Senior Citizen Services Advisory Committee Meeting Agenda

Transcription

1 Senior Citizen Services Advisory Committee Meeting Agenda Date: February 14, 2011 Time: 10:00am Location: Carman Ainsworth Senior Center 2071 Graham, Flint, MI Phone: (810) Call to Order 2. Roll Call 3. Adoption of Meeting Agenda 4. Approval of Minutes a. b. January 10, Public Comment (Three Minute Limit) 6. Communications 7. Action Items 8. Old Business a. Approval for Overnight Travel Krapohl Senior Center 9. Other Business a. Senior Millage Fiscal Year 2011 January Financial Update 10. Committee Member Comments 11. Adjournment K:\cd\SENIOR MILLAGE PLAN\2011 Program Year\Agenda\Meeting Agenda\ doc

2 GENESEE COUNTY SENIOR CITIZEN SERVICES ADVISORY COMMITTEE MEETING MINUTES MONDAY, DECEMBER 13, 2010 GENESEE COUNTY ADMINISTRATION BUILDING HUMAN RESOURCES TRAINING ROOM (LOWER LEVEL) 1101 BEACH STREET, FLINT, MI MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Acting Chairperson, Patricia Lockwood Vice-Chairperson, Joe Massey Lee Black Arthur McGee Diane Nims Commissioner John Northrup Chairperson, Commissioner Ted Henry Sharon Eisen Commissioner Miles Gadola Debra Gilbert Dr. Nallapu Reddy Celeste Bell Katie Bennett Julie Hinterman Sylvia Willis Kathy Boles Charlene Kowalski Marcy Potter Laura Rahmaad Cindy Voelker Lynda Yeotis 1. CALL TO ORDER The meeting was called to order by Commissioner Lockwood, acting as Chairperson, at 10:11 a.m. 2. ROLL CALL A quorum was established with the above members present.

3 Page 2 of 6 3. ADOPTION OF MEETING AGENDA Ms. Hinterman noted that the request from the Flint Deaf Senior Citizens (FDSC), which was brought forward at the last SCSAC meeting, will be addressed at the next Planning Subcommittee meeting. Action Taken: Motion by Ms. Black, support by Mr. McGee to approve the meeting agenda as amended for. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF MINUTES November 8, 2010 Action Taken: Motion by Commissioner Northrup, supported by Mr. McGee to approve the November 8, 2010 minutes, as written. MOTION CARRIED UNANIMOUSLY. 5. PUBLIC COMMENT There were none. 6. COMMUNICATIONS a. Update: Office of Senior Services Administrator and Support Staff Commissioner Lockwood stated that the Board of Commissioners unanimously appointed Lynn Radzilowski as Senior Services Administrator over the Senior Millage Program. She stated it was a great interviewing process and the Board of Commissioners was pleased with all of the qualified candidates that interviewed for the position. Ms. Radzilowski will be bringing new ideas and opportunities for the seniors and will be contacting the senior directors in the near future. She is very accessible and open. Ms. Hinterman stated that the interviewing process for the support staff will begin in January. 7. ACTION ITEMS a. Revised 2010/2011 Senior Citizen Services Advisory Committee (SCSAC) Meeting Schedule

4 Page 3 of 6 Commissioner Lockwood directed everyone s attention to the revised 2010/2011 SCSAC meeting schedule and stated, at the request of Chairperson Commissioner Henry, the committee will be meeting at different locations throughout Genesee County. Mr. Massey questioned why the City of Flint was not included on the list for a scheduled meeting. Ms. Hinterman stated that correspondence was sent out regarding hosting a SCSAC meeting and the listed centers and service providers responded. Discussion ensued. Ms. Hinterman stated that GCMPC staff will contact the City of Flint again to see if one of the City Centers would like to host one of the four remaining meeting dates. Action Taken: Motion by Mr. McGee, supported by Commissioner Northrup to approve the Revised 2010/2011 SCSAC Meeting Schedule. MOTION CARRIED UNANIMOUSLY. b. Jewish Community Services Amendment to Specialized Meals Subcontract with GCCARD Ms. Bell stated she would like to see a correction in the memo for Jewish Community Services Amendment to Specialized Meals Subcontract with GCCARD which states that congregate meals was inadvertently left out of the contracts. It was not inadvertently left out, there was a discussion about the issue and GCCARD chose to only include Home Delivered Meals. Since that time, GCCARD has changed its decision and wishes to be able reimburse for congregate meals under the Senior Millage Program. Ms. Bell stated that currently Jewish Community Services (JCS) has a subcontract with the Genesee County Community Action Resources Department (GCCARD) to provide Specialized Meals (Hindi, Asian) using Senior Millage funds. This subcontract includes reimbursement for Home Delivered meals only. Previous JCS Specialized meals subcontracts with GCCARD included Congregate Meals; this request to add the Congregate Meals service to the subcontract does not include a request for additional funds. The award amount stays the same, an amount not exceed $94, At this time, staff recommends that the SCSAC approve the addition of Congregate Meals to the current JCS Specialized Meals

5 Page 4 of 6 subcontract with GCCARD. Staff is requesting that this recommendation be forwarded to Genesee County Human Services Committee (HSC) for approval. Staff is also requesting authorization for the Chairperson of the Board of Commissioners to sign the subcontract amendment. Discussion ensued. Action Taken: Motion by Mr. Massey, supported by Ms. Black to approve the recommendation for the addition of Congregate Meals to the current JCS Specialized Meals subcontract with GCCARD and forward for approval to the Human Services Subcommittee of the County Board. Also requesting authorization for the Chairperson of the Board of Commissioners to sign the subcontract amendment contact. MOTION CARRIED UNANIMOUSLY Commissioner Lockwood asked Ms. Rahmaad, Director of the Senior Nutrition Program, Genesee County Community Action Resource Department (GCCARD), about the meals-on-wheels snow day protocol. Ms. Rahmaad stated that two to three emergency meals are prepared and delivered in advance to each senior client. GCCARD calls their clients to let them know to utilize emergency meals on a snow day when GCCARD is closed. Approximately 2500 meals are prepared daily. Mr. Massey asked who determines the emergency snow days. Ms. Rahmaad stated that she or the executive director determines whether there will be a snow day. It is done by watching news reports about weather conditions. Ms. Nims asked about the senior centers who supply meals. Ms. Rahmaad stated that emergency congregate meals are not supplied to the centers on emergency/snow days. The seniors using senior centers are more mobile and it is expected that they will be able to prepare something for themselves. Discussion ensued. 8. OLD BUSINESS Ms. Black stated she had spoken with Ms. Hinterman regarding a former committee member, Ms. Cavette, receiving a certificate of recognition for serving on the Senior Citizen Services Advisory Committee (SCSAC). Ms. Hinterman assured her that Ms. Cavette would receive a certificate of recognition.

6 Page 5 of 6 9. OTHER BUSINESS a. 2009/2010 Senior Millage Financial Report September 2010 Ms. Hinterman directed everyone s attention to the 2009/2010 Senior Millage Financial Report September 2010 which reflects the expenditures of each senior center during the 2010 Program year (Oct. 1, 2009 September 30, 2010). Discussion ensued. *Currently, we do not have a quorum due to Commissioner Northrup leaving at 10:55 a.m. b. 2009/2010 Senior Citizen Service Provider s Report Commissioner Lockwood directed everyone s attention to the 2009/2010 Senior Citizen Service Provider s Report (October 2009 September 2010) FY 2010 Fourth Quarter Report which indicates the type of activities, the number of clients served, meals served and hours of service. c. 2009/2010 Senior Citizen Centers Services and Participation Summary Revised Commissioner Lockwood directed everyone s attention to the 2009/2010 Senior Citizen Centers Monthly Services and Participation Summary (October 1, 2009 September 30, 2010) which reflects the monthly services received by seniors and defining the type of service and activity. d. 2010/2011 Senior Millage Financial Report October 2010 Ms. Hinterman directed everyone attention to the FY 2011 November Financial Update October 1, 2010 November 30, 2010 as it contained both October and November. e. 2010/2011 Senior Millage Financial Report November 2011 Ms. Hinterman stated FY 2011 November Financial Update (October 1, 2010 November 30, 2010) reflects the expenditures as of November 30 th, 2010 for the Fiscal Year Committee Member Comments Ms. Lee Black Thank you Ms. Bell for explaining and making the financial statements clear.

7 Page 6 of 6 Mr. Arthur McGee I am not familiar with Track One and Track Two. Ms. Bell stated that the senior centers are Track One and the service providers are Track Two. Mr. Joe Massey No comment. Ms. Nims I am looking forward to working with our new Senior Services Administrator and bringing her on board. Happy Holidays to all. Commissioner Pat Lockwood Thank you everyone for coming out on such a challenging day, it was a great meeting. Happy Holidays to everyone. 11. Adjournment Commissioner Lockwood adjourned the meeting at 11:29 a.m. Respectfully Submitted, Sylvia Willis, Secretary, GCMPC

8 GENESEE COUNTY SENIOR CITIZEN SERVICES ADVISORY COMMITTEE MEETING MINUTES MONDAY, JANUARY 10, 2011 GENESEE COUNTY ADMINISTRATION BUILDING HUMAN RESOURCES TRAINING ROOM (LOWER LEVEL) 1101 BEACH STREET, FLINT, MI MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Chairperson, Commissioner Ted Henry Vice-Chairperson, Joe Massey Lee Black Robert Crites Arthur McGee Diane Nims Commissioner John Northrup Dr. Nallapu Reddy Sharon Eisen Commissioner Miles Gadola Debra Gilbert Celeste Bell Katie Bennett Peggy Cole Sharon Gregory Julie Hinterman Lynn Radzilowski Yaushica Brown Kathy Davis Linda Gibson Barbara Griffith-Wilson Charlene Kowalski Karen Miller Bob Moore Karen Popovits Laura Rahmaad Gayle Reed Linda Rice Mark Rice Charles Tommasulo Cindy Voelker 1. CALL TO ORDER The meeting was called to order by Chairperson Henry at 10:04 a.m.

9 Page 2 of 4 2. ROLL CALL A quorum was established with the above members present. 3. ADOPTION OF MEETING AGENDA Ms. Hinterman added item 6C Tri-County Elder Abuse Summit to the agenda. Action Taken: Motion by Dr. Reddy, support by Commissioner Northrup, to approve the meeting agenda, as amended, for January 10, MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF MINUTES - Mr. Massey suggested postponing approval of the December minutes until further corrections could be made. Action Taken: Motion by Commissioner Northup, supported by Ms. Black, to postpone approval of the minutes, until the February meeting. MOTION CARRIED UNANIMOUSLY. 5. PUBLIC COMMENT Ms. Hinterman asked everyone present to introduce themselves and state who or what they represent, beginning with the non-board members. They were: Gayle Reed (Krapohl Senior Center); Karen Popovitz (Flushing Sr. Center); Kathy Davis (new director of Davison Sr. Center), Laura Rahmaad (Genesee County Community Action Resource Department); Linda Gibson (Center for Gerontology); Charles Tommasulo (Family Service Agency); Bob Moore (Carman-Ainsworth Sr. Center); Linda Rice (Loving Hands); Cindy Volker (Integrated Community Services), Karen Miller (Davison Twp. Clerk), Charlene Kowalski (Mass Transportation Authority), Celeste Bell (Genesee County Corp. Counsel) and Yaushica Brown (Valley Area Agency on Aging). Next, the Board members and staff introduced themselves, as follows: Julie Hinterman (GCMPC Director-Coordinator); Lynn Radzilowski (new Sr. Services Administrator); Commissioner John Northrup (Board member); Diane Nims (Board member); Lee Black (Board member); Commissioner Ted Henry (Board member); Dr. Nallapu Reddy (Board member); Joe Massey (Board member); Bob Crites (Board member); Arthur McGee (Board member); Katie Bennett (Associate

10 Page 3 of 4 Planner/Senior Centers); Sharon Gregory (Associate Planner/Senior Service Providers); Julie Chapman (Senior Services Accountant) and Peggy Cole (Secretary). 6. COMMUNICATIONS A. Introduction of Senior Services Administrator See above B. Introduction of Senior Citizen Services Advisory Committee (SCSAC) Members See above C. Tri-County Elder Abuse Summit Diane Nims elaborated on this Summit to be held on Thursday, February 3, 2011 at the Genesys Conference and Banquet Center. She stressed early registration, as attendance is free, but it is limited to 500 persons. She said the keynote speaker will be Paul Greenwood, Deputy District Attorney from San Diego, California, and Head of their Elder Abuse Prosecution Unit. Sheriff Pickell will be the moderator and other speakers will include; Governor Rick Snyder, Judge Jennie Barkey, and Sheryl Thompson, Director of the Department of Human Services, among others. Ms. Nims will fax a brochure to the SCSAC members. Flyer on file with minutes. 7. ACTION ITEMS There were none. 8. OLD BUSINESS There was no old business. 9. OTHER BUSINESS Ms. Chapman reminded the Board members to please turn in their signed per diem forms, at the end of each meeting, to either her or Ms. Cole. She said they would receive one check per year, as well as a 1099 form. 10. COMMITTEE MEMBER COMMENTS

11 Page 4 of 4 Ms. Black thanked those who attended the Brennan Christmas luncheon, including Ms. Nims. She said it helps to attend events at other centers and see how things are done throughout the county. Ms. Nims welcomed Ms. Radzilowski. Commissioner Northrup stated he wished he could have attended the Brennan Christmas luncheon, but was otherwise occupied, watching his twin granddaughters. Ms. Hinterman welcomed Ms. Radzilowski and other new members. She said that Ms. Chapman and Ms. Cole will be continuing in their present capacities and that Ms. Bennett and Ms. Gregory will only be acting in their present capacities until the new Senior Service Specialists are hired and trained. Commissioner Henry said work continues on finding a permanent location for the new Senior Services staff. Mr. McGee noted that he will miss next month s meeting but would like to meet with Carman-Ainsworth Sr. Center staff. He would also like to discuss the City of Flint s budget. He added that Corporation Counsel currently has the contracts and budgets in review. Mr. Crites stated he would like to see a copy of the budget to get caught up. Ms. Hinterman said there will be a Planning Subcommittee meeting to discuss all the budgets from last year and this year. Mr. Massey welcomed Ms. Radzilowski and added that she did a good job on Tuesday and visited a number of area Senior Centers. Dr. Reddy welcomed Ms. Radzilowski. Commissioner Henry also welcomed Ms. Radzilowski and said the SCSAC would be taking a group photo at next month s meeting. 11. Adjournment Commissioner Henry adjourned the meeting at 10:33 a.m. Respectfully Submitted, Peggy Cole, Secretary, GCMPC

12 Genesee County Office of Senior Services 1101 Beach Street Flint MI Lynn Radzilowski, Administrator February 14, 2011 MEMORANDUM TO: FROM: SUBJECT: Senior Citizen Services Advisory Committee (SCSAC) Lynn Radzilowski, Administrator Genesee County Office of Senior Services Request Approval of Overnight Travel Krapohl Senior Center The Genesee County Board of Commissioners approved an amended overnight travel policy, through resolution , requiring approval of overnight travel by all Genesee County Departments. Due to the inclusion of the Genesee County Travel Policy in contracts between Genesee County and local senior citizen centers, under the Senior Services Millage, this policy was also immediately effective for all senior center staff travel. At this time, the Krapohl Senior Citizen Center is requesting approval to be reimbursed through the Senior Millage Program, under the center s 2011 Senior Millage Budget as previously awarded, for overnight travel to the Michigan Association of Senior Center s Annual Conference in Crystal Mountain, Michigan, for the time period of November 3, 2010 November 5, Reimbursement is being requested for mileage, lodging and meals for 1 Senior Center Director, 1 Social Work Technician and 2 International Interns. The Heart of Senior Citizen Services (HSCS) Board of Directors for the Krapohl Senior Center approved 4 staff, as described above, to attend the conference at a cost not to exceed $1,250. At this time, staff is recommending the Senior Citizen Services Advisory Committee (SCSAC) approve the reimbursement request for overnight travel of four staff members from the Krapohl Senior Center to the Michigan Association of Senior Center s Annual Conference. In addition it is requested that approval of this request be forwarded to the Genesee County Human Service Committee (HSC) and the Genesee County Board of Commissioners for approval. 7a

13 FY 2011 January Financial Update (Oct 1, January 31, 2011) Revenue 2010 Budget 2011 Budget Collected Variance Current Property Tax 7,278,256 6,800,000 2,774,046 4,025,954 Payment in Lieu of Tax (141) Interest Earned - - 1,683 (1,683) Total 7,278,256 6,800,000 2,775,870 4,024,130 Expenditures 2010 Budget 2011 Budget Expenditures Variance Admin New and Planning Salaries and Fringes 230, ,018 53, ,571 Corp Counsel 90,000 45,000 28,891 16,109 VAAA local match 16,000 - Other Admin ,039 (14,039) 336, ,018 96, ,641 Other Obligations Vienna 216, , ,800 Senior Centers Brennan 125, , ,826 Burton 204, ,868 45, ,496 Carman 204, ,868 30, ,890 Davison/Richfield 204, ,868 61, ,559 Eastside 204, ,868 60, ,470 Flushing 204, ,868 61, ,333 Forest 125, ,826 30,832 82,994 Grand Blanc 204, ,868 60, ,999 Hasselbring 125, , ,826 Krapohl 204, ,868 40, ,684 Loose 204, ,868 72, ,263 Montrose 125, ,826 24,177 89,649 Pierce 125, , ,826 Swartz Creek 204, ,868 51, ,015 Thetford 125, ,826 19,698 94,128 Facility Improvements 200,000 77,285 (77,285) * Center budgets do not include carryover 2,788,754 2,355, ,094 1,718,674 Services 2010 Budget 2011 Budget Expenditures Variance Assess/Case Coord/Care Mgt VAAA Meals Assessments 85,000 Integrated Comm Serv ACC 818, , , , , , , ,258 Adult Day Care Loving Hands 169, ,660 35, ,041 Center for Geron Day Care 367, ,500 83, , , , , ,916

14 Services 2010 Budget 2011 Budget Expenditures Variance Home and Congregate Meals Project Fresh 40,000 36,400 36,400 GCCARD Cong Meals 310, ,437 49, ,203 GCCARD Home Meals 1,146,180 1,088, , ,827 1,497,166 1,420, ,278 1,101,430 In Home Chore/Personal Care FSA Home Care 808, , , ,528 VAAA MI choice waiver match 255, , ,000 1,063,850 1,063, , ,528 Legal/Guard/Ombud/EAP FSA Guardianship 156, ,000 40, ,000 Probate Court Guard. (year end transfer) 161, ,367 EAP-ICS (periodic transfer) 230, ,764 52,514 EAP-Prosecutor (year end transfer) 100, ,000 EAP-Sheriff (year end transfer) 241, , ,236 Legal Services Assistance 61,753 54,343 13,790 40, , , , ,789 Respite Michigan Comm Serv Respite 126, ,560 24,060 77, , ,560 24,060 77,500 Transportation MTA 290, ,000 29, , , ,000 29, ,197 Services Total 4,946, ,752 3,523,619 Grand Total all categories 7,969,574 1,615, ,812, Oct. 1, 2010 Fund Balance 4,994, Revenue to date 2,775, Expenditures to date (1,615,223) Less '07 5% Reserve (387,823) Less '08 5% Reserve (410,078) Sr. Center Variance (committed, not spent) (1,718,674) Services Variance (committed, not spent) (3,523,619) Available to contract 115,212 * Approved carry over amounts: Grand Blanc 2,827 Swartz Creek 3,260 Eastside facility improvement 200,000