NOTICE OF EXTRAORDINARY GENERAL MEETING

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1 INSTITUTE OF COMMERCIAL AMD INDUSTRIAL ACCOUNTANTS, MALAYSIA Reg. No: PPM Registered Office Suite 1608, Level 16, Plaza Pengkalan, 3½ mile, Off Jalan Ipoh, Kuala Lumpur, Malaysia, Telephone: +(603) Fax: +(603) Secretariat NOTICE OF EXTRAORDINARY GENERAL MEETING Notice is hereby given that an Extraordinary General Meeting of the Institute of Commercial and Industrial Accountants, Malaysia will be held at No. L205, Wisma BU 8, 11 Lebuh Bandar Utama, Bandar Utama, Petaling Jaya, Selangor, on Saturday, 6 th August 2016 at pm (At the training room of the Institute of Public Accountants, Malaysia branch. AGENDA (1) To approve, by twothirds majority, the change of Registered Address and Postal Address, subject to the approval by the Registrar of Societies, Malaysia (ROS) FROM CHANGE OF REGISTERED ADDRESS TO SUITE 1608, LEVEL 16, PLAZA PENGKALAN, 3 RD MILE JALAN IPOH, KUALA LUMPUR WILAYAH PERSEDUTUAN KUALA LUMPUR NO. 50 C3, KELANA MALL JALAN SS 6/14, KELANA JAYA, 47301, PETALING JAYA, SELANOR or at such other address as may from time to time be decided by the Council; and the postal address is CHANGE OF POSTAL ADDRESS FROM SUITE 1608, LEVEL 16, PLAZA PENGKALAN, 3 RD MILE JALAN IPOH, KUALA LUMPUR WILAYAH PERSEKUTUAN KUALA LUMPUR TO NO. 50 C3, KELANA MALL JALAN SS 6/14, KELANA JAYA, 47301, PETALING JAYA, SELANGOR (2) To approve by twothirds majority, with or without any changes, the Proposed Amendments to our Constitution as per Appendix A, subject to the approval by the Registrar of Societies Malaysia (ROS) and to authorise the Council to rectify/ratify any proposed amendments after submission to the ROS when amendments are sought by ROS. 1

2 (3) To approve the application for internet banking facilities from Malayan Banking Bhd, SS 2 Branch, Petaling Jaya, Selangor, and to authorize our authorized signatories to sign the relevant application form and accept the terms and conditions stated therein and to operate the internet banking account. By Order of the Council LEE TIONG KHENG Hon. Secretary Date: 21 st July 2016 Kuala Lumpur Enclosed: (1) Appendix A Proposed Amendments to the Constitution (2) Itinerary of Events PTO 2

3 Itinerary of EGM and Events On 6 th August 2016 (Saturday) at IPA Malaysia branch office, Wisma BU 8, Bandar Utama, PJ, Selangor (1) pm 1.30 pm: Extraordinary General Meeting Venue: At IPA Training Room, Wisma BU 8, at L 2 05 (Level 2 Room 5), Lebuh Bandar Utama, Bandar Utama, Petaling Jaya, Selan (2) 1.45 pm: Lunch at Zam Zam Satay Club, Bandar Utama Members who wish to attend the EGM and lunch please call or text Mr Lee Tiong Kheng on H/P: or him at: honsecretary@icia.asia for reservation of 3

4 APPENDIX A Proposed Amendments to the Constitution (For approval at the Extraordinary General Meeting on 6 th August, 2016) 1.1 s in Existing Constitution Name 1.1 The Association shall be known as INSTITUT AKAUNTAN PERDAGANGAN DAN PERINDUSTRIAN MALAYSIA (INSTITUTE OF COMMERCIAL AND INDUSTRIAL ACCOUNTANTS MALAYSIA) Hereinafter referred to as the Association. Proposed Amendments to existing Constitution (effective 6 August 2016) for approval by twothirds majority of members Proposal No. 1 Subclause 1.1 shall be amended as follows: 1.1 The Association shall be known as INSTITUT AKAUNTAN KORPORAT MALAYSIA (INSTITUTE OF CORPORATE ACCOUNTANTS MALAYSIA) Hereinafter referred to as the Association. 4.1 (f) Membership Subclause 4.1 (f): Associate shall be awarded to a person who has an accredited degree in accounting or who has passed such qualifying examination of the Institute or obtained at least one of the Prescribed Qualifications under 19.3 deemed to be equivalent to the qualifying examination of the Institute and has had three or more years of relevant accountancy experience and in the opinion of the Council is deemed fit and proper to be an Associate Proposal No. 2 Subclause 4.1 (f) shall be amended, as follows: Associate shall be awarded to a person who has an accredited diploma or a degree in accounting or equivalent or who has passed such qualifying examination of the Institute or obtained at least one of the Prescribed Qualifications under 19.3 deemed to be equivalent to the qualifying examination of the Institute (and has had three or more years of relevant accountancy experience) (green colour to be deleted) and in the opinion of the Council is deemed fit and proper to be an Associate 4.7 (b) Membership Subclause 4.7 (b): All relevant categories of members of the Institute in benefits shall be entitled to notice and to attend all General Meetings of the Institute. All members shall be entitled to notifications and circulars concerning the affairs of the Institute. Proposal No. 3 Subclause 4.7 (b) is to be amended as follows: By deleting in benefits in line 2. 4

5 5.1 7 Resignation and Termination Subclause 5.1.(c) is removed under 6.1 for nonpayment of fees, subscription or other dues; General Meeting Subclause 7.1 (i) to receive from the Council, the Management Report on the working of the Institute during the previous year Subclause 7.14 The Council shall cause minutes to be regularly entered in books provided for the purpose of the proceedings of its meetings or of meetings of its Committees and of the names of all those present thereat and of all general meetings of the Institute. The Minutes of any meetings signed by Chairman and the Secretary in attendance of that meeting or of the next Committee thereof or of the Institute as the case may be shall be conclusive evidence of the transactions recorded in such minutes. Proposal No. 4 Subclause 5.1 ( c ) is to be amended as follows: By replacing 6.1 by 6.3 in line 2 Proposal No. 5 Subclause 7.1 (i) is to be amended as follows: By replacing on the working in line 2 by of the affairs. Proposal No. 6 Subclause 7.14 is to be amended as follows: By replacing regularly by properly in line Committee Subclause 8.4 (ii) If by notice in writing to the Institute he resigns from his office. Subclause 8.12 If after half an hour from the time scheduled for the convening of a Council meeting none of the Presidents are present and if they are present but refused to act, the Council may amongst themselves elect a Chairman for the meeting. Financial Provision Subclause10.3 All cheques or withdrawal notices on the Institute s account shall be signed jointly by the President (or in his absence the Vice President), and the Treasurer or Secretary. In the absence of the Treasurer or Secretary the Council shall appoint one of its members to sign in his place. Proposal No. 7 Heading of 8 Committee is to be replaced by Council The whole subclause 8.4 (ii) is to be replaced by If he resigns from his office by giving notice in writing to the Institute Proposal No. 8 Subclause 8.12 is to be amended as follows: By replacing Presidents by President and the Vice President in line 3 Proposal No. 9 Subclause 10.3 is to be amended as follows: By inserting comma, after Secretary and before the Council in line Financial Provision Proposal No. 10 5

6 Subclause 10.5 As soon as possible after the end of each financial year i.e. 31 st December, a statement of receipts and payments and a balance sheet for the year shall be prepared and audited by the Auditors. The audited accounts shall be submitted for the approval of the next annual general meeting, and copies shall be made available at the registered place of business of the Institute for the perusal of members. Interpretation Subclause 13.3 In the event of nay matter or question arising out of any point not specifically provided for in this Constitution, the Council shall have power to use its discretion. The decision of the Council shall be binding on all members unless and until countermanded by a resolution of a General Meeting. AMENDMENT OF CONSTITUTION 16.1 Amendments to this Constitution shall only be made by an Annual General Meeting (as special business) or an Extraordinary General Meeting convened for the purpose. Any proposal to amend the Constitution, including deletions or additions of s shall be notified to the Secretary in writing, together with the names of the proposers and seconders, not less than forty (40) days before an Annual General meeting, or at the time a signed requisition is made for the convening of an Extraordinary General Meeting FLAG, LOGO AND BADGE 1. Flag Subclause 10.5 is to be amended as follows: By replacing a statement of receipts and payments by an income statement in line 3 Proposal No. 11 Subclause 13.3 is to be amended as follows: By replacing nay by any in line 1 Proposal No. 12 Subclause 16.1 shall be amended as follows: By replacing forty (40) with thirty (30) in line 10. And by adding another sentence after Extraordinary General Meeting as follows: However, proposals made at a duly convened Council Meeting to amend the Constitution shall not require such advance notice. FLAG, LOGO AND BADGE 1. Flag 2. Logo 2. Logo 6

7 namely: The logo has six components, 1. The two columns stand for solid and majestic, 2. The line graph stands for commerce, 3. The factory stands for industry, 4. The balance of scale stands for accountant, 5. ICIA stands for the Institute of Commercial and industrial Accountants, Malaysia. 6. Estd.1980 stands for established in the year Badge The logo has eight components, namely: 1. The two columns stand for solid and majestic, 2. The line graph stands for commerce, 3. The factory stands for industry, 4. The balance of scale stands for accountant, 5. ICA stands for the Institute of Corporate Accountants, Malaysia. 6. Estd.1980 stands for established in the year The initials ICA in blue with colour code # 0000FF stand for Institute of Corporate Accountants and below is Malaysia and Institute of Corporate Accountants are both in dark blue with colour code # 0000A0. 8. The separation line is red and the colour code is # FF0000, separating the emblem in blue with colour code # 0000FF. 3. Badge 7