Historic Preservation Commission Thursday, January 12, :00 PM Village Boardroom W. Lockport Street Plainfield, IL Agenda

Transcription

1 Historic Preservation Commission Thursday, January 12, :00 PM Village Boardroom W. Lockport Street Plainfield, IL Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF THE AGENDA APPROVAL OF THE MINUTES Minutes of Historic Preservation Commission dated December 15, HPC Minutes.pdf CHAIR'S COMMENTS COMMISSIONER'S COMMENTS PUBLIC COMMENTS (5 minutes per topic) OLD BUSINESS Case No /COA W Lockport Street Request: Certificate of Appropriateness Location: W Lockport Street Applicant: Shannon Dames - Re/Max Staff Report.pdf Elevations.pdf Sign.pdf Historic Preservation Application.pdf COA letter of Agreement.pdf NEW BUSINESS 1

2 Historic Preservation Commission Page - 2 Report on Public Outreach and Landmark & District Designation Subcommittees DISCUSSION ADJOURN REMINDERS - February 6, Next Village Board Meeting - 7:00 p.m. February 9, Next meeting of the Historic Preservation Meeting 7:00 p.m. 2

3 Historic Preservation Commission Agenda Item Report Agenda Item No Submitted by: Merrilee Trotz Submitting Department: Planning Department Meeting Date: January 12, 2017 SUBJECT Minutes of Historic Preservation Commission dated December 15, 2017 Recommendation: ATTACHMENTS HPC Minutes.pdf 3

4 Village of Plainfield Meeting of the Historic Preservation Commission Record of Minutes Date: December 15, 2016 Location: Village Hall CALL TO ORDER, ROLL CALL, PLEDGE Chairman Bortel called the meeting to order at 7:05 p.m. Roll call was taken; Commissioners Schmidt, Olsen (7:24 p.m.) Derrick, Hendricksen, Rapp, Hagen, and Chairman Bortel were present. Commissioners Lucas and Barvian were absent. Also in attendance: Jonathan Proulx, Director of Planning and Merrilee Trotz, recording secretary. Chairman Bortel led the pledge to the flag. APPROVAL OF AGENDA Commissioner Derrick made a motion to approve the agenda. Seconded by Commissioner Hagen. Olsen. Voice Vote. All in favor. 0 opposed. Motion carried 7-0. APPROVAL OF MINUTES: Commissioner Hendricksen made a motion to approve the minutes as amended. Seconded by Commissioner Hagen. Voice Vote. All in favor. 0 opposed. Motion carried 7-0. The minutes from November 17, 2016 were accepted as amended. CHAIR S COMMENTS: None COMMISSIONERS COMMENTS: None PUBLIC COMMENT: There was no response. OLD BUSINESS None NEW BUSINESS CASE NO: /COA W Lockport Street Mr. Proulx stated this property is located on the south side of Lockport Street just east of James Street, a circa 1940 s Cape Cod style home. This home is being converted to a commercial use; the current owners have begun their plans for the adaptive reuse; to remodel; and to locate a real estate office in this property. Staff met with the owners earlier this year; the owners have been working with the Illinois Historic Preservation Agency to obtain approval for participation in the federal tax credit program. Mr. Proulx stated the project is under construction; the owners are in the process of replacing the siding and replacing infill siding of the original garage opening with a carriage style garage door; replacing the siding on the dormers; repairing the existing sidewalks and construction of a new sidewalk on the east side of the property to provide an accessible entrance; IHPA considered removal and replacement of the siding and approved this request based on IHPA s understanding that the original material was Masonite and was not salvageable. 4

5 Historic Preservation Commission Minutes December 15, 2016 Page 2 of 4 Mr. Proulx reviewed the general guidelines and U.S. Secretary of Interior Standards for Rehabilitation as noted in the staff report dated December 13, Staff seeks input on whether the proposed shutters would be consistent with shutters that may have been present previously and if there is documentation (such as photographs) for the proposed design. Chairman Bortel swore in Cathy Dames. Ms. Dames bought the home in January and started working with IHPA; IHPA required that the front door remain. Ms. Dames felt the shutters are significant; felt the fish scales are fitting for the Cape Cod style; described the lighthouse sign as cute. Ms. Dames further described some of the interior work that had been approved. Chairman Bortel recounted matters that were discussed in the meeting at the house last January. Some of those items were that the ADA compliant entry could be in the rear so the front door could remain; the windows on the first floor were historic and should remain. Commissioner Hagen asked about the siding material. A sample of the siding was presented. Ms. Dames stated the siding is the same width as the original. Commissioner Hagen asked about sprinkling of the building. Ms. Dames indicated the system has been installed. Commissioner Hendricksen indicated the Commission tried to get the Fire District to agree to forego this requirement as no one would be sleeping in the structure. Mr. Proulx stated the Fire District agreed to a residential sprinkler system being installed as opposed to what would be required in a commercial building. Mr. Proulx stated there was a 1-1/2 inch water line provided when Lockport Street was reconstructed. Commissioner Derrick asked for more information about the Masonite versus cedar siding. Ms. Dames stated she thought the siding was Masonite previously; stated Anthony Rubano visited the site and originally thought the siding was not as bad as it was. Commissioner Hendricksen stated that composition siding that has been encroached by water will have lost its integrity. Chairman Bortel thought the original siding, fascia and soffit was wood. Commissioner Rapp agreed the original siding was wood. Commissioner Hendricksen did not think this type of shutter would have appeared in Plainfield in 1948; asked if they might replace the shutters with something that would have been more correct for that time period in this town. Commissioner Derrick asked if they have evidence (historic photographs) that this building ever had shutters; stated when you take the tax credit the project is held to a higher standard; it needs to be consistent with the Secretary of Interior Standards; this means that things are not added to a building that cannot be confirmed i.e. the fish scales did not exist on this building. Commissioner Derrick stated this Commission is an advisory commission and these items need to be made a part of the record; IHPA may have approved the siding due to misinformation being provided; in the future other projects may come through the process asking for hardy board because it was approved on this project; and we need to make it part of the record that this may have occurred because of misinformation. Commissioner Derrick mentioned sometimes you can see a ghost of hardware, screw holes in the frames, or other evidence that there were shutters at some point; then this Commission can discuss the type of shutters. Commissioner Rapp indicated he did not remember this house having shutters. Ms. Dames agreed Mr. Rubano was aware there were no fish scales on this building. 5

6 Historic Preservation Commission Minutes December 15, 2016 Page 3 of 4 Commissioner Olsen asked about the approval of the siding; stated this material is not hardy board and is more of a fiber board. Ms. Dames stated Mr. Rubano talked with the contractor about the siding. Commissioner Hendricksen stated that Mr. Rubano was under the impression that it was a composition siding on the building originally. Commissioners Derrick and Olsen asked where Mr. Rubano got this information about the original siding. Commissioner Schmidt asked about the two different renderings provided in the packet; one of the renderings does not have the shutters at the windows or the railing on the porch. Commissioner Hendricksen asked if Mr. Proulx and Chairman Bortel could contact Mr. Rubano to see what was approved. Chairman Bortel suggested he could send an to Mr. Rubano tomorrow to check on the shutters and the fish scales and could possibly have a response by Monday. Mr. Proulx read a conditions sheet received from IHPA that the new composite siding must match the scale, overlap, and profile of the existing siding; it must have a flat, not wood-grained, texture; stated there was another condition that in order to consider this change the rest of the project had to be true. Mr. Proulx stated the siding installation has been ongoing, Staff is asking if the Commission is comfortable with that proceeding; however in asking the applicant to hold off on installation of the fish scales until verification with IHPA in order to verify the fish scale and shutters. Ms. Dames said she would contact the contractor. Commissioner Olsen asked about the material of the fish scales. Ms. Dames indicated she thought it was cedar. Commissioner Schmidt asked the dimensions of the proposed lighthouse sign. The applicant indicated they are looking for direction of what would be permitted for the sign. Chairman Bortel mentioned the village ordinance. Commissioner Schmidt felt less is more when you come to signage. Commissioner Derrick stated Plainfield does not have navigable water so the lighthouse is not something that would historically be associated with Plainfield; the house style is the name of a style that was a very functional house style; historically the lighthouse does not have a historical precedent in the district. Commissioner Derrick said we want to preserve the history of the area. Chairman Bortel stated this is a vernacular Cape Cod house; this style is not made of stone and it is not fancy. Commissioner Hendricksen did not feel they are ready to issue a COA; the shutters can be installed in the spring; the siding is already installed, the garage door is already installed and the front door is staying. Chairman Bortel indicated he would call Mr. Rubano and they can prepare a stipulation to the letter of agreement after this discussion with Mr. Rubano. Commissioner Olsen asked if the Building Dept. was aware of the properties that have been landmarked or are located in the historic district. Mr. Proulx indicated the Building Dept. sends all commercial projects to the Planning Dept. for review. Chairman Bortel reviewed some of the Commissioners concerns to be included in the letter of agreement. 1) Height of the garage door is it scaled appropriately; 2) Fish scale shingles at the roof dormers is there evidence that this type of shingle was on this building; 3) Shutters is there proof that there were shutters historically on this building; then the commission could approve something more subtle; 6

7 Historic Preservation Commission Minutes December 15, 2016 Page 4 of 4 4) Need evidence that there was a porch railing, or if it is required for code; 5) Barge boards the rendering submitted makes these appears much larger than what is shown in original images. Mr. Proulx stated the garage door has already been installed. Commissioner Derrick would like a record of what took place with this project. IHPA Invite Chairman Bortel asked Mr. Rubano if he might come to a meeting of this Commission and give a presentation. Mr. Rubano indicated he could attend March 9, 2017 to this Commission and mentioned some topics he could cover: a) that when IHPA reviews a tax freeze application they look at the interior; he could discuss this if HPC would find this helpful; b) discuss the tax freeze process; c) the exterior review additions; and thought inviting surrounding Preservation Commissions and the public would be great. Chairman Bortel suggested inviting Kendall County, Joliet, Will County and Oswego to this meeting in March. Commissioner Olsen suggested they discuss the exterior not the interior. Chairman Bortel indicated Mr. Rubano could discuss projects here in Plainfield. Review of the brick and mortar sample for W Lockport Street. Chairman Bortel indicated this will be reviewed at a future meeting. Chairman Bortel suggested taking a picture of the destroyed front brick and mortar for the design guidelines manual. Commissioner Hendricksen indicated he has a picture from a year ago of the south face looking towards the east of the glazed brick. Mr. Proulx indicated he spoke with Jason Morales and the width of the mortar will match the existing bricks; thought the color of the brick will be open for discussion; indicated Mr. Morales preferred the aesthetics of the color he presented rather than the red brick. Commissioners Olsen and Derrick indicated the profile of the grout should match what is existing. Mr. Morales indicated they will not be working on the brick until April DISCUSSION Chairman Bortel asked for a status report on the building east of the Trolley Barn. Mr. Proulx indicated those owners are in for a review of the building permit application. A need for an elevator has arisen due to the proposed workstations on the second floor. Mr. Proulx indicated this will be a spring construction. ADJOURN: Commissioner Derrick made a motion to adjourn. Commissioner Hendricksen seconded the motion. Voice vote. All in favor; 0 opposed. Motion carried 7-0. Meeting adjourned at 8:24 p. m. Respectfully submitted, Merrilee Trotz Recording Secretary 7

8 Historic Preservation Commission Agenda Item Report Agenda Item No Submitted by: Merrilee Trotz Submitting Department: Planning Department Meeting Date: January 12, 2017 SUBJECT Case No /COA W Lockport Street Request: Certificate of Appropriateness Location: W Lockport Street Applicant: Shannon Dames - Re/Max Recommendation: ATTACHMENTS Staff Report.pdf Elevations.pdf Sign.pdf Historic Preservation Application.pdf COA letter of Agreement.pdf 8

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27 Certificate of Appropriateness for W. Lockport Street Letter of Agreement Jonathan Proulx and Michael Bortel met with Shannon Dames, the new owner, her contractor and Bryan Kasprisin in January 2016 at to begin a dialogue about the renovation of the property at W. Lockport Street. Shannon and Bryan mentioned that they were eager to get started on the renovations to the property so they could be open for business by May We mentioned that the historic windows on the north façade could not be replaced nor the historic front door. We also mentioned the possibility that since the building was going to be a change of use residential to a commercial enterprise, they might want to consider working with the Illinois Historic Preservation Agency (IHPA) in Springfield, so they might qualify for a Federal Rehabilitation Tax Credit, since the building was located in a National Register District. We stressed that they needed to contact Anthony Rubano at IHPA before they did any work and file the necessary paperwork. Once I returned home, I forwarded to Bryan Kasprisin, the contact information for Anthony. Sometime in July 2016, Jonathan Proulx signed off on the interior work that was to be completed at W. Lockport and recalled later in December that he was not aware of any exterior renovations. At the December 1, 2016, Landmarks & District Designation Committee meeting, Jonathan mentioned that it appeared that some exterior work was being done on the property and that some concrete work had been initiated. On Friday morning, December 2, 2016, we drove to the property to speak to the owner and contractor about the scope of the work being done. They showed us the interior and exterior plans that they had submitted to IHPA plus a rendering of the exterior of the house that IHPA and National Park Service had approved on August 18, Their initial submission to IHPA in February did not meet the Standards and IHPA worked with them to get both the inside and outside work to meet the Standards. I suspect that at our initial visit in January when we mentioned the possibility of getting a Federal Tax Credit on the project by working with IHPA in Springfield, the owners did not realize that they would also need to work with the Plainfield Historic Preservation Commission and apply for a Certificate of Appropriateness (COA) after obtaining their building permits. When met at the house on Dec. 2, we invited the owner and her contractor to bring their plans and approvals from IHPA to a Special Historic Preservation Commission meeting on Thursday, Dec. 15, so we could issue a COA on the work being completed. On December 14, 2016, the Plainfield Historic Preservation Commission held a Special meeting to consider a Certificate of Appropriateness (COA) for W. Lockport Street. Below is a summary of the issues that the Commissioners voiced during Case Number COA. Also included are the comments from Anthony Rubano that I received from him on a phone call after I had sent an to his office earlier on Friday, December 16 around 9:18 AM: 1. On October 11, 2016, Anthony Rubano visited W. Lockport after having attended a Special Meeting of the Historic Preservation Commission for a tour at W. Lockport. Anthony immediately ascertained that the original siding at W. Lockport was cedar siding and called the owners saying they would need to repair and fix the current siding. He was told that the new composite siding had been ordered and that it met the same standards as the original siding as per the specification in Part 2. After consultation with the National Park Service, they agreed to allow the use of the new siding, provided it was the same as the original, especially since it was a small project. 27

28 2. Above the windows on each of the 3 dormers on the Lockport façade, the rendering submitted by the owners show fish-scale shingles where none have ever existed. When I asked Anthony about this on Friday, Dec. 16, he said that it was an oversight on his part and the fish scale shingles will not be allowed. 3. Regarding the inclusion of shutters on the windows of the first floor on the Lockport Street façade even though the house likely never had such a feature, he and the National Park Service thought that they could be included on the façade since many Cape Cod style houses of that period did exhibit them, though houses in the Midwest saw them merely as decorative rather than necessary; however Anthony believes that a shutter stylistically more subtle would be more appropriate than one with a tulip cut-out for the Plainfield. 4. The porch railing is an added feature since the front evergreen bushes were removed and a walkway was added along this portion of the house. Anthony explained that the plans submitted and the rendering seems to show that the walkway might have a drop-off and that a railing might be necessary to meet code and that the height might need to be increased because of codes. The front walkway was added since the ADA entrance for this property was approved for the rear or south entrance to the building. This will allow the owners to retain the historic triple window combination and the historic door opening and its accompanying door. 5. Barge Boards the rendering submitted by the owners to the HPC make these appear to be much larger than what is shown in the original images and the subsequent plans submitted to the IHPA and the National Park Service. The original boards were rotted and mostly non-existent and the new boards are approximately one-half to five-eighths of an inch larger than the originals. 6. Re-Max Lawn Sign Anthony mentioned the Owner will need to submit an Amendment to Part 2 for the sign in the front lawn of the building. He said he would send that request to Shannon once we had completed our phone conversation. He said that the HPC could help the Owner craft a sign for the property that would meet all the requirements outlined in Plainfield s Sign Ordinance and once that was completed they could submit. Anthony reiterated that he thought that an actual lighthouse replica might not want to be the way to go since it would detract from the actual renovated building and be over-the-top of what was needed or could be approved.perhaps incorporating an image of a lighthouse on a sign might be more appropriate and easily approved by all three parties. Dated this day: HPC Chairman Bortel Village Planner Applicant s Name Applicant s Signature W Lockport Street, Plainfield, IL Building Inspector Applicant s Address 28

29 Historic Preservation Commission Agenda Item Report Agenda Item No Submitted by: Merrilee Trotz Submitting Department: Planning Department Meeting Date: January 12, 2017 SUBJECT Report on Public Outreach and Landmark & District Designation Subcommittees Recommendation: ATTACHMENTS 29