Boy Scouts Austin Rose, Phillip Corfman, and Graham Allan led the Pledge of Allegiance. ORGANIZATIONAL MEETING 6:00 P.M.

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1 LIBERTY TOWNSHIP BOARD OF TRUSTEES MINUTES OF THE ORGANIZATIONAL & REGULAR MEETING TUESDAY JANUARY 2, PRINCETON ROAD LIBERTY TOWNSHIP OH On Tuesday, January 2, 2018 at 6:00 P.M., the Liberty Township Board of Trustees met this day for an Organizational and Regular Meeting. Upon call of the roll, Mrs. Matacic present, Mr. Schramm present, Mr. Farrell present. Boy Scouts Austin Rose, Phillip Corfman, and Graham Allan led the Pledge of Allegiance. ORGANIZATIONAL MEETING 6:00 P.M. Mrs. Quinlisk requested a Resolution to elect Tom Farrell to the position of Board President for Ms. Matacic MOVED TO APPROVE A RESOLUTION TO ELECT TOM FARRELL TO THE POSITION OF BOARD PRESIDENT FOR ( ) Mr. Schramm seconded. The motion passed unanimously. Ms. Matacic requested a Resolution to elect Steve Schramm to the position of Board Vice - President for Ms. Matacic MOVED TO APPROVE A RESOLUTION TO ELECT STEVE SCHRAMM TO THE POSITION OF BOARD VICE - PRESIDENT FOR ( ) Mr. Farrell seconded. The motion passed unanimously. ORGANIZATIONAL MEETING CONSENT AGENDA All matters under the Consent Agenda are considered by the Board of Trustees to be routine and will be enacted by one motion. Any Trustee may remove an item from the Consent Agenda by request. No second is required for removal of an item. Items removed for separate discussion will be considered after the motion to approve the Consent Agenda. Organizational Items: Motion to approve a Resolution to establish the 2018 Meeting Schedules for the Liberty Township Board of Trustees, Board of Zoning Appeals, Finance Committee, JEDD I Board, Parks Committee, Trails Committee, and Zoning Commission, and the 2018 Township Holiday and Event Schedules. ( ) Motion to approve a Resolution to establish the 2018 Zoning Fee Schedule, dispensing with the second reading, and declaring an emergency. ( ) Motion to approve a Resolution to establish the 2018 Medicount Fee Schedule. ( ) Motion to approve a Resolution to establish the 2018 American Heart Association Class Fee Schedule. ( ) Motion to approve a Resolution to establish the 2018 Cemetery Fee Schedule. ( )

2 Minutes Page 2 Motion to approve a Resolution to establish an automatic wage step increase process for the Liberty Township Fire Department and Services Department. ( ) Motion to approve a Resolution to allow the Liberty Township Administrator and the Assistant Township Administrator to accept letters of resignations and requests for leaves of absence from Township employees. ( ) Motion to approve a Resolution to set the 2018 Employee Cell Phone Reimbursement Rates. ( ) Motion to approve a Resolution to establish the 2018 Personal Protective Equipment List. ( ) Mr. Schramm MOVED TO APPROVE THE CONSENT AGENDA. Ms. Matacic seconded. The motion passed unanimously. ORGANIZATIONAL BUSINESS Mr. Farrell requested a motion to approve a Resolution to appoint Tom Farrell and Dale Chalk to the Volunteer Fire Fighters Dependents Fund for the 2018 Annual Election of Board Members. Ms. Matacic MOVED TO APPROVE A RESOLUTION TO APPOINT TOM FARRELL AND DALE CHALK TO THE VOLUNTEER FIRE FIGHTERS DEPENDENTS FUND FOR THE 2018 ANNUAL ELECTION OF BOARD MEMBERS. ( ) Mr. Schramm seconded. The motion passed unanimously. Mr. Farrell requested a motion to approve a Resolution to appoint Steve Schramm of the Liberty Township Board of Trustees to the Butler County Emergency Management Agency Advisory Council. Ms. Matacic MOVED TO APPROVE A RESOLUTION TO APPOINT STEVE SCHRAMM OF THE LIBERTY TOWNSHIP BOARD OF TRUSTEES TO THE BUTLER COUNTY EMERGENCY MANAGEMENT AGENCY ADVISORY COUNCIL. ( ) Mr. Schramm seconded. The motion passed unanimously. Mr. Farrell requested a motion to approve a Resolution to authorize the transfer of funds not to exceed $1,300, from medical / hospitalization accounts into the Health Insurance Bank Account with Fifth Third Bank at intervals throughout the year to fund the partially self-funded health insurance program. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO AUTHORIZE THE TRANSFER OF FUNDS NOT TO EXCEED $1,300, FROM MEDICAL / HOSPITALIZATION ACCOUNTS INTO THE HEALTH INSURANCE BANK ACCOUNT WITH FIFTH THIRD BANK AT INTERVALS THROUGHOUT THE YEAR TO FUND THE PARTIALLY SELF-FUNDED HEALTH INSURANCE PROGRAM. ( ) Ms. Matacic seconded. The motion passed unanimously. Mr. Farrell requested a motion to approve a Resolution to authorize the advance of funds in the amount of $50, from the operating bank account into the flex bank account with Fifth Third Bank to be transferred back at the end of the 2018 fiscal year less applicable fees. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO AUTHORIZE THE ADVANCE OF FUNDS IN THE AMOUNT OF $50, FROM THE OPERATING BANK ACCOUNT INTO THE FLEX BANK ACCOUNT WITH FIFTH THIRD BANK TO BE TRANSFERRED BACK AT THE END OF THE 2018 FISCAL YEAR LESS APPLICABLE FEES. ( ) Ms. Matacic seconded. The motion passed unanimously.

3 Minutes Page 3 Mr. Farrell requested a motion to approve a Resolution to amend the Liberty Township Meeting Center Rental Agreement and Regulations with a rental fee of $ for nonresidents and a non-refundable security deposit of $50.00 for residents, non-residents, government entities, and non-profit organizations. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO AMEND THE LIBERTY TOWNSHIP MEETING CENTER RENTAL AGREEMENT AND REGULATIONS WITH A RENTAL FEE OF $ FOR NON-RESIDENTS AND A NON-REFUNDABLE SECURITY DEPOSIT OF $50.00 FOR RESIDENTS, NON-RESIDENTS, GOVERNMENT ENTITIES, AND NON-PROFIT ORGANIZATIONS. ( ) Ms. Matacic seconded. The motion passed unanimously. Mr. Farrell requested a motion to approve the appointment of Trustee Schramm to the Parks Committee for Mr. Schramm stated he will accept the appointment if the meetings can be held on the Monday before the Trustee Meetings. He stated Mr. Plummer is okay with moving the date of the meetings. Ms. Matacic MOVED TO APPROVE THE APPOINTMENT OF TRUSTEE SCHRAMM TO THE PARKS COMMITTEE FOR Ms. Matacic seconded. The motion passed unanimously. Ms. Matacic requested a motion to approve the appointment of Trustee Farrell to the Finance Committee for Ms. Matacic MOVED TO APPROVE A THE APPOINTMENT OF TRUSTEE FARRELL TO THE FINANCE COMMITTEE FOR Mr. Schramm seconded. The motion passed unanimously. Mr. Farrell requested a motion to approve the appointment of Trustee Matacic to the Trails Committee for Mr. Farrell MOVED TO APPROVE A THE APPOINTMENT OF TRUSTEE MATACIC TO THE TRAILS COMMITTEE FOR Mr. Schramm seconded. The motion passed unanimously. PUBLIC HEARING #1 Street lighting request for Roden Park Drive, St. Andrews Way and Sandhurst Court in Section 6 of the Windsor Estates Subdivision for ten (10) lights. Mrs. Quinlisk presented the staff report. Comments for Opposition: No comments. Comments in Favor: No comments. Comments Neutral to Proposal: No comments. Mr. Schramm MOVED TO CLOSE THE PUBLIC HEARING ON STREET LIGHTING REQUEST FOR RODEN PARK DRIVE, ST. ANDREWS WAY AND SANDHURST COURT IN SECTION 6 OF THE WINDSOR ESTATES SUBDIVISION FOR TEN (10)

4 Minutes Page 4 LIGHTS PENDING RECEIPT OF PAYMENT FROM THE DEVELOPER. Ms. Matacic seconded. The motion passed unanimously. Ms. Matacic MOVED TO APPROVE A STREET LIGHTING REQUEST FOR RODEN PARK DRIVE, ST. ANDREWS WAY AND SANDHURST COURT IN SECTION 6 OF THE WINDSOR ESTATES SUBDIVISION FOR TEN (10) LIGHTS PENDING PAYMENT FROM THE DEVELOPER. ( ) Mr. Schramm seconded. The motion passed unanimously. PUBLIC HEARING #2 Street lighting request for Breeders Cup Circle and Winners Circle Drive in Section 17 of the Carriage Hill subdivision for six (6) lights. Mrs. Quinlisk presented the staff report. Comments for Opposition: No comments. Comments in Favor: No comments. Comments Neutral to Proposal: No comments. Ms. Matacic MOVED TO CLOSE THE PUBLIC HEARING ON STREET LIGHTING REQUEST FOR BREEDERS CUP CIRCLE AND WINNERS CIRCLE DRIVE IN SECTION 17 OF THE CARRIAGE HILL SUBDIVISION FOR SIX (6) LIGHTS. Mr. Schramm seconded. The motion passed unanimously. Ms. Matacic MOVED TO APPROVE A STREET LIGHTING REQUEST FOR BREEDERS CUP CIRCLE AND WINNERS CIRCLE DRIVE IN SECTION 187 OF THE CARRIAGE HILL SUBDIVISION FOR SIX (6) LIGHTS. ( ) Mr. Schramm seconded. The motion passed unanimously. FISCAL OFFICER S BUSINESS Liquor Permit application for CB Theater Experience, LLC. DBA Cobb Luxury 15 & Cinebistro, 7514 Bales Street, Liberty Township, OH REGULAR MEETING CONSENT AGENDA All matters under the Consent Agenda are considered by the Board of Trustees to be routine and will be enacted by one motion. Any Trustee may remove an item from the Consent Agenda by request. No second is required for removal of an item. Items removed for separate discussion will be considered after the motion to approve the CONSENT AGENDA ITEMS TO PULL FROM THE CONSENT AGENDA Ms. Matacic requested the Meeting Minutes from be pulled from the consent agenda as she was not present at the last meeting and will have to abstain from the vote. Fiscal Officer

5 Minutes Page 5 Check Register Motion to approve Check Register and the Special Check Register Requisitions Over $2,500 5, account # o West Chester Liberty Chamber Alliance (2018 Sponsorship) Services Motion to approve a Resolution to accept the roads in Section 9 of the Kyles Station Meadows subdivision for maintenance and journalize said roads at 25 miles per hour. ( ) Mr. Schramm MOVED TO APPROVE THE CONSENT AGENDA. Ms. Matacic seconded. The motion passed unanimously. Mr. Schramm MOVED TO APPROVE THE MINUTES FROM THE REGULAR MEETING OF DECEMBER 19, Mr. Farrell seconded. Ms. Matacic abstain. The motion passed. No Comments Fire Department PUBLIC COMMENTS DEPARTMENTAL BUSINESS Chief Klussman requested a Resolution to hire Melissa Steinbrink as the Full-Time Fire Department Administration Assistant at $45, per year with an effective start date of Monday, January 8, Mr. Schramm MOVED TO APPROVE A RESOLUTION TO HIRE MELISSA STEINBRINK AS THE FULL-TIME FIRE DEPARTMENT ADMINISTRATION ASSISTANT AT $45, PER YEAR WITH AN EFFECTIVE START DATE OF MONDAY, JANUARY 8, ( ) Ms. Matacic seconded. The motion passed unanimously.2 Chief Klussman requested a Resolution to hire Josiah Young, Ryan Fogle and Jeremy Crear as Part-Time Fire Fighters / EMTs Basic at $13.00/hour contingent upon successful completion of pre-employment testing. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO HIRE JOSIAH YOUNG, RYAN FOGLE AND JEREMY CREAR AS PART-TIME FIRE FIGHTERS / EMTS BASIC AT $13.00/HOUR CONTINGENT UPON SUCCESSFUL COMPLETION OF PRE-EMPLOYMENT TESTING. ( ) Ms. Matacic seconded. The motion passed unanimously. Services Department Mr. Plummer requested a Resolution to accept the Parks Committee recommendation for the 2018 officers as President Michel Price, Vice President Laurie Ballenger, Secretary Maureen Mowl, and Treasurer Ron Aylward and to renew terms for members Michel Price, Laurie Ballenger, Ron Aylward, Chuck Holliday, and William Walker for an additional term ending December 31, Mr. Schramm MOVED TO APPROVE A RESOLUTION TO ACCEPT THE PARKS COMMITTEE RECOMMENDATION FOR THE 2018 OFFICERS AS PRESIDENT MICHEL PRICE, VICE PRESIDENT LAURIE BALLENGER, SECRETARY MAUREEN MOWL, AND TREASURER RON AYLWARD AND TO RENEW TERMS FOR

6 Minutes Page 6 MEMBERS MICHEL PRICE, LAURIE BALLENGER, RON AYLWARD, CHUCK HOLLIDAY, AND WILLIAM WALKER FOR AN ADDITIONAL TERM ENDING DECEMBER 31, ( ) Ms. Matacic seconded. The motion passed unanimously. Administration Ms. Bitonte requested a Resolution rescinding previous noise regulations, establishing new noise regulations within Liberty Township, and dispensing with the second reading. Mr. Schramm MOVED TO APPROVE A RESOLUTION RESCINDING PREVIOUS NOISE REGULATIONS, ESTABLISHING NEW NOISE REGULATIONS WITHIN LIBERTY TOWNSHIP, AND DISPENSING WITH THE SECOND READING. ( ) Ms. Matacic seconded. The motion passed unanimously. Ms. Bitonte requested a Resolution to authorize the Township Administrator to submit an application for the Chris Humphreys Impact Grant through The Community Foundation of West Chester / Liberty. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO AUTHORIZE THE TOWNSHIP ADMINISTRATOR TO SUBMIT AN APPLICATION FOR THE CHRIS HUMPHREYS IMPACT GRANT THROUGH THE COMMUNITY FOUNDATION OF WEST CHESTER / LIBERTY. ( ) Ms. Matacic seconded. The motion passed unanimously. Ms. Bitonte presented the following reminder: Holiday Closings: Monday, January 15th TRUSTEE COMMENTS Ms. Matacic noted that the OTA Conference will be held on Jan 31, 2018 February 2, 2018 in Columbus. Mr. Farrell is excited to begin a new year and move forward. He also responded to a statement made by a resident, Ron Alyward (who is not present tonight), at the last meeting regarding transparency. He wanted it noted that he believes the Township is very transparent and has gone beyond to have transparency for its residents. ADJOURNMENT Mr. Schramm MOVED TO ADJOURN. Ms. Matacic seconded. The motion passed unanimously. Mr. Farrell, President Pamela Quinlisk, Fiscal Officer

7 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ELECT TOM FARRELL TO THE POSITION OF BOARD PRESIDENT FOR 2018 RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, as required by the Ohio Revised Code, the Fiscal Officer called for a motion to elect the 2018 President of the Liberty Township Board of Trustees; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees, County of Butler elect Tom Farrell to the position of Board President for Trustee Matacic moved to approve the resolution. Trustee Schramm seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Matacic, yes Trustee Schramm, yes Trustee Farrell, yes Adopted: Tuesday, January 2, 2018 Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee

8 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

9 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ELECT STEVE SCHRAMM TO THE POSITION OF BOARD VICE PRESIDENT FOR 2018 RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, as required by the Ohio Revised Code, the Fiscal Officer called for a motion to elect the 2018 Vice President of the Liberty Township Board of Trustees; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees, County of Butler elect Steve Schramm to the position of Board Vice President for Trustee Matacic moved to approve the resolution. Trustee Farrell seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Matacic, yes Trustee Farrell, yes Trustee Schramm, yes Adopted: Tuesday, January 2, 2018 Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee

10 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

11 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ESTABLISH THE 2018 MEETING SCHEDULES FOR THE LIBERTY TOWNSHIP BOARD OF TRUSTEES, BOARD OF ZONING APPEALS, FINANCE COMMITTEE, JEDD I BOARD, PARKS COMMITTEE, TRAILS COMMITTEE, AND ZONING COMMISSION, AND THE 2018 TOWNSHIP HOLIDAY AND EVENTS SCHEDULE RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; WHEREAS, the Liberty Township Board of Trustees desires to establish the 2018 Meeting Schedules for the Board of Trustees, Board of Zoning Appeals, Finance Committee, JEDD I Board, Parks Committee, Trails Committee, and Zoning Commission, and the 2018 Township Holiday and Events Schedule; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby approves the 2018 Meeting Schedules for the Board of Trustees, Board of Zoning Appeals, Finance Committee, JEDD I Board, Parks Committee, Trails Committee, and Zoning Commission, and the 2018 Township Holiday and Events Schedule. Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, yes Adopted: Tuesday, January 2, 2018 Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee

12 AUTHENTICATION This is to certify that this Resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

13 Liberty Township Board of Trustees Meeting Schedule for 2018 The Board of Trustees Meetings are held at the Liberty Township Meeting Center at 6400 Princeton Road at 6:00 p.m. on the 1 st and 3 rd Tuesdays of each month. Meeting Date January 2, 2018 January 16, 2018 February 6, 2018 February 20, 2018 March 6, 2018 March 20, 2018 April 3, 2018 April 17, 2018 May 1, 2018 May 15, 2018 June 5, 2018 June 19, 2018 July 3, 2018 July 17, 2018 August 7, 2018 August 21, 2018 September 4, 2018 September 18, 2018 October 2, 2018 October 16, 2018 November 6, 2018 November 20, 2018 December 4, 2018 December 18, Liberty Centre Drive, Suite A I Liberty Township, OH P: I F:

14 Liberty Township Board of Zoning Appeals Meeting Schedule for 2018 The Board of Zoning Appeals Meetings are conducted on the 2 nd Tuesday of each month at the Township Meeting Center at 6400 Princeton Road at 6:00 p.m. Submittal Deadline Meeting Date December 19, 2017 January 9, 2018 January 23, 2018 February 13, 2018 February 20, 2018 March 13, 2018 March 20, 2018 April 10, 2018 April 17, 2018 May 8, 2018 May 22, 2018 June 12, 2018 June 19, 2018 July 10, 2018 July 24, 2018 August 14, 2018 August 21, 2018 September 11, 2018 September 18, 2018 October 9, 2018 October 23, 2018 November 13, 2018 November 20, 2018 December 11, 2018 December 18, 2018 January 8, 2019

15 Liberty Township Zoning Commission Meeting Schedule for 2018 The Zoning Commission Meetings are held at the Township Meeting Center at 6400 Princeton Road at 6:00 p.m. Submittal Deadline Meeting Date December 15, 2017 January 17, 2018* January 19, 2018 February 21, 2018* February 16, 2018 March 19, 2018 March 16, 2018 April 16, 2018 April 13, 2018 May 21, 2018 May 18, 2018 June 18, 2018 June 15, 2018 July 16, 2018 July 20, 2018 August 20, 2018 August 17, 2018 September 17, 2018 September 14, 2018 October 15, 2018 October 19, 2018 November 19, 2018 November 16, 2018 December 17, 2018 December 14, 2018 January 23, 2019* *Please note that the meeting date is on a Wednesday due to a holiday

16 Finance Committee Meeting Schedule for 2018 The Finance Committee will meet quarterly at the Administration Offices at 7162 Liberty Centre Drive, Suite A. Please check online for meeting dates. JEDD I Board Meeting Schedule for 2018 The JEDD I Board Meetings will be held twice per year at the Liberty Township Administration Offices at 7162 Liberty Centre Drive. Please check online for meeting dates. January 19, 2018 at 8:00 a.m. July 2018 TBD at 8:00 a.m.

17 Liberty Township Trails Committee Meeting Schedule for 2018 The Trails Committee Meetings are held at 7162 Liberty Centre Drive, Suite A at 2:00 p.m. Meeting Date February 5, 2018 May 7, 2018 August 6, 2018 November 5, 2018

18 Liberty Township Parks Committee Meeting Schedule for 2018 The Parks Committee will meet monthly at 6:30 p.m. The Parks Committee will hold most meetings at the Township s various parks. Please check online for locations. During inclement weather, the meetings will be held at the Liberty Township Meeting Center at 6400 Princeton Road. Tuesday, January 30, 2018 Tuesday, February 27, 2018 Tuesday, March 27, 2018 Tuesday, April 24, 2018 Tuesday, May 29, 2018 Tuesday, June 26, 2018 Tuesday, July 24, 2018 Tuesday, August 28, 2018 Tuesday, September 25, 2018 Tuesday, October 30, 2018 Tuesday, November 27, 2018 December 2018 no meeting scheduled

19 2018 HOLIDAY SCHEDULE LIBERTY TOWNSHIP, BUTLER COUNTY, OHIO HOLIDAY OBSERVED New Year s Day Monday, January 1, 2018 Martin Luther King Day Monday, January 15, 2018 Presidents Day Monday, February 19, 2018 Memorial Day Monday, May 28, 2018 Independence Day Wednesday, July 4, 2018 Labor Day Monday, September 3, 2018 Thanksgiving Day Thursday, November 22, 2018 Columbus Day (OBSERVED) Friday, November 23, 2018 Christmas Eve Monday, December 24, 2018 Christmas Day Tuesday, December 25, 2018 New Year s Eve Monday, December 31, 2018 New Year s Day 2019 Tuesday, January 1, 2019 In the event there is a conflict between the matters expressed in this resolution and any other applicable contract, law, regulation, or policy statement or directive, the applicable contract, law, regulation, or other policy statement or directive shall prevail.

20 2018 EVENT SCHEDULE LIBERTY TOWNSHIP, BUTLER COUNTY, OHIO Easter Egg Hunt: Saturday, March 31, 2018 Liberty Park 4th of July 5K & Parade: Wednesday, July 4, 2018 Lakota East High School & Liberty Park Fall Festival: Saturday, September 29, 2018 Liberty Park Halloween: Wednesday, October 31, 2018 Trick-or-Treat Night throughout the Township Breakfast with Santa: Saturday, December 8, 2018 Location to Be Determined

21 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio First Reading: January 2, 2018 Second Reading: Dispensed RESOLUTION TO ESTABLISH THE 2018 ZONING FEE SCHEDULE, DISPENSING WITH THE SECOND READING, AND DECLARING AN EMERGENCY RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; WHEREAS, the Liberty Township Board of Trustees desires to set the 2018 Zoning Fee Schedule; THEREFORE BE IT RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio: SECTION 1. The Board hereby approves the attached 2018 Zoning Fee Schedule. SECTION 2. The Trustees of Liberty Township upon majority vote do hereby dispense with the requirement that this resolution be read on two separate days, and hereby authorize the adoption of this resolution upon its first reading. SECTION 3. This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety, and welfare of this Township. Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, yes

22 Adopted: Tuesday, January 2, 2018 AUTHENTICATION Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

23 LIBERTY TOWNSHIP PLANNING & ZONING DEPARTMENT 7162 Liberty Centre Drive, Suite A۰Liberty Township, Ohio Phone (513) ۰ Fax (513) FEE SCHEDULE ZONING CERTIFICATES FOR: RESIDENTIAL Single Family $ per Dwelling Unit Two Family $ per Two Family Multi-Family $ $ per Dwelling Unit Remodeling, Basement Finish, Decks, Pergolas, Porches $ 5.00 per room ($35.00 minimum) ACCESSORY STRUCTURES Fences, Garages, Pools, Sheds, Yard/Retaining $ Walls (3 or higher), Solar Panels PARKING LOT (ADDITIONS / ALTERATIONS) $ HOME OCCUPATION $ COMMERCIAL Business, Commercial, Industrial Uses $ 0.07 per Sq. Ft. $ per Building Minimum Change of Occupancy / Tenant Finish $ ALL PERMANENT SIGNS $ $50.00 per sign Temporary Signs $ All Development Entrance Walls $ Commercial Tent Sales/Event Stage $ CHARGES FOR REVISIONS: There is a ½ fee credit on completed applications where a change in the principal permitted use (structure) requires a second view. This is a credit adjustment only. The original certificate is required. CHARGES FOR ADDENDUMS: For construction that is submitted in stages (foundation, shell, interior, etc.), the fee will be 50% of the original certificate. VIOLATION FEES: All prices stated on this Fee Schedule shall be doubled for work done without a Zoning Certificate if a permit is obtained within ten (10) days of official notification. The prices shall be tripled if a permit is obtained after ten (10) days of official notification. BOARD OF ZONING APPEALS: All Variances, Conditional Uses, and Administrative Appeals ZONING COMMISSION HEARINGS: All zone changes and text amendments $ All Final Development Plans / Final PUD Approval / Minor $ Modification Subject to Zoning Commission Review / Site Plan Approval Subject to Zoning Commission Review $ residential $ commercial MISCELLANEOUS: Zoning Maps $ Zoning Resolutions $ Processing Lot Splits/Consolidations, Zoning Certification Letters $ Comprehensive Plan - 3 ring binder / compact disk $ / $ 5.00 OTHER PERMIT FEES: TRANSIENT SALES: (permits valid for 60 days only) Door to Door $ plus $ 5.00 per Representative Adult Cabarets and Massage Parlors $ NEW $ RENEWAL ZONING FEE SCHEDULE ESTABLISHED UNDER HOME RULE ON TUESDAY, JANUARY 2, 2018

24 Zoning Certificate Application Required Documents Effective February 2, 2016 Residential New Construction 5 site plans (to scale) 4 sets construction drawings 2 of the required 4 full sets (site and construction) must be reduced 11 x 17 maximum Digital copy of all plans Residential Accessory Structure 5 site plans (to scale) 4 sets construction drawings 2 of the required 4 full sets (site and construction) must be reduced 11 x 17 maximum Digital copy of all plans, if available Residential Accessory Structure less than 200 sf and Fences 2 site plans (to scale) 2 construction drawings Digital copy of all plans, if available Commercial 10 site plans (to scale) 8 construction drawings 2 of the required 8 full sets (site and construction) must be reduced 11 x 17 maximum 2 landscaping plans 2 photometric lighting plans Digital copy of all plans Permanent Signs 6 site plans (to scale) 6 construction drawings 2 of the required 6 full sets (site and construction) must be reduced 11 x 17 maximum 2 landscaping plans 2 photometric lighting plans Digital copy of all plans Temporary Signs 2 site plans (to scale) 2 construction drawings Digital copy of all plans, if available

25 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ESTABLISH THE 2018 MEDICOUNT FEE SCHEDULE RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; WHEREAS, the Liberty Township Board of Trustees desires to set the 2018 Medicount Fee Schedule: Type of Life Support Basic Life Support (BLS): Advanced Life Support Level 1 (ALS 1): Advanced Life Support Level 2 (ALS 2): Base Rate plus Mileage per Transport $ plus $14.00 per mile $ plus $14.00 per mile $ plus $14.00 per mile THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby approves the 2018 Medicount Fee Schedule listed above effective January 1, Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, yes

26 Adopted: Tuesday, January 2, 2018 AUTHENTICATION Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

27 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ESTABLISH THE 2018 AMERICAN HEART ASSOCIATION CLASS FEE SCHEDULE RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; WHEREAS, the Liberty Township Board of Trustees desires to set the 2018 American Heart Association Class Fee Schedule: Class Description Resident Fee Non-Resident Fee ACLS $ $ Healthcare Provider Course $ $ Heartsaver AED $ $ Heartsaver First Aid $ $ Instructor Courses $ $ Skills Check $ $ Training Sites Cards $ 2.25 per card Processed Cards $ 5.00 per card THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby approves the 2018 American Heart Association Class Fee Schedule listed above effective January 1, Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, yes

28 Adopted: Tuesday, January 2, 2018 Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

29 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ESTABLISH THE 2018 CEMETERY FEE SCHEDULE RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; WHEREAS, the Liberty Township Board of Trustees desires to set the 2018 Cemetery Fee Schedule: THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby approves the attached 2018 Cemetery Fee Schedule. Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, yes Adopted: Tuesday, January 2, 2018 Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee

30 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

31 SERVICE LIBERTY TOWNSHIP SPRINGHILL CEMETERY AND ALL OTHER TOWNSHIP CEMETERIES PRICE LIST Approved , Resolution APPROVED FEE Grave lot for Township Resident (with 4 corner markers) $ Limit of 4 Lots (Must be 18 years of age to purchase) Grave lot for non-residents (with 4 corner markers) $3, Limit of 4 Lots Open & close grave for adult (regular hours / after hours) $ / $ Monday Friday: Graveside services 7:00am to 2:30pm Saturday and Holidays Saturday & Holidays: Graveside services 7:00am to 2:30pm $ / $1, Open & close grave for children through age 12 (regular hours / after hours) $ / $ Monday Friday: Graveside services 7:00am to 2:30pm Saturday and Holidays Saturday & Holidays: Graveside services 7:00am to 2:30pm $ / $ * Open & close grave for cremains (when & where available) (pay when service is done) $ / $ Monday Friday: Graveside services 7:00am to 2:30pm Saturday and Holidays Saturday & Holidays: Graveside services 7:00am to 2:30pm $ Disinterment** **Owner is responsible for all disinterment costs and arrangements (O.R.C & ) Grave marker Foundations Veterans Markers Deed transfers (not for original purchase) Owner must let Township know if they transfer a deed. Township will buy back unused lots at the same price originally paid. Incidental expenses related to burial (i.e. moving headstone) CONTACTS: $1, Adult $ Child $ Cremains $.55 per Square Inch No Charge No Charge to Immediate Family Member. Others - $75.00 per deed plus the difference between the purchase price and the current non-residential price. All costs incurred will be charged to lot owner. Rick Plummer, Services Director (513) Dave Wagner, Assistant Services Director (513) Fiscal Office (513) Administration Office (513) This resolution replaces the resolution listed below: Resolution , Approved

32 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ESTABLISH AN AUTOMATIC WAGE INCREASE PROCESS FOR THE LIBERTY TOWNSHIP FIRE DEPARTMENT AND SERVICES DEPARTMENT RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; WHEREAS, Ethan Klussman, Liberty Township Fire Chief, Rick Plummer, Liberty Township Services Director, and Michelle Greis, Liberty Township Assistant Township Administrator, request the Liberty Township Board of Trustees establish an automatic wage increase process for the Liberty Township Fire Department and Services Department; WHEREAS, each initial part-time hire in the Fire Department will start with a one-year probationary period and will move to the entry level wage upon successful completion of the probationary period as determined by the Fire Chief and the Liberty Township Administration; WHEREAS, each part-time Liberty Township Firefighter / EMT in good standing will automatically move to the equivalent step for part-time Firefighter / Paramedic when he or she receives his / her paramedic certification; and WHEREAS, each initial hire in the Services Department will start with a 90- day probationary period and will move to the entry level wage upon successful completion of the probationary period as determined by the Services Director and the Liberty Township Administration; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby approves an automatic wage increase for part-time probationary firefighters to entry level wage, part-time Firefighter / EMT to part-time Firefighter / Paramedic, and the Liberty Township Probationary Service Workers to Entry Level Service Workers.

33 Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, yes Adopted: Tuesday, January 2, 2018 Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

34 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ALLOW THE LIBERTY TOWNSHIP ADMINISTRATOR AND THE ASSISTANT TOWNSHIP ADMINISTRATOR TO ACCEPT LETTERS OF RESIGNATION AND REQUESTS FOR LEAVES OF ABSENCE FROM TOWNSHIP EMPLOYEES RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, Kristen Bitonte, Liberty Township Administrator, requests the Liberty Township Board of Trustees allow both the Township Administrator and the Assistant Township Administrator, Michelle Greis, to accept letters of resignation and requests for leaves of absence from Township employees; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby allows the Liberty Township Administrator and the Liberty Township Assistant Administrator to accept letters of resignation and requests for leaves of absence from Township employees. Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, yes Adopted: Tuesday, January 2, 2018 Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee

35 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

36 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO SET THE 2018 EMPLOYEE CELL PHONE REIMBURSEMENT RATES RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; WHEREAS, the Liberty Township Board of Trustees has an established Employee Cell Phone Reimbursement Policy; and WHEREAS, the Liberty Township Board of Trustees desires to set the 2018 Employee Cell Phone Reimbursement Rates; THEREFORE, BE IT RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio sets the 2018 Employee Cell Phone Reimbursement Rates as follows: SECTION 1. Sixty-five dollars ($65.00) per month for Department Directors as approved in the 2018 Budget. SECTION 2. Forty dollars ($40.00) per month for other Township employees as approved in the 2018 Budget. SECTION 3. Fifty dollars ($50.00) per year for Services Department personnel as approved in the 2018 Budget. All rates are determined before applicable federal, state, and local taxes are applied. Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, yes

37 Adopted: Tuesday, January 2, 2018 Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

38 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ESTABLISH THE 2018 PERSONAL PROTECTIVE EQUIPMENT LIST RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, the Liberty Township Board of Trustees has an established Personal Protective Equipment (PPE) & Other Safety Rules Policy; THEREFORE, BE IT RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio recognizes the 2018 Personal Protective Equipment list as follows: SECTION 1. The Services Department provides the following PPE in the normal course of business: Chaps, available Face masks, available Hard hats, available Hearing protection (ear plugs or muffs), available Jersey gloves, issued Leather gloves, issued Rain suit, issued Safety glasses, available Safety vest, issued Work boots, issued annually for all regular full-time personnel Please note that this list is not exhaustive and will be subject to change as and when required SECTION 2. The Fire Department provides the following PPE in the normal course of business: Firefighting Boots, issued Firefighting Gloves, issued Firefighting Helmet, issued Firefighting Hood, issued Firefighting Turnout Coat, issued Firefighting Turnout Pants including Suspenders, issued Foam hearing protection (disposable), available

39 Medical Exam gloves (disposable), available Medical protective face mask (disposable), available Medical protective gowns (disposable), available Reflective vest, available Safety Glasses (disposable), available Safety yellow winter jacket, issued Please note that this list is not exhaustive and will be subject to change as and when required SECTION 3. The Zoning Department provides the following PPE in the normal course of business: Hard hats, available Safety vest, available Work boots, issued Please note that this list is not exhaustive and will be subject to change as and when required All rates are determined before applicable federal, state, and local taxes are applied. Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, yes Adopted: Tuesday, January 2, 2018 Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee Liberty Township Resolution /3

40 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /3

41 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO APPOINT TOM FARRELL AND DALE CHALK TO THE VOLUNTEER FIRE FIGHTERS DEPENDENTS FUND FOR THE 2018 ANNUAL ELECTION OF BOARD MEMBERS RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, the Liberty Township Board of Trustees desires to appoint Tom Farrell and Dale Chalk to the Volunteer Fire Fighters Dependents Fund for the 2018 Annual Election of Board Members; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby appoints Tom Farrell and Dale Chalk to the Volunteer Fire Fighters Dependents Fund for the 2018 Annual Election of Board Members. Trustee Matacic moved to approve the resolution. Trustee Schramm seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Matacic, yes Trustee Schramm, yes Trustee Farrell, yes Adopted: Tuesday, January 2, 2018 Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee

42 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

43 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO APPOINT STEVE SCHRAMM OF THE LIBERTY TOWNSHIP BOARD OF TRUSTEES TO THE BUTLER COUNTY EMERGENCY MANAGEMENT AGENCY ADVISORY COUNCIL RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, the Liberty Township Board of Trustees desires to appoint Steve Schramm of the Liberty Township Board of Trustees to the Butler County Emergency Management Agency Advisory Council; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees appoints Steve Schramm of the Liberty Township Board of Trustees to the Butler County Emergency Management Agency Advisory Council. Trustee Matacic moved to approve the resolution. Trustee Farrell seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Matacic, yes Trustee Farrell, yes Trustee Schramm, yes Adopted: Tuesday, January 2, 2018 Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee

44 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

45 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO AUTHORIZE THE TRANSFER OF FUNDS NOT TO EXCEED $1,300,000 FROM MEDICAL / HOSPITALIZATION ACCOUNTS INTO THE HEALTH INSURANCE BANK ACCOUNT WITH FIFTH THIRD BANK AT INTERVALS THROUGHOUT THE YEAR TO FUND THE PARTIALLY SELF- FUNDED HEALTH INSURANCE PROGRAM RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, Pam Quinlisk, Liberty Township Fiscal Officer, requests the Liberty Township Board of Trustees authorize the transfer of funds not to exceed $1,300,000 from medical / hospitalization accounts into the Health Insurance Bank Account with Fifth Third Bank at intervals throughout the year to fund the partially self-funded health insurance program; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the transfer of funds not to exceed $1,300,000 from medical / hospitalization accounts into the Health Insurance Bank Account with Fifth Third Bank at intervals throughout the year to fund the partially self-funded health insurance program. Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, yes

46 Adopted: Tuesday, January 2, 2018 Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

47 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO AUTHORIZE THE ADVANCE OF FUNDS NOT TO EXCEED $50,000 FROM THE OPERATING BANK ACCOUNT INTO THE FLEX BANK ACCOUNT WITH FIFTH THIRD BANK AT INTERVALS THROUGHOUT THE YEAR TO BE TRANSFERRED BACK AT THE END OF THE 2018 FISCAL YEAR LESS APPLICABLE FEES RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, Pam Quinlisk, Liberty Township Fiscal Officer, requests the Liberty Township Board of Trustees authorize the advance of funds not to exceed $50,000 from the operating bank account into the flex bank account with Fifth Third Bank at intervals throughout the year to be transferred back at the end of the 2018 fiscal year less applicable fees; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the advance of funds not to exceed $50,000 from the operating bank account into the flex bank account with Fifth Third Bank at intervals throughout the year to be transferred back at the end of the 2018 fiscal year less applicable fees. Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, yes

48 Adopted: Tuesday, January 2, 2018 Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

49 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO AMEND THE LIBERTY TOWNSHIP MEETING CENTER RENTAL AGREEMENT AND REGULATIONS WITH A RENTAL FEE OF $ FOR NON-RESIDENTS AND A NON-REFUNDABLE SECURITY DEPOSIT OF $50.00 FOR RESIDENTS, NON-RESIDENTS, GOVERNMENT ENTITIES, AND NON-PROFIT ORGANIZATIONS RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees desires to establish rental guidelines for the Liberty Township Meeting Center and amend the Rental Agreement and Regulations adopted by Resolution ; and WHEREAS, there is a rental fee of $ for non-residents and a nonrefundable security deposit of $50.00 for Liberty Township residents, nonresidents, government entities, and non-profit organizations; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby amends the Liberty Township Meeting Center Rental Agreement and Regulations with a rental fee of $ for non-residents and a nonrefundable security deposit of $50.00 for residents, non-residents, government entities, and non-profit organizations. Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, yes Adopted: Tuesday, January 2, 2018 Tom Farrell, President Steve Schramm, Vice President Christine Matacic, Trustee

50 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

51 Liberty Township Meeting Center Rental Policies and Regulations The Liberty Township Meeting Center (the Meeting Center ) is located at 6400 Princeton Road, Liberty Township, Ohio The Meeting Center may be reserved seven days per week from 8:00 a.m. until 10:00 p.m. Reservations must be made through the Reserve a Shelter/Facility button at The Liberty Township Board of Trustees ( Liberty Township ) reserves the right to grant or refuse rental of the Meeting Center to anyone, or to terminate a rental at its sole discretion. Liberty Township has first priority in scheduling the Meeting Center for Township meetings and activities. Liberty Township reserves the right to amend rules and fees at any time without advance notice to the public. Rental Fees and Security Deposit Liberty Township residents: o $50 non-refundable security deposit and $0 rental fee Non-residents: o $50 non-refundable security deposit and $100 rental fee Government Entities & Non-Profit Organizations: o $50 non-refundable security deposit and $0 rental fee Reservations: Reservations may be made up to one year in advance. For those organizations that utilize the facility on a regular basis (one (1) time per month and at least six (6) months out of the year), a $100 non-refundable annual use / maintenance fee will be collected at the time the first reservation of the year is requested. This fee will serve as the security deposit for all meetings of that organization for the year. Security Deposit and Damage Policy A non-refundable security deposit is required for ALL reservations. The security deposit will be collected through PayPal at the time the online Rental Application / Agreement is submitted to secure the reservation. The Renter shall be responsible for the facility being clean and in an orderly state after scheduled use. Should the facilities be left in such a condition to require additional cleanup or maintenance, the security deposit will be used and any additional expenses will be invoiced to the Renter. If damage to the Meeting Center occurs or the key is not returned, the cost of the repairs or to replace the lock will be deducted from the security deposit. If any damages, additional cleaning or repair costs exceed the amount of the security deposit, the Renter will be billed and responsible for payment of the balance. Any violation of the rules and regulations set forth in this Rental Agreement may result in the forfeiture of future renting privileges, as determined by the Township Administrator or its designee. Cancellation Policy If cancellation is necessary, Renter must cancel at least fourteen (14) days in advance. Any changes in rental dates and times must be submitted in writing. Rental and Usage Rules and Regulations All functions conducted in the Meeting Center must be in accordance with Township standards and, therefore, not be in violation of any Township regulations or resolutions. All renters are expected to abide by the rules and regulations set forth in this Rental Agreement and to assume responsibility for the appearance and condition of the Meeting Center. Renters must adhere to all occupancy regulations.

52 The Renter may only access the Meeting Center during their designated rental period and must be present at the Meeting Center for the duration of the rental period. The Meeting Center is not rented to minors. If minors are present during the rental period, the Renter shall provide a minimum of one chaperone over the age of 18 be present during all rental period hours. It is agreed that it is the responsibility of the Renter to ensure all chaperones are qualified and properly screened. Businesses may use the facility for training or business related purposes, but may not use the facility for business parties or the sale of any goods or services. (e.g. Mary Kay, Thirty-One, Origami Owl, etcetera). The storage area on the north of the building and the Administration office are non-public areas and are reserved for Township use only. The Renter shall ensure that no one enters these areas. No food and/or beverages are permitted to be brought into the Meeting Center. No alcoholic beverages are to be brought into or consumed at the Meeting Center. No smoking is permitted at the Meeting Center or within 50 feet of any entrance or exit door. No animals or pets are permitted in the Meeting Center, with the exception of service animals for individuals with disabilities. Owners will be fully responsible for his/her service animal. The Renter must leave the Meeting Center clean and in an orderly state after scheduled use. Any area not left in proper order and repair, in as good or better condition as it was found, will be cleaned and repaired by Liberty Township. The Renter agrees to be invoiced and shall be liable for any and all expenses in excess of the security deposit. The Renter is responsible for removing all waste and any personal items from the Meeting Center at the conclusion of the rental period. A dumpster / refuse container is available in the parking area. The Renter may not attach any decorations or fixtures, change, alter, or make additions to the walls, doors, windows, floors, or ceilings of the Meeting Center. The Renter is responsible for ensuring that all doors are closed and locked, all windows are closed and locked, and all lights are turned off at the conclusion of the rental period. Liberty Township makes no warranties as to the fitness of the Meeting Center for a particular purpose. Liberty Township staff will have access to any rented space in the Meeting Center during the rental period and may observe the Renter s use of the Meeting Center at any time without notice. All efforts will be made to be the least disruptive to the Renter and its use of the Meeting Center. All items currently in the Meeting Center are on inventory and must be accounted for when the Renter leaves. If any items are missing, they will be replaced, and the Renter will be responsible for payment for such replacement. The Renter agrees to be fully responsible for all damages, expenses, and losses, including theft and property loss, caused by any person connected with such person s use of the Meeting Center. Any such costs will be assessed and charged to the Renter. Liberty Township is not responsible for loss or damage to personal property. No weapons or firearms are allowed on the Meeting Center premises.

53 It is the responsibility of the Renter to pick up the key prior to the rental period. The key must be returned to the offices no later than 4:30 p.m. on the business day immediately following the rental period. The Renter agrees to indemnify and hold harmless Liberty Township, and its officers, employees, volunteers, agents, affiliates, successors, and permitted assigns (the Indemnified Parties ) from and against any and all liability, claims, demands, and expenses, including court costs, and attorney fees, on account of any injury, loss, or damage of whatever kind, incurred by the Indemnified Parties, which arise out of or are in any manner connected with the use of the Meeting Center under this Rental Agreement. The Renter further waives and releases the Township, and its officers and its employees, from any and all liability, claims, demands, and expenses, including court costs and attorney fees, on account of any injury, loss, or damage, which the Renter may suffer and which arise out of or are in any manner connected with the use of the Meeting Center under this Rental Agreement. The Renter, as an individual, and / or agent for the group or organization designated, does hereby agree to comply with all the rules and regulations provided herein governing the use of the Liberty Township Meeting Center. It is further agreed, that the Renter assumes full responsibility for the payment of the rental fee and security deposit and any costs of damages done to the Meeting Center. Liberty Township Meeting Center is under video surveillance for security purposes. Final Version