BOARD POLICY TABLE OF CONTENTS

Transcription

1 BOARD POLICY TABLE OF CONTENTS "P" before a numerical code indicates Policy "PR" before a numerical code indicates Policy and Regulation "F" before a numerical code indicates Corresponding Form 0000 ORGANIZATION, PHILOSOPHY AND GOALS 1000 GENERAL ADMINISTRATION 2000 STUDENTS 3000 FINANCIAL OPERATION 4000 PERSONNEL SERVICES 5000 SUPPORT SERVICES 6000 INSTRUCTIONAL SERVICES 7000 FACILITIES DEVELOPMENT INDEX May 2010 Copyright 1998 MISSOURI CONSULTANTS FOR EDUCATION

2 BOARD POLICY TABLE OF CONTENTS 0000 ORGANIZATION, PHILOSOPHY AND GOALS 0100 Legal Status P 0110 District Name and Identification Codes P 0200 School District Philosophy 0300 School Board Organization P 0310 School Board Purpose and Roles P 0311 Statement of Practices PR 0320 School Board Elections PR 0321 School Board Officers P 0323 Resignation P 0324 Filling Board Vacancies P 0330 Oath of Office P 0340 Code of Ethics PRF 0342 Nepotism, Conflict of Interest and Financial Disclosure P 0350 School Board Compensation P 0351 School Board Travel P 0360 Board Committees February 2011

3 BOARD POLICY TABLE OF CONTENTS 0400 Meetings PR 0410 Meetings PR 0411 Meeting Agenda PR 0412 Meetings - Participation by Public PF 0420 Minutes P 0430 Executive Sessions P 0440 Notification of Board Meetings 0500 Policy Development and Review P 0510 Policy Development, Adoption and Review February 2011

4 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0110 Legal Status District Name and Identification Codes The School District is organized under the authority of the State Legislature and exercises powers delegated directly and indirectly by the Missouri State Legislature. The official, corporate name of the School District shall be Reeds Spring R-IV School District. Reeds Spring R-IV School District District Name State Highway 413 Reeds Spring, MO District Address Phone Identification Codes County/District Code Federal Identification Number D Revised 11/28/12

5 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0200 School District Philosophy In carrying out its responsibilities, the Board of Education is guided by the desire to use the resources of its community, its staff and its students to provide the highest quality education permitted by its financial resources. In reaching decisions the Board will attempt in every case to act in the best interests of its students. The mission of the Reed Spring R-IV School District is to provide comprehensive educational experiences that will enable all students to become life-long learners, and productive, informed citizens.

6 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0310 School Board Organization School Board Purpose and Roles The School Board of Education performs three basic functions in the management of the School District: Legislative The School Board shall exercise full legislative rule and management authority for the District by adopting policy and directing all procedures necessary for the governance of District educational and administrative responsibilities. Executive The School Board shall delegate to the Superintendent the responsibility of implementing all Board policy. Appraisal The School Board shall determine the effectiveness of policy implementation through evaluation of school operations, practices and program outcomes. The achievement level of students shall be the guiding standard through which all success shall be measured.

7 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0311 School Board Organization Statement of Practices Attendance Members shall attend all regularly scheduled Board of Education meetings insofar as possible. Any member failing to attend the meeting of the Board for three (3) consecutive regular meetings, unless excused by a majority of the Board for reasons satisfactory to the Board, shall be deemed to have vacated the seat; and the secretary of the Board shall certify that fact to the Board. The vacancy shall be filled as other vacancies occurring in the Board. Attendance for purposes of this provision shall be defined as actual, physical attendance at the Board meeting until all of the business of the Board has been completed unless a member is excused by a majority of the Board. Knowledge Members shall come to Board of Education meetings informed concerning the issues to be considered. Abstentions Members shall avoid abstaining except when required by statute or Board policy. The members of the Board have been elected to make difficult decisions on behalf of the students, parents, patrons and employees of the district. The concept of trusteeship requires each member to review the issues under the Board's consideration and to take a stand regarding those issues. A member who has conformed to the above-described tenets of knowledge, open discussion, independent judgment, and independent and civility should be prepared to cast a vote on each of the issues before that member. Cooperation/Delegation Members shall work with other Board members to establish effective Board policies and to delegate authority for the administration of the schools to the Superintendent. Members shall not attempt to by-pass, undermine, or usurp the Superintendent's authority and responsibility for the daily operation of the schools. Conflict of Interest (Refer to Policy and Regulation 0342 Nepotism, Conflict of Interest and Financial Disclosure)

8 Policy 0311 Page 2 Members shall avoid being placed in a position of conflict of interest, and shall not use the Board position for personal or partisan gain. Members shall conduct themselves in accordance with the conflict of interest policy and disclosure requirements prescribed by statute and Board policy. Confidentiality Members shall not disclose confidential information. Information is confidential if it is (a) communicated during executive session; or (b) otherwise communicated with a mutual understanding of confidentiality. Acceptance of Gifts Members shall not solicit or accept gifts, payments, or anything greater than a nominal value item or holiday gifts of nominal value from any person, organization, group, or entity doing business or desiring to do business with the School District. Contact with Vendors Members, if contacted by a vendor requesting information about the District's bidding procedures, whether of a general nature or with regard to specific goods or services to be bid, shall provide the vendor with the name and business telephone number of the administrator responsible for purchasing such goods or services. The member shall request that the vendor contact the relevant administrator and direct all questions and concerns to that administrator. Board Communications to Staff All official communications, policies, and directives of staff interest and concern will be communicated to staff members through the Superintendent, and the Superintendent will employ such media as are appropriate to keep the staff fully informed of the Board's concerns and actions. Visits to Schools Individual Board members who, in their parental capacity, wish to visit the school(s) or classroom(s) of their child(ren) will follow the regular procedures for visitors. Board members who wish to visit other schools or classrooms as an informal expression of interest in school affairs will inform the Superintendent who will arrange such visit(s) through appropriate principal(s). Official visits by Board members will be conducted only with the full knowledge of the Superintendent and principal(s) involved.

9 Policy 0311 Page 3 Educational Welfare Members shall remember always that the first and greatest concern must be the educational welfare of the students attending the School District.

10 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0320 (Regulation 0320) School Board Organization (Form ) School Board Elections The qualified voters of the School District shall annually on the first Tuesday after the first Monday of April, elect two directors for terms of three years, except, effective for Board elections beginning in April of 1993, and each three years thereafter, when three directors shall be elected in compliance with regulations specified in state law. An election shall not be held if the number of candidates who have filed for the Board is equal to the number of positions available. However, if no election would be held due to the number of candidates equaling the number of vacancies, the District will publish a notice containing the names of the candidates who will assume a Board directorship absent an election. This notice will be published in a newspaper of general circulation in the District on or by March 1 prior to the scheduled election. Qualified Voters in the School District An individual must be a registered voter in order to vote in a school election. In order to vote, a person must be eighteen (18) years of age or older, must be a citizen of the United States, and must reside in the School District thirty (30) days. Candidate Qualification - Method of Filing Qualified applicants for the Board may file for office beginning at 8:00 a.m. in the Superintendent's office commencing on the sixteenth (16th) Tuesday prior to the election and ending at 5:00 p.m. on the eleventh (11th) Tuesday before the election. The candidate shall declare his/her intent to become a candidate, in person and in writing to the secretary of the Board of Education. The names of qualified candidates shall be placed on the ballot in the order of filing. The notice of election and certification of candidates must be submitted to the county clerk by the tenth Tuesday prior to the election. Candidates must comply with all of the prevailing laws concerning eligibility and campaign financing. A candidate who files for one vacancy and later decides to run for another shall be positioned on the ballot according to the time when his/her change of declaration is received by the secretary of the Board, not on the basis of when the first petition was filed. Candidates must be citizens of the United States and resident taxpayers of the District, reside in his/her state for one year preceding their election or appointment, and be at least twenty-four (24) years of age. Candidates will be disqualified from participation in a Board election if, the candidate is delinquent in the payment of any state income taxes, personal property taxes, municipal taxes, and real property taxes on the residence of the candidate. Candidates must also Board Approved: 6/21/06 M Revised: 11/16/11 M Revised: 10/15/14 M Revised: 4/15/15 M Revised: 11/18/15

11 Policy 0320 Page 2 complete a notarized copy of Form 0320 Candidate s Place of Residence attesting that the candidate is not currently aware of any delinquency in the filing or payment of state income taxes, personal property taxes, municipal taxes or real property taxes on the candidate s place of residence. The candidate must further attest that they are not a past or present corporate office of the office that owes any taxes to the State, which are not in dispute. Said affidavit (MCE Form 0320) must include a copy of the affidavit with the Declaration of Candidacy (MCE Form ). Failure to accurately complete and file a notarized copy of Form 5120 with the Missouri Department of Revenue may disqualify a candidate from the ballot. Each newly-elected or appointed director shall qualify and take his/her oath of office in the manner prescribed by law and according to Policy Oath of Office. No person may be a candidate for a position on the Board if such person is registered as a sex offender, or is required to be registered as a sex offender under state law. Any Board member who is likewise required to register, or who is registered as a sex offender under state law will immediately be requested by the Board to resign from the Board. Should such Board member refuse to resign, the member will be ineligible to serve as a Board member at the end of his/her term. In addition, no person shall qualify as a candidate for the Board of Education, who has been found guilty of, or has pled guilty, to a felony or misdemeanor under federal law, or to a felony under Missouri law, or has been found guilty of an offense in another state, which would be considered to be a felony in the State of Missouri. It is not the District s responsibility to investigate and determine a candidate s eligibility. That responsibility rests with the Department of Revenue and/or the County Election Authority. Board Approved: 6/21/06 M Revised: 11/16/11 M Revised: 10/15/14 M Revised: 4/15/15 M Revised: 11/18/15

12 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0321 (Regulation 0321) School Board Organization School Board Officers Within fourteen (14) days after the annual Board election in April, the Board will meet to administer the oath of office to new Board members and to elect a president and vice-president. Thereafter, on or before the 15th day of July of each year, the Board shall elect a secretary and a treasurer, who shall enter upon their respective duties on the 15th day of July. The secretary and treasurer may or may not be members of the Board (RSMo. Section (2)).

13 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0323 School Board Organization Resignation Any School Board member who wishes to resign from office shall inform the School Board secretary in writing. The School Board secretary shall certify to the Board that the office is vacant. The Board will then appoint a replacement to serve until the next School Board election, at which time the position shall be filled by election to complete the unexpired term.

14 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0324 School Board Organization Filling Board Vacancies Whenever a vacancy occurs on the Board of Education, the remaining members of the Board will, by majority vote, select an individual to fill the vacant position until the next annual school election. In filling the vacancy the Board will inform the community and solicit applications. In addition, the Board may affirmatively solicit qualified community members to apply for the vacant position. The Board, or a committee designated by the Board will screen the applicants and will select no more than three applicants for Board interview. Candidate interviews and the vote taken to fill the vacancy will occur in an open session meeting of the Board.

15 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0330 School Board Organization Oath of Office Within fourteen (14) days after their election, the newly elected members of the Board shall take the oath of office proscribed by Article VII, Section II, of the Constitution of Missouri, RSMo. Section (1). OATH OF OFFICE I,, do solemnly swear that I am Board Member at least twenty-four (24) years of age, that I am a citizen of the United States and a resident taxpayer of the, in School District in the State of Missouri, and that County I will support the Constitutions of the United States and of the State of Missouri, and that I will abide by and uphold the School District Board Member Code of Ethics, and will faithfully demean myself in office.

16 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0340 School Board Organization Code of Ethics The purpose of the Board of Education is: 1. To govern and control the affairs of the District as provided by law. 2. To discover and interpret the educational needs, attitudes and interests throughout the District as a guide to developing and setting priorities for an educational program. 3. To exercise judgment in reviewing, considering and voting on district wide policies affecting the operation of the schools. 4. To oversee the management and fiscal control of the schools as provided by law and to review, evaluate and judge the effectiveness of the educational program. The roles of members of the Board of Education are: 1. To recognize that it is the responsibility of the Board to see that the schools are properly administered, not to administer them. 2. To hold the Superintendent responsible for the implementation of Board policies and the administration of the District. 3. To give the Superintendent authority commensurate with his/her responsibility. 4. To vote on Board matters only after considering the recommendation of the Superintendent and any interested citizens. 5. To maintain a working rapport with other members of the Board and the Superintendent. 6. To respect and encourage the right of others to hold and express opinions. 7. To support the Board once a legal decision has been made by a majority vote. 8. To avoid inappropriate or disparaging remarks, in or out of Board meetings, about other Board members or their opinions. 9. To realize that the responsibilities are district-wide.

17 Policy 0340 Page To recognize that authority rests with the School Board in legal session and no individual Board member has legal authority to request action from the staff. 11. To avoid any comments which may be interpreted as undermining the administration of the District. 12. To assure that special committees, when appointed, have a well defined objective and that there is understanding that the committee serves in an advisory capacity. In addition, members of the Board of Education will: 1. Work through the Superintendent and his/her staff. 2. Support the Superintendent's efforts to appoint the most qualified persons as employees of the District. 3. Reinforce the efforts of the Superintendent and the staff so that they may perform their assigned responsibilities in the most effective manner. 4. Provide the Superintendent counsel as requested or required. 5. Make every effort to keep all citizens informed about the quality and condition of public school education in the District. 6. Initiate and implement all efforts to secure adequate financial support for the District. 7. Assure that all transactions of the District are ethical, open and aboveboard.

18

19 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0350 School Board Organization School Board Compensation No member of the Board shall accept a salary from, or be employed by the Board, or profit financially in any manner by reason of any dealings with the Board.

20 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0351 School Board Organization School Board Travel Travel and accompanying expenses may be authorized by a majority of the Board of Education for any of its members to attend conferences, meetings, seminars, conventions, etc., at the state, regional and national levels. Travel expenses may include transportation, lodging, meals and registration fees. Each Board member who has been approved for travel shall file with the Business and Finance Office an itemized account of anticipated expenses and may request and receive an advance for these expenses. Upon completion of travel, an actual expense account report, with appropriate receipts, shall be filed with the Business and Finance Office within the next two weeks. Travel requests will not normally be approved in the three months prior to the completion of a Board member's term.

21 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0360 School Board Organization Board Committees The Board may appoint committees to assist it in carrying out the Board's responsibilities. However, the Board may not delegate those functions which, by law, must be exercised by the Board of Education. Committee Guidelines 1. Committees created by the Board of Education will be assigned specific tasks to be performed and will be assigned a specific time frame within which to accomplish assigned tasks. 2. Upon completion of these tasks or upon expiration of the time allotted, the committee will be dissolved unless extended by the Board. 3. Reports of Board committees may be made in written form or be presented verbally at a Board meeting at the discretion of the Board. Committee Meetings Meetings of committees appointed by the Board or at the Board's direction including advisory committees appointed for the specific purpose of recommending policy, policy revisions, expenditures of public funds to the Board or to the Superintendent will comply with the notice and open meeting provision applicable to Board of Education meetings. The District's custodian of records will maintain a current list of such advisory committees.

22 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0410 (Regulation 0410) Meetings Meetings Regular The regular meeting of the Board shall be held on the third Wednesday in each month, at the hour of 5:30 p.m., except when a majority of the Board agrees in advance and public notice is given. Public meetings may be conducted in person or by conference call, video chats, Internet conferences, s and Internet message board. Special Special meetings may be held at the time set by the Board or on the call of the Board president or a majority of the Board. (Not less than twenty-four (24) hours written notice, stating the time and place of the meeting and the business to be considered, will be given to each member.) Simultaneously with the giving of notice of such meeting to the members of the Board, a written notice of the meeting and the matters to be considered will be posted in the same manner as postings for regular Board meetings. Quorum and Majority Vote The presence of a majority of the Board constitutes a quorum for the transaction of business. However, the letting of contracts, employment of personnel, approval of bills for payment and the ordering of warrants require an affirmative vote of a majority of the Board. Closed Meetings The Board may vote to conduct closed executive sessions as provided for in Policy Executive Sessions. In order to enter into executive session, such motion must be approved by a roll call majority vote. The motion to enter executive session must reference the specific statutory matters to be discussed. Any Board member may object to the closing of a meeting, record or vote if the member believes the motion to close violates the Sunshine Law; such member(s) must object at or before the motion to close is voted upon and must vote against closing. The member(s) shall be allowed to fully participate in any subsequent meeting or vote. The objecting member(s) shall be immune from any liability for improper closure of a meeting. D Revised: 5/17/17

23 Policy 0410 Page 2 Recording of Board Meetings The open sessions of Board meetings may be audio or video taped. The Board has adopted guidelines set forth in Regulation 0410 to minimize the potential disruptive effect of such recordings. Firearms and Weapons Possession of firearms and weapons are prohibited from all school premises and school activities. This prohibition specifically applies to meetings and activities of the Board of Education and applies to all attendees, including members of the Board. The firearm prohibition includes permitted weapons. (See also Policy Prohibition Against Firearms and Weapons.) D Revised: 5/17/17

24 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0411 (Regulation 0411) Meetings Meeting Agenda A tentative agenda for each regular, special or proposed closed meeting of the Board shall be prepared by the Superintendent, in consultation with the Board president, and shall be included in any public notice of such meetings. Any member of the Board may request items to be placed on the agenda. The tentative agenda, related materials and minutes of the previous meeting shall be mailed to each member of the Board at least four days prior to the stated meeting unless a special emergency meeting is called at a time which makes the four day prior notice impossible. The agenda for each meeting of the Board shall be adopted or modified by a motion by a majority of those Board members present. Once the agenda is approved, it shall require a vote of majority of the Board members present to make additional modifications. The agenda for closed sessions shall be on a separate document; however, the motion to close a meeting must be voted on during a public meeting and must also include the reasons for closing the meeting with references to the specific topics under the provision of Section , RSMo. as valid grounds for a closed meeting session. (Refer to Policy 0430 Executive Sessions.) Any patron or group of patrons desiring to be included on the agenda for the purpose of addressing the Board shall make a request to the superintendent seven (7) days prior to the regular Board meeting. The request shall be submitted in writing, and shall provide sufficient detail to explain fully the issue(s) to be discussed in order to be considered for placement on the agenda. Unless unusual circumstances dictate otherwise, the Board will not make a decision on an issue(s) presented by an individual or group during that particular meeting. The Board reserves the right to waive formalities in emergency situations, within the limitations of state statutes. Consent Agenda In order to use time within the Board meetings more efficiently, the School Board also utilizes a consent agenda whenever appropriate. Items placed on the consent agenda are routine in nature or are among the many decisions that the Board has already determined are in the domain of the administration.

25 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0412 (Regulation 0412) Meetings Meetings - Participation by Public A designated period of time may be provided for public comments at all regular Board meetings. The Board is very interested in citizen viewpoints and problems; however, citizens are encouraged to work through problems at the building and/or administrative levels before coming to the Board. Remarks may be limited to three minutes and to one appearance, thus allowing a maximum number of participants in the 15 minute allotted time period in which citizens are to speak to issues. The three minutes allotted to one appearance may not be given to someone else. Only patrons or taxpayers of the district may participate. All questions will be responded to by an appropriate person as soon as possible. Persons who wish to suggest items for the agenda should contact the Superintendent. Last D Revised 10/17/07 Last D Revised 8/25/10

26 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0420 (Form 0420) Meetings Minutes Open Session Minutes Minutes of the Board of Education meetings shall be available to District residents for inspection at the Superintendent of Schools office, at reasonable hours. The minutes will include the date, time, place, members present, members absent, and a record of any votes taken. Closed Session Minutes A separate minute book used solely for the purpose of executive sessions shall be used to record the minutes. Under such circumstances, the Board members and others in attendance are honorbound not to disclose the details or discussions or minutes of the executive session. Any vote taken during a closed session will be taken and recorded by a roll call vote.

27 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0430 Meetings Executive Sessions The Board reserves the right, as provided by law, to close meetings, records and votes as they relate to the matters below. All discussion and action by the Board in executive session must be related to the reasons set forth in the motion to enter executive session. The minutes of the executive session shall be recorded and maintained in a separate, confidential minute book. (See Policy Minutes.) Legal Matters Litigation including privileged communications between the Board, its representatives, and its attorneys. Upon completion of the litigation or upon the execution of a settlement agreement, the vote, minutes, and settlement agreement will be made public unless subject to a court order closing the record. Real Estate Matters The lease, purchase or sale of real estate where public knowledge of the details of the proposed acquisition might adversely affect the District's interests. Any vote or public record approving such a contract shall become available to the public upon execution of the contract. Personnel Matters Actions related to the hiring, firing, disciplining or promotion of a District employee when the performance or individual merits of this employee is considered. Any vote on a final decision to hire, fire, promote or discipline will be available to the public within seventy-two (72) hours of the close of the meeting, except that good faith efforts will be made to notify the affected employee prior to the information becoming publicly available. Disclosure of Board action on such personnel matters will include notice of how each Board member voted on the proposition. Student Matters Scholastic probation, expulsion, discipline, or graduation of identifiable persons, including records of individual test or examination scores subject to the provisions of the Board's student records policy and regulations. Employee Negotiations Preparations for negotiations with employees and employee representatives, including any work product of the Board.

28 Policy 0430 Page 2 Software Codes Test Matters Testing and examination materials before the test or examination is given and until use of the test is discontinued. Bidding Matters Competitive bidding specifications, until officially approved or published for bids. Sealed bids, until the earlier of the time all are opened or all are accepted or rejected. Personnel Records Individually identifiable personnel records, performance ratings or records related to employees or applicants for employment. However, the public will have access to the names, positions, salaries, and length of service of employees of the District. Communications with District Auditor Confidential and privileged communication between the Board and its auditor, including the auditor's work product. However, final audit reports issued by the auditor will be open. Security Systems Information provided to the District by outside consultants relating to the security of District facilities. However, expenditures of public funds for the purchase of security systems are considered to be open public records. Notwithstanding the provisions of this section, consultant reports involving open records matters, which were prepared for the District, are deemed to be open records.

29 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0440 Meetings Notification of Board Meetings Notice of meetings of the Board of Education including committees of the Board as provided in Policy 0360 will be given in a manner to reasonably inform the public of the matters to be considered by the Board. Notice of the time, date, and place of the meeting as well as the tentative agenda will be provided at least twenty-four hours, exclusive of holidays and weekends, prior to the meeting unless for good cause it is impossible or impractical to provide such notice. In such instances, the nature of the impossibility or impracticality will be stated in the minutes. In order to maximize public participation, notice of Board meetings will be posted in each District school and at the District's administrative offices. Upon request, members of the media will be provided with notice of the meeting at the same time notice is provided to members of the Board. Meetings will be scheduled at a location reasonably accessible to the public in a room of sufficient size to accommodate the anticipated attendance by the public. Where meetings are conducted by telephone or other electronic means, written notice of such meetings will include the specific mode by which the meetings will be conducted and the location where the public may attend such electronic meetings. If a meeting is conducted through the Internet or other computer link, notice of such meeting will be posted on an existing District web site.

30 ORGANIZATION, PHILOSOPHY AND GOALS Policy 0510 Policy Development and Review Policy Development, Adoption, Review, and Implementation The development and adoption of policies to govern operation of the School District are the responsibility of the Board of Education. In developing policy, the Board may solicit input from the community, staff and other professionals. At any meeting of the Board, policies governing the schools may be enacted, amended or repealed by a majority vote. The formal adoption of policies shall be recorded in the minutes of the Board. Only those written statements so adopted and so recorded shall be regarded as official Board policy. Implementation The Superintendent of Schools is assigned the responsibility for insuring that all Board policies, rules and regulations are implemented. The Board authorizes the Superintendent to develop administrative guidelines in order to implement Board policy. The Superintendent shall notify all employees and students of their need to abide by Board policies and regulations. Administrators shall prepare staff, student and parent handbooks that interpret Board policies and state rules and regulations which affect each population set. The handbooks shall be revised annually and distributed within the first month of the school term. Review The Board shall review written policies on a continuing basis to ensure consistency and legality of Board action and administrative decisions. Policies shall be reviewed and revised as a result of newly enacted state and/or federal legislation, court decisions, as a result of research and/or policy development as presented by state and/or national organizations and agencies, or for other reasons as determined by the Board. Posting Board Policies and Student Handbooks During periods of time in which the District maintains a District web site, the Board s policies and regulations along with student handbooks will be posted on the web site. Rules or regulations formulated by the administration to execute Board policies shall be subject to periodic review by the Board. Subject to that review and in the absence of disapproval by the Board, such rules and regulations shall have the same force and effect as Board policies.

31 Policy 0510 Page 2 In addition, administrative interpretation of Board policies will be considered to have the same force and effect as Board policies, unless otherwise indicated by Board action. The Board shall strive to formulate and adopt administrative regulations only when required by state law or upon the recommendation of the superintendent.

32 ADMINISTRATIVE REGULATIONS TABLE OF CONTENTS 0000 ORGANIZATION, PHILOSOPHY AND GOALS 0300 School Board Organization R 0320 School Board Elections R 0321 School Board Officers RF 0342 Nepotism, Conflict of Interest and Financial Disclosure 0400 Meetings R 0410 Meetings RF 0411 Meeting Agenda R 0412 Public Comment Guidelines February, 2011

33 ORGANIZATION, PHILOSOPHY AND GOALS Regulation 0320 School Board Organization School Board Elections December Pick up packet Superintendent s Office Post Notice of Annual School Election in Schools, Public Library, and City Hall December First day for filing by candidates Superintendent s Office, - 8:00 a.m. (sixteenth (16th) week prior to election) January Last day for filing Superintendent s Office, - until 5:00 p.m. (eleventh (11th) week prior to election) February Certification of Candidates for Board of Education to be signed by the Board Secretary and forwarded to Board of Election Commissioners. (Certification forms are to be in election headquarters no later than tenth (10th) week prior to election by 5 p.m.) 1 March During this week, principals are to make necessary arrangements for polling places and for reserving parking space on streets for voters. They will be contacted by election headquarters in advance. April Election Day Poll watchers are not allowed for non-partisan election. 1 This date is also the withdrawal deadline for election. Implemented: 7/1/06 Last D Revised: 11/13/06

34 ORGANIZATION, PHILOSOPHY AND GOALS Regulation 0321 School Board Organization School Board Officers President It shall be the duty of the President to: 1. Preside when present at all Board meetings. 2. Appoint special committees of the Board. There shall be no standing committees. 3. Sign all warrants ordered drawn by the Board. 4. Sign all contracts or documents as appropriate by virtue of approval of the Board or by virtue of holder if the office of President. 5. Call special meetings of the Board when in the President's judgment meetings are necessary. 6. Perform any other duties authorized by the Board or by State law. Vice-President It shall be the duty of the Vice-President to perform all the duties of the President in case of the absence or disability of the President. Secretary It shall be the duty of the Secretary to: 1. Keep a complete, accurate and regular record of all proceedings of all regular and special meetings of the Board of Education. 2. Post all notices required by law when duly ordered by the Board. 3. Make and file all reports as required by law. 4. To be present at all regular and special meetings of the Board. 5. Sign all documents, orders, and reports required by law or as appropriate after approval of the Board. Implemented 7/1/06

35 Regulation 0321 Page 2 6. Receive and acknowledge official correspondence of the Board. 7. Preside at meeting of the Board if both President and Vice-President are absent until a president Pro Tem can be chosen, or if a quorum is present. 8. Perform all other duties as authorized by the Board or State law. Treasurer It shall be the duty of the Treasurer to: 1. Act as custodian of all moneys belonging to the School District. 2. Sign all checks paid by the Board of Education.

36 ORGANIZATION, PHILOSOPHY AND GOALS Regulation 0342 (Form 0342) School Board Organization Nepotism, Conflict of Interest and Financial Disclosure Contractual and Business Relationships No Board member or District employee may: 1. Perform a service, sell, rent or lease any property to the District for consideration of in excess of a five hundred dollar ($500) value per transaction, or a five thousand dollar ($5,000) value per annum to him/her, or to their spouse, to a dependent child in his/her custody, or to a business with which member or employee is associated unless the transaction is made pursuant to an award on a contract let or sale made after public notice and, in the case of personal property, competitive bidding, provided that the bid or offer accepted is the lowest received. 2. Attempt, for any compensation other than the compensation provided for the performance of his/her official duties, to influence the decision of the Board or the District on any matter. Business Entities No partnership, joint venture, or corporation in which any Board member is a partner having the lesser of a ten percent (10%) interest or a ten thousand dollar ($10,000) value partnership interest, or a co-participant or owner of outstanding shares of any class of stock with a fair market value equal to the lesser of ten percent (10%) of the outstanding shares or $10,000, shall: 1. Perform any service for the District for any consideration in excess of five hundred dollars ($500) per transaction, or five thousand dollars ($5,000) per annum, unless the transaction is made pursuant to an award on a contract let after public notice and competitive bidding, provided that the bid or offer accepted is the lowest received. 2. Sell, rent or lease any property to the District where the consideration is in excess of five hundred dollars ($500) per transaction, or five thousand dollars ($5,000) per annum, unless the transaction is made pursuant to an award on a contract let or sale made after public notice and in the case of property other than real property, competitive bidding, provided that the bid or offer accepted is the lowest received. Board Approved: 8/16/06 Board Re-Adopted: 8/27/08 Board Re-Adopted: 8/25/10 Board Re-Adopted: 8/22/12 MCE Revised & Board Re-Adopted: 8/20/14 Board Re-Adopted: 8/17/16 M Revised: 10/19/16

37 Regulation 0342 Page 2 Use of Confidential Information A Board member shall not use or disclose confidential information obtained in his/her official capacity in any manner with the intent to cause financial gain for himself/herself, any other person, or any business. This also precludes the use of mailing lists or the school mail for any communication other than that directly related to school matters. The term Confidential Information shall mean all information whether transmitted orally or in writing which is of such a nature that it is not, at that time, a matter of public record or public knowledge. Acceptance of Gifts A Board member shall not solicit or accept gifts, payments, or anything greater than a nominal value item or holiday gifts of nominal value from any person, organization, group or entity doing business or desiring to do business with the District. Contact Between Vendors and Board Members A Board member, if contacted by a vendor requesting information about the District's bidding procedures, whether of a general nature or with regard to a specific goods or service to be bid, shall provide the vendor with the name and business telephone number of the District's Business Manager. The Board member shall request that the vendor contact the Business Manager and direct all questions concerns to him/her. Post Service/Employment Neither a Board member, nor a District employee serving in an administrative capacity, may perform any service for consideration during one year after termination of his or her employment or office, by which performance he or she attempts to influence a decision of the Board of Education. Financial Interest Statement All Board members will disclose to the public all potential Board member and employee conflicts of interest including: 1. Transactions in excess of five hundred dollars ($500) per calendar year between a Board member, Superintendent, chief purchasing officer, or general counsel employed full time, Board Approved: 8/16/06 Board Re-Adopted: 8/27/08 Board Re-Adopted: 8/25/10 Board Re-Adopted: 8/22/12 MCE Revised & Board Re-Adopted: 8/20/14 Board Re-Adopted: 8/17/16 M Revised: 10/19/16

38 Regulation 0342 Page 3 and any person related within first degree consanguinity (see Form 0342) to such persons and the School District, excluding compensation received as an employee or payment of any tax, fee or penalty due to the District. Disclosure will include the dates and identities of the parties in the transaction. 2. Transactions between any business entity in which such individuals have a substantial interest 1 with a total in excess of five hundred dollars ($500), and the School District, excluding any payment of tax, fee or penalty due to the District or payment for providing utility service to the District. Disclosure will include the dates and identities of the parties in the transactions. The Superintendent and chief purchasing officer will make written disclosure of the following: 1. The name and address of each employer who provided income of one thousand dollars ($1,000) or more to the Superintendent or chief purchasing officer. 2. The name and address of each sole proprietorship which the individual owned; the name, address and general nature of business conducted by each general partnership or joint venture in which he/she was a partner or participant; the name and address of each partner or co-participant in the partnership or joint venture unless the information is already filed with the Secretary of State; the name, address, and general nature of business or any closely held corporation or limited partnership in which the individual owned ten percent (10%) or more of any class of the outstanding stock or limited partner's units; and the name of any publicly traded corporation or limited partnership which is listed on a regulated stock exchange or automated quotation system which the individual owned two percent (2%) or more of any class of outstanding stock, limited partnership units, or other equity interests. 3. The names and addresses of each corporation for which the individual served as director, officer, or receiver. A certified copy of this regulation shall be sent to the Missouri Ethics Commission within ten (10) days of the adoption. Disclosure reports will be filed by May 1 for the preceding calendar year with the commission and the District s Board of Education, and the reports will be made available to the public during normal business hours. 1 "Substantial Interest" is defined as ownership by the individual, his/her spouse, or dependent children, either singularly or collectively, of ten percent (10%) or more of any business entity, or an interest having a value of ten thousand dollars ($10,000) or more, or receipt of a salary, gratuity or other compensation of five thousand dollars ($5,000) or more from any individual, partnership, organization or association within any calendar year. Board Approved: 8/16/06 Board Re-Adopted: 8/27/08 Board Re-Adopted: 8/25/10 Board Re-Adopted: 8/22/12 MCE Revised & Board Re-Adopted: 8/20/14 Board Re-Adopted: 8/17/16 M Revised: 10/19/16

39

40 ORGANIZATION, PHILOSOPHY AND GOALS Regulation 0410 Meetings Meetings The Board of Education permits its open sessions to be audio or video recorded subject to the following restrictions: 1. No additional artificial lighting may be used for a video recording. 2. Individuals wishing to video record an open session of the Board must locate themselves behind individuals attending the meeting. 3. No microphones may be placed on or near the tables where the Board and the administration are seated for purposes of individual audio recording. 4. Board meetings will not be interrupted to respond to questions or requests from individuals recording the meeting. These guidelines are adopted to minimize disruption of Board meetings and to minimize any inconvenience to individuals attending the Board meetings. Implemented 7/1/06

41 ORGANIZATION, PHILOSOPHY AND GOALS Regulation 0411 (Form 0411) Meetings Meeting Agenda Order of Business The President of the Board, upon taking the chair, shall call the members to order, on the appearance of a quorum. The order of business shall be as follows, unless changed by the President: 1. Call to Order 2. Announcements 3. Citizen Comments 4. Approval of Previous Minutes 5. Superintendent's Reports and Recommendations 6. Other Items 7. Adjournment Parliamentary Procedure In all matters not covered by the Rules of the Board, parliamentary procedure shall be governed by Robert's Rules of Order. Vote of Member Unless excused every member present shall vote on all questions, and no member shall leave before the close of the session without permission of the president. Members may participate fully via videoconferencing. If the meeting is required, due to a bona fide emergency, and if the nature of the emergency is stated on the record, members may also participate in roll call votes by other electronic means, including telephone. Agenda A tentative agenda for each meeting of the Board shall be prepared by the Superintendent, in consultation with the Board president, and shall be included in the public notice of such meetings. Any member of the Board may request items to be placed on the agenda. Implemented: 7/1/06 M Revised: 10/15/14

42 Regulation 0411 Page 2 Consent Agenda When the Consent Agenda is presented to the Board for action, the Board president will provide the opportunity for any member of the Board to request a discussion or removal of any item on the agenda. Any item requested to be removed from the consent agenda by a Board member will be placed on the regular agenda or removed from the agenda entirely, depending upon the request of the member and the Board s agreement. Remaining items on the consent agenda are then voted on and passed or denied by a single motion. The minutes of the Board meeting shall include the outcome of the vote and a list of all the items which appeared on the Consent Agenda. Implemented: 7/1/06 M Revised: 10/15/14

43 ORGANIZATION, PHILOSOPHY AND GOALS Regulation 0412 Meetings Public Comment Guidelines The Board of Directors reserves a total of 15 minutes for public comments at regularlyscheduled meetings as a method for residents to address the Board on school-related issues. The first five persons who sign up may address the Board. Other persons are encouraged to submit their comments to the Board in writing, or submit a written request to the Superintendent seven days prior to the next meeting to be formally considered for placement on the agenda at the next meeting. If you are addressing the Board, please follow these guidelines: 1. Please limit your comment to no more than 3 minutes. The Board President will tell you when your time is up. If you have more information you would like to share with the Board, please submit it in writing to the Superintendent and it will be distributed to the Board. You may also request to be placed on the agenda at the next meeting. 2. You should not expect an immediate response from the Board. The Board may not be aware of the issue and may not have complete information on your particular issue. Usually, the Board President will direct the administration to contact the speaker and respond to your inquiries or comments at a later date. 3. The Board has adopted grievance procedures to address the resolution of any complaints at the lowest possible level. These procedures will allow for a more prompt and appropriate resolution of complaints or grievances by the persons the Board has hired to administer the school. If you have not followed the district s grievance procedures, the Board will refer you back to the administration. Please contact the Superintendent for a copy of these procedures. 4. If your comment concerns individual students or staff members, the Board urges you to submit your comments in writing. Because the Board is bound by numerous state and federal confidentiality laws, the Board will only respond to issues involving individual students or staff members in closed session. In order to be considered for placement on the district s closed session agenda, please submit a written request to the Superintendent seven days prior to the next meeting. 5. The Board would like to remind all speakers that they are liable for any defamatory comments made during the public comment portion of the meeting. Please keep your comments courteous, respectful and appropriate so the Board may use the information you provide to make quality, informed decisions that are in the best interests of the district. District Implemented 8/25/10