COMPENDIUM OF INSTRUCTIONS , GENERAL ELECTION TO STATE LEGISLATIVE ASSEMBLY OF

Transcription

1 COMPENDIUM OF RUCTIONS , GENERAL ELECTION TO STATE LEGISLATIVE ASSEMBLY OF WEST BENGAL, TAMILNADU, KERALA, ASSAM & PONDICHERRY

2 A DISTRICT PLAN INDEX Letter Date Subject Page 1 464//2007-PLN-I Measures to ensure free and fair elections- Prevention of intimidation to the voters of vulnerable sections of electorate- Mapping of Vulnerability regarding //2008-EPS Identification of critical polling stations and measures to be taken to ensure free and fair elections 3 22/2/2008-PLN-II Integration, carrying out corrections, printing and sharing of photo-rolls with political parties and contesting candidates B ELECTION MACHINERY Letter Date Subject Page 4 576/11/94/JS.II Period of Duty of Presiding and Polling Officers Clarifications regarding /4/96/PS-IV/Vol. II Provision of minimum facilities to pregnant women polling personnel during poll 6 3/1/98/JS.II Requisition of Staff for Election Duties Amendment to Section 150 of the Representation of the People Act Regarding 7 464//2007/PLN-I Issue of photo identity card to the polling personnel 8 576/3/2004/JS-II Assigning election duties Seniority of officials to be taken into consideration

3 9 508/94-PS-I Criteria for appointment of District Election Officer, Returning Officer, Electoral Registration Officer, Assistant Returning Officer and Assistant Electoral Registration Officer /98/PLN-IV Office of the Chief Electoral Officer changes in the officers & staff regarding /6/2006/PLN-III General Elections/Bye Elections to the Lok Sabha/Legislative Assemblies of the States/UTs- Posting of Officers Regarding //2008/EPS Drafting of Polling Personnel for election duty Randomization of Polling Personnel //2008/EPS Appointment of Micro Observer regarding //2008/EPS Appointment of micro observer-additional instruction Regarding /2008-EPS Criteria for appointment of District Election Officer/Returning Officer clarification regarding //2008/EPS Tracking the names of officers transferred by the order of the Election Commission of India charged with dereliction of duty etc //2008/EPS General Elections to Lok Sabha, 2009 Deployment of Officers and staff regarding //2008/EPS Drafting of Physically challenged Personnel for election duty regarding //2008/EPS Drafting of Senior Division NCC Cadets for Elections //2009/EPS Requisition of Staff for election purpose Regarding- This instruction has been superceded by (464//2009/EPS) Dated

4 21 464//2009/EPS Engagement of child labour in elections reg //2009/EPS Requisition of Staff for election purpose Regarding /6/2009/EPS Payment of Ex-gratia compensation to the families of polling personnel who die or sustain injuries while on election duty //2008/EPS HR issues in the polling personnel Management reg //2009/EPS Training of police officials associated with conduct of elections //2009/EPS Training of election machinery including polling and police officials associated with conduct of elections //2008/EPS General Election to the Lok Sabha, 2009 Training of polling parties on EVMs and procedure to be followed at the polling station regarding //2008/EPS General Election to the Lok Sabha, 2009 Training of Presiding Officers Filling up of Presiding Officer s Diaries Regarding //2006/EPS Payment of Ex-gratia compensation to the families of polling personnel who die or sustain injuries while on election duty C ELECTION MATERIAL Letter Date Subject Page 30 51/8/7/2008-EMS (Inst.- I) Use of EVM in the electionsadditional transparency measures randomization /8/7/2007-PLN-IV Preparation of Electronic Voting Machines (EVMs) during election(s)

5 32 51/8/7/2008-EMS (Inst.- II) / OBS / EVM/ 2007 PLN-IV regarding Use of EVM at polling stations additional instructions to ensure purity of elections Protocol for Security Measures for Electronic Voting Machines during Election (s)- regarding /3/2009/SDR Replacement of EVM during pollrequirements to be followedregarding /8/7/2010-PLN-IV Preparation of Electronic Voting Machines (EVMs) during election(s)- regarding /8/16/4/2010-EMS Protocol for First Level Checking of EVMs before elections /8/16/4/2010-EMS Protocol for First Level Checking of EVMs regarding 38 51/8/7/2010-EMS Action to be taken in case of malfunctioning of Electronic Voting Machines (EVM) during counting of votes 39 51/8/7/2009-EMS Mandatory conduct of Mock Poll and certification therein 40 51/8/2009-EMS Introduction of Braille Signage Features in Electronic Voting Machines /8/2009-EMS Introduction of Braille Signage Features in Electronic Voting Machines //2009/EPS Colour of packing Statutory covers, Non Statutory covers and Election Material to be submitted by the Presiding Officers regarding //2008/EPS General Election to the Lok Sabha, Training of polling parties on

6 EVMs and procedure to be followed at the polling station-regarding. D NOMINATION, SCRUTINY, WITHDRAWAL AND ALLOTMENT OF SYMBOLS Letter Date Subject Page 44 3/ER/2008/JS-II (Vol.II) Filing of nomination papers by candidates requirement of filing two affidavits regarding /3/2008/JS-II (Vol.III) Scrutiny of nomination papers regarding 46 56/2009/PPS-II Conditions for treating a candidate as one set up by political party- Requirements to be followedregarding. 47 3/ER/2011/SDR Affidavits filed by the candidates with their nomination paper- revised format for filing affidavit regarding criminal background, assets, liabilities and educational qualifications 48 3/ER/2011/SDR Affidavits filed by the candidates with their nomination paper /3/2009/SDR Filing of nominations and scrutiny of nomination papers Additional measures to ensure transparency /accountability. regarding. 50 3/ER/2009/SDR Affidavits filed by the candidates along with nomination paper /10/2009/SDR Handbook for Candidates 2009 clarification 52 3/ER/2009/SDR Affidavits filed by the candidates along with their nomination paper clarification

7 E POSTAL BALLOT Letter Date Subject Page 53 52/2008/JS-II Guidelines for smooth management of postal ballot papers regarding 54 52/2009/SRD Additional Guidelines on management of postal ballot papers and the use of election duty certificate regarding F ELECTION AGENTS / POLLING AGENTS / COUNTING AGENTS Letter Date Subject Page //2009/EPS Election/polling/counting agent Prohibition against appointment of Minister/MP/MLA/MLC,etc //2009/EPS Persons having security cover to be prohibited from being appointed as Election Agent, Polling Agent or Counting Agent-regarding //2008/EPS Persons having security cover to be prohibited from being appointed as Election Agent, Polling Agent or Counting Agent Regarding //2009/EPS Prohibition against appointment of Minister/MP/MLA/MLC,etc //2009/EPS Appointment of counting agents. 208

8 G RESTRICTION ON USE OF VEHICLE Letter Date Subject Page /6/2007-PLN-III(Vol- III) Use of vehicles for campaign purpose by candidates and political parties. 210 H DEFACEMENT OF PROPERTY Letter Date Subject Page 61 3/7/2008/JS-II Prevention of defacement of property and other campaign related items revised instructions regarding. 62 3/7/2008/J.S.-II/SDR Instructions on defacement of property- regarding I MEDIA Letter Date Subject Page /75/2004/JS- I/Vol.II/RCC Advertisement on political nature on Radio regarding /Media/ Measures to check Paid News during elections i.e. advertising in the garb of news in media 65 3/ER/2009/SDR Advertisement on political nature on TV Channels, Cable Network and Radio regarding

9 J VIDEOGRAPHY Letter Date Subject Page //2009/EPS Use of Videography and digital cameras during elections-period of retention thereof-regarding /2007-PLN-IV Use of Videography and digital cameras during elections Consolidated Instructions thereon; //EPS/ Video Coverage of rallies/public meeting. 69 4/2008/SDR Videographing of critical events relating to the conduct of elections Supply of CDs regarding K MODEL CODE OF CONDUCT AND BAN ON TRANSFER Letter Date Subject Page // CODE OF CONDUCT DOs & DONT s PLN-I /6/98-PLN-III Restrictions on use of Government Guest Houses, Bhawans and State Sadans for holding of political parties meeting regarding election purposes /6/38/2004-PLN- III Model Code of Conduct-Use of Rest Houses, Dak Bungalows and other Government accommodation /6/2006-PLN-III (Vol. II) /6/2007()- PLN-III Allotment of Govt. Guest House reg Instructions relating to deletion of all references on politicians/ministers on the official website during election 258

10 period of General / Bye-Elections to the Lok Sabha and State Legislative Assemblies regarding /6/2007-PLN-III Tours of Ministers - General Elections /6/2006-PLN-III Prevention of misuse of vehicles during elections /75/2004/JS-I Supreme Court's Order dated 13 th April, 2004 relating to advertisements of political nature on TV Channel and cable networks. 78 PS/AK/ Restriction on presence of the political functionaries, who have been provided security by the State, after the period of campaigning is over and on the day after they cast their votes /6//2008- CC&BE Use of Road Transport by party campaigners availing the benefit to clause (a) of explanation given under Section 77 (1) of the Representation of the People Act, 1951 regarding /9/2004/J.S-II Restrictions on the printing of pamphlets, posters, etc //2008/EPS Feedback about Dummy Candidates - measures to be taken in this regard. 82 3/9/2007/JS-II Election related advertisements in newspapers and other print media election campaign-regarding. 83 3/9/2007/JS-II Restrictions on the Printing of pamphlets, posters etc /6//2009- CC&BE /6//2008- CC&BE General Election, 2009 Model Code of Conduct briefing of CM/HM by police officers regarding Applicability of Model Code of Conduct Use of Aircraft/Helicopters by Political Parties regarding

11 86 464/MT HP/ Police briefing for Chief Ministry and Home Minister regarding //2008/EPS General Elections to the Lok Sabha, 2009 Visit of political functionaries with security covers regarding /6//2008- CC&BE /6//2008- CC&BE Model Code of Conduct Compliance in letter and spirit regarding Model Code of Conduct- Tours of Chairmen and Members of Commissions like the National Commission for Scheduled Castes, etc regarding /2009/SDR Expenditure incurred by leaders of the party in election campaign- use of aircrafts/helicopters- regarding /6/2006-PLN-III Prevention of misuse of vehicles during elections /6/2007-PLN-III General Election to Gujarat Legislative Assembly, 2007 Security Covered to Ministers/Candidates regarding /BR-LA/ General elections to Bihar Assemblypermission for vehicles - reg /6/2008/CC&BE General Election to the Legislative of Assemblies, Use of official vehicle by the functionaries of the various Boards/Commissions etc.- regarding /6/1/2008- CC&BE Election Expenditure on travel by Lead Campaigners - Use of helicopter for election campaign, etc

12 96 437/6/2009-CC&BE General Elections Enforcement of the Model Code of Conduct - reg /ER/2009/SDR Advertisement of political nature on TV channels, cable network and Radio /6/2009-CC&BE General election to Lok-Sabha, 2009-Application of model code of conduct- clarification regarding /6/2008-CC&BE Display the photographs/calendars, etc. of national leaders and Prominent personalities in the government offices/ premises clarification regarding /6/2007()PLN-III Instructions relating to deletion of all references on politicians/ministers on the official website during election period of General / Bye-Elections to the Lok Sabha and State Legislative Assemblies regarding /6//2008- CC&BE Applicability of Model Code of Conduct - Display of advertisements and hoardings at the cost of public exchequer /6//2009/CC&BE General election to Lok-Sabha, 2009-Application of model code of conduct- clarification regarding /BR-LA/ General elections to Bihar Legislative Assembly, use of helicopters by candidates, political leaders etc for campaign purposes- maintenance of proper record thereof reg /BR-LA/ General elections to Bihar Assemblysecurity cover for vulnerable areas - reg /BR-LA/ General elections to Bihar Assemblypermission to fly party flags of parties having alliance or seat sharing in the elections - reg /BR-LA/ General elections to Bihar 331

13 Legislative Assembly request of Political Parties for vehicle permission for transporting publicity material regarding /6//2009/CC&BE General Election, Model Code of conduct- briefing of CM/HM by police officers-reg /6// Use of Bullet proof vehicle by SPG Protectees (other than Prime Minister ) during electioneering-reg //2009/CC&BE Use of vehicles for election campaign- Bullet-proof vehicles provided for security reasons-clarification /6//200-CC&BE Prevention of misuse of vehicles during elections-regarding /6//2009/CC&BE Permission for allotment of liquor vends/finalization of wholesale liquor sale during the period of operation of the Model Code of Conduct-regarding L MAINTENANCE OF LAW & ORDER AND DEPLOYMENT OF SECURITY FORCES / HOME GUARDS //2009/EPS Preventive Law & Order Action to ensure conduct of peaceful, free and fair poll during the General Elections/Bye-elections Deposit of Arms Regarding //2008-EPS Role of Central Police Forces (CPF) and State Police in conduct of polls and Amenities for CPF - Regarding //2008-EPS Prohibition of misuse of Short Message Services (SMSs) - regarding

14 M CONDUCT OF POLL Letter Date Subject Page //2008/EPS Tracking the presence of polling agents at the polling stations on the poll day and mandatory conduct of Mock Poll and certification therein //2008/EPS Appointment of Micro Observers Guidelines & Check List - Regarding //2007/PLN-I Preventive measures near polling booth on poll day-setting up of Election Booths by Candidates/Political Parties /2004/JS-II/Vol.II Provision of Rule 49(O) of the Conduct of Elections Rules 1961, regarding electors deciding not to vote //2009/EPS Instructions to be followed by Presiding Officers at the polling station at the end of poll //2009-EPS Scrutiny of 17 A and other documents-regarding //2009/EPS Scrutiny of Form 17 A (Register of voters) and other documentsregarding //2009/EPS Scrutiny of Form 17 A (Register of voters) and other documentsregarding //2009/EPS Scrutiny of Form 17 A (Register of voters) and other documentsregarding //2008/EPS General Elections to the Lok Sabha, 2009 No photography or video

15 recording by any person inside the polling stations except by the persons authorize by the Commission in the interest of maintaining secrecy of vote regarding N - ARRANGEMENTS FOR ELECTORS ON THE DAY OF POLL Letter Date Subject Page /LOCATOR//2007- ERS Preparation of electoral roll in alphabetical order Regarding /2009/EPS Facilitation for Senior Citizen and Physically Challenged Votersregarding //2011/EPS Voters slip to be provided by District Administration-reg O ELECTION EXPENDITURE Letter Date Subject Page /2004/JS-II Accounts of Election Expenses- Clarification regarding /2007/JS-II Section 77 of the Representation of the People Act, 1951-Election Expenditure of candidates- regarding /2007/JS-II Account of election expenses of candidates - Section 77(1) of the Representation of the People Act regarding

16 131 76/2004/J.S.II Expenditure to be incurred on barricades and rostrums etc /6/1/2008-CC & BE Election Expenditure on travel by Lead Campaigners - Use of helicopter for election campaign, etc P - OBSERVERS REPORT-REGARDING Letter Date Subject Page //2009/EPS Reports by Observers during elections-reg Q COUNTING OF VOTES Letter Date Subject Page /2007/PLN-I Counting Centers - Arrangements there at including security arrangements /2007/PLN-I Counting of votes for General/Byeelections to the House of People/State Legislative Assemblyensuring transparency regarding /2008/EPS Counting of vote for General/Byeelection to the House of People/State Legislative Assembly-ensuring transparency regarding /2008/EPS Counting of vote for General/Byeelection to the House of People/State Legislative Assembly-ensuring transparency regarding /UP-LA/ General Election to the Utter Pradesh Legislative Assembly, Video

17 coverage during counting process Regarding /2009/EPS Counting of Votes regarding //2009/EPS Counting Centre Arrangement thereat including security arrangements regarding //2009/EPS Rationalization of Counting Centres - regarding //2009/EPS Rationalization of Counting Centres - regarding //2010/EPS Use of School/College/Educational institution premises for the purpose of elections and seeing up of strong Rooms/Counting Centre-regarding /BR-LA/ General election to Bihar Leg. Assembly counting of votesreg /BR-LA/ General election to Bihar Leg. Assembly counting of votesreg /BR-LA/ General election to Bihar Leg. Assembly counting of votesreg //2011/EPS Counting Of Votes- Videography of proceedings at each counting table and display thereof on the display panel Reg