NEWCASTLE ELEMENTARY SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF TRUSTEES 10, :00 PM 5:05 PM

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1 NEWCASTLE ELEMENTARY SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF TRUSTEES February 10, :00 PM Open Session, 5:05 PM Closed Session, 6:00PM Open Session NES STAFF ROOM - Room 504 MEMBERS PRESENT: Michael Leydon, Jennifer Grant, Jeff Sevey, Sarah Gillmore (arrived at 5:06) Denny Rush (Superintendent) MEMBERS OTHERS PRESENT: Raenel Toste (NESD Director of Fiscal Services), Diane Gilbert (NESD Executive Assistant), Liz Staton (Principal NES/NCS), Janet Sutton (Executive Director HRCCS), Jeff Kraunz (Executive Director CCM), Jeff Mize (Facilities Plant Manager), John Burdette (ABM Building Value), Jeff Small (Capital Public Finance), Bill Kahrl, Sue Stack, Jill Dawson, Steve Peck 5:00 PM OPEN SESSION 1. Michael Leydon called the meeting to order at 5:03PM. 2. A quorum was established. 3. A request to approve the Agenda was presented to the Board. Discussion followed. Item was removed from the Agenda. Jeff Sevey moved to approve the Agenda, removing item 8.4.1, seconded by Jennifer Grant. AYES: Leydon, Grant, Sevey ABSENT: Gillmore Motion carried 4. Closed Session items were announced 4.1 Real Property Transactions GC Negotiations and Related Matters: NTA GC Public Comment on Closed Session Items: none 6. The Board adjourned to Closed Session at 5:05PM. Sarah Gillmore arrived at 5:06PM. 6:00 PM OPEN SESSION 1. Michael Leydon called the Regular Meeting to order at 6:11PM. 2. John Burdette led the Pledge. 3. Michael Leydon reported no action was taken during Closed Session. 4. RECOGNITIONS 4.1 Student finalists who qualified for the PCOE Spelling Bee were recognized. 5. FROM THE PUBLIC Sue Stack commented on potential new grass field at NES/NCS and shared concerns about how it would impact a future egress road. 6. REPORTS AND COMMUNICATION 6.1 The following communication items were presented to the Board: 1/15/2016 from Gayle Garbolino-Mojica re: FY First Interim 6.2 Reports CSEA - no report NTA no report STUDENT COUNCIL A Student Council representative shared information about the new Spring Student Council election results. The Council held a dance which included 6 th graders and also sponsored a valentine candy-gram fundraiser. They have plans for an upcoming fundraiser to benefit victims of childhood leukemia. The representative

2 also shared information about a Leadership conference that the Council attended and came away with several great ideas PTC Jill Dawson shared information about the Spring Frolic and Talent Show and the Her Knight dance coming up Feb. 26 th CHARTER SCHOOLS CCM (Creekside Charter/Squaw Valley Prep) Jeff Kraunz (Executive Director) updated the Board on cash flow issues. He addressed questions about deficit spending and reported that cash flow is improving. He reported difficult budget cuts involving eliminating 3 staff positions were made. They are looking at every possible fiscal saving technique they can imagine and have come up with some creative ways to cut costs. Mr. Kraunz shared he is positive about the changes they ve made and the outlook moving forward. PSAT scores have come in and they are considerably above State averages. They are hosting information meetings for interested new families and existing families. They are increasing their social media presence (Creeksidesquaw.com). They are also increasing their shadow links which is an opportunity for students to visit the program before enrolling. They have secured a multi-year lease with Squaw Valley to stay in their current location and are focusing on continuous improvement with staff. Monthly assemblies honoring greatness are a big hit. The Board approved a 3 year contract extension for Mr. Kraunz s position Harvest Ridge Cooperative Charter Janet Sutton (Executive Director) reported on a full kindergarten program after the recent lottery. She shared that there are waiting lists for all classes at both sites, enrollment closes on March 1 st, HRCCS s homestudy program is currently full with 25 students and they are hosting informational meetings for potential new families. Brush clearance bids have come in and a decision will be made soon with work to start soon as well. Work continues on the portable installation. Ms. Sutton also spoke about Read Across America, end of trimester assemblies and a successful evacuation drill Rocklin Academy Gateway no report NEWCASTLE ELEMENTARY/CHARTER Liz Staton (Principal) shared information about the highly successful Crab Feed, profiting $12000 to help pay for the Washington DC trip. She spoke about the recent meet and greet program for potential new families, the Symphony and B Street Theater assemblies and several enrichment program options for students (ie: Odyssey of the Mind, Stem Classes, Knight Rider Workshop, and possibly a new Cheer class). Ms. Staton also shared information about interventions, the assembling of an ACA team, counseling services for students and two staff professional development events planned for Spring DISTRICT ADVISORY COUNCIL (DAC) no report STAFF REPORTS Jeff Mize (Facilities Plant Manager) shared information relating to plumbing/sewer bids from The Trenchless Co. and RotoRooter. He also spoke about the recently installed intercom system which is working properly, but still needs to get some of the bugs worked out. He also spoke about testing the entire fire system to assess what repairs need to be made. Mr. Mize shared that ongoing ADA issues are being addressed as well.

3 6.2.9 SUPERINTENDENT REPORT Ms. Rush shared school and District updates including enrollment for NES at 140 and NCS at 283, HRCCS at 425, Creekside K-6 at 135, Squaw Valley Prep 7-12 at 65 and GATEWAY at She reported no suspensions last month at NES/NCS, making a total of 2 suspensions for the year. She shared information about the updated SARCs that were published Feb. 1 st Ms. Rush shared an article of interest with the Board relating to truancy during Thanksgiving vacation week. 7.0 ACTION ITEMS - CONSENT AGENDA The Consent Agenda was presented to the Board. 7.1 Board Minutes January 13, 2016 Regular Meeting 7.2 Warrants 7.3 Approval of February 2016 Personnel Report 7.4 Acceptance of donation to NES/NCS from Hawkins Family and The Outlook Homeowners Association 7.5 Approval of CARS Report Sarah Gillmore moved to approve Consent Agenda, seconded by Jeff Sevey. AYES: Leydon, Grant, Sevey, Gillmore Motion Carried 8.0 ACTION ITEMS-REGULAR AGENDA 8.1 A request to interview all qualified candidates for the vacant Board position was presented to the Board. Discussion followed. Bill Kahrl from the NCA requested information about process and suggested the Provisional Appointee state on the General Election ballot that they are a Provisional Appointee and not an Incumbent. The Board interviewed Steve Peck for the position A request to approve Resolution #12/15-16 Provisional Board Appointment to select a candidate from those interviewed to fill the vacant Board position was presented to the Board. Jeff Sevey moved to approve Resolution #12/15-16 making a provisional appointment of Steve Peck to the vacant board position, seconded by Jennifer Grant AYES: Leydon, Grant, Sevey, Gillmore Motion Carried Superintendent Denny Rush administered the Oath of Office. Steve Peck took his seat with the Board. 8.2 A request to approve CSBA Board Policies for February Adoption was presented to the Board: BP 2121 Superintendent s Contract BP/AR 4030 Nondiscrimination in Employment BP 4121 Temporary/Substitute Personnel AR Personal Illness/Injury Leave BP/AR Sexual Health and HIV/AIDS Prevention Instruction

4 Discussion followed. Sarah Gillmore moved to approve CSBA Board Policies for February adoption, seconded by Jeff Sevey. 8.3 A request to approve Resolution #09-15/16 Amending the Joint Powers Agreement Forming the Schools Risk and Insurance Management Authority was presented to the Board. Discussion followed. Jeff Sevey moved to approve Resolution #09/15-16, seconded by Sarah Gillmore. 8.4 John Burdette from ABM Building Solutions, LLC presented an overview and update of the Prop 39 Project. The Board gave direction for priorities of projects. (Bold items first, then red items, then green items with intent to maintain budget neutrality.) was pulled from the Agenda. ITEM 9.3 WAS HEARD AT THIS TIME. 8.5 A request to approve the annual State of the District Letter to Community and Staff was presented to the Board. Discussion followed. Jennifer Grant moved to approve the annual State of the District Letter, seconded by Sarah Gillmore. 8.6 A request to approve and Calendars was presented to the Board. Discussion followed. The Board tabled the item until the next meeting. The Board asked Mrs. Rush to get corrected calendars from the Staff and bring them back to the Board. 8.7 A request to accept Proclamation , declaring March 2, 2016 as Read Across America Day was presented to the Board. Discussion followed. Steve Peck moved to accept Proclamation , seconded by Jeff Sevey. 8.8 No CSBA Delegate Assembly Nominations were made. 8.9 A request to approve Resolution #11-15/16 Appropriation of Funds for Long Term Debt was presented to the Board. Discussion followed. Jeff Sevey moved to approve Resolution #11-15/16, seconded by Sarah Gillmore.

5 9.0 CONSIDERATION: DISCUSSION/ACTION/INFORMATION ITEMS 9.1 The Board reviewed and clarified the current Facility Use Fee Schedule. Jeff Sevey moved to approve the clarified Schedule of Facilities Fees, seconded by Sarah Gillmore. 9.2 The Board reviewed CSBA Board Policies for March adoption: BP/AR District Residency BP/AR 5141 Health Care and Emergencies BP/AR 6173 Education for Homeless Children AR Education for Foster Youth BP 6179 Supplemental Instruction 9.3 The Board discussed the possibility of increasing TK and Kindergarten to fuller extended days. Mrs. Rush reported on meetings with the TK/Kinder teachers and agreed to provide a full day program next year. The teachers are ready to go. A request to support a full extended day was presented to the Board. Discussion followed. Sarah Gillmore moved to approve, seconded by Sarah/Jeff 9.4 The Board received information on the newly acquired District credit cards. Two cards have been received, have a $5000 credit limit each and are locked in a safe in the District Office. 9.5 The Board reviewed the updated 2016 Governance Handbook. 9.6 The Board received 1 st Interim Report information for NESD independent charter schools. Raenel Toste presented the reports Rocklin Academy Gateway Creekside Charter Squaw Valley Preparatory 10.0 BOARD REPORTS none 11.0 UPCOMING AGENDA ITEMS 11.1 Superintendent s Progress Report 11.2 Second Interim Report 11.3 Safe Schools Plans 11.4 Contract Negotiations 11.5 LCAP nd Interim from Charters 11.7 Initial Lay-Off Notices 12.0 FUTURE MEETING DATES 12.1 Regular Meetings are held at 6:00PM: 3/9; 4/13; 5/11; 6/8; no July meeting; 8/10/ 9/14; 10/12; 11/9; 12/ Board Policy Committee meetings are held at 5:00PM on the 4 th Thursday of the Month. Michael Leydon adjourned the meeting at 9:00PM.

6 AYES: NOES: ABSENT: Mr. Michael Leydon, President Ms. Jennifer Grant, Clerk Mr. Jeff Sevey, Trustee Ms. Sarah Gillmore, Trustee Mr. Steve Peck, Trustee Prepared by Diane Gilbert, Executive Assistant

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