federal Grants (Administration) 27, , ,000 92,504 State Match (Administration) 6,932-45,874 55,200 9,326 State Revenue 53, ,991 1,100, ,009 Other 27,981-88, , ,768 TOTAL REVENUE: 115, ,593 2,772,326 1,865,733 EXPENSES: Monthly Obligated YTD Budget Remaining Salary 41, , , ,104 Fringe 9, , , ,613 Workers' Compensation Insurance , Total Compensation 51, , , ,717 Administrative Contracts D&O Liability Insurance Legal - 18,813 20,000 1,187 2,470 37, ,000 62, ,000 3,000 ASO Accounting Services 910 4,255 10,000 5,745 Audit - 15,701 15,000 (701) Website - - 2,500 2,500 Legislative Services 3,000 27,000 39,000 12,000 Communications 8,117 51,501 54,000 2,499 Public Education Initiatives 18,561 47,427 - (47,427) User Satisfaction Survey - 75, ,000 75,000 IT Support ,000 10,000 Other Contract 11,873 12,723 25,000 12,277 Total Administrative Contracts Marketing/Printed Materials* Rent Hardware/Software Phone Equipment 44, , , ,673 1,985 24,253 7, , , ,000 9, ,093 4,738 5, Phone and Internet Service Fees Supplies 88 3,006 5,000 1,994 Utilities Furniture Meetings/Retreats 3,854 12,583 40,000 27,417 Travel/Professional Development 8,470 28,860 35,000 6,140 Subscriptions/Memberships 510 3,950 6,000 2,050 Board Reimbursement 2,692 3,394 15,000 11,606 Miscellaneous Expense 938 5,980 - (5,980) TOTAL EXPENSES: 115,946 24, ,593 1,692, ,570 Treasurer's Signature: Timothy Soave * Future obligation of Marketing/Printed Materials - Maps - $24,253

41 DATE: July 21, 2016 TO: FROM: SUBJECT: Finance and Budget Committee Tiffany Gunter Budget Modification Request The purpose of this memo is to request a budget modification in the amount of $422,432 to support the remaining work, within the existing scope, on the HNTB Master Plan Contract. We ve received advice from Federal Transit Administration and the Michigan Department of Transportation that an action by the Board of Directors to adopt the proposed budget modification would satisfy the request. According to FTA C D, FTA concurrence in grant budget revisions is required only if changes made in that grant equals 20% of the overall awarded amount. The original FTA planning grant was awarded for $6.5 million in 2013, with matching funds from the State of Michigan totaling $1.6 million. The total funding made available for planning were $8.1 million. Further, the Michigan Department of Transportation issued a project authorization for the full grant amount and maintains that the decision to reallocate funds is left to the discretion of the RTA Board as long as the work proposed is within the original scope of the existing contract. To date, the RTA has contracted for a total of $5.98 million. There is $2.12 million available for further planning work that has not yet been obligated. The following list provides rationale for the budget modification request: The original Regional Master Transit Plan (RMTP) release date was delayed from December 1, 2015 to May 31, 2016 in order to obtain required consensus from key master plan stakeholders including the Financial Task Force, the Provider s Advisory Committee, and the County Executives of Wayne, Oakland, and Macomb counties, the Mayor of the city of Detroit, and the Chair of the Washtenaw County Board of Commissioners. The RTA achieved consensus on the plan document and secured statements of support from the elected regional leaders. Additional financial model analysis was needed to test a wide range of conservative assumptions and investment levels that resulted in the region s first fiscally constrained 20-year transit plan that meets the requirements of the enabling legislation that created the RTA. Regional Transit Authority of Southeast Michigan 1001 Woodward Avenue, suite 1400, Detroit, MI

42 The RTA anticipates that future financial model runs will be needed to assist in responding to comments on the draft RMTP. There has been great emphasis placed on conducting sufficient outreach needed to ensure meaningful engagement in the region with over 4 million residents. The success of the May 31 st launch has resulted in even more requests being made of the RTA and the RMTP team to present and explain the plan. Our core team has limited bandwidth to accommodate all of the requests. Additional data generation and coordination with the Michigan Department of Transportation was required of the RMTP team to generate the REMI economic analysis. The analysis indicates that over 67,000 jobs are directly supported over the 20-year program by the proposed investment in transit capital and operating. The following table provides a monthly breakdown of the additional costs the staff anticipates are necessary to complete the RMTP contract: Number of Month Hours per Month Number of Hours per Week Cost Tasks July ,129 Compiling resonses for June Outreach, Board presentation preparation, updating RMTP materials/financial memo August ,832 Preparing final RMTP documentation, updating exhibits, supporting education/outreach, responding to questions Septembe ,313 Supporting additional education/outreach efforts, responding to concerns/questions October ,393 Development of final materials, infographics, online and print materials to support education/outreach efforts Printed M N/A N/A 27,765 Updated maps, brochures, boards, Executive Summary, Final RMTP document Total Budget Modification 422,432 The Finance and Budget committee is being asked to make a recommendation to the Board of Directors to approve a budget modification to the HNTB contract in the amount of $422,432 to support the continued work, within the original scope, as it relates to the RMTP through the original contract end date. $1.7 million available for continued study on the proposed rapid transit corridors through FTA project development.