LEICESTER FOREST EAST PARISH COUNCIL

Transcription

1 LEICESTER FOREST EAST PARISH COUNCIL Minutes of the Council Meeting held on Wednesday 21 st March 2012 in the Committee Room, Parish Hall, Kings Drive, Leicester Forest East, commencing at 7.00pm. Present: Mrs. B. Mitchinson Chairman R. Darlison R. T. Neal S. J. Coar Vice-Chairman P. Preston (Part of Meeting) R. Kennedy M. F. Fox Mrs. L. Dracup Mrs. S. L. Jones Clerk to the Parish Council District Councillor D. Clements (Part of Meeting) Mr. P. Fox RAG 3 Members of the Public 12/37 Apologies for Absence District Councillor T. Dolby, County Councillor D. Parsons, PC A. Hopkinson 12/38 No apologies received from Councillor H. Patel, District Councillor S. Smith. 12/39 To receive Disclosures of Interest None. 12/40 To receive Order Paper 03/12 The Clerk raised a point regarding an invoice she has received for LRALC/NALC subscriptions. The invoice does not take into account the proposed changes in the parish boundary. The Clerk recommended that we should ask for an amended invoice. Agreed. Clerk to action. Proposed by Mr. Neal, Seconded by Mrs. Dracup that the Order Paper be accepted. Carried. To adjourn the meeting to receive Questions from the Public: (a) Danielle Jackson from LFE Tennis Club informed the Members that the Tennis Club is proposing to lay new surfaces on the outside courts and that they will be seeking funding. Ms. Jackson asked the Members if they would be willing to support the application with a letter of support. The Chairman informed Ms. Jackson that the matter would be discussed later in the meeting and thanked Ms. Jackson for coming along to the meeting. Ms. Jackson was invited to submit an article for the next edition of LiFE.. (b) Mr. Hayre asked the Members for more information on the possibility of Tesco s turning the Forest Motor Company into an Express Store. District Councillor Clements responded on this matter as he had received an invitation to meet with representatives from Tesco s to discuss the matter. District Councillor Clements has declined the invitation. Meeting reconvened. 12/41 To receive the Crime Figures and report from PC. Hopkinson, Leicestershire Constabulary. In his absence, the Members discussed the crime figures and noted the number of dwelling burglaries, which is an area of concern for everyone. 12/42 To receive County/District Councillors Reports: District Councillor Clements reported as follows: (a) Open Space on Marriott Close, the adoption of this parcel of land is now nearing adoption from Persimmon Homes to BDC. Councillor Clements will arrange a meeting with representatives from the District Council and Parish Council to discuss the future of the land.

2 (b) Council Tax, Councillor Clements confirmed that there has not been an increase in the Council Tax. Some services at the District Council have been paired down with others now being shared with other authorities. Councillor Clements stated that another 800k would have to be saved in 2013/14. Services being shared at IT with Hinckley & Bosworth and the Deputy Chief Executive, Jim Holden is now responsible as Section 151 Officer for Market Harborough too. The role of Performance Manager is now being shared and BDC s Officer has now left the post. Councillor Clements reported that the District Council are reviewing their refuse and bin collection system and that in the future there may be 1 bin which will deal with paper/card/plastic/can. It is highly unlikely that glass will be collected in the same bin, as this would reduce the price the District Council gets from recycling paper waste etc. There will not be a reduction in weekly collections and it may mean that recycling bins are emptied weekly too. Announcements will be made in May 2012 regarding this matter. These procedures will result in savings to the District Council. The Chairman asked Councillor Clements whether there were any Minutes taken at the Briefing Meeting on Monday 19/3/12. Councillor Clements will make enquiries. Councillor Preston asked Councillor Clements what decision had been made regarding the variation on the licensing hours for Mr. Hayre s Newsagency. Councillor Clements did not know, but the Clerk confirmed that she would be reporting on the matter in her report to Council. Councillor Fox stated to Councillor Clements that he was unimpressed by the presentation made by Planning Officers at the Briefing Meeting on 19/3/12. Councillor Clements will pass on these comments to the District Council. Councillor Coar asked if Councillor Clements would take a comment back to the District Council that parishioners are under the impression that the proposed new town at Lubbesthorpe would go ahead and referred to the CS where Site C is promoted. Councillor Clements gave the reasons why he had supported the CS, one of them being that if the CS does not go ahead then it would be a free for all for developers to develop both sites B and C. Councillor Fox said that the 2012 CS was very much the same as the draft 2009 CS which was refused by GOEM and said he felt that the District Council has not learnt by the mistakes made in the 2009 CS. Discussions took place as to what was included in the CS 2012 submission version. The Vice-Chairman said he thought that the District Council s had responded to Braunstone Town Council s response to the 2012 CS. The Clerk said that she did not think that this would be the case, but that she would check the website. Councillor Clements asked if the Clerk would forward a copy of the parish council s response to the CS to him. Clerk to action. At this point of the meeting, Councillor Clements left the meeting. 12/43 To resolve that the Minutes of the Council meeting held on 15/2/12 are signed as a true copy Proposed by Mr. Darlison, Seconded by Mr. Neal, Carried. 12/44 Matters arising from those Minutes: (a) 12/32 Review of Standing Orders The Clerk had supplied all Councillors a copy of the revised Standing Orders for their perusal. Amendments had been asterixesd. Members discussed the amendments and Councillor Fox asked if Item 4 could be amended as follows: The word his on line 5 of the Clause be changed to their. Carried.

3 The word excuse on line 5 of the Clause be changed to reason. A vote was held and 5 Members voted for no change with 2 voting for a change to the wording. Clause 11 was also discussed but no changes to be made. The Chairman asked Members if they accepted the revised Standing Orders with the 1 amendment to Clause 4. 8 For, 1 Against. Carried. At this point of the meeting, Councillor Preston said he was resigning from the parish council with immediate effect and left the meeting. (b) 12/35 LLITM re proposed new town at Lubbesthorpe The Clerk had been asked to make enquiries as to whether any data had been collected from the A47 over the ½ term holiday in February. The Clerk confirmed she had made enquiries and been told that no data had been collected at all during February. At this point of the Agenda, the Chairman read out District Councillor Tony Dolby s report: 12/45 District Councillor Dolby reported that in response to questions asked by Councillor Fox at last month s council meeting he had made enquiries with regard to the right hand turn into Bellway Homes Development and been told that a request for a right hand turn lane had not been made in the planning application. Councillor Dolby had requested consideration be given to installing a right hand turn lane, but been told that as the application had been approved reconsideration was not an option. With regard to the grass verge reinstatement this has now started, with regard to the delivery of supplies before 9am this was also in place. Regarding the outline application for 17B Holmfield Avenue West, this was going before the Development Control Committee on the 29/3/12 with a recommendation that it is refused. 12/46 To review and update the Clerk s and Premises Officers Contracts of Employment - To be reviewed by the Clerk and the Chairman and then taken to the Staffing Committee for approval. Councillor Fox asked that when the Clerk s Contract of Employment is being reviewed that she take into consideration how the Clerk s role has changed since the last review and that the role of the Clerk has now extended to a more executive role and the increase in administration duties/advisory duties on parish council matters. Chairman and Clerk to action. 12/47 Clerk s Report for March 2012: Library The plans for the proposed new library have now been granted. Work expected to commence mid to late April with a 6 month construction period. Council Tax increase To date 1 parishioner has queried the rise in the council tax. Possibly include an explanation in the parish magazine and include on the website. Thanks to Councillor Fox for his expertise on this matter. Planning Seminar The Chairman of Council, the Chairman of the Planning Committee and I attended a very good seminar on planning matters. To be discussed under Delegates Reports. Hearing Variance of License to sell alcohol, 16 Hinckley Road, I attended the Hearing on behalf of the Parish Council and report... Proposed new town at Lubbesthorpe Update from Kristy Ingles, BDC. The developers have told the District Council that further information requested will not be available to the District Council until 23/3/12. This is putting the 2/4/12 in jeopardy, but the DC hope to keep to this date. Highways work has not been completed.

4 One parishioner is invited to speak at the Development Control Committee meeting when the application is being discussed. Parish Council have an automatic right to speak and do not have to register. Proposed development by Taylor Wimpey S106 in process of being signed by the relevant parties. With regard to the deed transferring the land this has been signed by Taylor Wimpey and they are waiting for it to be signed by the owners of the land and other parties. Holmfield Avenue West, LCC have said that they will arrange to meet with myself and representatives from the council to discuss the matter at the end of April. With regard to the matter of the rise in the Precept, this was discussed and it was agreed that an article would be included on the website and in the next edition of LiFE apologising for the increase. Clerk to action. The Clerk also informed Members that at a recent meeting with the Legal Administrator, BDC, Clerks had been informed that Register of Interests which has to be on line and for which the Monitoring Officer is responsible. Members discussed this and said that they would not be happy for their signatures to be included. The Clerk said she would raise this matter with the Legal Administrator. Clerk to action. 12/48 To receive the Minutes of the following Committees for information purposes only: (a) Council Meetings held on 13/2/12, 27/2/12 (b) Parks & Hall Committee Meeting held on 20/2/12 (c) Planning, Trees & Highways Committee Meeting held on 29/2/12 (d) Gala Committee Meeting held on 6/3/12 12/49 Action List 2012: Monthly: Remove Beacons Queen s Jubilee Update Lubbesthorpe and Holmfield Primary School Site items 12/50 Delegates Reports to include report from RAG representative: (a) Briefing Meeting at Blaby District Council re proposed new town at Lubbesthorpe 1 12 Councillor ox gave a resum on the meeting which he, the Chairman, Councillor Darlison and the Clerk had attended. Councillor Fox said that the District Council were awaiting additional information from the Developers on the following: Noise vibration Traffic Assessment Air pollution Financial Viability relating to the infrastructure The Highways have put a 3 month delay on determining the application until further information is available. The Planning Officers have said that they will not wait indeterminably for the additional information. The Vice-Chairman reported on the poor quality of the new town at Duston and Councillor Fox said he had asked the Planning Officers if they had taken a look at this place. They confirmed they had not. Councillor Fox asked the Vice-Chairman if would make enquiries as to who the consultants were that had worked for the developers of Duston. Councillor Fox reported that the question of provision of a secondary school had been raised by ourselves and that the Planning Officers had confirmed that a school would be put

5 in place. Kristy Ingles would provide details of the County Council s Development Control and Regulatory Board committee report to the Clerk. The Clerk was asked to check where the information had come from to us that a secondary school would not be provided. (b) Report from RAG Mr. Fox asked for clarification on a couple of points raised in the last report. 1. That the District Council would go it alone without the all the additional information. Confirmed. 2. That the Highways had put on a 3 month delay. Confirmed. Mr. Fox reported that the RAG were soon to start their meetings again. (c) CPRE Planning Meeting The Chairman reported that herself, Councillor Darlison and the Clerk had attended this meeting, although not all of it was relevant to ourselves some information was beneficial. (d) Blaby North Community Forum Councillor Neal and the Clerk had attended this meeting. The BNCF have a pot of 15k which local groups etc., can apply for funding for projects from. 12/51 Correspondence received: (a) Thank you letter from Mrs. M. Hughes in relation to the donations made to LOROS and Rainbows in memory of her late husband David. (b) Notification of the LRALC Annual County Conference 4.30pm. (c) Request from Mr. B. Holland to hold a fun fair week on the orest East Park. Members discussed this and agreed the Clerk respond in the negative. (d) Letter from the Planning Inspectorate advising that the Appeal relating to 99 Hinckley Road has been dismissed. (e) from Mr. P. Wilson regarding the increase in the parish precept. Clerk to respond. (f) Invitation to attend BWSCC Annual General Meeting. (g) LRALC February Newsletter (h) from Glenfield Parish Council with their response to the CS attached. Clerk to forward a copy to Councillor Fox. (i) Letter from BDC re Scrutiny Work Programme 2012/13 and asking for items for the Agenda. Clerk asked to request a review of the Planning Department, BDC. (j) Copy of Clerk s & Council Direct magazine (k) request for support to LFE Tennis Club with regard to their seeking funding for improvements to the tennis facilities. Agreed the Clerk should write a letter of support. Clerk to action. 12/52 Councillors Forum: (a) Request by Councillor Coar to write to KMPC re their lack of professionalism and conduct in recent months. (b) Request by Councillor Coar to write to Enderby PC re their non-response to the CS. (c) Request by Councillor Fox to have a review of the integrated traffic sequence on the A47 and to look at other locations for Keep Clear signs. (d) Councillor Kennedy informed members that he had spoken to the Practice Manager at Forest House Medical Centre with a view to being a member of the Patient Participation Group. Councillor Kennedy is intending to apply to be a member. 12/53 Annual Motion required that not more than 3k will be spent on publicity during the financial year 2012/13. Carried. 12/54 Date of next meeting 18/04/12 Annual Parish meeting commencing at 6.30pm followed by the full council meeting. The meeting closed at 9.15pm.

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