Association of North Carolina Health and Science Libraries

Transcription

1 Association of North Carolina Health and Science Libraries August 2012

2 ANCHASL Officers President Karen Grigg Duke University Medical Center Library and Archives President-Elect Terri Ottosen University of Maryland Health Sciences & Human Services Library Immediate Past President Mary Beth Schell UNC- Chapel Hill Health Sciences Library Treasurer Susan Hardee Wake AHEC Library Services Secretary Deniz Ender Rex Healthcare Archivist (Ex-Officio) Adonna Thompson Duke University Medical Center Library and Archives Web Master (Ex-Officio) Adam Dodd NC AHEC Digital Library Systems and Web Development Librarian Advisor (Ex-Officio) Beverly Murphy Duke University Medical Center Library and Archives

3 2 Continuing Education (CE) 2012 ANCHASL Committees Chair: Lara Sapp, Coy C. Carpenter Library Wake Forest School of Medicine Members: Lea Leininger, Jennifer Walker Membership Chair: Katie Zybeck, Davis Memorial Library Methodist University, (910) Members: Susan Keesee, Lynn Powell, Karen Martinez Publicity/Public Relations Chair: Shamella Cromartie, Fayetteville State University Members: Adam Dodd, Margaret Cobb, Kris Alpi Nominating Chair: Mary Beth Schell, UNC- Chapel Hill Health Sciences Library Scholarship Chair: Carol Vreeland, North Carolina State University, William Rand Kenan, Jr. Library of Veterinary Medicine, Members: Xiaomei Gu, Lynn Powell, Lisa Shores Survey Monkey Project Manager: Karen Martinez, Northwest AHEC Library at Hickory,

4 3 ANCHASL Constitution and Bylaws ARTICLE I. NAME The name shall be the Association of North Carolina Health and Science Libraries (ANCHASL). ARTICLE II. PURPOSE ANCHASL was organized to promote excellence in health and science information services. The organization fosters resource sharing, information exchange, education, and professional growth of its members. It provides a forum for cooperation, communication, and exchange of ideas. It shall also serve as a liaison to other organizations desiring input from ANCHASL members. ARTICLE III. MEMBERSHIP A. Eligibility Membership is open to all persons interested in furthering the purposes of this organization. Membership is official upon payment of dues. B. Privileges All *active members are eligible to: 1. Vote for officers. 2. Vote on decisions affecting the organization. 3. Serve on committees and as officers of the organization. 4. Receive all organizational publications, including the membership directory. 5. Attend meetings and CE courses at the membership rate. 6. Access the members only area of the ANCHASL website. *An active member is defined as one whose membership has been paid for the current calendar year. C. Dues Dues will be established by a majority vote of the membership. To participate in the election, which is held each fall, dues must be current. Voting shall be conducted electronically and by ballot at the Fall Meeting. Only ballots received from active members, as defined above, will be counted. It is recommended that members pay dues as soon as possible after the first of each year, in order to guarantee the privileges of membership and inclusion in the Membership Directory. Officers and Committee members must be active members (paid for the current calendar year).

5 4 D. Fiscal Year The organizational fiscal year will be observed on a calendar year basis. This stipulation will be denoted in all program announcements. ARTICLE IV. MEETINGS A. Frequency Meetings will be called by a consensus of the membership, but not less than twice yearly. Notice of the meeting arrangements will be distributed at least four (4) weeks in advance of the meeting. B. Location Meetings will be held at various locations around the state of North Carolina. C. Quorum A quorum will be those present, in person. Only those who have paid dues according to the guidelines above will be eligible to vote. D. Evaluation/Survey A meeting evaluation will be distributed at each meeting. A survey will also be conducted at least once a year to get input from members as to future programs and CE courses/skills sessions. E. Speaker Expenses ANCHASL will reimburse speakers for mileage (at the current rate), hotel expenses (if necessitated) and food. A modest honorarium of up to $100 will be provided if requested by the speaker. Any requested honorarium amount over $100 will require EXECUTIVE BOARD approval. A. Elected Officers ARTICLE V. OFFICERS AND ELECTIONS Elected officers shall be: PRESIDENT; PRESIDENT-ELECT; SECRETARY; and TREASURER. Appointed officers shall be: ADVISOR; ARCHIVIST; and WEBMASTER. These officers, the IMMEDIATE PAST-PRESIDENT, and standing Committee Chairs shall form the EXECUTIVE BOARD. Elected and appointed officers, committee chairs and committee members shall begin their terms of office at the end of the fall meeting.

6 5 B. Elections Officers shall be elected by a majority vote of the membership and shall serve for terms as follows: PRESIDENT-ELECT Succeeding year (President-Elect becomes President in the second year and Immediate Past- President in the third year) *SECRETARY Succeeding TWO years *TREASURER Succeeding TWO years *Elected on alternating years Officers are elected from a slate presented by the Nominating Committee prior to the Fall Meeting. The slate shall consist of one nomination for each vacant office. Candidates may be suggested to the Nominating Committee by a date specified at the Spring Meeting. Voting shall be conducted electronically and by ballot at the Fall Meeting, with the option for write-in candidates. C. Replacements In the event that an office is vacated, the remaining officers shall select a replacement until the next election. D. Duties 1. The EXECUTIVE BOARD shall exercise general supervision of organizational affairs in the interim between general membership meetings; track potential continuing education opportunities; make recommendations to the membership; monitor expenditure of funds; and perform other duties as necessary. 2. The PRESIDENT shall preside at all EXECUTIVE BOARD and Business Meetings, appoint Committee Chairs (with the approval of the EXECUTIVE BOARD), and shall be (or shall appoint) the official representative of the organization. 3. The PRESIDENT-ELECT shall assist the PRESIDENT whenever possible, and in the absence of the PRESIDENT, be prepared to perform the duties of that office. The PRESIDENT-ELECT, in consultation with the EXECUTIVE BOARD and the PUBLICITY/PUBLIC RELATIONS COMMITTEE, shall also be responsible for the program at the Spring and Fall Meetings. Duties include meeting planning, publicity, and local arrangements. The PRESIDENT-ELECT is responsible for the creation and mailing of the meeting flyers. 4. The SECRETARY shall record proceedings of the EXECUTIVE BOARD and Business Meetings, conduct correspondence, assist with meeting registration, and organize the mailing list and Membership Directory.

7 6 5. The TREASURER shall assist with meeting registration, the collection of dues, and payment of bills (upon approval from the PRESIDENT). Additional responsibilities include the maintenance of financial records and submission of financial reports at each EXECUTIVE BOARD and Business Meeting. 6. The IMMEDIATE PAST-PRESIDENT shall serve on the EXECUTIVE BOARD in an advisory role. Additional responsibilities include chairing the NOMINATING COMMITTEE and annually re-evaluating the Bylaws. 7. The ADVISOR shall provide guidance to the Executive Board in its decision making process. The appointment and term of office is determined by the Executive Board. The ADVISOR shall serve on the Executive Board in an exofficio capacity. 8. The ARCHIVIST shall solicit, organize, and retain official ANCHASL records, publications, and memorabilia. The appointment and term of office is determined by the Executive Board. The ARCHIVIST shall serve on the Executive Board in an ex-officio capacity. 9. The WEBMASTER shall update the Website s content and design as needed. The appointment and term of office is determined by the Executive Board. The WEBMASTER shall serve on the Executive Board in an ex-officio capacity. ARTICLE VI. COMMITTEES A. Standing Committees Standing committees and their terms of office shall be established by the EXECUTIVE BOARD. Committees will conduct organizational business and shall be comprised of interested members from the ANCHASL general membership. Committee members shall begin their terms of office at the end of the fall meeting. STANDING COMMITTEES: 1. The NOMINATING COMMITTEE shall prepare a slate of officers in advance of the Fall Meeting. Voting shall be conducted electronically and by ballot at the Fall Meeting. The results will be announced at the Fall Meeting by the SECRETARY, who receives and counts the ballots. Members shall serve for 1 year. 2. The PUBLICITY/PUBLIC RELATIONS COMMITTEE shall be responsible for all communication activities of the organization. Duties include maintaining the ANCHASL Website and electronic mailing list, advertising the Spring and Fall Meetings, and exhibiting at other meetings. The Publicity/Public Relations Committee will assist President-Elect with creation and distribution of meeting information as necessary. Members shall serve for 2 years.

8 7 3. The CONTINUING EDUCATION COMMITTEE shall be responsible for determining the educational needs expressed by the membership through surveys and meeting evaluations, and for planning future CE offerings /skills sessions in accordance with those needs. Members shall serve for 2 years. 4. The MEMBERSHIP COMMITTEE shall conduct an annual membership drive, maintain and produce an informational pamphlet for recruitment purposes, and assist the SECRETARY in maintaining a database of ANCHASL members. Members shall serve for 2 years. 5. The SCHOLARSHIP COMMITTEE shall provide an updated planning document and recommendations for funding each year to the EXECUTIVE BOARD for approval. The Committee shall recruit applicants, forward eligible applications to the EXECUTIVE BOARD for approval, notify those approved, and submit documented receipts to the TREASURER for reimbursement. Members shall serve for 2 years. B. Ad-Hoc Committees Ad-Hoc Committees shall be established by the EXECUTIVE BOARD as needed. ARTICLE VII. AMENDMENTS The bylaws may be amended by either: 1) a vote of those attending a Spring or Fall Business meeting, or 2) at any time by membership balloting. This Constitution and Bylaws were approved by the Membership at the Spring Meeting in Salisbury, North Carolina on May 17, Revisions were approved by the Membership at the Spring Meeting in Greenville, North Carolina on April 17, Revisions were approved by the Membership at the Fall Meeting in Rocky Mount, North Carolina on November 19, Revisions were approved by the Membership at the Spring Meeting in Charlotte, North Carolina on May 5, Revisions were approved by the Membership on November 9, 2009

9 ANCHASL Members Kristine Alpi North Carolina State University Veterinary Medicine Library 4700 Hillsbourgh Raleigh NC Phone: Fax: Sarah Ashcraft Carolinas Healthcare System Charlotte AHEC Library PO Box Charlotte, NC Phone: Fax: Mary Wallace Berry Prsbyterian Hospital Learning Resource Center 2226 Stonewood Dr Charlotte, NC Phone: 704= Fax: Marian Blecker Alamance Regional Medical Center Medical Library PO Box 202 Burlington NC Phone: Fax: Darlene F. Byrd Presbyterian Hospital Matthews Health Library 1500 Matthews Township Pkwy Matthews NC Phone: Fax: Shannon Caddell Presbyterian Hospital Matthews Health Library 1500 Matthews Township Pkwy Matthews NC Phone: Fax: Elizabeth Cahoon University of North Carolina-Chapel Hill Health Sciences Library 335 Columbia Street CB#7585 Chapel Hill, NC Phone: Julia Cleaver IPAS IPAS Resource Center PO Box 5027 Chapel Hill NC Phone: Fax:

10 9 Margaret Cobb Forsyth Medical Center Library Forsyth Medical Center 3333 Silas Creek Pkwy Winston-Salem NC Phone: Fax: Joan Colburn MAHEC Library and Knowledge Services 121 Handersonville Rd. Asheville, NC Phone: Gaye Colvin MAHEC ORPCE 143 Beech Valley Est. Weaverville, NC Phone: Fax: Susan Corbett NC Biotechnology Center Library 15 TW Alexander Drive Research Triangle Park NC Phone: Fax: Karen Crowell University of North Carolina -Chapel Hill Health Sciences Library 335 S. Columbia Street Chapel Hill NC Phone: Lynn Eades University of North Carolina -Chapel Hill Health Sciences Library 335 S. Columbia Street CB#7585 Chapel Hill NC Phone: Deniz Ender Rex Healthcare Medical Library 4420 Lake Boone Trail Raleigh NC Phone: Fax: Susan Forbes US EPA Library 4717 Parr Vista Ct. Raleigh, NC Phone: Fax: Karen Gilliam Broughton Hospital John S. McKee, Jr. Memorial Library 1000 S.Sterling St. Morganton, NC Phone: Fax: Karen Grigg Duke Medical Center Library 3114 Hawk Ridge Road Chapel Hill, NC Phone:

11 10 Lara Handler University of North Carolina -Chapel Hill Health Sciences Library 335 S. Columbia Street CB#7585 Chapel Hill NC Phone: Fax: Laura Hankins University of North Carolina -G MIL Student 8822 Bypress Farm Rd. Charlotte, NC Phone: Susan Hardee Wake AHEC/WakeMed Health & Hospitals Medical Library Atlantic Ave. Suite: 212 Raleigh NC Phone: Fax: Caroline Harzewski Charlotte AHEC Library Danesway Lane Cornelius, NC Phone: Lisa Jacobs Methodist University 5400 Ramsey St. Fayetteville, NC Phone: Fax: Sarah Jeong Wake Forest University Z. Smith Reynolds Library PO Box Winston-Salem, NC Phone: Susan Keesee University of North Carolina -CH School of Public Health 360 Luna Lane Chapel Hill NC Phone: Fax: Erin Knight National Institute of Environmental Health Services 8063 Hogan Drive Wake Forest, NC Phone: Laura Leach Carolinas Healthcare System Charlotte AHEC library & Information Resource Center 1000 Blythe Blvd. Charlotte NC Phone: Fax: Lea Leininger University Libraries Health and Life Sciences Library UNC-Greensboro 320 College Ave Greensboro, NC Phone:

12 11 Bridget Loven Carolinas Healthcare System Charlotte AHEC library & Information Resource Center 1000 Blythe Blvd. Charlotte NC Phone: Fax: Karen Lee Martinez Wake Forest University School of Medicine NorthWest AHEC 810 Fairgrove Church Road Hickory NC Phone: Fax: Donna McCloskey Presbyterian Hospital Huntersville Health Information Center Gilead Rd. Huntersville, NC Phone: Fax: Kathleen McGraw University of North Carolina -CH Health Sciences Library 335 Columbia St. CB# 7585 Chapel Hill, NC Phone: Beverly Murphy Duke University Medical Center Library DUMC Box 3702 Durham NC Phone: Fax: Mary Ellen Nolan Moses Cone Health System Medical Library 3005D Greysotne Point Greensboro, NC Phone: Terri Ottosen NN/LM SE/A University of Maryland, Baltimore 64 Yellow Daisy Place Clayton, NC Phone: Rick Peterson Duke University Medical Center Library 201 Seeley Mudd Bldg DUMC Box 3702 Durham NC Phone: Fax: Lynn Powell Halifax Regional Medical Center 250 Smith Church Rd. Roanoke Rapids NC Phone: Fax:

13 12 Lara Sapp Wake Forest University Coy C. Carpenter Library Medical Center Blvd Winston-Salem, NC Phone: MaryBeth Schell University of North Carolina -Chapel Hill Health Sciences Library 335 S. Columbia St CB #7585 Chapel Hill NC Phone: Debbie Skolnik MAHEC Library and Knowledge Services 121 Hendersonville Rd Asheville, NC Phone: Melanie Sorrell 4501 Mill Village Rd Raleigh, NC Phone: Dorothy A. Spencer East Carolina University Laupus Library 600 Moey Blvd Greenville, NC Phone: Fax: Sue Stigleman MAHEC Library and Knowledge Services 121 Hendersonville Rd Asheville, NC Phone: M. Lydia Stuckey University of North Carolina -Chapel Hill Health Sciences Library 335 S. Columbia Street, #7585 Chapel Hill NC Phone: Fax: Patricia L. Thibodeau Duke University Medical Center Library DUMC Box 3702 Durham NC Phone: Fax: Adonna Thompson Duke University Medical Center Library DUMC Box 3702 Durham NC Phone: Fax: Adelaide Tillman 822 Dunbar Woods Battleboro, NC Phone: Jean Vollrath Ipas Ipas Resource Center 300 Market St., Ste. 200 Chapel Hill, NC Phone: Fax:

14 13 Dr. Carol E. Vreeland North Carolina State University Veterinary Medicine Library 1060 William Moore Dr. Raleigh NC Phone: Fax: Nick Vukovich Carolinas Medical Center Charlotte AHEC Library 1000 Blythe Blvd Charlotte, NC Phone: Fax: Jennifer Walker East Carolina University Laupus Library 600 Moye Blvd Greenville, NC Phone: Alan T. Williams Carolinas Medical Center Charlotte AHEC Library 1000 Blythe Blvd Charlotte, NC Phone: Fax: Kathryn Zybeck Methodist University 5400 Ramsey St. Fayetteville, NC Phone: Fax: