The meeting was called to order by Board Vice President Robert Miller.

Transcription

1 June 12, 2007 The Board of Education of Community Unit School District Number Two met at 7:00 P.M., on Tuesday, June 12, 2007, in the Board of Education and Administrative Offices, 1701 Charleston Avenue, Mattoon, Illinois. The meeting was called to order by Board Vice President Robert Miller. ROLL CALL: Present: Terry Leffler, Robert McClusky, Robert Miller, Rodney Morris, and Bill Standerfer Absent: Gary Kepley, Michelle Skinlo RECEPTION OF VISITORS: Agenda: Recognition of MHS Varsity Softball Team (Big 12 Champs) George Reed On behalf of Head Coach Dave McDowell, George Reed recognized the MHS Green Wave girls softball team who recently won the Big 12 Championship and Regional Championship. Mr. Reed noted that all the girls on the team were doing well academically in addition to excelling as athletes. He also thanked the Booster Club for their continued support. Presentation of 2007 Mattoon Foundation for Academic Excellence Grant Recipients Brian Hinton, MFAE President Brian Hinton, President of the Mattoon Foundation for Academic Excellence, presented the Board with an overview of the purpose of the MFAE and recognized the recent grant award recipients from the MFAE. The total monetary award for 2007 was $34,100. Non-Agenda: None CONSENT AGENDA: The Consent Agenda, consisting of the following items, was presented to the Board for approval: - Approval of the minutes of the Sine Die meeting and Reorganization meeting of the Board held on May 8, Financial Payment of May 2007 bills as presented G:\administrators\MINUTES\June12-07.doc Page 1 of 11

2 - Approval of the May 2006 Enrollment Report as presented - 3,332 - Approval of the Resolution Paying the Utilities from the Operations and Maintenance Fund for the Fiscal Year 2008 See Exhibit 3.4a - Approval of the Prevailing Wage Act Resolution See Exhibit 3.5a - Approval of the Resolution Regarding Corporate Personal Property Replacement Tax Distribution for Fiscal Year 2008 See Exhibit 3.6a - Approval of the Resolution Authorizing the Payment of Custodial and Maintenance Salaries from the Operations and Maintenance Fund for June and July 2007 See Exhibit 3.7a - Approval of the appointment of Assistant Superintendent for Business Tom Sherman as the district asbestos inspections person - Approval authorizing the Assistant Superintendent for Business Tom Sherman to prepare the Fiscal Year 2008 Budget - Approval of the appointment of Assistant Superintendent for Business Tom Sherman as the district IMRF authorized agent - Approval of the Freedom of Information Report - no requests received in the Superintendent s office since the last meeting. - Approval of the Agriculture Mechanics Course at MHS for the school year - Approval of the annual Title I Grant District Plan G:\administrators\MINUTES\June12-07.doc Page 2 of 11

3 Standerfer moved, seconded by McClusky, to approve the Consent Agenda as presented. Roll call vote as follows: Leffler,aye; McClusky,aye; Miller,aye; Morris,aye; Standerfer,aye; Kepley,absent; BOARD ACTION TO APPROVE AN INTERFUND LOAN FROM WORKING CASH TO BUILDING FUND: Assistant Superintendent for Business Tom Sherman requested the Board of Education approve a resolution allowing the transfer of funds ($850,000) from the Working Cash Fund to the Operations, Building and Maintenance Fund (Building Fund). This transfer will help keep the Building Fund from going into the red (which auditors frown upon) due to the fact that the sale of the Central School site did not materialize and because the Middle School heating, ventilation, and air conditioning project is moving along much faster than anticipated which created payouts to contractors ahead of the budgeted timelines as well. Mr. Sherman stated this money is not a bank loan but simply a transfer within our own funds from one account to another. Mr. Sherman explained the Working Cash Fund is specifically designed to be used for loaning money to other funds as needed Mr. Sherman anticipated Board action to repay this loan at either the July or August Board meeting following the receipt of our first installment check from the County Clerk. Leffler moved, seconded by Standerfer, to approve a resolution allowing the transfer of funds ($850,000) from the Working Cash Fund to the Operations, Building and Maintenance Fund as presented. Roll call vote as follows: McClusky,aye; Miller,aye; Morris,aye; Standerfer,aye; Kepley,absent; Leffler,aye; See Exhibit 4.1a BOARD ACTION TO REJECT ALL MHS GREENHOUSE BIDS AND RE-BID PROJECT: Assistant Superintendent for Business Tom Sherman presented a summary spreadsheet of the two bids received for the MHS greenhouse project and recommended the Board take action to G:\administrators\MINUTES\June12-07.doc Page 3 of 11

4 BOARD ACTION TO APPROVE CRACK FILLING, SEALING, STRIPING OF PARKING LOTS AT THE MIDDLE SCHOOL AND THE ELEMENTARY SCHOOLS: BOARD ACTION TO ENTER AGREE- MENT WITH ARCHITECT TO CONDUCT 10-YEAR HEALTH AND Exhibit 3.1a reject both bids received and re-bid the project due to inconsistencies noted regarding the bid specifications from the low bidder. By re-bidding the project, the Board can define more exactly what is expected in the bid submitted by vendors in more detail than was previously stated and can list out the current specifications as alternates, which would possibly help reduce the final cost. Mr. Sherman felt we should be diligent in trying to get the best facility we can get for the price. The goal would be to present new bids to the Board at the regular July 10 th Board meeting. Morris moved, seconded by Leffler, to reject both bids as presented in order to obtain a bid more in line with specifications. Roll call vote as follows: Miller,aye; Morris,aye; Standerfer,aye; Kepley,absent; Leffler,aye; McClusky,aye; Assistant Superintendent for Business Tom Sherman recommended the Board approve Courts & Cracks out of Effingham, IL for the crack filling and asphalt sealant at a cost of $27, at the Williams & Riddle Elementary Schools and the Middle School. He also recommended the Board approve Nichols Striping Service of Mattoon, IL for pavement striping at a cost of $2, at the Williams & Riddle Elementary Schools and the Middle School. The total cost for the entire project is $30, McClusky moved, seconded by Standerfer, to approve Courts & Cracks of Effingham for crack filling and asphalt sealant and Nichols Striping Service of Mattoon for pavement striping as presented. Roll call vote as follows: Morris,aye; Standerfer,aye; Kepley,absent; Leffler,aye; McClusky,aye; Miller,aye; G:\administrators\MINUTES\June12-07.doc Page 4 of 11

5 LIFE-SAFETY SURVEY: Assistant Superintendent for Business Tom Sherman requested approval by the Board of Education of the proposed Agreement for the 10-Year Life Safety Survey Renewal between Mattoon Community Unit School District No. 2 and Gibraltar Design. This is mandated by law in the School Code to be conducted by a licensed architect. The cost for this survey is $32,250 and payable out of the Life Safety Fund. See Exhibit 4.4a Morris moved, seconded by Standerfer, to approve entering into an agreement with Gibraltar Design to conduct the 10- Year Life Safety Survey as presented. Roll call vote as follows: Standerfer,aye; Kepley,absent; Leffler,aye; McClusky,aye; Miller,aye; Morris,aye; BOARD ACTION TO SOLICIT BIDS FOR ASBESTOS TILE REMOVAL AT MHS: Assistant Superintendent for Business Tom Sherman requested permission from the Board to solicit bids for asbestos floor tile removal at the high school in the MHS library. Standerfer moved, seconded by McClusky, to approve the solicitation of bids for removal of asbestos floor tile in the high school library as presented. Roll call vote as follows: Kepley,absent; Leffler,aye; McClusky, aye; Miller,aye; Morris,aye; Standerfer,aye; Skinlo, absent. Nays, none. Motion carried. BOARD ACTION TO RENEW FOOD SERVICE AGREEMENT WITH ARAMARK FOR SCHOOL YEAR: Assistant Superintendent for Business Tom Sherman recommended approval by the Board to renew the food service agreement with Aramark for the school year. The renewal includes a 3.2% increase from the previous year, which amounts to approximately $22,000. Leffler moved, seconded by Morris, to approve the renewal of the food service agreement with Aramark as presented. G:\administrators\MINUTES\June12-07.doc Page 5 of 11

6 Roll call vote as follows: Leffler,aye; McClusky,aye; Miller,aye; Morris,aye; Standerfer,aye; Kepley,absent; Exhibit 3.1a PERSONNEL REPORT C.U.S.D.#2: Assistant Superintendent for Human Resources Dr. David Skocy presented the following C.U.S.D. #2 personnel report to the Board for approval: Certified Resignations C.U.S.D. #2 - Gillian Stengel Resigned as a K-3 Music Teacher at Williams Elementary School (effective the end of the school year) - Kevin Tobin Resigned as a 3 rd Grade Teacher at Williams Elementary School (effective the end of the school year) - Sarah Knobloch Resigned as a 7 th Grade Language Arts Teacher at Mattoon Middle School (effective at the end of the school year) - Michael Carter Resigned as Freshman Basketball Coach at Mattoon High School (effective May 14, 2007) - Ryan Ghere Resigned as the Sophomore Basketball Coach at Mattoon High School (effective at the end of the school year) - Dirk Frank Resigned as Assistant Girls Tennis Coach at Mattoon High School (effective at the end of the school year) - Karen Brown Resigned as the Assistant Volleyball Coach at Mattoon High School (effective at the end of the school year) Certified Appointments C.U.S.D. #2 - Marsha Steele, 3 rd Grade Teacher at Williams Elementary (commencing fall of 2007) - Jessica Closson, K-3 Music Teacher at Williams Elementary (commencing fall of 2007) - Rachel Stuart, Language Arts Teacher at Mattoon Middle School (commencing fall of 2007) Classified Resignations C.U.S.D. #2 - Floyd Sell Resigned as the Treasurer for Mattoon Community Unit School District #2 (effective July 1, 2007) Classified Appointments C.U.S.D. #2 G:\administrators\MINUTES\June12-07.doc Page 6 of 11

7 - Becky Endsley, Temporary 2007 Summer Worker at Mattoon Middle School - Daniel Schmall, Temporary 2007 Summer Worker at Hawthorne School - Janet Beachy, Substitute Supervisor Extra Duty Appointments - C.U.S.D. #2 Exhibit 3.1a MMS ACTIVITY SPONSOR/COACH Athletic Coordinator Jim Kearney Head Baseball Rob Bath Assistant Baseball Steve Conlon Head Softball Jennifer Nolte Assistant Softball Crystal Sparks 7 th Girls Basketball Crystal Sparks 8 th Girls Basketball Jason Morgan 7 th Boys Basketball Rob Bath 8 th Boys Basketball Steve Conlon Head Wrestling Ron Bateman Assistant Wrestling Marcus McDowell 7 th Girls Volleyball Teresa Stuttle 8 th Girls Volleyball Mark Jackley 7 th Boys Track Jeff Miller 8 th Boys Track Steve Conlon 7 th Girls Track Phoinix Princko 8 th Girls Track Sonja Wattles Scholastic Bowl John Hicks Assistant Scholastic Bowl Gail Vieth Student Council Kim McQueen Yearbook Michelle Crary Newspaper Teresa Stuttle Computer Coordinator Anieta Trame Audio/Visual Coordinator Anieta Trame SAP Coordinator Scott Wattles Dance Team Amanda Gibson/TBA Cheerleading Sonja Wattles Assistant Cheerleading TBA Band Mark King 7 th & 8 th Chorus Angi Black 6 th Chorus Stephanie Nichols Intramural Coordinator Steve Conlon 6 th Boys Track (2) Scott Wattles & Jamie Sharp 6 th Girls Track (2) Sonja Wattles & Phoinix Princko 6 th Boys Basketball (2) Steve Conlon & Rob Bath 6 th Girls Basketball (2) Crystal Sparks & Jason Morgan 6 th Baseball (2) Rob Bath & Steve Conlon 6 th Volleyball (2) Teresa Stuttle & Renee Comstock 6 th Softball (2) Jennifer Nolte & Crystal Sparks 6 th Wrestling (2) Ron Bateman & Marcus McDowell National Junior Honor Society Dorothy Swartzbaugh/Chad Arnold MHS ACTIVITY SPONSOR/COACH Head Varsity Football Gerald Temples Asst. Varsity Football Brett Hefner G:\administrators\MINUTES\June12-07.doc Page 7 of 11

8 Asst. Varsity Football Asst. Football Asst. Football Asst. Football Asst. Football Head Boys & Girls Soccer Asst. Boys Soccer Asst. Girls Soccer Girls Tennis Assistant Girls Tennis Head Boys Basketball Soph. Boys Basketball Frosh Boys Basketball Head Girls Basketball Asst. Girls Basketball Frosh Girls Basketball Head Girls Volleyball Asst. Girls Volleyball Asst. Girls Volleyball Head Girls Track Asst. Girls Track Head Wrestling Asst. Wrestling Head Boys Golf Head Girls Golf Cross Country Head Boys Tennis Assistant Boys Tennis Head Varsity Baseball Asst. Varsity Baseball F/S Baseball Head Varsity Softball Asst. Softball JV Softball Head Boys Track Asst. Boys Track Head Cheerleading Sponsor Assistant Cheerleaders Drama Band Vocal Rifle Team Drill Team Student Council Dance Assistant Dance Scholastic Bowl Chess Team Yearbook Key Club Mike Carter Jeff Miller Jim Sledge Mitch Thomas Jarad Kimbro Ryan Ghere Shad Huddleston Jason Morgan Dirk Frank TBA Brooks Inman Troy Haacke Ryan Ghere Dwight Perry Eric Haslett Carrie Viel Susan Hutchinson TBA Katherine Nowak Troy Haacke Jarad Kimbro Dave McDowell Jeff Reynolds Bob Lockhart Natalie Ambuehl Eric Haslett Carrie Viel Bill Behrends Mark Jackley Rod Bath Mike Carter Dave McDowell Sue McDowell George Reed Mike Shaffer James Hood Sarah Metcalf Ryan O Connor Rebecca Nevius Todd Black Angi Black Ron Yelk Todd Stokes Phyllis Milam Malia Turner Elizabeth Cowger Jeremy Gibson TBA Kelly McBride Vince Walk/Kelly McBride G:\administrators\MINUTES\June12-07.doc Page 8 of 11

9 National Honor Society Kelly McBride Standerfer moved, seconded by McClusky, to approve the Personnel Report for C.U.S.D.#2 as presented. Roll call vote as follows: McClusky,aye; Miller,aye; Morris,aye; Standerfer,aye; Kepley,absent; Leffler,aye; PRESENTATION OF PROPOSED BOARD POLICY CHANGES AND ADDITIONS: (Information Item): Superintendent Larry Lilly requested the Board of Education review the proposed Board Policy changes recommended by the Illinois Association of School Boards. Action on the proposed policy changes will be requested at the regular July meeting of the Board. REMINDER OF A SPECIAL BOARD OF EDUCATION MEETING FOR JUNE 26, 2007 AT NOON: (Information Item): As a reminder, the Board of Education established Tuesday, June 26, 2007 at 12:00 p.m. for a special meeting to approve payment of the final bills for the FY 2007 school year. BOARD ACTION TO APPROVE MHS WEIGHTED GRADING/CLASS RANK PROPOSAL PRESENTED AT THE MAY 8, 2007 REGULAR MEETING KEN REED: Mattoon High School Principal Ken Reed requested the Board of Education approve the MHS Weighted Grading/Class Rank proposal presented at the May 8, 2007 regular meeting of the Board. A thorough research was conducted by administration and additional information was presented to the Board regarding Board Secretary Terry Leffler s request for the district to try to run a dual credit system. Superintendent Larry Lilly, Assistant Superintendent Dr. Dave Skocy, and Curriculum Director Susan Smith met with high school staff to review information collected based upon Mr. Leffler s thoughts and questions. They also checked with the school attorney regarding the legality of his request as well as checked with the technology department on technological concerns. In conclusion and taking into account the results of the feedback from the high school staff, the high school administration, and the district s Curriculum Coordinating G:\administrators\MINUTES\June12-07.doc Page 9 of 11

10 Committee regarding the concept of operating a dual credit system, Superintendent Lilly felt that, while Mr. Leffler s intentions were good, he must recommend that the Board approve the high school proposal as presented at the May meeting of the Board. The proposal would begin with the Freshman Class of Standerfer moved, seconded by Morris, to approve the MHS Weighted Grading/Class Rank proposal presented at the May 8, 2007 regular meeting of the Board. Roll call vote as follows: Miller,aye; Morris,aye; Standerfer,aye; Kepley,absent; Leffler,abstain; McClusky,aye; Skinlo,absent. Ayes, four. Abstain, one. Absent, two. Nays, none. Motion carried. PRESENTATION OF MHS JOURNALISM CLASS FOR APPROVAL IN JULY SUSAN SMITH: (Information Item): Curriculum Director Susan Smith presented a Journalism class proposal by MHS teacher Amanda Bright and approved by the district s Curriculum Coordinating Committee. Mrs. Smith explained this course would be classified as an elective under the vocational umbrella and would be a hands on practical application course. Mattoon High School Principal Ken Reed projected one class containing students. EXECUTIVE SESSION: ADJOURNMENT: None Miller moved, seconded by McClusky, to adjourn the meeting at 7:50 p.m. A unanimous voice vote of ayes carried the motion. President Date July 10, 2007 G:\administrators\MINUTES\June12-07.doc Page 10 of 11

11 Secretary G:\administrators\MINUTES\June12-07.doc Page 11 of 11