THE CONSTITUTIONAL RULES OF THE SOUTH TRINIDAD RIFLE ASSOCIATION Est Table of Contents

Transcription

1 THE CONSTITUTIONAL RULES OF THE SOUTH TRINIDAD RIFLE ASSOCIATION Est Table of Contents 1. REGISTERED OFFICE MEMBERS APPLICATION FOR MEMBERSHIP CLUB AFFILIATION TO THE ASSOCIATION ENTRANCE FEE ASSOCIATION YEAR AND MEMBERSHIP FEES CESSATION OF MEMBERSHIP MANAGEMENT OF THE ASSOCIATION DIRECTORS POWERS OF MANAGEMENT DISCIPLINARY POWERS OF THE FIREARM COMMITTEE MEETINGS OF MANAGEMENT EXECUTIVE OFFICER ANNUAL GENERAL MEETING (A.G.M.) SPECIAL MEETINGS VOTING AT GENERAL MEETINGS COMMITTEES ASSISTANT SECRETARY AUDITORS ARREARS OF SUBSCRIPTION AND LIABILITY COPIES OF RULES ADDRESS OF CLUBS I MEMBERS ETC EXPIRY OF OFFICE OR TERMINATION OF MEMBERSHIP GENERAL FIRING REGULATIONS FIREARMS AMMUNITION

2 29. GENERAL SAFETY TRANSPORTATION OF FIREARMS NOTICES CHEQUES, DRAFTS AND NOTES EXECUTION OF INSTRUMENTS SIGNATURES FINANCIAL YEAR STANDING ORDERS OF THE ASSOCIATION INDEX

3 1. REGISTERED OFFICE 1.1 The registered office of the association shall be in Trinidad and Tobago at such address as the Management may fix from time to time by resolution. 2. MEMBERS 2.1 There shall be three (3) classes of membership namely: (a) ORDINARY MEMBERS: Being individuals over the age of eighteen years who have applied for and have been accepted as members by the committee and who are in a good financial standing shall be Ordinary Members of the association. Members of affiliated clubs are in good financial standing shall be deemed to be Associate Members of the Association. (b) LIFE MEMBERS: Being any person who has rendered conspicuous service to the Association in me furtherance of its aims and objectives, or who has displayed marksmanship of a singular standard of excellence, may be elected by the committee to life membership. 2.2 The interest of a member in the Association is not transferable and lapses and ceases to exist upon his death or when he ceases to be a member by resignation or otherwise in accordance with the Rules of the Association. 3. APPLICATION FOR MEMBERSHIP 3.1 Applicants shall be proposed by one member and seconded by another member of the Association both of whom must be personally acquainted with them and be responsible for their eligibility. 3.2 Their names, addresses, professions or occupations with the names of their proposer and seconder shall be forwarded at least seven days prior to the Committee meeting before such candidate shall be eligible for consideration. 3.3 Applicants for membership shall be decided by vote at a meeting of the Committee and such be unanimous. 3.4 No rejected applicant shall again be proposed until the expiration of six (6) months from the date of such rejection. No rejected candidate or expelled member shall at any time be introduced on the range. 3.5 Any omission from or inaccuracy in, the particulars relating to or the description of any candidate shall render their election voidable at the discretion of the Committee regardless of how long after it has been detected. The membership of such a member shall immediately be cancelled without any refund of membership dues. 4. CLUB AFFILIATION TO THE ASSOCIATION 4.1 Any Club applying for affiliation to the Association must comprise of a minimum of twenty (20) members. 3

4 4.2 Club applying for affiliation to the Association shall do so in writing to the Hon. Secretary of the Association enclosing a complete current list of members and all particulars of any firearms owned by them, including type, make, model, calibre and serial number of each firearm. 4.3 The Committee shall evaluate applications from Clubs for membership to the Association and decide on same. 4.4 Clubs affiliated to the Association shall pay an annual fee as the Members of Management may from time to time determine. 4.5 Members of financial affiliated clubs shall be issued S.T.R.A. Affiliate" membership cards for the purpose of identification for range activities. They shall be subjected to all rules and regulations and disciplinary actions by the Association Committee if these become necessary. 4.6 All members of affiliated dubs must display S.T.R.A. Affiliate" membership identification cards at all times on the range. 4.7 Affiliated Clubs whose membership fall under twenty (20) members shall immediately cease to enjoy affiliation privileges and all members of the said club shall revert to being regular members of the Association and be subjected to the normal dues as regular members. 5. ENTRANCE FEE 5.1 The entrance fee shall be such sum as the Members of Management may from time to time determine. 6. ASSOCIATION YEAR AND MEMBERSHIP FEES 6. 1 The Association's financial year shall coincide with the calendar year and all membership and affiliation fees shall become due on the first (1 st ) day of January of each year. 6.2 Any member or club which has failed to pay membership or affiliation fees by the thirty first (31 st ) day of March of any year shall cease to be a member or affiliate club of the Association. 6.3 Members leaving the country of Trinidad and Tobago for periods longer than two (2) calendar years, may apply to the Hon. Secretary, in writing, for leave of absence. 7. CESSATION OF MEMBERSHIP 7.1 Any member may withdraw from membership by giving fourteen days notice to the Members of Management in writing to that effect and thereupon he shall cease to be a member and provided such notice is given before the fifteenth (15 th ) day of December in any year he shall not be liable to pay his subscription for that year If any member (who is liable to pay an annual subscription) shall fail to pay the same within the time specified in Rule 8, the directors may order his name to be struck off the list of members whereupon he shall cease to be a member of the Association. 4

5 7.3 If any member refuses or neglects to comply with the provisions of the Rules or conducts himself in a way which in the opinion of the Management is or may be injurious to the interest of the Association the Management may by notice in writing call upon him to resign. If such member when called upon to resign does not do so within twenty eight (28) days of the receipt of such notice then (provided he is first given an opportunity of being heard by the Management) he may forthwith be expelled by the Management. 7.4 An individual to whom paragraph 7.3 of this Rule has been applied shall not thereafter be entitled to membership of the Association. 7.5 Subject to paragraph 7.1 of this RuIe, a member resigning or expelled under paragraph 7.3 or whose name has been struck off pursuant to paragraph 7.2 of this Rule shall nevertheless remain liable for monies then due from him to the Association. 7.6 An ex officio member, unless he was a member in his own right at the time he became an ex officio member, shall cease to be a member when he ceases to hold the office by virtue of which he became an ex officio member. 8. MANAGEMENT OF THE ASSOCIATION 8.1 The Management of the Association shall be as follows: (a) President: To be elected at each Annual General Meeting (b) 1st Vice President: To be elected at each Annual General Meeting (c) 2nd Vice President: To be elected at each Annual General Meeting (d) Hon. Secretary: To be elected at each Annual General Meeting (e) Hon. Treasurer: To be elected at each Annual General Meeting (f) 2 Senior Vice Presidents: To be elected every Three (3) years (Trustees) The Officers except those at (f) shall retire annually but shall be eligible for re election. 8.2 Nominations for the post of President, 1 st Vice President, 2 nd Vice President, Hon. Secretary, Hon. Treasurer and Trustees (every three years) for the next Annually General Meeting must be submitted in writing to the Hon. Secretary before the last official shooting day of the calendar year. Nominees should meet the following criteria: 1) Minimum five (5) years of loyal active membership within the Association. 2) Who has successfully served on Management or any subcommittee of the Association. 3) Who has demonstrated the desire to uphold the aims and objectives of the Association. 4) Who has demonstrated the willingness to promote camaraderie and harmony within the Association. 8.3 In the case of a casual vacancy in any of the offices, the Members of Management shall appoint one of their members to fill such casual vacancy until the next Annual General Meeting. 8.4 In the case of the absence or inability to act of the President, the Vice President or any other member of the Association or for any other reason that the Members of Management may delegate all or any member for the time being provided that a majority of the board concur therein. 5

6 8.5 The President: The President shall, if present, preside at all meetings of the Members of Management and members, he shall sign all instruments which require his signature and shall perform all duties incident to his office and shall have such other powers and duties as may from time to time be assigned to him by the Members of Management. 8.6 The Vice President: The Vice President shall be vested with all powers and shall perform all the duties of the President in the event of the President's absence or disability or refusal to act. The Vice President shall have such powers and duties as may from time to time be assigned to him by the Members of Management The Honorary Secretary: The Hon. Secretary shall when present act as Secretary of all meetings, shall have charge of the minute books of the Association and the documents and registers referred to in section 177 of the Companies Act, 1995 and shall perform such other duties as the directors require of him. 8.8 The Honorary Treasurer: The Hon. Treasurer shall have the care and custody of all the funds and securities of the Association and shall deposit the same in the name of the Association in such bank or banks or with such depository or depositories as the Members of Management may direct and shall perform such other duties as the Members of Management require of him. He may be required to give such bond for the faithful performance of his duties as the Members of Management in their uncontrolled discretion may require and no Member of Management shall be liable for failure to require any bond or for the insufficiency of any bond or for any loss by reason of the failure of the Association to receive any indemnity thereby provided. 8.9 The Trustees: The function of the Trustees is to ensure that there is continuance of the S. T.R.A. They are the guardian of the S.T.R.A. If at any given time they are satisfied that there is a threat to mismanage or destabilize the S.T.R.A. by any person or persons they shall immediately take over from Members of Management and run the S.T.R.A. until they are satisfied that a General Meeting can be called and Members of Management can be elected that will seek the interest of the S.T.R.A., according to the constitution. 9. DIRECTORS 9.1 Candidates who have been nominated (Ref. 8.2) for election as a Member of Management at the Annual General Meeting shall be proposed and seconded by members entitled to vote at General Meetings of the Association. 9.2 If a casual vacancy occurs, other than in any of the offices, the Members of Management may appoint an ordinary member of the Association to fill the vacancy. 9.3 The Members of Management may appoint any member of the Association to be a supernumerary member for any period, not exceeding its term of office, in its absolute discretion. Such member shall not be entitled to vote at meetings of the Member of Management. 9.4 Qualification: A Member of Management shall be an ordinary member of the Association 6

7 9.5 Term of Office: Unless sooner determined, a Member of Management term of office shall, subject to the provisions, if any, be from the date of the meeting at which he is elected or appointed until the conclusion of the Annual General Meeting next following or until his successor is elected or appointed. 9.7 Removal from Office: The members of the Association may, by ordinary resolution at a special meeting, remove any Member of Management from office. 9.8 Vacancy Filled: A vacancy created by the removal of a Member of Management may be filled at the meeting at which the member is removed from office. 9.8a. If the vacancy is not filled under paragraph 9.8, it may be filled by the Members of Management. 9.8b. A member elected or appointed pursuant to paragraph 9.8 or 9.8a holds office for the unexpired term of his predecessor. 9.9 Remuneration: The Members of Management shall serve without remuneration and no member shall directly or indirectly receive any profit from his position. A member may be paid or reimbursed for reasonable expenses incurred by him in the performance of his duties Vacating of Office: The office of a Member of Management shall be vacated: (a) If by notice in writing he resigns his office. (b) If he ceases to be a member of the Association. (c) If he does not attend four consecutive meetings of managers' unless management otherwise determined. (d) If he is remove from office in accordance with paragraph 9.7. (e) If he becomes bankrupt or suspends payment or compounds with his creditors or makes an unauthorized assignment or is declared insolvent. (f) If he is found to be a lunatic or becomes of unsound mind. (g) If he is convicted of any criminal offence involving fraud of dishonesty. 10. POWERS OF MANAGEMENT 10.1 The affairs of the Association shall be managed by the Members of Management who may exercise all such powers and do all such acts and things as may be exercised or done by the Association and are not by the Rules or any special resolution of the Association the Act expressly directed or required to be done by the Association at a General Meeting of the Association The Members of Management shall have the power to amend these Rules for the good and proper administration of the Association and such amendments shall be effective unless they are rescinded or amended at the next General Meeting of the Association. Any Rules so rescinded or amended shall nevertheless be of full force and effect until such rescission or amendment The Members of Management shall be responsible for the coordination of shooting events The Members of Management shall be the FIREARM COMMITTEE of the S.T.R.A. and make recommendations to the Commissioner of Police for the granting of a Firearm Users Licence in respect 7

8 of one or more target weapons to any member who in their considered opinion qualifies for such a Licence The Members of Management shall have power to appoint such subcommittee as may deemed necessary from time to time Correspondence shall be signed by the Hon. Secretary and in the absence by the President. 11. DISCIPLINARY POWERS OF THE FIREARM COMMITTEE 11.1 The Committee has the power to discipline any member or affiliate club for the breach of the Rules of the Association or the Firearm Laws of Trinidad and Tobago In the event of any major infringement of the Rules of the Association or the Firearm Laws of Trinidad and Tobago, by any member of affiliate club or if he or she ceases to be a member for whatsoever reason, the Commissioner of Police would be so advised by the Committee The Committee has the power to suspend or terminate the membership of any member or affiliate club who may be in breach of the Rules of the Association or the Firearm Laws of Trinidad and Tobago, or whose conduct or behaviour on the range is considered by the Committee, to be, not in keeping with the general acceptable standards of the Association Any Committee member who is party to, or connected with any disciplinary matter or incident, shall not be permitted to be present at any disciplinary committee meeting, to decide on the said issue If not less than three (3) members certify in writing to the Committee, that a members' conduct is derogatory to his station in society or injurious to the interest of the Association, he shall be subject to either suspension or expulsion under the award of the Committee, which shall convene a meeting to review same. The opinion of such meeting shall be taken by ballot and the decision of such meeting be conclusive and shall be conveyed in writing by the secretary to such member Written notice must reach the Committee within seven (7) days of anyone incident in order for a review to be made of any type situation In the event of a complaint on a member under Rule 11.5, the Committee shall allow the member accused, to state his position and reasons relating to the matter in person to the Committee. The member shall be given not less than seven (7) days notice of his appearance before the Committee. 12. MEETINGS OF MANAGEMENT 12. I Place: Meetings of the Members of Management and of any Committee of the Members of Management may be held either at the registered office or at any other place within or outside Trinidad and Tobago Convener: A meeting of Members of Management shall be convened by the President, a Vice President and a Secretary. 8

9 12.3 Notice: Subject to section 81(1) of the Act, the notice of any meeting of the Member of Management must specify the purpose of or the business to be transacted at the meeting. Notice of any such meeting shall be served in the manner specified in paragraph 32.1 hereof not less than seven (7) days (exclusive of the day on which the notice is delivered or sent but inclusive of the day for which the notice is given) before the meeting is to take place. A Member of Management may in any manner waive notice of a meeting of the members and attendance of a Member of Management shall constitute a waiver of notice of the meeting except where a Member of Management attends a meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully called. 12.3a. It shall not be necessary to give notice of a meeting of the Members of Management to a newly elected or appointed Member of Management for a meeting held immediately following the election of Members by the Members or the appointment to fill a vacancy among the Members of Management. 12.3b. Meetings of the Members of Management may be held at any time without formal notice if all the Members of Management are present or those absent waive notice or signify their consent in writing to the meeting being held in their absence. Notice of any meetings or any irregularity in any meeting or the notice thereof may be waived by the Members of Management Quorum: Five Members of Management shall form a quorum for the transaction of business and, notwithstanding any vacancy among the Members of Management, a quorum may exercise all the powers of the Members of Management. No business shall be transacted at a meeting of Members of Management unless a quorum is present. 12.4a. A Member of Management may, if all the members consent, participate in a meeting of members or of any Committee of the Members of Management by means of such telephone or other communications facilities as permit all persons participating in the meeting to hear each other and a Member of Management participating in such a meeting by such means is deemed to be present at that meeting Voting: Question arising at any meeting of the Members of Management shall be decided by a majority votes. Each of the Senior Vice Presidents (trustees) shall have two (2) votes. In case of an equality of votes, the Chairman of the meeting in addition to his original vote shall have a second or casting vote Resolution in lieu of meeting: Notwithstanding any of the foregoing provisions of this Rule, a resolution in writing signed by all the Members of Management entitled to vote on that resolution at a meeting of the Members of Management or any committee of the Members of Management is as valid as if it has been passed at a meeting of the Management or any Committee of the Members of Management. 13. EXECUTIVE OFFICER 13.1 The Management may from time to time appoint an Executive Officer and may delegate to him full authority to manage and direct the business and affairs of the Association (except such matters and duties as by law must be transacted or performed by the Members of Management or by the members 9

10 in General Meeting) and to employ and discharge agents and employees of the Association or may delegate to him any lesser power. He shall conform to all lawful orders given to him by the Members of Management of the Association. He shall at all reasonable times give to the Members of Management or any of them all information they may require regarding the affairs of the Association. 14. FOR THE PROTECTION OF MEMBERS OF MANAGEMENT AND OFFICERS 14.1 No Members of Management or Officer of the Association shall be liable to the Association for: a) The act, receipts, neglects or defaults of any other Members of Management or Officers or Employees or for joining in any receipt or act for conformity. (b) Any loss, damage or expense incurred by the Association through the insufficiency or deficiency of title to any property acquired by the Association or for or on behalf of the Association. (c) The insufficiency or deficiency of any security in or upon which any of the monies of or belonging to the Association shall be placed out or invested. (d) Any loss or damage arising from the bankruptcy, insolvency or tortious act of any person, including any person with whom any monies, securities or effects shall be lodged or deposited. (e) Any loss, conversion, misapplication or misappropriation of or any damage resulting from any dealings with any monies, securities or other assets belonging to the Association. (f) Any other loss, damage or misfortune whatever which may happen in the execution of the duties of his respective office or trust or in relation thereto, unless the same happens by or through his failure to exercise the powers and to discharge the duties of his office honestly and in good faith with a view to the best interest of the Association and in connection therewith to exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances Nothing herein contained shall relieve a Member of Management or Officer from the duty to act in accordance with the Act or Rules made thereunder or relieve him from liability for a breach thereof The Members of Management for the time being of the Association shall not be under any duty or responsibility in respect of any contract, act or transaction whether or not made, done or entered into the name, or on behalf, of the Association, except such as are submitted to and authorized or approved by the Members of Management If any Member of Management or Officers' of the Association is employed by or performs services for the Association otherwise than as a Member of Management or an Officer of a body corporate which is employed by or performs services for the Association the fact of his being a Member of Management or Officer of the Association shall not disentitle such Member of Management or Officer or such firm or body corporate, as the case may be, from receiving proper remuneration for such services. 10

11 15. ANNUAL GENERAL MEETING (A.G.M.) 15.1 The A.G.M. of the Association shall be held between March first (1 st ) and March thirty first (31 st ) of each year Notice of venue and time of the A.G.M. will be published not later than fourteen (14) days prior to the meeting. Notices of meetings must specify a time not exceeding forty eight (48) hours preceding the meeting or an adjournment of the meeting before which time proxies to be used at the meeting shall be deposited with the Association or its agent The following business shall be transacted at the A.G.M.: i) Presentation and confirmation of the minutes of the previous A.G.M. ii) Presentation of Secretary s report on the previous year's activity. iii) Presentation of the Treasurer's report and statement of accounts duly audited. iv) Election of Officers. v) Appointment of Two (2) Auditors. vi) Any other business, which may be property transacted at an A.G.M The President or in his absence one the Vice President shall be the Chairman of the Annual General Meeting. For elections a Trustee shall be the Chairman At the General Meetings every financial ordinary member and affiliated club shall be entitled to one vote upon every motion, and in case of equality of votes, the Chairman shall have a second or casting vote Subject to the Act, a quorum for the transaction of business at any meeting of the members shall be twenty five (25) financial members present in person, each being either a member entitled to vote thereat, or duly appointed proxy holder or representative of a member so entitled. If a quorum is present at the opening of any meeting of the members, the members present or represented may proceed with the business of the meeting notwithstanding a quorum is not present throughout the meeting. If a quorum is not present within thirty (30) minutes of the time fixed for a meeting of members, the persons present and entitled to vote may adjourn the meeting to a fixed time and place but may not transact any other business. l5.7 Any member wishing to have an item placed on the Agenda of the A.G.M., shall make a request in writing to have an item placed on the Agenda of the A.G.M., and shall make a request in writing signed by him or herself and one other member and forwarded to the Hon. Secretary, to arrive not later than February 1 st, of the said year of the A.G.M. 11

12 16. SPECIAL MEETINGS 16.1 The Hon. Secretary shall convene a Special Meetings of the Association on the written requisition of a quorum of the executive committee, or of any ten (10) members in good financial standing Such requisition shall state the particular object of the meeting and the particular business to be transacted The meeting must be convened within twenty eight (28) days of receipt of the requisition Notice of venue and time will be published fourteen (14) days prior to the meeting. The provisions of Rule 15.2 relating to proxies also apply to special meetings Adjournment: The Chairman of any meeting may, with the consent of the meeting, adjourn the same from time to time to a fixed time and place and no notice of such adjournment need be given to the members unless the meeting is adjourned by one or more adjournment for an aggregate of thirty (30) days or more in which case notice of the adjourned meeting shall be given as for an original meeting in accordance with the notice calling the same may be brought before, or dealt with at, any adjourned meeting for which no notice is required Resolution in lieu of meeting: Notwithstanding any of the foregoing provisions of this Rule, a resolution in writing signed by all members entitled to vote on that resolution at a meeting of the members is, subject to Section 132 of the Act, as valid as if its had been passed at a meeting of the members. 17. VOTING AT GENERAL MEETINGS 17.1 At any General Meeting a resolution put to the vote of the meeting shall be decided on a show of hands unless a ballot is (before or on the declaration of the result of the show of hands) demanded by the Chairman of the meeting, or at least fifteen (15) financial members present in person or by proxy at the meeting and unless a ballot is so demanded and the demand be not withdrawn a declaration by the Chairman that a resolution has on the show of hands been carried or carried unanimously or by a particular majority or lost and an entry to that effect in the minutes of the proceedings, shall be conclusive evidence of the results of such a ballot If a ballot is duly demanded by not less than fifteen (15) financial members and the demand not withdrawn, it shall be taken in such manner as the Chairman directs (including the use of ballot or voting papers or ticket) and the result of the ballot shall be deemed to be the resolution of the meeting at which the ballot was demanded. The Chairman of the meeting may (and if directed by the meeting shall) appoint scrutineers and may adjourn the meeting to some place and time fixed by him for the purpose of declaring the result of the ballot In the case of an equality of votes whether on a show of hands or on a ballot the Chairman of the meeting at which the show of hands takes place or at which the ballot is demanded shall be entitled to a second or casting vote. 12

13 17.4 A ballot demanded on the election of a Chairman or on the question of adjournment shall be taken forthwith and a ballot demanded on any other question shall be taken at such time not being more than thirty (30) days from the date of the meeting as the Chairman of the meeting directs. The demand for a ballot shall not prevent the continuance of the meeting for the transaction of any business other than the question on which the ballot has been demanded Proxies: Votes at meetings of members may be given either personally or by proxy or, in the case of a member who is a body corporate or association, by an individual authorized by a resolution of the directors or governing body of that body corporate or association to represent it at meetings of members of the Association. 17.5a. A proxy shall be executed by the members of his attorney authorized in writing and is valid only at the meeting in respect of which it is given or any adjournment thereof. 17.5b. A person appointed by proxy, need not be a member. 17.5c. A form of proxy shall not confer authority to vote in the appointment of an auditor or the election of a member of management unless a bona fide proposed nominee for the appointment or election is named in the form of proxy. 17.5d. Form of proxy. The undersigned member of SOUTH TRINIDAD RIFLE ASSOCIATION hereby appoints of, or failing him, of as the nominee of the undersigned to attend and act for the undersigned and on behalf of the undersigned at the meeting of the members of the said Association to be held on the day of 20 and at any adjournments thereof in the same manner, to the same extent and with the same powers as if the undersigned were present at the said meeting or such adjournment or adjournments thereof. DATED this day of 20 Signature of member 18. COMMITTEES 18.1 The Hon. Secretary shall convene all meetings and shall be responsible for all the correspondence of the Association He shall keep a record book and be responsible for the entry of all minutes of all meetings, general or committee and shall act generally by the direction and under the control of the committee He shall ensure that each affiliate club keep a proper and up to date record of all their members and the particulars of all firearms owned by them. 13

14 18.4 He shall ensure that they also keep a record of their members scores in all shooting events, for the purpose of classification and handicapping He shall inform the committee of the names of all members and affiliated clubs that are in arrears of payment for their membership and affiliation fees as of April fifteenth (15 th ) He shall present a report of the work of the committee at the A.G.M He may authorise incidental expenses necessary for the day to day running of the Association All expenses, both the day to day normal expenses, and any abnormal expenses of the Association must be approved and minuted at a sitting of the executive committee All bills and receipt and records of expenses incurred, must be passed on the Hon. Treasurer within seven (7) days of such expenditure He shall keep proper records of all monies paid in on all days of shooting exercises for sale of ammunition, targets, all materials and or objects, which may be deemed the property and or stocks of the Association He shall issue receipt to members for all monies paid in on all days of shooting exercises and all other services, as deemed the revenue of the Association outside of the day to day sale of ammunition and targets. 19. ASSISTANT SECRETARY 19.1 The Assistant Secretary shall be available to help the Hon. Secretary in any reasonable capacity that relates to the duties and responsibilities of the Hon. Secretary. However any document being signed by the Assistant Secretary on behalf of the Hon. Secretary, must be first authorised by the Hon. Secretary, and a copy of the signed document must be forwarded to the Hon. Secretary, within seven (7) days of the date of such document. 20. AUDITORS The accounts of the Association shall be audited annually by the two auditors appointed at the Annual General Meeting. 21. ARREARS OF SUBSCRIPTION AND LIABILITY 21.1 Notwithstanding that any club or member has ceases for any reason, to be affiliated or to be a member of the Association, any liability due to the Association for arrears of affiliation or membership fees or other payments, shall remain in force and shall be collectable by the Association. 22. COPIES OF RULES 22.1 The Secretary of each affiliated club and members shall be provided with a copy of the Rules of the Association and be bound to submit to and be governed by all Articles and Rules contained therein, for so long as they may be force and until amended. 14

15 23. ADDRESS OF CLUBS I MEMBERS ETC Each Affiliated Club, Life Member or Ordinary Member, shall furnish its or their full address to the Hon. Secretary of the Association and shall advise him/her within fifteen (15) days, of any change in address. 24. EXPIRY OF OFFICE OR TERMINATION OF MEMBERSHIP 24.1 A member whose term of office has expired or whose membership is terminated, must turn in promptly any books, equipment or other property of the Association of which he may be in possession. 25. FORFEITURE OF RIGHTS OF EXPELLED OR RETIRED MEMBERS 25.1 Any member expelled in accordance with the Rules or otherwise ceasing to be a member of the Association shall forfeit all such rights to, claims upon the Association. 26. GENERAL FIRING REGULATIONS All shooting events both practice and competition shall be held on the days and the times appointed by the committee The committee shall have the sole power of handicapping and classifying members for any competition or match and of framing conditions for such competition or matches and generally have sole control in all matters connected with shooting on the range. Members shall be divided into classes as laid down by the N.R.A., N.S.R.A., and l.s.u All firing shall be carried out in accordance with the latest rules of the N.R.A., N.S.R.A., and I.S.U., unless amended by the committee The committee may at its discretion, introduce any new discipline in firing that shall be in the interest of its members, provided that it conforms to the General Safety Regulations currently in force, in spite of the fact that such discipline may not be included in the current list of disciplines approved by the N.RA., N.S.R.A., or the I.S.U The appointed Range Master, the Senior Officer of the Association or the Senior member of the committee, and or their designates, present on the range during any practice or competition, shall be responsible for the safety and the observance of all safety Rules and Regulations during firing The appointed Range Master, the Senior Officer of the Association or the Senior member of the committee, and/or their designates shall have authority in the event of any member misconducting him or herself or infringing any of the Rules, to order such member off the range. Any such occurrence shall be reported to the committee and disciplinary action taken as necessary. 27. FIREARMS 27.1 Firearms for use in competitive shooting on the range must be of the type, calibre and gauge in accordance with the existing rules. 15

16 27.2 The committee may at any time approved the use of any type of firearm of conventional design and manufacture, for use in any discipline approved by the committee for the participation of the members of the Association, inspite of the fact that such firearm may not be included in the current list of firearms approved by the N.R.A., N.S.R.A., and I.S.U Members who qualify for the application for a Firearm Users Licence, to acquire one or more target firearms to be used on approved ranges, should send in their application to the Hon. Secretary for consideration by the committee. If after consideration by the committee it is agreed to recommend to the Commissioner of Police, that the applicant is worthy of being the holder of an F.U.L., then the Hon. Secretary will so inform the Commissioner of Police in writing No recommendations are to be sent to the Commissioner of Police, unless approved by the committee Members who wish to transfer or sell a target firearm shall advise the Hon. Secretary and allow the procedure described in section sixteen (16) and twenty (20) of the Firearms Act of Trinidad and Tobago Members shall submit a return of firearms in their possession at the time of acceptance and shall notify the Hon. Secretary immediately of any change in status Members are responsible for the safekeeping of firearms in their possession. The loss of a firearm must be reported in writing within twenty four (24) hours of the discovery of the loss and a description and serial number given. The loss must also be reported to the nearest Police Station in accordance with the Firearm Act of When members expect to be away from home for a length of lime, the firearms in their possession should be lodged for safekeeping, with the Police Station in their area. 28. AMMUNITION 28.1 Ammunition issued or supplied by the Association shall be used on the range and no member shall take away from the range, any ammunition whatsoever Any unused ammunition must be returned to the Officer in charge of the bunker, with the name of the member and quantity of ammunition clearly labelled, in order for the same to be stored away with the club's unused ammunition. 29. GENERAL SAFETY 29.1 The importance of strict security of firearms which are in possession of members cannot be overemphasized and members are therefore instructed to adopt the following measures a. In case of rifles, the bolt should be removed and kept separately. Rifles should be kept in a steel box properly attached to the wall and floor and a chain passed through the trigger guard and locked to the inside of the box. A good quality Jock should be used with a strong steel chain with welded joints. 16

17 29.1 b. In case of semi automatic pistol and revolvers, the same procedure should be followed and the keys kept in a safe place at all times and definitely out of the reach ofany children or unauthorised persons All firearms should always be treated as being loaded and on picking up a firearm the trigger should under no circumstances be touched. In the case of rifles, the action should be opened with the barrel in a safe direction to ensure that the breach in empty. If there is a magazine it should also be checked to make sure that it is empty. The same applies to shotguns. In the case of a revolver, release the cylinder and check that all chambers are empty. In the case of a single shot pistol, open action and make sure it is empty. In the case of a semi automatic pistol, remove the magazine, and retract the slide to ensure that the breach is empty. When carrying out any safety or other checks on a firearm, be sure to point the barrel (muzzle) in a safe direction While on the range, all firearms must be carried with the action open or with slides retracted and magazines removed. If the member wears a holster, the pistol or revolver may be carried in the holster On the firing point DO NOT LOAD until the order to do so is given by the range officer on duty Always point the firearm down range When the order "cease fire" is given... All shooting must be immediately be stopped When the order "make the range safe" is given, do the following: In the case of pistols: Remove Magazines 2. Open the action of the pistol by retracting the slide 3. Verify that the pistol is truly unloaded by inspecting the breach. 4. Lay down the firearm on the bench / table. 5. Step back from the bench I table. In the case of revolvers: Open and empty chamber. 2. Verify that the revolver is unloaded. 3. Lay down the revolver on the bench / table. 4. Step back from the bench I table. In the case of rifle when the order to "cease fire" is given: Open the action. 2. Lay down on the firing point with the barrel pointing down range. For shotguns break and carry under arm, with the barrel facing down. For automatic shotguns, action should be kept open, verifying that the firearm is unloaded and therefore in a safe condition In the clubhouse never carry around a firearm with the action closed and refrain at all times from pointing it about. Also dry firing a firearm should not be done in and around the clubhouse Members reporting to the clubhouse, on the day of the shoot are required to declare any loaded firearms. A security officer on duty will direct members with loaded firearms to a safe point, in order to 17

18 make the fireman safe. At the end of the day, when members are ready to leave the range, they can reload in the same manner, under supervision by a security officer on duty. 30. TRANSPORTATION OF FIREARMS When firearms are being transported, extreme care should be taken to make sure that they are unloaded and should be carried in a case or box, or in a holster Firearms Users Licences, Firearms Users Certificate or exemption certificates whichever is applicable, should be carried by the member whenever any firearm is in his possession Transportation of any ammunition and firearms belonging to the Association to and from the ranges of Trinidad and Tobago should be carried by members authorised by the Commissioner of Police to transport the Association guns and ammunition to and from the ranges, may do so. 31. NOTICES Method of giving Notice: Any notice or other document required by the Act, the Regulations to be sent to any member or auditor may be delivered personally or sent by prepaid mail or cable or telex or telefax to any such person at his latest address as shown in the record of the Association and to the auditors at his business address Waiver of Notice: Notice may be waived or the time for notice may be waived or abridged at any time with the consent in writing of the person entitled thereto Signature of Notices: The signature of any Member of Management or officer of the Association to any notice or document to be given by the Association may be written, stamped, typewritten or printed or partly written, stamped, typewritten or printed Computation of Time: Where a notice extending over a number of days or other period is required under any provisions of the articles or by the Rules, the day of sending the notice shall, unless it is otherwise provided, be counted in such number of days or other period Proof of Service: Where a notice required under paragraph 32.1 thereof is delivered personally to the person to whom it is addressed or delivered to his address as mentioned in paragraph 23.1 thereof, service shall be deemed to be at the time of delivery of such notice. 31.5a. Where such notice is sent by post, service of the notice shall be deemed to be effected forty eight (48) hours after posting if the notice was properly addressed and posted by prepaid mail. 31.5b. A certificate of an officer of the Association in office at the time of the making of the certificate as to facts in relation to the delivery or sending of any notice shall be conclusive evidence of those facts. 18

19 32. CHEQUES, DRAFTS AND NOTES 32.1 All Cheques, drafts or orders for the payment of money and all notes and acceptances and bills of exchange shall be signed by any four (4) officers. 33. EXECUTION OF INSTRUMENTS 33.1Contracts, documents or instruments in writing requiring the signature of the Association may be signed by: The President and the Secretary together with the two (2) Trustees, two (2) Senior Vice Presidents, and all contracts, documents and instruments in writing so signed shall be binding upon the Association without any further authorization or formality. The Members of Management shall have the power from time to time by resolution to appoint any officers or persons on behalf of the Association either to sign certificates for shares in the Association and contracts, documents and instruments in writing generally or to sign specific contracts, documents or instruments in writing. 33.1a. The common seal of the association may be affixed to contracts, documents and instruments in writing signed as aforesaid or by any officers or persons specified in paragraph 34.1 b thereof. 33.1b Subject to section 138 of the Act The President and the Vice President together with the two (2) Senior Vice Presidents (trustees) shall have authority to sign and execute (under the seal of the Association or otherwise) all the instruments that may be necessary for the purpose of selling, assigning, transferring, exchanging, converting or conveying any such shares, stocks, bonds, debentures, rights, warrants or other securities. 34. SIGNATURES 34.1 The signature of the President, Vice President, the Secretary, the Treasurer or any Member of Management of the Association or of any officer or person, appointed pursuant to paragraph 34.1 thereof by resolution of the Members of Management may, if specifically authorized by resolution of the Members of Management, be printed, engraved, lithographed or otherwise mechanically reproduced upon any contract, document or instrument in writing, bond, debenture or other security of the Association executed or issued by or on behalf of the Association. Any document or instrument in writing on which the signature of any such officer or person is so reproduced and shall be deemed to have been manually signed by such officer or person whose signature is so reproduced and shall be as valid to all intents and purposes as if such document or instrument in writing had been signed manually and notwithstanding that the officer or person whose signature is so reproduced has ceased to hold office at the date on which such document or instrument in writing is delivered or issued. 35. FINANCIAL YEAR 35.1 The Members of Management may from time to time by resolution establish the financial year of the Association. 19

20 36. STANDING ORDERS OF THE ASSOCIATION 36.1 A Member shall stand when addressing the Chair. Speeches are to be clear and relevant to the subject before the meeting A Member shall address the meeting only when called upon to do so No Member shall address the meeting except through the Chairman A Member may not speak twice on the same subject except: a. The waiver of a motion who has the right of reply. b. He rises to object or to explain his motive (with the permission of the Chair) The waiver of a "Procedural Motion" e.g. of adjournment laying on the table, or postponement shall have no right of reply No speeches shall be made after the "Question" has been put and carried on negatively A Member shall not call another Member to Order but may draw the attention of the Chair to the "Breach of Order" A Member rising on a "Point of Order" is to state the point clearly and concisely. The "Point of Order" must be relevant to the "Standing Order" 36.9 A question shall not be put to the vote if a Member desires to speak on it or wave an amendment to it. However the motion "that the question be now put may be moved at any time Only one amendment shall be before the meeting at any time When a motion is withdrawn, any amendment to it fails The Chairman shall have the right to a "Casting Vote" If there is equality of vote's on any amendment and if the Chairman does not exercise his casting vote, the amendment is now lost The Chairman shall protect Members from vilification No member shall impute improper motives against another. Dated this day of 20 Seal. President Secretary 20

21 INDEX ADDRESS OF CLUBS / MEMBERS ETC. 15 AMMUNITION 16 ANNUAL GENERAL MEETING (A.G.M.) 11 APPLICATION FOR MEMBERSHIP 3 ARREARS OF SUBSCRIPTION AND LIABILITY 14 ASSISTANT SECRETARY 14 ASSOCIATION YEAR AND MEMBERSHIP FEES 4 AUDITORS 14 CESSATION OF MEMBERSHIP 4 CHEQUES, DRAFTS AND NOTES 19 CLUB AFFILIATION TO THE ASSOCIATION 3 COMMITTEES 13 COPIES OF RULES 14 DIRECTORS 6 DISCIPLINARY POWERS OF THE FIREARM COMMITTEE 8 ENTRANCE FEE 4 EXECUTION OF INSTRUMENTS 19 EXECUTIVE OFFICER 9 EXPIRY OF OFFICE OR TERMINATION OF MEMBERSHIP 15 FINANCIAL YEAR 19 FIREARMS 15 GENERAL FIRING REGULATIONS 15 GENERAL SAFETY 16 MANAGEMENT OF THE ASSOCIATION 5 MEETINGS OF MANAGEMENT 8 MEMBERS 3 NOTICES 18 POWERS OF MANAGEMENT 7 REGISTERED OFFICE 3 SIGNATURES 19 SPECIAL MEETINGS 12 STANDING ORDERS OF THE ASSOCIATION 20 TRANSPORTATION OF FIREARMS 18 VOTING AT GENERAL MEETINGS 12 21