Costa Brava at Rancho Niguel Association Board of Directors Meeting Minutes March 20, 2017

Transcription

1 Board of Directors Meeting Minutes March 20, Upon due notice, given and received, the Board of Directors of the Costa Brava at Rancho Niguel Association held their regularly scheduled Board of Directors Meeting on Monday, March 20, 2017 at the Offices of Accell Property Management, Inc., Avenida de la Carlota, Suite 700, Laguna Hills, California. Management called the Meeting to order at 7:10 p.m., with a quorum of Directors present. Directors Present David Guerra, President Don Passehl, Secretary Martha Horsager, Treasurer Scott Baird, Director at Large Directors Absent Daniel Hawkins, Vice President Also Attending Lauren Swiderski, Accell Property Management, Inc. Fifteen (15) Homeowners Homeowner Open Forum The following topics were discussed during Open Forum: slope movement report, plumbing lateral line replacement project update, asphalt project update, request to install solar street lights in dark areas, missing vinyl fence caps, meeting location changed, approved satellite dish installation location, roof leak and interior repairs, lack of website updates, request for security cameras, tree removal request. Agenda The Board of Directors reviewed the Agenda for the March 20, 2017 Board of Directors Meeting. Following review and discussion, it was the general consent of the Board of Directors to approve the Agenda, as posted. Executive Session Meeting Topics In accordance with California Civil Code 4935(e) the Board of Directors notes that the following topics were reviewed and discussed during the Executive Session Meeting held on March 20, 2017: Open Forum Agenda Executive Session Meeting Topics Board of Directors Meeting Minutes Page 1 of 6

2 Presentation by South County Plumbing and Homewner Regarding Drain Line Issue Approval of the February 13, 2017 Executive Session Meeting Minutes Reviewed a Plumbing Charge Waiver Request Reviewed Hearing Notices Reviewed Neighbor Complaints Reviewed Corrected Violation Correspondence Reviewed Delinquency Correspondence, Submitted by The Judge Law Firm Reviewed a Statement of Account Preliminary to Levying of Lien Reviewed Legal Contract & Legal Correspondence, Submitted by Berding and Weil, LLP Reviewed Legal Contract & Legal Correspondence, Submitted by Cane, Walker and Harkins Reviewed Correspondence, Submitted by Nationwide Insurance The foregoing Resolution was executed pursuant to the general consent of the Board of Directors. Minutes The Board of Directors reviewed the Minutes from the February 13, 2017 Board of Directors Meeting. Following review and discussion, it was the general consent of the Board of Directors to approve the Minutes, as presented. Consent Calendars & Resolutions The Board of Directors reviewed Special Emergency Presidential Resolutions for emergency roof repairs, submitted by McCormack Roofing, as follows: La Siena, in the amount of two thousand three hundred ninety-seven dollars ($2,397.00) Via Valdez, in the amount of one thousand eight hundred ninety-nine dollars ($1,899.00) El Sorrento, in the amount of two thousand nine hundred ninety-seven dollars ($2,997.00) La Azteca, in the amount of one thousand eigh hundred ninety-nine dollars ($1,899.00) La Azteca, in the amount of two thousand nine hundred ninety-eight dollars ($2,998.00) Minutes Special Resolutions Board of Directors Meeting Minutes Page 2 of 6

3 La Siena, in the amount of two thousand five hundred ninety-seven dollars ($2,597.00) Following review and discussion, it was the general consent of the Board of Directors to approve the Special Resolutions. The Board of Directors reviewed a Special Resolution of the Board of Directors via Unaimous Written Consent to approve a proposal for emergency roof repairs at La Siena, submitted by McCormack Roofing, in the amount of four thousand one hundred thirty-five dollars ($4,135.00). Following review and discussion, it was the general consent of the Board of Directors to approve the Special Resolution. The Board of Directors reviewed a Special Emergency Presidential Resolution to approve a proposal for interior repairs at La Siena, submitted by MCC Construction, in the amount of one thousand nine hundred eighty-three dollars ($1,983.00). Following review and discussion, it was the general consent of the Board of Directors to approve the Special Resolution. The Board of Directors reviewed a Special Emergency Presidential Resolution to approve a proposal for plumbing repairs at La Siena, submitted by South County Plumbing, in the amount of three thousand two hundred fifty dollars ($3,250.00). Following review and discussion, it was the general consent of the Board of Directors to approve the Special Resolution. Maintenance & Service Proposals The Board of Directors reviewed a proposals for plant installation throughout the community, submitted by Sea Crest Landscape. Following review and discussion, it was the general consent of the Board of Directors to table the proposals until the April Meeting. The Board of Directors reviewed a proposal for tree trimming, submitted by TreeCo Arborist. Following review and discussion, it was the general consent of the Board was the general consent of the Board of Directors to table the proposal until the April Meeting and obtain an additional proposal. The Board of Directors reviewed a proposal for additional bait stations, submitted by Accurate Termite. Following review and discussion, it was the general consent of the Sea Crest Landscape TreeCo Arborist Accurate Termite Board of Directors Meeting Minutes Page 3 of 6

4 Board of Directors to approve the proposal, to install sixteen (16) additional stations, at an additional cost of sixty-eight dollars ($68.00) per month. The Board of Directors reviewed a proposal for an additional lighting inspection per month, submitted by Three Phase Electric. Following review and discussion, it was the general consent of the Board of Directors to approve the proposal, for two (2) inspections per month, at a total cost of one hundred fifty-nine dollars ($159.00). The Board of Directors reviewed a proposal for spring cleaning of the pool area, submitted by Personal Touch. Following review and discussion, it was the general consent of the Board of Directors to table the proposal until the Aprl Meeting. The Board of Directors reviewed a proposal for drain line inspection at La Azteca, submitted by South County Plumbing. Following review and discussion, it was the general consent of the Board of Directors to approve the proposal. Management was directed to send all owners in the building a notice to inform the that the Association is having the line inspected for a leak and the unit that is determined to have the leak, will be billed back for the inspection costs. The Board of Directors reviewed proposals for Reserve Study preparation. Follwing review and discussion, it was the general consent of the Board of Directors to table the proposals until the April Meeting Administrative & Operating Requests and Actions The Board of Directors reviewed the Engineering Assessments and Repair Recommedations for El Sorrento and La Siena, submitted by American Geotechnical Following review and discussion, it was the general consent of the Board of Directors to table the report until the April Meeting since American Geotechnical failed to attend the March Meeting. The Board of Directors reviewed correspondence regarding the electric car charging in detached garages issue. Following review and discussion, it was the general consent of the Board of Directors to table this matter until the April Meeting. The Board of Directors reviewed correspondence regarding deck sealing, submitted by ProTec Building Services. Following review and discussion, it was the general consent of the Board of Directors to table this matter until the April Meeting. Three Phase Electric Personal Touch South County Plumbing Reserve Study Preparation American Geotechnical Electric Car Charging Deck Seal Board of Directors Meeting Minutes Page 4 of 6

5 The Board of Directors reviewed correspondence regarding a parking permit fee refund for a permit that was issued by mistake to El Adolfo, submitted by Management. Following review and discussion, it was the general consent of the Board of Directors to approve reimbursement to the homeowner and have the permit hotlisted. The Board of Directors reviewed the 2017 Project Calendar. Following review and discussion, no action was required. The Board of Directors reviewed the Communication Worksheet. Following review and discussion, no action was required. The Board of Directors reviewed correspondence regarding an extended safelist request, submitted by Schwarzkopf, El Adolfo. Following review and discussion, it was the general consent of the Board of Directors to approve the safelist request at a cost of twenty dollars ($20.00) per month. The Board of Directors reviewed correspondence regarding an extended safelist request, submitted by Boswell (tenant), El Adolfo. Following review and discussion, it was the general consent of the Board of Directors to approve the safelist request at a cost of twenty dollars ($20.00) per month. The Board of Directors reviewed correspondence regarding a plumbing reimbursement request, submitted by Schoppe, El Adolfo. Following review and discussion, it was the general consent of the Board of Directors to approve a one-time reimbursement, in the amount of two hundred forty dollars ($240.00). The Board of Directors reviewed correspondence regarding an interior repair request due to a roof leak, submitted by Schwartz, El Adolfo. Following review and discussion, no action was required as the repairs are homeowner responsibility. The Board of Directors reviewed correspondence regarding community concerns, submitted by Valpreda, El Adolfo. Following review and discussion, Management was directed to research the solar lighting request and discuss with the Association s lighting company during the next community walk. Permit Refund Project Calendar Communication Worksheet El Adolfo El Adolfo El Adolfo El Adolfo El Adolfo Board of Directors Meeting Minutes Page 5 of 6

6 Financial Action The Board of Directors tabled the discussion regarding the SDG&E electrical invoices until the April Meeting. The Board of Directors reviewed the Bank Transaction Resolution for the Morgan Stanley Smith Barney Reserve Account. Following review and discussion, it was the general consent of the Board of Directors to reinvest the Certificate of Deposit that matures on April 18, 2017, in the amount of one hundred thirty five thousand dollars ($135,000.00) for a new term of three (3) months. The Board of Directors reviewed the Bank Transaction Resolution for the Morgan Stanley Smith Barney Reconstruction Account. Following review and discussion, it was the general consent of the Board of Directors to reinvest the Certificate of Deposit that matures on March 30, 2017, in the amount of fifty thousand dollars, for a term of twelve (12) months. Financial Statements The Board of Directors reviewed the Finanical Statements for the period ending February 28, Following review and discussion, it was the general consent of the Board of Directors to accept the Financial Statements, subject to Audit. Adjournment There being no further business to come before the Board, it was the general consent of the Board of Directors to adjourn the Meeting at 11:00 p.m. The March 20, 2017 Board Meeting Minutes were approved by the Board at the April 17, 2017 Meeting. SDG&E Bank Transaction Resolutions Financial Statements Adjournment Board of Directors Meeting Minutes Page 6 of 6