RANCHO SANTA MARGARITA CITY COUNCIL STAFF REPORT

Transcription

1 Page 1 RANCHO SANTA MARGARITA CITY COUNCIL STAFF REPORT DATE: TO: FROM: BY: SUBJECT: June 24, 2015 City Council of the Jennifer M. Cervantez, C}!X Manager ~ Amy Diaz, City Clerk vf4l) Approval of Minutes Recommendation Approve the minutes of the June 10, 2015 City Council Regular meeting. 6/24/15 Item No. 4.3

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3 Page 3 CITY OF RANCHO SANTA MARGARITA CITY COUNCIL REGULAR MEETING MINUTES June 10, 2015 The meeting was called to order at 7:01 p.m. in the Council Chambers. Present: Mayor Bradley J. McGirr, Mayor Pro Tempore L. Anthony Beall, Council Members Carol A Gamble and Mike Vaughn (4) Absent: Council Member Holloway (1 ). The Salute to the flag was led by Council Member Gamble. Staff Present: Jennifer M. Cervantez, City Manager; Greg Simonian, City Attorney; Ehab Maximous, Public Works Director/City Engineer; Ron Kennedy, Lieutenant; Stefanie Turner, Finance Director; Cheryl Kuta, Development Services Director; Amy Diaz, City Clerk. Mayor McGirr proposed that City Council move New Business Item No. 7.1 to be heard after Item No PRESENTATIONS AND PROCLAMATIONS 1.1 POSTHUMOUS RECOGNITION -MANUEL DAZA MERCADO Mayor McGirr, Mayor Pro Tempore Beall and Council Member Gamble presented the Posthumous Recognition. 1.2 STUDENT RECOGNITION PROGRAM- CERTIFICATE OF RECOGNITION Mayor McGirr and Mayor Pro Tempore Beall presented the following presentation: 1) TESORO HIGH SCHOOL- ZACHARY TAUBMAN 1.3 GIRL SCOUT JUNIOR TROOPS 447 AND 2898 BRONZE AWARDS RECIPIENTS - CERTIFICATES OF RECOGNITION Mayor McGirr and Mayor Pro Tempore Beall presented the following presentations: 1) KA TEL YN ENOKA 2) KRISTINA ELIZALDE 3) REAGAN GARCIA 4) MADISON GOSECO 5) SARAH KLOCKI 6) CAELIN NELSON 7) TALIA RUIZ 1.4 PRESENTATION BY THE SANTA MARGARITA WATER DISTRICT AND TRABUCO CANYON WATER DISTRICT REGARDING MANDATORY WATER REDUCTIONS Mayor McGirr introduced Hector Ruiz, General Manager with the Trabuco Canyon Water District to provide a presentation relating to Mandatory Water Reductions. 7.1 APPOINTMENT OF TWO COUNCIL MEMBERS TO THE SANTA MARGARITA WATER DISTRICT AD-HOC DROUGHT RESPONSE PARTNERS COMMITTEE

4 Page 4 City Council Regular Meeting Minutes June 10, 2015 Jennifer Cervantez, City Manager, provided a brief overview of the item and introduced Jim Leach, Director of External Affairs from the Santa Margarita Water District. Mayor McGirr moved, seconded by Mayor Pro Tempore Beall to approve the following staff recommendation: RECOMMENTATION: Appointed Council Members Holloway and Vaughn of the City Council to serve on the Ad-Hoc Committee formed by the Santa Margarita Water District for the purpose of discussing and coordinating drought response efforts. Motion was approved by the following vote: 2. SCHEDULE OF FUTURE EVENTS City Manager Cervantez announced the following: 2.1 FLAG DAY - SUNDAY, JUNE 14, 2015, LOCATED AT CITY HALL PARKING LOT FROM 7:45 P.M. TO 8:45 P.M. 3. PUBLIC COMMENTS The following individuals addressed the Council on matters within the jurisdiction of the City Council: Jackie Mark, David Gourgy and Stephen Wontrobski. 4. CONSENT CALENDAR Mayor McGirr announced that Mr. Stephen Wontrobski requested Agenda Item No be removed from the Consent Calendar for further discussion. Council Member Gamble moved, seconded by Mayor Pro Tempore Beall to approve the Consent Calendar (Items No. 4.1 through 4.9 and 4.11 ). Motion was approved by the following vote: 4.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Waived reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. 4.2 APPROVAL OF CERTIFICATES OF RECOGNITION Approved the following Certificates of Recognition: 1) Posthumous Recognition - Manuel Daza Mercado 2

5 City Council Regular Meeting Minutes Page 5 June 10,2015 2) Student Recognition Program: a) Tesoro High School -Zachary Taubman 3) Girl Scout Junior Troops 447 and 2898 Bronze Awards Recipients: a) Katelyn Enoka b) Kristina Elizalde c) Reagan Garcia d) Madison Goseco e) Sarah Klocki f) Caelin Nelson g) Talia Ruiz 4.3 APPROVAL OF MINUTES RECOMMENTATION: Approved the minutes of the: 1) May 16, 2015 Special City Council meeting; and 2) May 27, 2015 Special City Council meeting; and 3) May 27, 2015 Regular City Council meeting. 4.4 APPROVAL OF WARRANT REGISTERS DATED MAY 26, 2015 AND JUNE 1, 2015 RECOMMENTATION: Approved the warrant registers in the amount of $565, ADOPTION OF AN AMENDED AND RESTATED RESOLUTION ESTABLISHING CLASSES OF REGULAR EMPLOYMENT WITH THE CITY AND SALARY RANGES, INCLUDING APPROVAL OF THE PROPOSED PUBLIC WORKS SUPERINTENDENT AND ASSOCIATE ENGINEER CLASSIFICATIONS AND SALARY RANGES RECOMMENTATION: 1) Adopted Resolution No entitled: MARGARITA, CALIFORNIA, RESCINDING RESOLUTION NO , AND ADOPTING AN AMENDED AND RESTATED RESOLUTION ESTABLISHING CLASSES OF REGULAR EMPLOYMENT WITH THE CITY AND SALARY RANGES 2) Approved Job Descriptions for the Public Works Superintendent and Associate Engineer Classifications. 4.6 RENEWED MEASURE M (M2) ELIGIBILITY AND STATUS OF THE CIRCULATION ELEMENT AND THE EXISTING MITIGATION FEE PROGRAMS 1) Adopted Resolution No entitled: 3

6 Page 6 City Council Regular Meeting Minutes June 10,2015 MARGARITA, CALIFORNIA, DECLARING THE CONSISTENCY OF THE CIRCULATION ELEMENT OF THE GENERAL PLAN WITH THE ORANGE COUNTY MASTER PLAN OF ARTERIAL HIGHWAYS AND CONFIRMING THE CONTINUATION OF EXISTING TRAFFIC IMPACT MITIGATION FEE PROGRAM 2) Directed Staff to submit the required Renewed Measure M eligibility submittal documents with the Orange County Transportation Authority. 4.7 APPROVAL OF A BUDGET ALLOCATION OF $297,712 FROM GENERAL FUND BALANCE FOR THE CONTINUED IMPLEMENTATION OF THE 82.9-ACRE UPPER OSO HABITAT RESTORATION PROJECT TO THE CURRENT FISCAL YEAR 2014/15 Approved a Budget Amendment to the Fiscal Year 2014/15 budget to allocate $297,712 from General Fund Balance which accelerates the expenditure of General Fund amounts included in the approved Seven-Year Capital Improvement Program for the continued implementation of the 82.9-Acre Upper Oso Habitat Restoration Project to accommodate the progress of the Project. 4.8 APPROVAL OF PROPOSED AMENDMENT NO. 1 TO THE JANITORIAL CONTRACT SERVICES AGREEMENT FOR THE CITY HALL AND THE BELL TOWER REGIONAL COMMUNITY CENTER FACILITIES WITH SUNSET PROPERTY SERVICES 1) Approved the proposed Amendment No. 1 to the Janitorial Contract Services Agreement with Jonset Corporation, dba Sunset Property Services (Sunset), for janitorial services for the City Hall and the Bell Tower Regional Community Center facilities to extend the term of the current agreement for an additional year through June 30, 2016, and to increase the total maximum contract amount from $159,000 to $206,103 to allow for continued janitorial contract services through the one-year extension; and 2) Authorized the Mayor to execute the proposed Amendment No. 1 to the Janitorial Contract Services Agreement with Sunset Property Services. 4.9 NOTICE OF COMPLETION FOR THE ANNUAL CONCRETE REPAIR PROGRAM PROJECT (FISCAL YEAR 2014/15) 1) Accepted the improvements for the Annual Concrete Repair Program Project; and 2) Authorized the City Clerk to file a Notice of Completion with the County of Orange Recorder's Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3) Authorized the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion if all Stop Notices have been resolved and all potential claims are settled. 4

7 Page 7 City Council Regular Meeting Minutes June 10, CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT Received and filed the report submitted by the City Council's appointed representative to the Orange County Mosquito and Vector Control District. ITEMS REMOVED FROM THE CONSENT CALENDAR 4.10 AGREEMENT FOR LAW ENFORCEMENT SERVICES WITH THE COUNTY OF ORANGE Mayor McGirr introduced Mr. Stephen Wontrobski. Mr. Wontrobski addressed Council relating to reducing Public Safety Costs. Council Member Gamble moved, seconded by Council Member Vaughn to approve the following staff recommendations: 1) Approved an agreement with the County of Orange for law enforcement services for an amount not to exceed $8,023,835 for Fiscal Year 2015/16; and 2) Authorized the Mayor to execute the proposed agreement for law enforcement services with the County of Orange. Motion was approved by the following vote: 5. PUBLIC HEARING ITEMS 5.1 ADOPTION OF OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGET PLAN FOR FISCAL YEAR 2015/16 City Manager Cervantez introduced Stefanie Turner, Finance Director, who provided a brief overview of the item. Mayor McGirr introduced Steve Franks, Director of Orange County Community Resources. Mr. Franks addressed Council relating to the Orange County Animal Care uncollected debt. Mayor McGirr opened the public hearing and the following individual addressed Council relating to Item No. 5.1: April Josephson. Mayor McGirr closed the public hearing. Mayor McGirr opened the meeting to Council discussion and deliberation. Council discussion and deliberation ensued. Mayor Pro Tempore Beall moved, seconded by Council Member Gamble to approve the following staff recommendations: 5

8 Page 8 City Council Regular Meeting Minutes June 10, ) Received the staff presentation and report. 2) Council questions of staff. 3) Opened a Public Hearing. 4) Received public testimony. 5) Closed the Public Hearing. 6) Council discussed and deliberated. 7) Adopted Resolution No entitled: MARGARITA, CALIFORNIA, ADOPTING THE OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGET PLAN FOR FISCAL YEAR 2015/16 8) Adopted Resolution No entitled: MARGARITA, CALIFORNIA, ADOPTING A SEVEN-YEAR CAPITAL IMPROVEMENT PROGRAM IN CONFORMANCE WITH RENEWED MEASURE M (M2) REQUIREMENTS 9) Adopted Resolution No entitled: MARGARITA, CALIFORNIA, AUTHORIZING THE EXPENDITURE OF FUNDS IN THE FISCAL YEAR 2015/16 OPERATING BUDGET TO CERTAIN COMMUNITY GROUPS AND NONPROFIT ORGANIZATIONS THAT PROVIDE COMMUNITY ASSISTANCE SUPPORT AND PUBLIC BENEFIT PROGRAMS WITHIN THE CITY OF RANCHO SANTA MARGARITA 1 0) Adopted Resolution No entitled: MARGARITA, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2015/16 Motion was approved by the following vote: 6. CONTINUED ITEMS 6.1 AD-HOC COMMITTEE STATUS REPORT - CONSIDERATION OF COMMUNITY FUNDING REQUEST FROM RANCHO SANTA MARGARITA LANDSCAPE AND RECREATION CORPORATION (SAMLARC) IN SUPPORT OF THE PROPOSED CANADA VISTA PARK RESTROOM SEWER CONNECTION PROJECT City Manager Cervantez provided an overview of the staff report. 6

9 Page 9 City Council Regular Meeting Minutes June 10, 2015 Council Member Vaughn made a recommendation that Council consider funding the project in an amount of $75,000 to SAMLARC. Mayor Pro Tempore Beall made a motion for reconsideration of the action that was taken by Council at the May 27, 2015 City Council Regular Meeting, seconded by Council Member Gamble. Motion was approved by the following vote: Mayor Pro Tempore moved to continue this item and to table discussion of this community assistance funding request in order to give the Council's Ad Hoc Committee an opportunity to meet and confer with SAMLARC's designated representatives for the purpose of discussing this matter further and to obtain additional information, seconded by Council Member Gamble. Council discussion, direction and/or action. Motion was approved by the following vote: 7. NEW BUSINESS- Moved after Presentation Item No PUBLIC COMMENTS - None. 9. CITY MANAGER REPORT 9.1 ANIMAL SERVICES UPDATE City Manager Cervantez provided an update. Received and filed. 10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS 10.1 COMMITTEE ASSIGNMENT REPORTS Assignments: Receive Oral Reports on the following City Council Committee 1) ORANGE COUNTY FIRE AUTHORITY (Council Member Gamble) Council Member Gamble reported that City Managers from the Fifth District met in the City of Rancho Santa Margarita regarding Assembly Bill 1217 (Daly). She noted that League of Cities has taken action to oppose AB 1217 (Daly). She also noted that Assembly Member Daly decided to amend AB 1217 (Daly). 7

10 Page 10 City Council Regular Meeting Minutes June 10, ) SOUTH ORANGE COUNTY WATERSHED MANAGEMENT AREA EXECUTIVE COMMITTEE (Council Member Vaughn) Council Member Vaughn reported that the Committee approved the proposed Workplan and Budget for Fiscal Years and , that included Proposition 84 Grant Programs. He noted that they also approved the submission of six project applications for the Proposition 84 cycle, and the Committee elected Sandra Jacobs as Chair COUNCIL MEMBER REPORT/COMMENT Mayor McGirr reported that Council Member Vaughn, City Manager Cervantez and Development Services Director Kuta attended the ICSC Conference in Las Vegas, Nevada. Mayor McGirr noted that RanchoFest had a great turnout and was a successful event. Council Member Vaughn reported that he attended the monthly board meeting of the Bell Tower Foundation where he got an update on the Zero Trash Initiative. He noted that he will be attending a Community Appreciation Dinner on Saturday at Camp Pendleton. He also noted that he will be attending the 20th Anniversary luncheon of the Santiago Seniors Club. Mayor McGirr reported that the next Zero Trash Initiative Event will be held on July 4th. ADJOURNMENT Mayor McGirr adjourned the meeting at 9:56 p.m. in Memory of Manuel Daza Mercado, to a Regular Meeting of the City Council to be held on June 24, 2015, at 7:00p.m., in the City Council Chamber, City Hall, located at El Paseo, Rancho Santa Margarita, California. PREPARED BY: BRADLEY J. MCGIRR, MAYOR Amy Diaz, City Clerk Approved: June 24,