WORK SESSION Immediately Following Executive Session Courthouse Square Senator Hearing Room 555 Court Street NE, Salem, Oregon AGENDA

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1 SALEM AREA MASS TRANSIT DISTRICT BOARD OF DIRECTORS SPECIAL MEETING / EXECUTIVE SESSION Monday, February 2, 2015 at 5:30 PM Courthouse Square - Salem Conference Room WORK SESSION Immediately Following Executive Session Courthouse Square Senator Hearing Room 555 Court Street NE, Salem, Oregon AGENDA SPECIAL MEETING / EXECUTIVE SESSION 1. Call To Order (President Jerry Thompson) 2. Executive Session The Board will meet in executive session to conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS (2)(d). All members of the audience including representatives of the news media will be asked to leave the room for this discussion pursuant to ORS (4). No decisions can be made in executive session, but the Board will return to open session and welcome the audience back into the room. If there is to be any final action taken after the executive session, this will be announced when open session begins. 3. Adjourn Special Meeting WORK SESSION 1. Call to Order (President Thompson) 2. Discussion a. Moving Forward Phase II Activities (Allan Pollock) b. Be Safe, Be Seen Campaign (Director Marcia Kelley) 3. General Manager s Comments a. Calendar Review b. Upcoming Board Agenda Items c. Draft Agenda for February 26, 2015 Regular Board Meeting 4. Adjourn Z:\District Share\BOD Agenda Items\WS \ AGENDA SP-EX-WS Mtg.docx 1/30/2015 1:59:40 PM WS[1]

2 SPECIAL ACCOMODATIONS Those individuals needing special accommodations such as sign or other language interpreters to participate in the Board meeting must request such services at least 48 hours prior to the meeting. Please direct your request to the Board Secretary at Hearing impaired please call Oregon Telecommunications Relay Service, 711. NECESIDADES ESPECIALES Aquellos individuos que necesiten servicios especiales como Interpretes para el lenguaje de señales u otros, para participar en la reunión de la Junta, deben solicitar dichos servicios al menos 48 horas antes de la reunión. Por favor dirigir su solicitud al Secretario de la Junta al Las personas sordas por favor llamar al Servicio de Telecomunicaciones de Oregon, 711. Salem-Keizer Transit ~ 555 Court St NE, Suite 5230 ~ Salem, OR Phone (503) ~ Z:\District Share\BOD Agenda Items\WS \ AGENDA SP-EX-WS Mtg.docx 1/30/2015 1:59:40 PM WS[2]

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9 900 SALEM MASS TRANSIT Measure 5 Taxable Value: Top 25 Taxpayers $0.76 $0.58 Payroll % Per $10 $15 Taxpayer Assessed Value Total Tax Perm Rate Levy Rate Tax equiv* Tax PORTLAND GENERAL ELECTRIC CO $ 107,219, $ 1,838, $ 81, $ 62, $ 29,613, % $ 107, $ 1,072, $ 1,608, NORTHWEST NATURAL GAS CO $ 81,630, $ 1,408, $ 62, $ 47, $ 22,545, % $ 81, $ 816, $ 1,224, LANCASTER DEVELOPMENT COMPANY $ 65,777, $ 1,232, $ 49, $ 38, $ 18,167, % $ 65, $ 657, $ 986, METROPOLITAN LIFE INSURANCE CO $ 44,077, $ 825, $ 33, $ 25, $ 12,173, % $ 44, $ 440, $ 661, DONAHUE SCHRIBER REALTY GROUP $ 50,817, $ 799, $ 38, $ 29, $ 14,035, % $ 50, $ 508, $ 762, CENTURYLINK $ 42,527, $ 751, $ 32, $ 24, $ 11,745, % $ 42, $ 425, $ 637, STATE INVESTMENTS LLC $ 36,957, $ 686, $ 28, $ 21, $ 10,207, % $ 36, $ 369, $ 554, WAL-MART REAL ESTATE BUSINESS TR $ 33,039, $ 611, $ 25, $ 19, $ 9,125, % $ 33, $ 330, $ 495, HD SALEM OR LANDLORD LLC $ 33,396, $ 611, $ 25, $ 19, $ 9,223, % $ 33, $ 333, $ 500, STATE ACCIDENT INSURANCE FUND $ 30,420, $ 570, $ 23, $ 17, $ 8,401, % $ 30, $ 304, $ 456, GPT PROPERTIES TR $ 26,307, $ 493, $ 19, $ 15, $ 7,265, % $ 26, $ 263, $ 394, LOWE'S HIW INC $ 27,965, $ 486, $ 21, $ 16, $ 7,723, % $ 27, $ 279, $ 419, COMCAST CORPORATION $ 23,151, $ 400, $ 17, $ 13, $ 6,394, % $ 23, $ 231, $ 347, NORPAC FOODS INC $ 21,756, $ 392, $ 16, $ 12, $ 6,008, % $ 21, $ 217, $ 326, CBK FAIRVIEW LLC 50% & $ 20,371, $ 379, $ 15, $ 11, $ 5,626, % $ 20, $ 203, $ 305, OGG SALEM CENTER LLC $ 19,782, $ 357, $ 15, $ 11, $ 5,463, % $ 19, $ 197, $ 296, SPIRIT MASTER FUNDING II LLC $ 19,806, $ 336, $ 15, $ 11, $ 5,470, % $ 19, $ 198, $ 297, GARMIN AT INC $ 18,208, $ 330, $ 13, $ 10, $ 5,029, % $ 18, $ 182, $ 273, KAISER FOUNDATION HEALTH PLAN NW $ 17,671, $ 325, $ 13, $ 10, $ 4,880, % $ 17, $ 176, $ 265, KETTLE FOODS INC $ 16,694, $ 306, $ 12, $ 9, $ 4,610, % $ 16, $ 166, $ 250, WINCO FOODS LLC $ 16,277, $ 302, $ 12, $ 9, $ 4,495, % $ 16, $ 162, $ 244, PPG INDUSTRIES INC $ 16,506, $ 297, $ 12, $ 9, $ 4,558, % $ 16, $ 165, $ 247, MEADOWLAWN PROPERTIES $ 19,389, $ 278, $ 14, $ 11, $ 5,355, % $ 19, $ 193, $ 290, TRISTATE JOINT VENTURE $ 14,811, $ 273, $ 11, $ 8, $ 4,090, % $ 14, $ 148, $ 222, LANCASTER COMMONS APARTMENTS LLC $ 14,501, $ 271, $ 11, $ 8, $ 4,005, % $ 14, $ 145, $ 217, TOP 10 TAX PAYERS CITY OF SALEM (in POLK COUNTY) Top 25 Taxpayers $0.76 $0.58 Payroll % Per $10 $15 Taxpayer Assessed Value Total Tax Perm Rate Levy Rate Tax equiv* Tax COMCAST CORPORATION $ 16,181, $ 292, $ 12, $ 9, $ 4,469, % $ 16, $ 161, $ 242, CAPITAL MANOR $ 14,832, $ 250, $ 11, $ 8, $ 4,096, % $ 14, $ 148, $ 222, WILLAMETTE PARK VILLAS LLC $ 12,260, $ 221, $ 9, $ 7, $ 3,386, % $ 12, $ 122, $ 183, NORTHWEST NATURAL GAS CO $ 10,571, $ 188, $ 8, $ 6, $ 2,919, % $ 10, $ 105, $ 158, ORCHARD RIDGE APARTMENTS LLC $ 9,842, $ 177, $ 7, $ 5, $ 2,718, % $ 9, $ 98, $ 147, ROTH I G A FOODLINER, INC $ 9,655, $ 172, $ 7, $ 5, $ 2,666, % $ 9, $ 96, $ 144, EOLA HEIGHTS, LLC $ 9,194, $ 165, $ 6, $ 5, $ 2,539, % $ 9, $ 91, $ 137, RIVERBEND HEIGHTS APARTMENTS LLC $ 6,632, $ 119, $ 5, $ 3, $ 1,831, % $ 6, $ 66, $ 99, MURLARK PROPERTIES, LLC $ 6,626, $ 118, $ 5, $ 3, $ 1,830, % $ 6, $ 66, $ 99, KWDS, LLC $ 6,353, $ 114, $ 4, $ 3, $ 1,754, % $ 6, $ 63, $ 95, Property Value Property Tax Tax $.76 Tax $.58 Payroll Equivilant $.58 Actual Payroll Payroll tax Taxes saved Example $ 1,500, $ 27, $ 1, $ $ 414, $ 564, $ 1, $ (314.40) *Amount of payroll needed to equal the property tax measure WS[9]

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11 UPDATED: January 30, 2015 TO: FROM: SUBJECT: BOARD OF DIRECTORS ALLAN POLLOCK, GENERAL MANAGER CALENDAR OF SCHEDULED MEETINGS All meetings of the Board are held in the Senator Hearing Room at Courthouse Square, 555 Court St NE, unless otherwise noted. FEBRUARY 2015 Feb 2 Mon 3:00-4:30p STF Advisory Committee 5:30 PM SAMTD Board Special Meeting / Executive Session and Work Session Feb APTA CEO Conference Phoenix, AZ Feb Notice of District Board Election (ORS ) First day for district candidate to file declaration of candidacy, nominating petition (for Board positions in Subdistricts #1 - #3 - #5 - #7; and the unexpired term for the Board position in Subdistrict #2 All Board Feb 25 Wed 4:00-5:30p Citizens Advisory Committee Feb 26 Thu 6:30 PM SAMTD Board of Directors Meeting All Board Feb County or City Governing Body to file with Local Elections Official Ballot title for publication of notice or Referral text for drafting of ballot title MARCH Mon 3:00-4:30p STF Advisory Committee 6 Fri 5:00 PM 2015 Mid-Valley Green Awards ( Salem Convention Center APTA Legislative Conference Washington D.C. 12 Last day for district candidate to file declaration of candidacy, nominating petition or to withdraw candidacy for District election 16 Mon 5:30 PM SAMTD Board Work Session 19 Thu Last day for county governing body, city elections officials and district elections authority to file notice of measure election and explanatory statements with County Clerk for District election 23 Mon Last day for filing measure arguments for county voters pamphlet for District election Last day for candidates to file statements for county voters pamphlet for District election All Board Thompson Krebs 26 Thu 6:30 PM SAMTD Board of Directors Meeting 27 Fri Material submitted for District election county voters pamphlet becomes public record A calendar for upcoming Board meetings, a copy of the adopted Budget, and minutes of past Board meetings can be found on Salem-Keizer Transit s website at: or at the District s Administration Office at 555 Court Street NE, Suite 5230, Salem, Oregon For a televised recording of past Board WS[11] meetings, go to [1/30/2015 2:03:23 PM] Z:\District Share\BOD Agenda Items\WS \ WS.3.A Board Calendar.Docx

12 SAMTD Board of Directors Calendar of Scheduled Meetings APRIL Mon 3:00-4:30p STF Advisory Committee 13 Mon 5:30 PM SAMTD Board Work Session 23 Thu 6:30 PM SAMTD Board of Directors Meeting MAY APTA International Bus Rodeo Fort Worth, TX APTA Bus & Paratransit Conference Fort Worth, TX 4 Mon 3:00-4:30p STF Advisory Committee (if needed) 11 Mon 5:30 PM SAMTD Board Work Session 13 Wed 4:00-5:30p Citizens Advisory Committee 19 Tue LOCAL ELECTION DAY 28 Thu 6:30 PM SAMTD Board of Directors Meeting JUNE Mon 3:00-4:30p STF Advisory Committee (Joint Meeting w/.) 8 Mon 5:30 PM SAMTD Board Work Session 25 Thu 6:30 PM SAMTD Board of Directors Meeting JULY Wed 4:00-5:30p Citizens Advisory Committee AUGUST 2015 SEPTEMBER Wed 4:00-5:30p Citizens Advisory Committee 14 Mon 3:00-4:30p STF Advisory Committee OCTOBER APTA Annual Meeting San Francisco, CA 5 Mon 3:00-4:30p STF Advisory Committee NOVEMBER Mon 3:00-4:30p STF Advisory Committee 11 Wed 4:00-5:30p Citizens Advisory Committee DECEMBER 2015 Z:\District Share\BOD Agenda Items\WS \ WS.3.a Board Calendar.docx 1/30/20152:03:23 PM 2 WS[12]

13 For the February 2, 2015 Work Session Agenda Item #WS.3.a Important Dates for the May 19, 2015 District Election January 24 February 3 February 7 March 12 March 19 March 23 March 27 April 4 April 19 April 20 April 28 April 29 May 5 May 12 May 14 May 19 May 27 June 2 June 8 June 15 June 23 June 28 June 29 Last day to mail by certified mail to district elections authority board member update form. (ORS ) Last day for district elections authority to return board member updates. Last day to publish/mail notice of District Board Election. First day for district candidate to file declaration of candidacy, nominating petition. Last day for Secretary of State to deliver to County Clerk a copy of the random ordering of the alphabet for the District election ballot Last day for district candidate to file declaration of candidacy, nominating petition or to withdraw candidacy for District election Last day for county governing body, city elections officials and district elections authority to file notice of measure election and explanatory statements with County Clerk for District election Last day for filing measure arguments for county voters pamphlet for District election Last day for candidates to file statements for county voters pamphlet for District election Material submitted for District election county voters pamphlet becomes public record Last day to mail ballots to military and overseas electors (45th day) Last day for County Clerk to establish official drop site locations for the District election First day to mail ballots to out-of-state voters (29 th day) Voter registration deadline last day to register to vote for the District Election(21 st day) First day to mail ballots for District election (20 th day) Last day to mail ballots and county voters pamphlet for District election (14 th day) County Clerk may begin opening return identification envelopes and scanning ballots (7 th day) Last day for requirement to mail absentee or replacement ballots for District election Election Day! County Clerk's office open 7 am - 8 pm. Ballot must be returned by 8 pm today. Postmarks DO NOT count. Identifying information available for public inspection on voters with ballots challenged for missing or non-matching signatures. Last day for elector whose ballot has been challenged to provide sufficient evidence to disprove the challenge in order to have their ballot counted (14th day after election) Last day for County Clerk to certify District election results Last day for elections official to prepare and deliver acceptance of office form to individuals nominated or elected by write-in Last day for individuals nominated or elected by write-in to file acceptance forms. Last day for County Clerk to mail Certificate of Elections to individuals who filed write-in acceptance forms. Last day to file contest of election, if no recount. Source: Z:\District Share\BOD Agenda Items\WS \ WS.3.A MC Calendar For District Election.Docx 1/29/2015 4:25 PM WS[13]

14 Upcoming Board Meeting and Work Session Agenda Items February 2, 2015 Month Work Session Board Meeting March 2015 Moving Forward Phase II Update Legislative Report 5310 Grant Application STF Allocation Application (due Apr 2015) Annual Paratransit Plan Update/Changes April 2015 Eligibility Determination Contract Moving Forward Phase II Update May 2015 GM Evaluation Process Moving Forward Phase II Update Contract Award for Maintenance Lift (Gregg) Contract Award for Contracted Service Contract Award for Eligibility Determination Title VI Equity Analysis (Ted) Select Board Member to Review GM CPE Award SPD Contract (Sue) Award Contracted Transportation Svc Contract Finance 3 rd Qtr Rideshare 3 rd Qtr Performance Report 3 rd Qtr June 2015 Consent: Adopt FY2016 BOD Mtg Schedule Consent: United Way Donation FY2016 Budget Hearing/Adoption of FY2016 Budget Accept District Election Results ES: General Manager CPE July 2015 Finance - 4 th Qtr Oath of Office for New Board Members Election of Officers/Oath of Office August 2015 Rideshare - 4 th Qtr Annual Security Report (AUGUST) - Karen September 2015 State Fair Shuttle Summary Report Performance Report 4 th Qtr/FY2015 October 2015 Proposed FY2017 Budget Calendar Proposed FY2017 Budget Calendar Budget Committee Appointments November 2015 NO MEETING December 2015 STF Advisory Committee Appointments Budget Committee Appointments CAC Appointment of Chair Finance - 1 st Qtr Rideshare - 1 st Qtr Performance Report 1 st Qtr January Legislative Priorities ODOT Grant Programs (Steve) 2016 Legislative Priorities FY2015 Auditor s Report (Chuck Swank) February 2016 Finance - 2 nd Qtr Rideshare - 2 nd Qtr Performance Report 2nd Qtr Receive the CAC 2015 Annual Report To be Determined: Award Construction Contract for KTC Signalization Project Demonstration on Application for Flex Transit SDIS Annual Board of Directors Checklist Z:\District Share\BOD Agenda Items\WS \ WS.3.B Scheduler WS-BM.Docx 1/30/2015 2:03 PM WS[14]

15 Salem Area Mass Transit District BOARD OF DIRECTORS Thursday, February 26, 2015 at 6:30 PM Regular Meeting and Public Hearing Courthouse Square Senator Hearing Room 555 Court Street NE, Salem, Oregon AGENDA A. CALL TO ORDER & NOTE OF ATTENDANCE B. PLEDGE OF ALLEGIANCE Director Steve Evans, Subdistrict #1 C. ANNOUNCEMENTS & CHANGES TO AGENDA D. PUBLIC HEARING The Board set a public hearing date of February 26, 2015 as part of the public participation process related to the local fixed route service improvements being proposed in Keizer and NE Salem (as described in Attachment A) to begin September 3, DELIBERATION OF THE BOARD Shall the Board adopt Phase 1 of the Moving Forward service plan to be implemented on September XX, 2015? E. PUBLIC COMMENT - Each person s comments are limited to three (3) minutes. F. CONSENT CALENDAR 1. Approval of Minutes [Action] a. January 26, 2015 Board Meeting 2. Routine Business Items [Action] a. Approval of the Contract Award for CherryLift Vehicle Acquisition G. ITEMS DEFERRED FROM THE CONSENT CALENDAR H. ACTION ITEMS 1. Receive the Citizens Advisory Committee s 2014 Annual Report 2. Action Plan for Phase 2 of the South Salem Transit Center Project 3. Approval of the Contract Award for the Bus Shelter Improvement Project 4. Approval of the Contract Award for Engineering and Design of the Keizer Transit Center Signalization Project 5. Adopt Resolution #2015-XX to place a measure on the ballot of the XXX 2015 Election.. I. INFORMATION ITEMS 1. Flexible Transportation Implementation Planning Update J. REPORTS 1 Performance Report Second Quarter 2. Rideshare Report Second Quarter 3. Finance Report Second Quarter 4. Board Subcommittee Reports [Receive and File] a. Citizens Advisory Committee Meeting on January 14, b. Special Transportation Fund Advisory Committee c. TripLink Advisory Committee WS[15]

16 Salem Area Mass Transit District Board of Directors Meeting Agenda February 26, 2015 Page 2 L. BOARD & MANAGEMENT ISSUES 1. General Manager 2. Board President 3. Board of Directors M. ADJOURNMENT BOARD MEETING PROCEDURES CONSENT CALENDAR AND AGENDA ITEMS All items on the Consent Calendar will be adopted as a group by a single motion unless a Board member requests to withdraw an item for discussion. Action on items requested for discussion will be deferred until after adoption of the Consent Calendar. Comments on specific items will be taken after the staff report and before Board discussion for each agenda item. APPEARANCE OF INTERESTED CITIZENS & AGENCIES Time is designated on every Board agenda for questions or statements by persons in the audience on any items of Board business, including those items appearing on the agenda which are subject to public hearing. Individual citizens will be invited to come forward in a manner similar to that prescribed for public hearings and make any statement they wish, being limited to three minutes. Members of any agency wishing to make statements should submit their statement in writing to the Clerk of the Board per the agenda deadline below. At the designated meeting, the agency representative will be invited to come forward to speak for a limit of five minutes on their item. TO GET ITEMS ON THE AGENDA All communications and matters that appear on the Board agenda must be submitted to the Clerk of the Board by noon on Wednesday, one week prior to the Board meeting. You are encouraged to mail, or bring your written communication to Salem-Keizer Transit, 555 Court St NE, Suite 5230, Salem, OR The Board of Directors Address is: Board@cherriots.org SPECIAL ACCOMODATIONS Those individuals needing special accommodations such as sign or other language interpreters to participate in the Board meeting must request such services at least 48 hours prior to the meeting. Please direct your request to the Clerk of the Board at Hearing impaired please call Oregon Telecommunications Relay Service, 711. PROCEDIMIENTOS DE LA REUNIÓN CALENDARIO DE CONSENTIMIENTO Y ARTÍCULOS DE AGENDA Todos los artículos en el Calendario de Consentimiento serán adoptados como grupo por un única propuesta a menos que un miembro de la Junta solicita retirar un artículo para discusión. La acción sobre artículos solicitados para discusión serán diferidos hasta después de la adopción del Calendario de Consentimiento. Comentarios sobre artículos específicos serán adoptadas tras el informe de personal y antes de la discusión de la Junta para cada orden del día. COMPARECENCIA DE LOS CIUDADANOS Y AGENCIAS INTERESADAS Este es el tiempo designado en cada orden del día de la Junta para preguntas o declaraciones por las personas en la audiencia, de cualquiera de los puntos de los asuntos de la Junta, incluyendo aquellos puntos que aparecen en el orden del día que estén sujetos a una audiencia pública. Se le invita a los ciudadanos individuales a presentarse en una forma similar a los prescritos para las audiencias públicas y a hacer cualquier declaración que deseen, estando limitadas a (3) minutos. Cualquier miembro de una agencia que desee hacer declaraciones en ese momento debe enviar la información al personal de la Junta de acuerdo a los plazos abajo mencionados. En la reunión designada, el miembro de la agencia será invitado a presentarse para hablar, con un límite de (5) minutos en su asunto. PARA TENER ASUNTOS EN EL ORDEN DEL DIA Para que todas las comunicaciones y asuntos aparezcan en el orden del día de la Junta, deben ser enviados al personal de la Junta antes del mediodía del miércoles de la semana previa a la reunión de la Junta. Si Ud. tiene algún asunto que quiera presentar ante la Junta en el futuro, le animamos a mandarlo por correo o traer una comunicación por escrito al Distrito de Transito del Área de Salem, 555 Court St NE, Suite 5230, Salem, OR 97301; ; Board@cherriots.org NECESIDADES ESPECIALES Aquellos individuos que necesiten servicios especiales como Interpretes para el lenguaje de señales u otros, para participar en la reunión de la Junta, deben solicitar dichos servicios al menos 48 horas antes de la reunión. Por favor dirigir su solicitud al Secretario de la Junta al Las personas sordas por favor llamar al Servicio de Telecomunicaciones de Oregón, 711. Next Regular Board Meeting Date: Thursday, March 26, 2015 Regular Board meetings are televised and can be viewed on CCTV s website: Go to for an electronic copy of the Board s agenda packet. Salem-Keizer Transit Administration Office ~ 555 Court Street NE, Suite 5230 ~ Salem, OR Phone (503) ~ Board of Directors Address: Board@cherriots.org WS[16] Z:\District Share\BOD Agenda Items\WS \ WS.3.c Draft Regular BOD Mtg Agenda.docx 1/30/2015 2:03:51 PM