Board Meeting MINUTES Tuesday, July 10, :30pm 8:30pm

Transcription

1 Sun Valley Area Neighborhood Council P.O. Box 457 Sun Valley, CA (818) (76-SVANC) Website: Board Meeting MINUTES Tuesday, July 10, :30pm 8:30pm Meeting Location: Villa Scalabrini Retirement Center Vinedale Street Sun Valley, CA (MAIL NOT ACCEPTED AT THIS ADDRESS) Board Member Roll Call Funding Vote Eligible* Category Seat Aggas, Gary; 2 nd Signatory Present YES Resident R5 Allen, Mark B.; 2 nd V.P./Cardholder Present YES Business B1 Correa, Steve Present YES Resident A1 Duenas, Angelica Present (6:38PM) YES Resident R2 Garcia, Steven Present YES Business B6 Khalaf, Sam Present YES Business B2 Koenig, Mylo; Treasurer Present YES At-Large A1 Melgar, Mario Absent** YES Resident R6 O'Gara, Barbara Present YES Senior Rep S1 O'Gara, Mike Present YES At-Large A2 Palomino, Catherine Present YES Resident R3 Perez, Carmen Present YES Business B7 Power, Rick Present YES Business B5 Roque, Frank Present YES Senior Rep S2 Sower, Cindy; President Present YES Business B4 Sower, Michael Present YES Business B3 Thum, Wendy Present YES Resident R4 Vacas, Monica; 1 st V.P. Present (6:49PM) YES Resident R7, Eddie Present YES Comm. Int. C1 (VACANT) At-Large A4 (VACANT) At-Large A5 (VACANT) At-Large A6 (VACANT) At-Large A3 (VACANT) Youth Rep Y1 (VACANT) Youth Rep Y2 TOTAL: PRESENT, 03 ABSENT *Funding vote eligibility key: A=age less than 18 yrs.; E=Ethics training; F=Funding training; N=not taken; X=expired ** Advance notice given for absence ITEM 1: Call to Order, Pledge of Allegiance, Roll Call, SVANC Code of Civility. Ms. Sower called the meeting of the Sun Valley Area Neighborhood Council to order at approximately 6:30PM. The Pledge of Allegiance was recited. Mr. Koenig took Roll for Mr. Aggas. Sixteen Boardmembers were present and a quorum was met. There were approximately twenty members of the public present. The Code of Civility was recited by the Boardmembers present. ITEM 2: Opening Remarks. Ms. Sower mentioned that Cesar Huerta will no longer be working for Councilmember Nury Martinez. Mr. Huerta will be introducing the staffmember that we will be representing Councilmember Martinez in the area later in the evening. The Sun Valley Neighborhood Council has a new office lease which started on June 29, 2018 and everything has been moved to the new location July 10 SVANC Board Meeting Minutes (v1) Page 1 of 7

2 Ms. Sower announced the vacant board seats. ITEM 3: Announce any vacant board seats (including prior and recent vacancies) 1. 2 Seats: At Large Stakeholder, remainder of term, term ends Seats: At Large Stakeholder, remainder of term, term ends Seats: Youth Representative (age 14-21), term ends approximately April 2019 Applications available on our website --DUE BY Tuesday, July 31, 2018-FILE EARLY!-- ITEM 4: Emergency Personnel from Fire and Police Departments (will always be allowed to address the board when they are ready, to facilitate their schedule) SLO Ester Vazquez, LAPD Senior Lead Officer for Sun Valley: Thanked Cesar Huerta for his work with Councilmember Nury Martinez's office. The new cost for a copy of a Police Report will now cost $ SLO Vasquez thanked the board for helping with Operation Copsicle which was a great success. ITEM 5: Announcements from Elected Officials or their representatives. FD Caesar Huerta, Office of Councilmember Nury Martinez: Mr. Huerta spoke about how you can get so much done when everyone participates. Cesar talked about the events that Sun Valley Area Neighborhood Council had worked on together with the Council Office and that he was honored to have worked for Councilmember Martinez. Caesar Huerta Introduced Caroline Menjivar who will be taking over part of his job. Ms. Menjivar has a background in Public Safety. She is an EMT and has a degree in Social Welfare. Caseworker Alejandro Garcia will be taking over for Caesar Huerta for the Fernangeles Park Movies in the Park, on Friday July 20, 2018 at 7:00pm. The event will be a movie with refreshments and arts and crafts. Mr. Garcia will also be helping Caroline Menjivar. Mr. Garcia spoke about the trees or plants on Sunland Boulevard in front of the Kumon School and the water being is being paid for by a grant. FD Nigel Sanchez, Office of Congressman Tony Cardenas: Nigel Sanchez is taking the place of Jacqueline Serrano who has now moved to a position in the Mayor's Office. Jacqueline will now be representing the East Valley for Mayor Eric Garcetti. Mr. Sanchez spoke about the immigration workshop being held on August 4, 2018 from 9:00AM to 1:00PM.The Congressman has a mobile office at the library on the fourth Thursday of every month. The staff gives assistance with any federal agencies that residents may need help with. FD Arturo Garcia-Mendoza, Office of Assemblymember Luz Rivas: Mr. Garcia-Mendoza offered his services to anyone who needs the Assemblymember s help. The office is located at located at 9300 Laurel Canyon Boulevard (the same building where Councilmember Nury Martinez has her office). The phone number is or he can be reached at Arturo.Garcia-Mendoza@ASM.CA.Gov Deputy Director of Community Engagement, Esmeralda Marcial, Office of LAUSD Board Member Kelly Gonez: The first year in office is complete. Ms. Gonez has visited all of the hundred and sixty-five schools that she oversees. Ms. Gonez has passed over 20 motions and has sponsored over 50 field trips. The Boardmember has held over 50 listening sessions with parents, teachers, and community members. Ms. Gonez wants to thank the Sun Valley Area Neighborhood Council for being a great partner. NEA Betty Wong Oyama, Department of Neighborhood Empowerment: Ms. Wong-Oyama reminded the Sun Valley Area Neighborhood Council about the forms that need to be completed and sent to the department. They include The Physical Inventory Form, Election Stipulation Worksheet and the Necessary Funding Forms that are due on August 1, There will be a funding training on the July 24, 2018, 6 to 8 pm at City Hall. It is a refresher course and you can R.S.V.P. through the Department of Neighborhood Empowerment. Ms. Wong-Oyama also recommended that the Sun Valley Area Neighborhood Council weigh in and submit feedback by the August 25, 2018 deadline for David Ryu s motion to make changes to the Neighborhood Council System. Ms. Wong-Oyama presented The Empower LA Award Trophy won by the Sun Valley Area Neighborhood Council for Since the new office has been opened for the Neighborhood Council, Ms. Wong-Oyama made several points in regards to issues that have been surfacing. The Sun Valley's office is not for personal use. The furniture is owned by The City of Los Angeles and the office can be opened for the community to use. The Sun Valley Area Neighborhood Council should create a set of Office Rules and flash drives for the Executive Boardmembers and Committee Chairs should be provided by the Neighborhood Council because of all the old files. Files that go back farther than two years should be digitized. New files that contain information from the last two years should be filed in the cabinets and each committee is to have a drawer. There should be one file cabinet drawer for each committee. Each Boardmember should have their own individual password for the computer system. There should be one designated computer for the community and it should be programed with a generic password or guest code. Everyone is responsible for cleaning and upkeep of the office. Once the keys have been distributed a list needs to be sent to the 2018 July 10 SVANC Board Meeting Minutes (v1) Page 2 of 7

3 department as to who has copies of the keys. A calendar system needs to be created to reserve the office space for committee meetings and other events. After Ms. Wong-Oyama s report Ms. Sower moved to Item 25 to after Elected Officials announcements. ITEM 25: Discussion: Housekeeping matters regarding the Neighborhood Council office. (Sower) There was discussion in regards to how or if hours should be set up for the community to be available to drop in. The LAPD should also be considered in setting up the opportunity for the LAPD to have access to file reports and paperwork or to use it as a Drop-in Center. The rent is $2, a month and there needs to be more discussion as to the best use of the space. The Planning and Land Use Committee which has numerous files, folders, and binders is currently taking up most of the space. The item will be placed on the agenda again in the future so that Boardmembers can try to work out the issues in regards to fair use of the office space for everyone. Ms. Sower returned the meeting to Item 6. ITEM 6: Public Comment on matters within the Board's subject-matter jurisdiction. Members of the public are limited to two (2) minutes per speaker. NOTE: Public comments shall not be subject to discussion a. Rudy Melendez- State Senate Candidate b. Stephanie from the Los Angeles Public Library, Pacoima Branch spoke about adult literacy and improving reading and writing skills. Contact the Pacoima Library for information. Ms. Sower moved to Item 8 ITEM 8: Presentation by Adriana Fernandez-Clark representing ELEVATE who is outreaching to the public regarding the Tanaka Airbag Recall. (10 min) Speaker was absent. Ms. Sower returned the meeting to Item 7 ITEM 7: Board Member Comment on matters within the Board's subject-matter jurisdiction. Board members are limited to two (2) minutes per speaker No Board Member Comments ITEM 9: Presentation from Gold Standard Analytical which has asked us to write a letter confirming their contact with our NC office regarding setting up their business at 7530 San Fernando Road Sun Valley, CA located in CD2. They will be a testing facility for Cannabis, with very little cannabis on premises. They will be testing samples from each crop for pesticides, heavy metals and the amount of chemicals THC and CBN in the product. They will have their own security, no signage and very little traffic. (10 min) The Presentation by Scott Hanson and Alistair Syme was very detailed in how they would run the business. They will be gathering Marijuana samples and doing Marijuana Testing. They will be using the State of California Standard Operating procedures. Each batch of Marijuana needs to be tested for safety and certified before it can be sold. This is a requirement of the Marijuana Ordinance but this will be the first company in the City of Los Angeles. The company will be hiring 10 employees and their plan is to do local hiring first. Mr. Garcia left the meeting at 7:45PM Mr. Roque left the meeting at 7:45PM ITEM 10: Presentation from Rene Valenzuela from A&E Development about their property on Ratner Street. Rene Valenzuela works with Jon Eshbach to manage this property. (10 min) Speakers were absent. Ms. Sower returned to Item 4 as Senior Lead Officer Lindsey, who was covering for Senior Lead Officer Richard Wall had joined the meeting. People tend to get more violent when it gets very hot however, violent crime is down.property crime is slightly up. He reminded everyone that if you are waiting for the police to arrive, please be patient. You should take photos when you can, so that you have proof, but remember to look out for your personal safety July 10 SVANC Board Meeting Minutes (v1) Page 3 of 7

4 Ms. Sower returned the meeting to Item 11 UNFINISHED BUSINESS ITEM 11a: Motion/Discussion/Vote to approve Minutes from the April 16, 2018 Special Board Meeting SVANC ITEM 11a Motion to approve April 16th minutes Move: Power Second: M Sower ITEM 11b: Motion/Discussion/Vote to approve Minutes from the April 24, 2018 Special Board Meeting SVANC ITEM 11b Motion to approve April 24 th minutes Move: Power Second: ITEM 11c: Motion/Discussion/Vote to approve Minutes from the May 25, 2018 Special Board Meeting SVANC ITEM 11c Motion to approve May 25 th minutes Move: Power Second: ITEM 11d: Motion/Discussion/Vote to approve Minutes from the June 12, 2018 Regular Board Meeting SVANC ITEM 11d Motion to approve June 12 th minutes Move: Power Second: Koenig ITEM 11e: Motion/Discussion/Vote to approve Minutes from the June 18, 2018 Special Board Meeting SVANC ITEM 11e Motion to approve June 18 th minutes Move: Second: Power ITEM 11f: Motion/Discussion/Vote to approve Minutes from the July 2, 2018 JOINT Special Board Meeting Tabled NEW BUSINESS Mr. Roque rejoined the meeting at 7:53PM. Due to time constraints, Ms. Sower stated that there will be no committee reports and moved to Item 13 Moved to Item 13 ITEM 13: Motion/Discussion/Vote to approve Monthly Expenditure Report (MER) for June Note: This also serves as our fiscal year-end report. SVANC ITEM 13 Motion to approve June 2018 MERS Move: M O Gara Second: Power 2018 July 10 SVANC Board Meeting Minutes (v1) Page 4 of 7

5 ITEM 14: Motion/Discussion/Vote to approve a Neighborhood Purpose Grant (NPG) to help with OUTREACH at LAPD Foothill Division OPEN HOUSE for September 2018, not to exceed $1,000. (Sgt.. Ojeda) Tabled ITEM 15: Motion/Discussion/Vote to allow reimbursement of expenses for the 6/29/18 De Garmo Movie in the Park, previously approved by the SVANC Board 6/12/18 item 20, AND to reimburse Cindy Sower $39.29 for expenses incurred for this purpose while the NC bank card was closed for the fiscal year end. SVANC ITEM 15 Motion to reimburse Ms. Sower Move: Vacas Second: Duenas ITEM 16: Motion/Discussion/Vote to allow reimbursement of expenses for the purchase of SVANC shirts for Outreach events, previously approved by the SVANC Board 4/24/18 item 8, AND reimburse Cindy Sower $87.60 for the expense incurred for this purpose because the vendor does not accept charge cards. The shirts were needed initially for the De Garmo Movie in the Park on 6/29/18. SVANC ITEM 16 Motion to reimburse Ms. Sower Move: Second: M Sower ITEM 17: Motion/Discussion/Vote to allow Mike O'Gara/Gary Aggas to write and send a letter acknowledging the presentation and requests in Agenda Item 9 with regards to Gold Standard Analytical 7530 San Fernando Road Sun Valley, CA (O'Gara) SVANC ITEM 17 Motion to authorize letter Move: M O Gara Second: Aggas No 01 Recuse Not Eligible Aggas, Allen, Correa, Duenas, Khalaf, Koenig, B. O Gara, M. O Gara, Palomino, Perez, Power, Roque, M. Sower, Thum, Vacas, C. Sower NONE NONE Garcia, Melgar ITEM 18: Motion/Discussion/Vote to allow SVANC to write a letter to the City Council Cannabis Committee and all council members regarding a proposal for a Neighborhood Council Trust Fund which allows the monies given from each Cannabis business to be used anywhere within a two or three-mile area of the business, for approved community improvements within the boundaries of the NC. (O'Gara/Aggas) SVANC ITEM 18 Motion to authorize letter Move: M O Gara Second: Power ITEM 19: Motion/Discussion/Vote for SVANC to write a letter approving an increase in the amount of tonnage of Green Waste being processed by Bradley Waste Management (WM) from 1532 tons per day (TPD) to 2100 TPD. This is a phase-in of an increase which will eventually go to 2500 TPD. WM has completely changed their processing system from diesel to ALL ELECTRIC which has reduced the noise and air pollution and makes a cleaner product. We attended an informational meeting on this 6/28/2018. (O'Gara) 2018 July 10 SVANC Board Meeting Minutes (v1) Page 5 of 7

6 SVANC ITEM 19a Motion to authorize letter Move: Aggas Second: M Sower SVANC ITEM 19b Motion to Extend Meeting by 10 min. Move: Aggas Second: M Sower, ITEM 20: Motion/Discussion/Vote to form a Citizenship Workshop Committee. SVANC ITEM 20 Motion to create a Citizenship Workshop Committee Move: Duenas Second: Thum ITEM 21: Motion/Discussion/Vote to nominate and appoint a Citizenship Workshop Committee Chair for workshop committee voted on in item 20. Angelica Duenas was nominated. SVANC ITEM 21 Motion to appoint Ms. Duenas as chair of Citizen Workshop Move: M O Gara Second: M Sower Ms. Duenas left the meeting at 8:39PM ITEM 22: Motion/Discussion/Vote to nominate and appoint an Election Committee Chair. Sam Khalaf was nominated SVANC ITEM 22 Motion to appoint Mr. Khalaf as election committee chair Move: Power Second: M Sower Aggas, Allen, Correa, Khalaf, Koenig, B. O Gara, M. O Gara, Palomino, Perez, Power, NONE NONE NONE Duenas, Garcia, Melgar ITEM 23: Motion/Discussion/Vote to affirm the current appointments for Committee Chairs. Planning and Land Use- Mike O Gara, Outreach- Monica Vacas, Beautification- Wendy Thum SVANC ITEM 23 Motion to affirm committee chairs Move: Power Second: Yes 15 No Abstain Not Eligible Aggas, Allen, Correa, Koenig, B. O Gara, M. O Gara, Palomino, Perez, Power, C. Sower, M. Sower, Thum, Vacas,, NONE Khalaf NONE Duenas, Garcia, Melgar 2018 July 10 SVANC Board Meeting Minutes (v1) Page 6 of 7

7 ITEM 24: Motion/Discussion/Vote to modify the SVANC Standing Rules to add our new SVANC Office at 8720 Sunland Blvd. as our primary 24 hour posting location for SVANC agendas. SVANC ITEM 24 Motion to have the new office as a 24 hour posting location Move: Vacas Second: Power Aggas, Allen, Correa, Khalaf, Koenig, B. O Gara, M. O Gara, Palomino, Perez, Power, Roque C. Sower, M. Sower, Thum, Vacas, NONE NONE NONE Duenas, Garcia, Melgar ITEM 26a: Motion/Discussion/Vote to purchase 64GB or larger USB 3.0 Flash (Thumb) Drives for each Executive Committee member, and each Committee Chair, not to exceed $ Note: This item is an extension of Item 25. Price estimate of $20 for 64GB, $30 for $128GB, $50-70 for 256GB; quantity of 10 approx. (Sower) Item 26a was tabled. Mr. Khalaf left the meeting at 8:53PM. ITEM 26b: Motion/Discussion/Vote to approve the Election Stipulation Worksheet for the upcoming NC election SVANC ITEM 26b Motion to have polling location only Move: C Sower Second: Koenig Yes-15 No 00 Recuse Not Eligible Absent 04 Aggas, Allen, Correa, Koenig, B. O Gara, M. O Gara, Palomino, Perez, Power, Roque, C. Sower, M. Sower, Thum, Vacas, NONE NONE NONE Duenas, Garcia, Khalaf, Melgar Ms. Perez left the meeting at 8:57PM Ms. Palomino left the meeting at 8:57PM ITEM 27: Public Comment on non-agenda Items, two (2) minutes per speaker ITEM 28: Board Member Comment on non-agenda Items, two (2) minutes per speaker No comments from the Board. ITEM 29: Adjournment SVANC ITEM29 Motion to Adjourn Move: C Sower Second: M O Gara 9:00PM Yes 13 Absent 06 Aggas, Allen, Correa, Koenig, B. O Gara, M. O Gara, Power, Roque, C. Sower, M. Sower, Thum, Vacas, NONE NONE NONE Duenas, Garcia, Khalaf, Melgar, Palomino, Perez 2018 July 10 SVANC Board Meeting Minutes (v1) Page 7 of 7