PROCEEDINGS OF THE TERREBONNE PARISH COUNCIL IN REGULAR SESSION APRIL 11, 2012

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1 PROCEEDINGS OF THE TERREBONNE PARISH COUNCIL IN REGULAR SESSION APRIL 11, 2012 The Chairwoman, Ms. A. Williams, called the meeting to order at 6:00 p.m. in the Terrebonne Parish Council Meeting Room. Following the Invocation, offered by Councilman D. Babin, Minute Clerk T. Triggs led the Pledge of Allegiance. Upon roll call, Council Members recorded as present were: D. Babin, D. Guidry, P. Lambert, J. Navy, A. Williams, G. Hood, Sr., B. Amedẻe, A quorum was declared present. Ms. C. Duplantis moved, seconded by Mr. P. Lambert, THAT, the Council approve the minutes of the Regular Council Session held on 03/14/12. The Chairwoman called for a vote on the motion offered by Ms. C. Duplantis. The Chairwoman declared the motion adopted Ms. C. Duplantis moved, seconded by Mr. G. Hood, Sr., THAT, the Council approve the Parish Bill Lists dated 04/02/12 and 04/09/12. The Chairwoman called for a vote on the motion offered by Ms. C. Duplantis. YEAS: D. Babin, D. Guidry, P. Lambert, A. Williams, G. Hood, Sr., B. Amedẻe, C. Duplantis and R. Hornsby. ABSTAINING: J. Navy. The Chairwoman declared the motion adopted Ms. C. Duplantis moved, seconded by Mr. G. Hood, Sr. and Mr. R. Hornsby, THAT, the Council approve the Parish Manual Check List for February, The Chairwoman called for a vote on the motion offered by Ms. C. Duplantis. The Chairwoman declared the motion adopted Mr. P. Lambert moved, seconded by Ms. B. Amedẻe, THAT, the Council defer addressing the memorial in honor of Desmond A. VanBuren until later in the proceedings. The Chairwoman called for a vote on the motion offered by Mr. P. Lambert. 1

2 The Chairwoman declared the motion adopted Councilman D. Guidry read aloud a proclamation declaring April 2012 as Fair Housing Month in Terrebonne Parish. OFFERED BY: Mr. D. Guidry. SECONDED BY: Mr. R. Hornsby and Mr. G. Hood, Sr. RESOLUTION NO WHEREAS, the strength of our nation flows from the promise of individual equality and freedom of choice; and WHEREAS, the forty-fourth anniversary of the National Fair Housing Law, Title VIII of the Civil Rights Act of 1968, is an occasion for all Americans - individually and collectively - to rededicate themselves to the principle of freedom from housing discrimination whenever it exists. This law guarantees for each citizen the critical and personal element of freedom of choice for the selection of a home; and WHEREAS, a fair housing law has been passed by the State of Louisiana; and implementation of that law requires the positive commitment, involvement and support of all our citizens; and WHEREAS, the State of Louisiana and all of its agencies and subdivisions are to provide leadership in the effort to make fair housing not just an idea, but an ideal for all our citizens; and WHEREAS, any barriers that diminish the rights and limit the options of any citizen will ultimately diminish the rights and limit the options of all. NOW, THEREFORE, BE IT RESOLVED that the Terrebonne Parish Council, along with the Terrebonne Parish President, does hereby proclaim the month of April 2012, as: FAIR HOUSING MONTH and does hereby encourage all citizens to abide by the letter and spirit of the Fair Housing Law, and ask the citizens of Terrebonne Parish to join in reaffirming the obligation and commitment to fair housing opportunities for all. YEAS: D. Babin, D. Guidry, P. Lambert, J. Navy, A. Williams, G. Hood, Sr., B. Amedée, C. Duplantis and R. Hornsby. The Chairwoman declared the resolution adopted on this, the 11 th day of April, * * * * * * * * Mr. Darrel Waire, Housing and Human Services Director, thanked the Council and the Administration for this honor. Councilwoman A. Williams read aloud a proclamation declaring April 2012 as National Donate Life Month in Houma-Terrebonne. 2

3 OFFERED BY: Ms. C. Duplantis. SECONDED: Unanimously. RESOLUTION NO WHEREAS, there are over 113,700 people on the national organ transplant waiting list, with more than 1,700 of these individuals in the state of Louisiana; and WHEREAS, on average, an additional person is added to the nation s organ transplant waiting list every 10 minutes each day; and WHEREAS, approximately 18 patients die each day from the lack of available organs for transplant; and WHEREAS, the need for organ donations greatly exceeds the supply available and will likely increase in the coming years; and WHEREAS, the need for a more diverse donor pool, including a variety of racial and ethnic minorities, will continue to grow in the coming years; and WHEREAS, 90% of Americans say they support organ donation, only 30% know the essential steps to take to be a donor, but have not discussed this critical matter with the family members; and WHEREAS, the Louisiana donor registry was established in 1994 to allow citizens to state their intent on becoming an organ and tissue donor. It is important to share the decision with family; and WHEREAS, the Louisiana Organ Procurement Agency will recognize National Donate Life Month as national observation to raise awareness of the critical need for organ and tissue donation. This recognition initiative is an informative way to educate the community about the facts and process of how to make the decision to donate life. NOW, THEREFORE, BE IT RESOLVED that the Terrebonne Parish Council, on behalf of the Parish President and the entire Terrebonne Parish Consolidated Government, does hereby proclaim April 2012 as National Donate Life Month in Houma-Terrebonne so that someday we may be able to donate life to someone waiting for a second chance. YEAS: D. Babin, D. Guidry, P. Lambert, J. Navy, A. Williams, G. Hood, Sr., B. Amedée, C. Duplantis and R. Hornsby. The Chairwoman declared the resolution adopted on this, the 11 th day of April, * * * * * * * * Ms. Ann Dupre, Marketing and Planning Director of TGMC (Terrebonne General Medical Center) along with Ms. Lisa West of LOPA (Louisiana Organ Procurement Agency) thanked the Council and the Administration for this great honor. Ms. Dupre explained that she and her staff work hard to inform the public of the importance of organ donations, and noted that, in Louisiana alone, over 55% of the citizens are registered organ donors. Ms. Dupre said that, on April 17 th, TGMC will be unveiling the Wall of Heroes, containing pictures of organ donors, and invited the entire Council and Administration to attend. Council Clerk Charlette Poché announced that Assistant Council Clerk Venita Chauvin s late son, Jeremy Whitney, is one of the heroes whose picture will be on the wall at TGMC, having been an organ donor. 3

4 Councilwoman C. Duplantis read aloud the resolution supporting the effort to have the Louisiana Legislature proclaim October 17 th as Mesothelioma Awareness Day in honor of the late Gene P. Bonvillain. OFFERED BY: Ms. C. Duplantis. SECONDED: Unanimously. RESOLUTION NO WHEREAS, long-time Terrebonne Parish Assessor Gene Bonvillain passed away on November 12, 2011 as a result of what was thought to be heart failure, and WHEREAS, an autopsy revealed that, in actuality, Mr. Bonvillain s demise was due to Pericardial Mesothelioma, a rare form of cancer which can be treated if diagnosed in its early stages, and WHEREAS, Mesothelioma, which has been the cause of more than 20,000 deaths in the U.S. alone, has been linked to exposure to asbestos, and WHEREAS, because the use of asbestos in many buildings and products was so prevalent in the past, it is impossible to determine how many individuals will be victims of Mesothelioma in the future, if people are not made aware of this link, and WHEREAS, as a means of raising awareness of the need to protect oneself against the exposure to asbestos and the wisdom of having a medical evaluation if you have been exposed in the past, the Louisiana Legislature is considering designating October 17, which was Gene Bonvillain s birth date, as Mesothelioma Awareness Day in Louisiana. NOW, THEREFORE BE IT RESOLVED by the Terrebonne Parish Council, on behalf of the Parish President and the people of the Houma-Terrebonne community, that this government does hereby support designating October 17 as Mesothelioma Awareness Day in the State of Louisiana, in honor of the late Gene P. Bonvillain, and urges any individual with concerns about this dread disease to take immediate action; and, BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to Governor Jindal and the members of the Louisiana Legislature so that they may know of the Terrebonne Parish Consolidated Government s concurrence with and support of this measure. YEAS: D. Babin, D. Guidry, P. Lambert, J. Navy, A. Williams, G. Hood, Sr., B. Amedée, C. Duplantis and R. Hornsby. The Chairwoman declared the resolution adopted on this, the 11 th day of April, * * * * * * * * Mr. Loney Grabert, Terrebonne Parish Assessor, thanked the Council and the Administration, on behalf of the Bonvillain Family and the Office of the Assessor, for this great honor in the memory of the late Gene P. Bonvillain. The following resolution was offered by Mr. Russell Hornsby and seconded by Mr. Pete Lambert: RESOLUTION NO A resolution approving the issuance, sale and delivery of (i) Water Revenue Refunding Bonds, (ii) Water Revenue Bonds and (iii) Water Revenue Bonds (DHH) of Consolidated Waterworks District No. 1 of the Parish of Terrebonne, State of Louisiana. 4

5 WHEREAS, the Board of Waterworks Commissioners of Consolidated Waterworks District No. 1 of the Parish of Terrebonne, State of Louisiana (the "Governing Authority"), acting as the governing authority of Consolidated Waterworks District No. 1 of the Parish of Terrebonne, State of Louisiana (the "District"), proposes to issue (i) not exceeding $11,100,000 of Water Revenue Refunding Bonds, for the purpose of refunding (a) the callable maturities of the Issuer's outstanding Water Revenue Bonds, Series 2003A and (b) the callable maturities of the Issuer's outstanding Water Revenue Refunding Bonds, Series 2009, and paying the cost of issuance thereof; said Bonds to be payable from the income and revenues of the waterworks system; WHEREAS, the Governing Authority of the District further proposes to issue (ii) not exceeding $16,850,000 of Water Revenue Bonds, for the purpose of acquiring and constructing extensions and improvements to the Water System, including the payment of the cost of all necessary land, equipment and furnishings, and all engineering, legal and other incidental costs and fees incurred in connection therewith and providing for a reserve, said Bonds to be payable from the income and revenues of the waterworks system; WHEREAS, the Governing Authority of the District additionally proposes to issue (iii) not exceeding $4,200,000 of Water Revenue Bonds (DHH), for the purpose of acquiring and constructing extensions and improvements to the Water System, including the payment of the cost of all necessary land, equipment and furnishings, and all engineering, legal and other incidental costs and fees incurred in connection therewith, said Bonds to be payable from the income and revenues of the waterworks system; and WHEREAS, the Governing Authority has requested that this Parish Council, acting as the governing authority of the Parish of Terrebonne, State of Louisiana, give its consent and authority for the District to issue, sell and deliver the above described issues; and NOW, THEREFORE, BE IT RESOLVED by the Terrebonne Parish Council of the Parish of Terrebonne, State of Louisiana, acting as the governing authority of the Parish of Terrebonne, State of Louisiana, that: SECTION 1. In compliance with the provisions of Article VI, Section 15 of the Constitution of the State of Louisiana of 1974, and in accordance with the request of the Board of Waterworks Commissioners of Consolidated Waterworks District No. 1 of the Parish of Terrebonne, State of Louisiana, this Parish Council does hereby further consent to and authorize the District to issue, sell and deliver the (i) Water Revenue Refunding Bonds, (ii) Water Revenue Bonds and (iii) Water Revenue Bonds (DHH), all payable from the income and revenues of the waterworks system. SECTION 2. The Parish of Terrebonne and this Parish Council shall not be liable in any manner for the payment of said issues of Bonds described in the preamble hereto, and no funds of the Parish or the Parish Council shall be pledged to the payment thereof. This resolution having been submitted to a vote, the vote thereon was as follows: YEAS: Daniel Babin, Dirk Guidry, Pete Lambert, John Navy, Arlanda J. Williams, Greg Hood, Sr., Beryl Amedée, Christa Duplantis and Russell Hornsby. April, And the Chairwoman declared the resolution adopted on this, the 11 th day of ********** 5

6 Mr. Jerry Osborne, Bond Counsel with Foley and Judell, presented the Council and the Administration with a schedule showing the present interest rates for bonds. He explained that the current rates are low, at this point in the market, and that there are also other programs that can be taken advantage of right now, namely (1) new money issues and (2) the forgiveness provisions. The Council Chairwoman recognized Ms. Sarah Use, a Senior at H. L. Bourgeois High School, who addressed the Council relative to the matter of the READ (Reading to End Alzheimer s Disease) program she implemented as a 4-H project. Ms. Use gave the Council and the Administration an updated status on the program she implemented a year ago, explaining that she applied for a Disney Company grant, which she received, to further her program. She said that the Annual Kick-Off for the READ program is April 21st to be held at three area nursing facilities: The Homestead, Terrebonne House and Heritage Manor of Houma, with a benefit concert in the afternoon. She requested the Council s support of this project, and the possibility of some of the Council Members volunteering to read to residents of the nursing homes on kick-off day. Several of the Council Members commended Ms. Use on a job well done and encouraged her to continue her crusade against Alzheimer s through her READ program. Councilwoman A. Williams asked that a resolution of support for Ms. Use s READ program be placed on the next set of committee agendas, so that when she applies for grants and other funding, the reviewing committees will know that she has the full support of Terrebonne Parish s governing authority. The Council Chairwoman recognized Ms. Eurlie Williams, a resident of Green Acres Subdivision, who addressed the Council relative to the matter of the cul-de-sac on Cactus Street containing an over-sized grassy area. Ms. Williams explained that the curbing is broken in her subdivision and that huge cement blocks are left in street as a result of garbage trucks and other vehicles trying to turn around in that area. She requested that the Parish take steps to reduce the median and/or circle to a manageable size to prevent further roadway destruction from taking place. Ms. C. Duplantis moved, seconded by Mr. D. Guidry, THAT, the Council extend Ms. Eurlie Williams time an additional minute. The Chairwoman called for a vote on the motion offered by Ms. C. Duplantis. The Chairwoman declared the motion adopted Ms. Williams continued and explained that the residents in the neighborhood are not in favor of having the circle repaired but they are in favor of having the grassy median decreased in size to reduce further damages to Cactus Street. Councilman P. Lambert deferred questioning to Mr. A. Levron, Parish Manager, who explained that the original design of roadways can be revised once the Parish assumes maintenance, and that repairs are done on a priority basis; the issue in this area is beyond the scope of a maintenance problem and t the Department of Public Works does a cost analysis to determine what can be done in specific areas; and this particular project in the Green Acres Subdivision needs to be placed on the Capital Improvements Project List for review and action. Discussion ensued with several Council Members citing similar problems in each of their respective districts, questioning whether or not asphalt could be used as an alternative to alleviate the problem of cracked cement or if the Planning Department can force the contractor and/or builders to reduce the size of a grassy cul-de-sac median during the building phase of a subdivision and whether or not this problem of cracked cement would cause a problem for emergency response personnel. 6

7 Parish President M. Claudet responded to the questioning by explaining that the Public Works Department is back-logged with road repair work, and that the streets in Terrebonne Parish are being repaired according to a priority system. He further explained that the Parish spent approximately $3 million dollars on road repairs last year and that they are working as swiftly as possible with the respect to the road repair list. Mr. P. Lambert moved, seconded by Ms. C. Duplantis, THAT, it now being 6:45 p.m., the Council open public hearings. The Chairwoman called for a vote on the motion offered by Mr. P. Lambert. The Chairwoman declared the motion adopted The Chairwoman recognized the public for comments on the following: A. A proposed ordinance to amend the Parish Code with regards to government building security at various facilities. There were no comments from the public on the proposed ordinance. Mr. C. Duplantis moved, seconded by Mr. P. Lambert, THAT, the Council close the aforementioned public hearing. The Chairwoman called for a vote on the motion offered by Mr. C. Duplantis. The Chairwoman declared the motion adopted OFFERED BY: Mr. G. Hood. Sr. SECONDED BY: Ms. C. Duplantis and Mr. R. Hornsby. ORDINANCE NO AN ORDINANCE TO AMEND CHAPTER 19, ARTICLE IV, SECTION 19-6, TO ENACT ILLEGAL WEAPONS IN FACILITIES OF THE 32 ND JUDICIAL DISTRICT COURT AND OTHER COURT FACILITIES IN TERREBONNE PARISH; AND TO PROVIDE FOR RELATED MATTERS. WHEREAS, Sec of the Home Rule Charter for the Parish of Terrebonne provides that parish government shall have the right, power and authority to pass all ordinances requisite or necessary to promote, protect and preserve the general welfare, safety, health, peace and good order of the parish, including, but not by way of limitation, the right, power and authority to pass ordinances on all subject matter necessary, requisite or proper for the management of parish affairs, and all other subject matter without exception, subject only to the limitation that the same shall not be inconsistent with the constitution or expressly denied by general law applicable to the parish; and WHEREAS, the courthouse security committee, chaired by Honorable Judge Bethancourt has requested the enactment of an ordinance to prohibit weapons and other dangerous paraphernalia at Terrebonne Parish Courthouses; and 7

8 WHEREAS, the Terrebonne Parish Consolidated Government believes it is in the interest of the health safety and welfare of the citizens of Terrebonne Parish to enact such a law; and NOW, THEREFORE BE IT ORDAINED by the Terrebonne Parish Council, on behalf of the Terrebonne Parish Consolidated Government, that: SECTION I Using underlining format to show additions to the Section and strikethrough format to show deletions from the Section herein, Chapter 19, Article IV, Section 19-6 (b) of the Terrebonne Parish Code be amended as follows: Sec Weapons Prohibited in All Facilities of the 32 nd Judicial District Court and other court facilities in Terrebonne Parish (a) It shall be unlawful for any person, who is not active commissioned law enforcement personnel or otherwise specifically authorized by the judicial administrator of the court, to enter a facility of the 32 nd Judicial District Court, including the Old Courthouse Building, the Courthouse Annex, or any location of drug court or Houma City Court in possession of weapons, firearms or other dangerous instrumentalities or substances, including mace, or pocket knives, which may be used to effect bodily harm to humans. (b) Any person who violates the provisions of this section shall, upon conviction, be guilty of a misdemeanor punishable by a fine of up to five hundred dollars ($500.00) or imprisonment in the parish jail for thirty (30) days, or both, at the discretion of the judge. SECTION II If any word, clause, phrase, section or other portion of this ordinance shall be declared null, void, invalid, illegal or unconstitutional, the remaining words, clauses, phrases, sections and other portions of this ordinance shall remain in full force and effect, the provisions of this ordinance hereby being declared to be severable. SECTION III This ordinance shall become effective upon approval by the Parish President. This ordinance, having been introduced and laid on the table for at least two weeks, was voted upon as follows: YEAS: D. Babin, D. Guidry, P. Lambert, J. Navy, A. Williams, G. Hood, Sr., B. Amedée, C. Duplantis and R. Hornsby. The Chairwoman declared the ordinance adopted on this, the 11 th day of April, The Chairwoman recognized the public for comments on the following: B. A proposed ordinance to amend the 2012 Budget for the following items: Low Income Energy Assistance Program Grant (LIHEAP) Housing and Human Services Dept., $309, Client Education Grant Housing and Human Services Dept., $10, There were no comments from the public on the proposed ordinance. 8

9 Ms. B. Amedẻe moved, seconded by Mr. J. Navy, THAT, the Council close the aforementioned public hearing. The Chairwoman called for a vote on the motion offered by Ms. B. Amedẻe. The Chairwoman declared the motion adopted OFFERED BY: Mr. G. Hood, Sr. SECONDED BY: Mr. R. Hornsby. ORDINANCE NO AN ORDINANCE TO AMEND THE 2012 ADOPTED OPERATING BUDGET OF THE TERREBONNE PARISH CONSOLIDATED GOVERNMENT FOR THE FOLLOWING ITEMS: I. LOW INCOME HOME ENERGY ASSISTANCE PROGRAM GRANT (LIHEAP) - HOUSING & HUMAN SERVICE DEPARTMENT, $309,265 II. CLIENT EDUCATION GRANT HOUSING AND HUMAN SERVICES DEPARTMENT, $10,000 SECTION I WHEREAS, the 2012 Adopted Budget for the LIHEAP Grant is for $507,328, and WHEREAS, the 2012 LIHEAP Grant first allocation is in the amount of $289,810 while the second allocation is in the amount of $526,783 which leaves a balance of $309,265 to increase for the 2012, and WHEREAS, the Housing and Human Services Department administers an energy assistance program for the elderly and disadvantaged using Federal grants, and WHEREAS, this contract/grant is available to Terrebonne Parish Consolidated Government for the period ending September 30, 2013 to provide financial assistance to lowincome families in Terrebonne Parish to meet the costs of home energy, and WHEREAS, the Terrebonne Parish Council, on behalf of the Terrebonne Parish Consolidated Government, recognizes that low income families are in need of assistance to meet the cost of home energy, especially those with the lowest incomes, the elderly and persons with disabilities. BE IT ORDAINED that the Terrebonne Parish Council on behalf of the Terrebonne Parish Consolidated Government does hereby amend the 2012 Adopted Budget for the LIHEAP Contract. (Attachment A) SECTION II WHEREAS, Louisiana Association of Community Action Partnership (LACAP) has awarded a grant to the Parish in the amount of $10,000, and WHEREAS, the 2012 Parish budget already has $6,000 in place, therefore, this amendment is for an additional $4,000, and WHEREAS, low income families in our community are in need of basic essentials to help lower their energy cost with items such as energy saving kits and light bulbs, and 9

10 WHEREAS, the objective is to educate our families about the many cost effective measures they could use to conserve energy in their homes. BE IT FURTHER ORDAINED, by the Terrebonne Parish Council, on behalf of the Terrebonne Parish Consolidated Government, that the 2012 Adopted Budget of the Terrebonne Parish Consolidated Government be amended for the funding of the Client Education Grant. (Attachment B) This ordinance, having been introduced and laid on the table for at least two weeks, was voted upon as follows: YEAS: D. Babin, D. Guidry, P. Lambert, J. Navy, A. Williams, G. Hood, Sr., B. Amedée, C. Duplantis and R. Hornsby. The Chairwoman declared the ordinance adopted on this, the 11 th day of April, ATTACHMENT A - LIHEAP 2012 Adopted Change Amended Entergy 208, , ,707 TPCG 141,701 93, ,676 SLECA 102,325 64, ,271 South Coast 2,824 2,852 5,676 Housing Authority 7,428 4,092 11,520 Atmos 3,405 3,232 6,637 Other Fees 5,206 4,092 9,298 LIHEAP (507,328) (309,265) (816,593) ATTACHMENT B - Client Education Grant 2012 Adopted Change Amended LHFA Client Education 6,000 4,000 10,000 Miscellaneous Revenue (50,000) (4,000) (54,000) ********** Mr. P. Lambert moved, seconded by Mr. G. Hood, Sr., THAT, the Council continue with the regular order of business, and address Item A (Memorial in honor of the memory of Desmond A. VanBuren) at this time. The Chairwoman called for a vote on the motion offered by Mr. P. Lambert. The Chairwoman declared the motion adopted Councilman P. Lambert read aloud a memorial in honor of Mr. Desmond A. VanBuren, a local hero, and asked everyone in attendance to stand for a moment of silence in tribute to this selfless individual. 10

11 Ms. Lydia VanBuren, mother of the late Desmond A. VanBuren, thanked the Council and the Administration for this memorial in honor of her son. She also informed the Council that there is a fund set up in honor of her son, with all of the proceeds going to the YMCA, to help kids learn how to swim. Ms. C. Duplantis moved, seconded by Mr. P. Lambert, THAT, the Council continue with the regular order of business. The Chairwoman called for a vote on the motion offered by Ms. C. Duplantis. The Chairwoman declared the motion adopted The Chairwoman called for a report on the Budget and Finance Committee meeting held on 04/09/12, whereupon the Committee Chairman, noting that ratification of the minutes calls a public hearing on 04/25/12, rendered the following: BUDGET & FINANCE COMMITTEE APRIL 9, 2012 The Chairman, John Navy, called the Budget & Finance Committee meeting to order at 5:30 p.m. in the Terrebonne Parish Council Meeting Room with the Invocation offered by A. Williams and the Pledge of Allegiance led by C. Duplantis. Upon roll call, Committee Members recorded as present were: B. Amedẻe, D. Babin, C. Duplantis, D. Guidry, Capt. Greg Hood, Sr., R. Hornsby, P. Lambert, J. Navy, and A. Williams. A quorum was declared present. OFFERED BY: Ms. A. Williams. SECONDED BY: Mr. G. Hood, Sr. RESOLUTION NO A resolution rejecting the sole bid received for Bid #12- POLCON-06 One (1) New/Unused Vacuum Truck - Truck Mounted Combination High Pressure Jetter & Vacuum System and authorizing the re-bid at a later date. WHEREAS, on February 29, 2012 bids were received by the Terrebonne Parish Consolidated Government for Bid #12-POLCON-06 One (1) New/Unused Vacuum Truck - Truck Mounted Combination High Pressure Jetter & Vacuum System for the Pollution Control Division of the Public Works Department, and WHEREAS, after careful review by the Purchasing Division and Gregory Bush, Public Works Director it has been determined that the sole bid received from Super Products LLC should be rejected for non compliance with the Requirements & Instructions for Bidders and the Purchase of One (1) New/Unused Vacuum Truck Truck Mounted Combination High Pressure Jetter & Vacuum System be re-bid at a later date, and WHEREAS, the Parish Administration has concurred with the recommendation that the bid of Super Products LLC be rejected for Bid #12-POLCON-06 One (1) New/Unused Vacuum Truck-Truck Mounted Combination High Pressure Jetter & Vacuum System for the Pollution Control Division of the Public Works Department as per attached bid documents and authorizing the re-bid for the Purchase of One (1) New/Unused Vacuum Truck Truck Mounted Combination High Pressure Jetter & Vacuum System, and NOW, THEREFORE BE IT RESOLVED by Terrebonne Parish Council (Budget and Finance Committee), on behalf of the Terrebonne Parish Consolidated Government, that the recommendation of the Parish Administration be approved and the sole bid of Super Products 11

12 LLC for the Purchase of One (1) New/Unused Vacuum Truck-Truck Mounted Combination High Pressure Jetter & Vacuum System for the Pollution Control Division of the Public Works Department be rejected and authorizing the re-bid at a later date. YEAS: J. Navy, A. Williams, G. Hood, Sr., B. Amedée, C. Duplantis, R. Hornsby, D. Babin, D. Guidry and P. Lambert. The Chairman declared the resolution adopted on this, the 9 th day of April, OFFERED BY: Ms. A. Williams. SECONDED BY: Mr. P. Lambert. RESOLUTION NO WHEREAS, on March 26, 2012, bids were received by the Terrebonne Parish Consolidated Government for Bid #11-COR-64 Removal of Existing Units and Installation of New/Unused Custom Mortuary Walk-in Cooler for the Coroner s Office, and WHEREAS, after careful review by the Purchasing Division, the Coroner s Office and David Drury, Facilities Manager it has been determined that Salam International, Inc submitted the lowest qualified bid in the amount of $71,799.85, and WHEREAS, the Department of Finance has verified that funds are budgeted and available for said equipment, and WHEREAS, the Parish Administration has concurred with the recommendation that the bid of Salam International, Inc is the lowest qualified bid for Bid #11-COR-64 Removal of Existing Units and Installation of New/Unused Custom Mortuary Walk-in Cooler for the Coroner s Office, as per bid forms. NOW, THEREFORE BE IT RESOLVED by the Terrebonne Parish Council (Budget and Finance Committee, on behalf of the Terrebonne Parish Consolidated Government, that the recommendation of Parish Administration be approved and the bid of Salam International, Inc., for the Removal of Existing Units and Installation of New/unused Custom Mortuary Walk-in Cooler in the amount of $71, be accepted as per bid forms. YEAS: J. Navy, A. Williams, G. Hood, Sr., B. Amedée, C. Duplantis, R. Hornsby, D. Babin, D. Guidry and P. Lambert. The Chairman declared the resolution adopted on this, the 9 th day of April, OFFERED BY: D. Babin. SECONDED BY: D. Guidry. RESOLUTION NO WHEREAS, on March 5, 2012, bids were received by the Terrebonne Parish Consolidated Government for Bid No. 12-WHSE-07 Requirements Contract for the Purchase of Miscellaneous Inventory/Warehouse, and 12

13 WHEREAS, after careful review by the Purchasing Division and Mary Crochet, Warehouse Manager it has been determined that the bids of Bob Barker Company, Davidson Hardware, Houma Distributors, Calico Industries, Pyramid School Products and Economical Janitorial Supplies are the lowest qualified bids, and WHEREAS, the Department of Finance has verified that funds are budgeted and available for said inventory, and WHEREAS, the Parish Administration has concurred with the recommendation that the bids of Bob Barker Company, Davidson Hardware, Houma Distributors, Calico Industries, Pyramid School Products and Economical Janitorial Supplies are the lowest qualified bids as per bid forms. NOW, THEREFORE BE IT RESOLVED by the Terrebonne Parish Council (Budget and Finance Committee), on behalf of the Terrebonne Parish Consolidated Government, that the recommendation of Parish Administration is approved and the bids of Bob Barker Company, Davidson Hardware, Houma Distributors, Calico Industries, Pyramid School Products and Economical Janitorial Supplies are the lowest qualified bids, as per bid forms. YEAS: J. Navy, A. Williams, G. Hood, Sr., B. Amedée, C. Duplantis, R. Hornsby, D. Babin, D. Guidry and P. Lambert. The Chairman declared the resolution adopted on this, the 9 th day of April, OFFERED BY: Mr. D. Babin. SECONDED BY: Mr. D. Guidry. RESOLUTION NO A resolution authorizing the Parish President to execute an agreement with Moreau & Associates, Auctioneer for auctioneering services. WHEREAS, the Terrebonne Parish Consolidated Government presently has an abundance of surplus items to be legally disposed of, and WHEREAS, the Terrebonne Parish Consolidated Government Purchasing Division is desirous of holding a public auction to legally dispose of said surplus items, and WHEREAS, Moreau & Associates, Auctioneer has been selected by Terrebonne Parish President Michel Claudet to provide auctioneering services, and NOW, THEREFORE BE IT RESOLVED by the Terrebonne Parish Council (Budget and Finance Committee), on behalf of the Terrebonne Parish Consolidated Government, that the recommendation of the Parish President, Michel Claudet, be approved and Parish President Michel Claudet is hereby authorized to execute an agreement with Moreau & Associates, Auctioneer to provide auctioneering services. YEAS: J. Navy, A. Williams, G. Hood, Sr., B. Amedée, C. Duplantis, R. Hornsby, D. Babin, D. Guidry and P. Lambert. The Chairman declared the resolution adopted on this, the 9 th day of April,

14 OFFERED BY: Mr. D. Babin. SECONDED BY: Mr. G. Hood, Sr. RESOLUTION NO A resolution authorizing the Parish President to execute an agreement with Dreamsite Production, Incorporated for Video Producer / Editor / Scriptwriter Services. WHEREAS, prices were negotiated with Dreamsite Production, Inc. to provide Video Producer / Editor / Scriptwriter Services for three (3) education videos for the Terrebonne Parish Consolidated Government at a cost not to exceed Thirty-five Thousand Dollars ($35,000), and WHEREAS, Parish Administration has recommended the acceptance of the prices for the aforementioned services with Dreamsite Production, Inc. for the three (3) education videos, and NOW, THEREFORE BE IT RESOLVED that the Terrebonne Parish Council (Budget and Finance Committee), on behalf of the Terrebonne Parish Consolidated Government, that the recommendation of the Parish President Michel Claudet be approved and Parish President Michel Claudet is hereby authorized to execute an agreement with Dreamsite Production, Incorporated to provide Video Producer / Editor / Scriptwriter Services for three (3) education videos. YEAS: J. Navy, A. Williams, G. Hood, Sr., B. Amedée, C. Duplantis, R. Hornsby, D. Babin, D. Guidry and P. Lambert. The Chairman declared the resolution adopted on this, the 9 th day of April, Upon questioning by Committee Member A. Williams, Parish Manager Al Levron explained that Dreamsite Production, Inc. has produced several public services programs for Terrebonne Parish s government access channel, TPTV, in the past and that Administration recommends using their production services for three additional public education videos. Parish President Michel Claudet interjected that one of the three educational videos will focus on the Parish s permitting process. Planning & Zoning Director Patrick Gordon added that the next three videos will feature information with respect to the nuisance abatement process, and the Office of Emergency Preparedness and Homeland Security. Mr. D. Babin moved, seconded by Mr. G. Hood, THAT the Budget & Finance Committee introduce an ordinance to amend the 2012 Adopted Operating Budget of the Terrebonne Parish Consolidated Government for the following items: I. State of Louisiana, Governor s Office of Homeland Security and Emergency Preparedness Planning Department, $95, and $152, II. Downtown Development Corporation, $231, III Pollution Control Capital, Amend capital list, $0.00 IV. Road Lighting District #3A, $75, V. Parish Public, Educational, and Government Channel, $23, and call a public hearing on said matter on Wednesday, April 25, 2012 at 6:30 p.m. The Chairman called for the vote on the motion offered by Mr. D. Babin. YEAS: B. Amedẻe, D. Babin, C. Duplantis, D. Guidry, Capt. G. Hood, Sr., R. Hornsby, P. Lambert, J. Navy, and A. Williams. 14

15 The Chairman declared the motion adopted. Mr. G. Hood moved, seconded by Mr. R. Hornsby, THAT, there being no further business to come before the Budget & Finance Committee, the meeting be adjourned. The Chairman called for the vote on the motion offered by Mr. G. Hood. YEAS: B. Amedẻe, D. Babin, C. Duplantis, D. Guidry, Capt. G. Hood, Sr., R. Hornsby, P. Lambert, J. Navy, and A. Williams. The Chairman declared the motion adopted and the meeting was adjourned at 5:34 p.m. John Navy, Chairman Suzette Thomas, Minute Clerk Mr. J. Navy moved, seconded by Mr. D. Babin and Ms. C. Duplantis, THAT, the Council accept and ratify the minutes of the Budget and Finance Committee meeting held on 04/09/12. The Chairwoman called for a vote on the motion offered by Mr. J. Navy. The Chairwoman declared the motion adopted The Chairwoman called for a report on the Policy, Procedure and Legal Committee meeting held on 04/09/12, whereupon the Committee Chairman rendered the following: POLICY, PROCEDURE, & LEGAL COMMITTEE APRIL 9, 2012 The Chairman, Russell Hornsby, called the Policy, Procedure, & Legal Committee meeting to order at 5:40 p.m. in the Terrebonne Parish Council Meeting Room with the Invocation offered by Council Clerk C. Pochẻ and the Pledge of Allegiance led by G. Hood, Sr. Upon roll call, Committee Members recorded as present were: B. Amedẻe, D. Babin, C. Duplantis, D. Guidry, Capt. Greg Hood, Sr., HPD Ret., R. Hornsby, P. Lambert, J. Navy, and A. Williams. A quorum was declared present. Ms. C. Duplantis moved, seconded by Mr. G. Hood, THAT, the Policy, Procedure, & Legal Committee authorize TPCG to co-sponsor (cost of insurance and security up to $600.00) ADAC s Annual Run/Walk on Saturday, June 23, The Chairman called for the vote on the motion offered by Ms. C. Duplantis. YEAS: B. Amedẻe, D. Babin, C. Duplantis, D. Guidry, G. Hood, R. Hornsby, P. Lambert, J. Navy, and A. Williams. The Chairman declared the motion adopted. Committee Member G. Hood, Sr. stated that each year the Alcohol and Drug Abuse Center selects a family affected by an alcohol-related accident to feature for the memorial run/walk ; however, this year ADAC has chosen to recognize all individuals affected by substance abuse. He noted that every 37 minutes someone in the United States dies from an alcohol-related event. 15

16 Committee Member A. Williams challenged members of the Council to donate and support ADAC s annual run/walk. Committee Member C. Duplantis reiterated Committee A. Williams comments and noted that the event is for a great cause. (NO ACTION TAKEN) Committee Member J. Navy requested discussion regarding requiring all Parishappointed boards to submit a list of its meeting dates, notices, agendas and minutes. In response to questioning by Committee Member P. Lambert, Chief Finance Officer Jamie Elfert stated that the Finance Department handles financial reports for a few of the recreation and fire districts, and receives a copy of the audited financial reports from all of the recreation and fire districts. Committee Member G. Hood noted the difficulty in attending meetings of the various boards, committees, and commissions appointed by the Council due to many of the boards conducting meetings on the same dates as the Parish Council. He inquired as to what, if any, action may be taken to require the boards to change its meeting dates. Parish Attorney Courtney Alcock stated that recreation and fire district are separate autonomous political subdivisions and that the Council has the authority to dissolve the board, remove a member for just cause and some budgetary oversight. She continued that the Council cannot delegate when boards should meet. Committee Member G. Hood requested that the Legal Department investigate what steps may be taken to request that the boards meet on dates opposite of Council meeting dates. Committee Member P. Lambert expressed apprehension with respect to requiring the boards to change its meeting dates due to the Council having difficulty filling some vacancies upon term expirations, and said that he feels that many of the boards do a fantastic job in conducting its proceedings. Committee Member D. Babin suggested that the boards be requested to accommodate the Council with regards to meeting dates, but not mandated to do so. Mr. J. Navy moved, seconded by Mr. P. Lambert, THAT, the Policy, Procedure, & Legal Committee retain the matter with respect to requesting Parish-appointed boards to submit various documents for Council review, and to consider changing its meeting dates to allow Council attendance, for two weeks, pending research and a subsequent recommendation by the Legal Department. The Chairman called for the vote on the motion offered by Mr. J. Navy. YEAS: B. Amedẻe, D. Babin, C. Duplantis, D. Guidry, G. Hood, R. Hornsby, P. Lambert, J. Navy, and A. Williams. The Chairman declared the motion adopted. Mr. G. Hood moved, seconded by Ms. B. Amedée, THAT, there being no further business to come before the Policy, Procedure, & Legal Committee, the meeting be adjourned. The Chairman called for the vote on the motion offered by Mr. G. Hood. YEAS: B. Amedẻe, D. Babin, C. Duplantis, D. Guidry, G. Hood, R. Hornsby, P. Lambert, J. Navy, and A. Williams. The Chairman declared the motion adopted and the meeting was adjourned at 5:55 p.m. 16

17 Russell Hornsby, Chairman Suzette Thomas, Minute Clerk Mr. R. Hornsby moved, seconded by Mr. D. Babin, THAT, the Council accept and ratify the minutes of the Policy, Procedure and Legal Committee meeting held on 04/09/12. The Chairwoman called for a vote on the motion offered by Mr. R. Hornsby. The Chairwoman declared the motion adopted. The Chairwoman called for a report on the Public Services Committee meeting held on 04/09/12, whereupon the Committee Chairwoman, noting that ratification of the minutes calls a public hearing on 04/25/12, rendered the following: PUBLIC SERVICES COMMITTEE APRIL 9, 2012 The Chairwoman, Christa M. Duplantis, called the Public Services Committee meeting to order at 6:05 p.m. in the Terrebonne Parish Council Meeting Room with the Invocation offered by Mr. D. Babin and the Pledge of Allegiance led by Capt. G. Hood, Sr. Upon roll call, Committee Members recorded as present were: B. Amedẻe, D. Babin, C. Duplantis, D. Guidry, Capt. Greg Hood, Sr., HPD Ret., R. Hornsby, P. Lambert, J. Navy, and A. Williams. A quorum was declared present. Mr. D. Guidry moved, seconded by Mr. J. Navy, THAT, the Public Services Committee direct Administration to have Parish forces install Visually Impaired Resident signs in the vicinity of 701 Goode Street. The Chairwoman called for the vote on the motion offered by Mr. D. Guidry. YEAS: B. Amedẻe, D. Babin, C. Duplantis, D. Guidry, G. Hood, R. Hornsby, P. Lambert, J. Navy, and A. Williams. The Chairwoman declared the motion adopted. Committee Member P. Lambert stated that he has spoken with Public Works Director Lt. Col. (Ret.) Greg Bush regarding drainage problems along Park Avenue from the Howard Street Bridget to the Daigleville Bridge, and that the matter will be referred to the Louisiana Department of Transportation and Development. The Chairwoman requested that Administration also look into drainage issues on High Street, Roussell Street, Dunn Street and Liberty Street, which occur regularly during excessive rainfall events. OFFERED BY: Ms. A. Williams. SECONDED BY: Mr. G. Hood, Sr. RESOLUTION NO A resolution awarding and authorizing the signing of the construction Contract for Parish Project No. 09-BLDG-69, Hurricane Gustav/Ike Storm Damage Facility Repairs for City Court, Terrebonne Parish Consolidated Government, Terrebonne Parish, Louisiana, and authorizing the issuance of the Notice to Proceed. 17

18 WHEREAS, the Terrebonne Parish Consolidated Government did receive construction bids on Parish Project No. 09-BLDG-69, Hurricane Gustav/Ike Storm Damage Facility Repairs for City Court, Terrebonne Parish, Louisiana, and, WHEREAS, the lowest and best bid was that submitted by Ray Bros., Inc., in the overall amount of $317,487.00, and NOW, THEREFORE, BE IT RESOLVED that the Terrebonne Parish Council (Public Services Committee), on behalf of the Terrebonne Parish Consolidated Government, award the construction contract to by Ray Bros., Inc., in the overall amount of $317, and BE IT FURTHER RESOLVED, that the President of Terrebonne Parish Consolidated Government, be and he is hereby authorized and empowered to sign a construction contract for and on behalf of the Terrebonne Parish Consolidated Government with Ray Bros., Inc., upon receipt of the performance bond in the amount of the contract price, and BE IT FURTHER RESOLVED, that upon receipt of necessary servitudes and required certificates of insurance evidencing coverage as provided in the project specifications and upon execution and recordation of all contract documents, that the Engineer is hereby authorized to issue the Notice to Proceed to the Contractor to commence construction of the project, and YEAS: J. Navy, A. Williams, G. Hood, Sr., B. Amedée, C. Duplantis, R. Hornsby, D. Babin, D. Guidry and P. Lambert. The Chairwoman declared the resolution adopted on this, the 9 th day of April, OFFERED BY: Ms. B. Amedée. SECONDED BY: Ms. A. Williams. RESOLUTION NO A resolution providing for the ratification of the appointment by Parish President Michel Claudet of the firm of Duplantis Design Group, PC to provide engineering services for the West Park Avenue Sidewalks (Royce to Marietta Place), and also authorizing Parish President Michel Claudet to execute the appropriate engineering contract documents for this project. WHEREAS, Terrebonne Parish wishes to construct sidewalks along West Park Avenue from Royce to Marietta Place, and WHEREAS, Parish President Michel Claudet has recommended that the firm of Duplantis Design Group, PC. be retained to provide the necessary professional services for this project, and WHEREAS, this project was selected for a transportation enhancement grant from the Department of Transportation and Development (DOTD), and NOW, THEREFORE BE IT RESOLVED, that the Terrebonne Parish Council (Public Services Committee), on behalf of the Terrebonne Parish Consolidated Government, that the appointment by the Parish President, Michel H. Claudet, be ratified and that the engineering firm of Duplantis Design Group, PC. be retained to provide the necessary professional services for the West Park Avenue Sidewalks (Royce to Marietta Place)and that Parish President Michel Claudet be authorized to execute any and all documents with said firm for this project. 18

19 YEAS: J. Navy, A. Williams, G. Hood, Sr., B. Amedée, C. Duplantis, R. Hornsby, D. Babin, D. Guidry and P. Lambert. The Chairwoman declared the resolution adopted on this, the 9 th day of April, OFFERED BY: Ms. A. Williams. SECONDED BY: Mr. D. Babin. RESOLUTION NO A resolution rejecting all bids for Parish Project No. 09-BLDG-59 Part 2, Hurricane Gustav/Ike Storm Damage Facility Repair for Terrebonne Parish Jail Door Replacement, Terrebonne Parish, Louisiana. WHEREAS, the Terrebonne Parish Consolidated Government did receive construction bids on Parish Project No. 09-BLDG-59 Part 2, Hurricane Gustav/Ike Storm Damage Facility Repair for Terrebonne Parish Jail Door Replacement, Terrebonne Parish, Louisiana, and, WHEREAS, GOHSEP has not been able to get a firm and final determination from FEMA regarding whether or not replacing the door locks will be an eligible cost, and WHEREAS, the contractor is not willing to hold his bid prices beyond the deadline, and WHEREAS, the Parish Administration has recommended that all bids received for the Hurricane Gustav/Ike Storm Damage Facility Repair for Terrebonne Parish Jail Door Replacement, be rejected. NOW, THEREFORE, BE IT RESOLVED by the Terrebonne Parish Council (Public Services Committee), on behalf of the Terrebonne Parish Consolidated Government, that the recommendation of the Parish Administration be approved and that all bids received for the Hurricane Gustav/Ike Storm Damage Facility Repair for Terrebonne Parish Jail Door Replacement, be rejected. YEAS: J. Navy, A. Williams, G. Hood, Sr., B. Amedée, C. Duplantis, R. Hornsby, D. Babin, D. Guidry and P. Lambert. The Chairwoman declared the resolution adopted on this, the 9 th day of April, OFFERED BY: Mr. R. Hornsby. SECONDED BY: Mr. D. Babin. RESOLUTION NO A resolution authorizing the execution of Change Order No. 1 for the Construction Agreement for Parish Project No. 05-EXT-36, Valhi Blvd. Extension (Equity Blvd. to Savanne Rd.), Terrebonne Parish, Louisiana. WHEREAS, the Terrebonne Parish Consolidated Government entered into a contract dated December 12, 2011 with Byron E. Talbot Contractor, Inc., Recordation Number , for Parish Project No. 05-EXT-36, Valhi Blvd. Extension (Equity Blvd. to Savanne Road), Terrebonne Parish Consolidated Government, Terrebonne Parish, Louisiana, and 19

20 WHEREAS, TPCG agreed to in accordance with the Act of Sale dated July 18, 2011 with Mr. Tommy L. Parkhill to install barb wired fencing, culverts, and swing gates, and WHEREAS, TPCG desires to follow the Act of Sale and install five (5) 60 inch diameter culverts, 620 linear feet of barbed wire fencing, and two (2) 12 foot wide single swing gates, and WHEREAS, this change order will add three (3) calendar days to the contract as a result of Change Order No. 1, and WHEREAS, this change order will increase the overall contract price by Twenty-Nine Thousand, Four Hundred Ninety-Four Dollars and Zero Cents ($29,494.00), and WHEREAS, this Change Order No. 1 had been recommended by the Engineer, GSE Associates, LLC, for this project. NOW, THEREFORE BE IT RESOLVED that the Terrebonne Parish Council (Public Services Committee), on behalf of the Terrebonne Parish Consolidated Government, does hereby approve and authorize the execution by Terrebonne Parish President Michel Claudet of Change Order No. 1 to the construction agreement with Byron E. Talbot Contractor, Inc. for Parish Project No. 05-EXT-36, Valhi Blvd. Extension (Equity Blvd. to Savanne Rd.), Terrebonne Parish, Louisiana, for an increase to the contract amount in the amount of Twenty-Nine Thousand, Four Hundred Ninety-Four Dollars and Zero Cents ($29,494.00), and BE IT FURTHER RESOLVED that a certified copy of the resolution be forwarded to Engineer, GSE Associates, LLC. YEAS: J. Navy, A. Williams, G. Hood, Sr., B. Amedée, C. Duplantis, R. Hornsby, D. Babin, D. Guidry and P. Lambert. The Chairwoman declared the resolution adopted on this, the 9 th day of April, OFFERED BY: Mr. P. Lambert. SECONDED BY: Mr. D. Guidry. RESOLUTION NO A resolution authorizing the execution of Change Order No. 6 for the Construction Agreement for Parish Project No. 09-BOAT-83, Operation Boat Launch Project, Terrebonne Parish, Louisiana. WHEREAS, the Terrebonne Parish Consolidated Government entered into a contract dated June 20, 2011 with Grilliot Construction, LLC, Recordation Number , for Parish Project No. 09-BOAT-83, Operation Boat Launch Project, Terrebonne Parish Consolidated Government, Terrebonne Parish, Louisiana, and WHEREAS, additional aggregate is needed to fill the parking lots at all three boat launches, and WHEREAS, the tie-back system that was installed at the Ashland Boat Launch needed to be repaired, and WHEREAS, TPCG desires to repair the system at the Ashland Boat Launch and place the additional aggregate at all three boat launches. Change Order No. 6 is contingent upon approval by the Disaster Recovery Team Grant Manager, and 20