The third meeting of the General Council of the Science Students Association of the University of Ottawa -Minutes

Transcription

1 The third meeting of the General Council of the Science Students Association of the University of Ottawa -Minutes Date: Jeudi 6 Octobre 2016 Time: 19h30 Location: STE 5084 Attendance 1. Emmanuelle Auguste (E) 2. Howard Wong (H) 3. Jessica Dickie (J) 4. Brittany Love (B) 5. Kevin Roy (K) (absent) 6. Rae Woodhouse (R) 7. Michael West (M) 8. Grace Ediae (G) 9. Pawrnaa Perinpanayagam (P) 10. Mayur Tailor (M) 11. André Costisella (A) Meeting starts at 7:38pm 1. Opening of the meeting Seconded by Eric 2. Motion to start the meeting Seconded by Emily First year Reps : Logan Barr, Thao Dao, Richard Kim, Nha-Thi Luu, Maria Park, Chelsea Jones Biomed Reps: Esther Eruysal, Thomas Ehret Biochem Reps: Emily Smalling, Varis Gupta Biopharm Reps: Fériel Rahmani, Emily Roth Biology Rep: Laura Weller Chemistry Rep: Caroline Wu Physics Rep: Stephen Harrigan Maths Reps: Dasa Ilham Riadi, Erik Luomala Geology Rep: Chris Sole Nicholas Robinson (BOA rep) 3. Motion to adopt the agenda Seconded by Emily 4. Approving last meeting s minutes Seconded by Stephen 5. Question Period GA : did not reach corum BOA meeting Sunday december 4th Nomination for SFUO start later this week until Januray

2 6. Departmental updates Maths info session, physics info session, BIM info session in january; chem info session 7. Executive Update 7.1 Senator Senate meeting Survival guide committee has met; pamphlets in kits and online version with more details will Meet tomorrow 7.2 Senior Advisor none 7.3 Internal Service committee has met, mentoring/tutoring Wellness Wednesdays went well (more food is needed), Zumba needs more promo Website: Takes info from facebook Office daily office tasks/shift Room bookings 7.4 External Clubs president meeting OSG promo on its way 7.5 Academic Scholastics committee met Alex Trebek hall for event : workshops, social media awareness, interviews FSWEP workshop UART pushed a motion to have academic amnesty when attending Gas This Fridays ggs bball game for AIDS foundation 7.6 Social CLS holiday market, SRT : world S aid foundation having events to raise funds Formal committee :shaw center, march 31st Grad ball: march 21 st no location yet nor dates Trivia went well 100 people attended Let s get festive 7.7 Bilinguism A Traduits plusieurs documents

3 7.8 Promotions Please send promo early Posters 7.9 Finance Reimbursements forms are done Signed cheques are ready Any concerns please contact Andre 7.10 Philanthropic Move it for movember promo for this week Receiving online donations Pay it forward Fridays are going well TA auction went Girls Education in the world philanthropic event 7.11 Logistics VEMS blackout Feedback on info nights: everything went well 4 science sweaters left 7.12 President November has been a successful month Grants for those who want to attend academic events Ssa2020: STEM building, finishing touches for the Nucleus Constitution: new motions to approve Dean s meeting: cutting budget, social media concerns, PRT: appreciative of our allocation to consent week January party: gift exchange Levy going to 928 for Pizza with the dean on Wednesday 2 nd semester office hours to be chosen Motion to overturn journal cuts Holiday cards Keeping the google calendar updated 8. Departmental Reps s Proposal of an extension of departmental reps when they are shared (bim1/bim2 etc) Discussion on how s should be managed when they are shared 9. Long sleeve Merch Viewing of a long sleeve science t-shirt for merch (crest on the chest on the left, science on the right sleeve) Keeping sales consistent through the year Facebook poll on color options for long sleeve t-shirt

4 10. Motion to add an entrance examination for Vice-President of Promotional Affairs Proposed by Mayur Tailor, seconded by Varis By-Law No Entrance exam has been made by Mayur Tailor Discussion of various points: Proposal of extra testing after entrance test (higher level of difficulty once elected), discussion of negative side: could discourage others wanting to run for position, could be seen by biased, questioning its necessity (being that the past promos didn t do one and were very successful), photoshop isn t the only method of promotion Positive points: If other positions have entrance exams it wouldn t hurt for VP promo to implement one also, promo has been used for all promotional materials Vote: needs 2/3 to pass Motion fails 11. Motion to change the eligibility of the President in the case that no candidates meet the requirement Proposed by Mayur Tailor, seconded by Varis By-Law No.3 point changed: Discussion of Various points: (Motion for discussion to not pass 30min by Michael, motion passes.) If requirement is not met within candidates; a by election would have to be done. The Volunteer Coordinator and Shinerama coordinator are summer positions and more 101 week oriented (didn t have to deal with classes, and other components that only happen during the academic year sept-april), the amount la charge de travail of a departmental representative isn t as much as an executive member. General council members do not have as much knowledge as an executive member. Point is a last resort thing. Point b to be placed above a Mike proposes if a is not fulfilled the candidate has to have been a summer executive then a department representative (consecutively), seconded by Varis Rewording of amended motion: Vote: all in favor, 1 opposed, Motion to amend amended motion passes Seconded by Varis; all in favor: 25 all opppsed: 1 abstentions:4 Motion becomes: 17.Next meeting January 18.Varia Try to look for more TAs for TA Auction Promo Let s get festive Jackets came in (placement of science in the back too small and too high, atom lining) any concerns let Grace know

5 STEM Building has been finalized 19.Motion to end Seconded by Varis Meeting ends at 10:05pm