SNOHOMISH COUNTY COUNCIL Snohomish County, Washington AMENDED ORDINANCE NO

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1 SNOHOMISH COUNTY COUNCIL Snohomish County, Washington AMENDED APPROPRIATIONS FOR THE OPERATION OF COUNTY AGENCIES AND DEPARTMENTS AND JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 BE IT ORDAINED: Section 1. Appropriations. Having considered the County Executive s proposed 2015 budget, including the Executive s proposals regarding property tax revenues, the County Council hereby adopts the budget for the fiscal year beginning January 1, 2015, and ending December 31, 2015, at the program levels set forth in Attachment 1, a computerized compilation of budget detail attached hereto and incorporated as if fully stated herein, except as revised by Attachment 2, which are attached hereto and incorporated as if fully stated herein. In case of conflict, the figures in Attachment 2 shall control over Attachment 1, and Attachments 1 and 2 shall control over the summary table in section 4. Section 2. Fire Districts. Pursuant to the requirements of Chapter 49, 23, Laws of Washington 1982, 1 st ex. sess., funding for the fire districts within Snohomish County has been fully considered during the budget process. While such districts provide an important service to the residents of Snohomish County, they are independent taxing entities; therefore this budget does not provide funds for their use. Section 3. Non-represented Employees. (a) The base 2015 compensation levels (salaries and wages set out in adopted pay grade tables) of non-represented regular employees (except the elected officials identified in SCC , employees covered by the Sheriff's office exempt employees compensation plan established by SCC and District and Superior Court Judges and Commissioners) that are set by section 1 of this ordinance are unchanged from the base 2014 compensation levels. The intent of this section is to establish that the base 2015 compensation levels of non-represented county employees shall include a cost of living adjustment (COLA) in a manner that is the same as those granted to AFSCME union employees in their collective bargaining agreements covering the year The base 2015 compensation for such employees shall be subject to adjustment such that final 2015 compensation for such employees shall be determined at the time wage negotiations between the county and its AFSCME union employees are JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 1 of 15

2 concluded. Compensation increases granted to non-represented county employees shall be the same as those granted to AFSCME union employees, if any, in their collective bargaining agreements covering the year The amount of any compensation increases applicable to non-represented county employees shall be established by the council by written motion. Any increased compensation shall be paid as a lump sum for those months prior to the date of the adjustment determination and shall be paid on a monthly basis as an increase in total compensation for those months following the adjustment determination. For non-represented regular employees who are hired after January 1, 2015, any lump sum adjustment amount they receive shall be prorated based upon their date of employment. b) For active non-represented temporary employees who perform duties that are equivalent to those performed by regular employees and who receive a rate of compensation for such work that is equal to the rate paid for that work done by regular employees, the compensation levels set by section 1 of this ordinance shall be fixed in a manner equivalent to that set forth in subsection (a) of this section for regular employees. Section 4. Summary Table. The 2015 budget is organized by funds and departments in the following amounts: Fund Fund Name Dept Department Name Revenue Expense FTE 002 General Fund 01 Executive $156,990 $1,967, General Fund 02 Legislative $0 $4,237, General Fund 04 Human Services $0 $3,742, General Fund 05 Planning $572,808 $4,017, General Fund 07 Office of Hearings Administration $589,571 $1,046, General Fund 09 Parks And $6,660,780 $9,990, General Fund 10 Assessor $107,022 $7,102, General Fund 11 Auditor $7,206,276 $7,508, General Fund 12 Finance $512,573 $3,860, General Fund 13 Human Resources $127,790 $2,222, General Fund 16 Nondepartmental $156,615,788 $11,748, General Fund 22 Treasurer $9,016,144 $3,191, General Fund 24 District Court $8,977,795 $9,308, General Fund 30 Sheriff $15,663,193 $52,308, General Fund 31 Prosecuting Attorney $565,089 $15,382, JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 2 of 15

3 Fund Fund Name Dept Department Name Revenue Expense FTE 002 General Fund 32 Office of Public Defense $603,468 $7,813, General Fund 33 Medical Examiner $114,348 $2,398, General Fund 36 Superior Court $1,681,315 $21,711, General Fund 37 Clerk $3,842,330 $6,968, General Fund 38 Sheriff's Corrections Bureau $12,404,250 $48,054, General Fund 39 Dept Emergency $254,556 $1,091, Special Revenue 01 Executive $1,245,114 $1,245, Special Revenue 09 Parks And $448,000 $448, Special Revenue 11 Auditor $5,000 $5, Special Revenue 16 Nondepartmental $18,044,235 $18,044, Special Revenue 30 Sheriff $50,000 $50, Special Revenue 31 Prosecuting Attorney $94,324 $94, Special Revenue 36 Superior Court $166,900 $166, County Road 06 Public Works $104,121,809 $104,121, River 06 Public Works $26,888 $26, Corrections Commissary Convention & Performing Arts Crime Victims / Witness 38 Sheriff's Corrections Bureau $1,029,914 $1,029, Executive $2,753,180 $2,753, Prosecuting Attorney $438,129 $438, Human Services 04 Human Services $51,696,450 $46,272, Human Services 20 Pass-Through Grants $44,234,117 $44,234, Human Services 24 District Court $0 $50, Human Services 30 Sheriff $0 $31, Human Services 31 Prosecuting Attorney $0 $967, Human Services 32 Office of Public Defense $0 $388, Human Services 36 Superior Court $0 $2,600, Human Services 37 Clerk $0 $234, JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 3 of 15

4 Fund Fund Name Dept Department Name Revenue Expense FTE 124 Human Services 38 Sheriff's Corrections Bureau $0 $1,151, Grant Control 01 Executive $150,000 $150, Grant Control 05 Planning $35,000 $35, Grant Control 11 Auditor $14,000 $14, Grant Control 16 Nondepartmental $2,060,000 $2,060, Grant Control 21 Airport -$1,584 $ Grant Control 30 Sheriff $3,264,059 $3,264, Grant Control 31 Prosecuting Attorney $3,881,716 $3,880, Grant Control 36 Superior Court $2,861,839 $2,861, Grant Control 39 Dept Emergency $3,439,627 $3,439, Sheriff-Search & Resc Helicopt 30 Sheriff $20,000 $20, Sheriff Drug Buy Fund 30 Sheriff $825,000 $825, Arson Investigation & 05 Planning $100 $ Equip 144 Tax Refund Fund 22 Treasurer $5,000 $5, Emerg Svcs Communication 01 Executive $0 $451, Sys 156 Emerg Svcs Communication Sys 16 Nondepartmental $8,289,901 $7,838, Evergreen Fairground Cum Reser Conservation Futures Tax Fund Parks And Parks And $1,269,848 $1,269, $22,628,857 $22,628, Auditor's O & M 11 Auditor $1,224,759 $1,224, Elections Equip Cumulative Res 11 Auditor $378,000 $378, Sno Cty Tomorrow Cum Res 05 Planning $141,367 $141, Real Estate Excise Tax Fund 16 Nondepartmental $14,741,983 $14,741, JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 4 of 15

5 Fund Fund Name Dept Department Name Revenue Expense FTE Transportation Mitigation Community Development 06 Public Works $7,829,000 $7,829, Planning $14,058,765 $14,058, Boating Safety 30 Sheriff $112,000 $112, Antiprofiteering Revolving Parks Mitigation Fair Sponsorships & Donations Snohomish Cnty Arts Commission Limited Tax Debt Service Road Improvement Dist. 24A Capital Projects Fund Capital Projects Fund Parks Construction Fund Facility Construction Data Processing Capital Solid Waste Airport Operation & Maint. Surface Water Equipment Rental & Revolving Information Services 09 Prosecuting Attorney Parks And Parks And $79,245 $79, $1,933,760 $1,933, $372,941 $372, Executive $855,000 $855, Debt Service $28,116,097 $28,116, Debt Service $300,400 $300, Nondepartmental $210,460 $210, Facilities Parks And Facilities Information Services $44,370,494 $44,370, $13,135,477 $13,135, $373,035 $373, $2,058,000 $2,058, Public Works $55,334,015 $55,334, Airport $36,406,966 $36,406, Public Works $40,075,026 $40,075, Facilities Information Services $25,423,050 $25,423, $18,108,577 $18,108, JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 5 of 15

6 Fund Fund Name Dept Department Name Revenue Expense FTE Snohomish County Insurance Snohomish County Insurance Snohomish County Insurance Snohomish County Insurance 02 Legislative $0 $39, Finance $12,807,718 $10,018, Human Resources $0 $52, Prosecuting Attorney $0 $2,696, Pits and Quarries 06 Public Works $236,525 $236, Employee Benefit 12 Finance $48,143,606 $47,889, Employee Benefit 13 Human Resources $0 $253, Facility Services Fund 01 Executive $263,178 $263, Facility Services Fund Training & Development Security Services Fund 18 Facilities $12,198,431 $12,198, Human Resources $391,692 $391, Sheriff $2,171,554 $2,171, Total $880,620,630 $880,620, JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 6 of 15

7 Section 5. FTE Table. Pursuant to the Personnel Cost Policy established by Motion No and Section 6 of this ordinance, the number of FTEs is limited by department for the year 2015 as set out in the following table: Dept Department Name FTE 01 Executive Legislative BRB BOE Human Services Planning Public Works Office of Hearings Administration Parks And Assessor Auditor Finance Human Resources Information Services Nondepartmental Facilities Airport Treasurer District Court Sheriff Prosecuting Attorney Office of Public Defense Medical Examiner Superior Court Clerk Sheriff's Corrections Bureau Dept Emergency Total Section 6. FTE Limitations. Except as provided in Section 7, the FTE figures contained in Section 5 constitute the maximum number of FTEs for which funds are appropriated by this ordinance. Unless otherwise specified in this ordinance, department heads may transfer FTEs between divisions (or programs) within their departments, but FTEs cannot be transferred between departments or funds unless authorized by the County Council. Council action to JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 7 of 15

8 authorize such transfers is an administrative act and may be taken by motion. As used in this ordinance, the term FTE has the meaning set forth in SCC Section 7. Additional FTEs. Notwithstanding the limitations contained in Sections 5 and 6, the Council may authorize one or more increases in the maximum number of FTEs for a specific department or fund, up to an aggregate of 25 additional FTEs for the County for 2015, upon finding that (a) the increase is in the best interests of the County and (b) necessary funds have been appropriated. Council action to increase the maximum number of FTEs in an administrative act and may be taken by motion. Section 8. Project Positions. The number of FTEs for which appropriations are made by this ordinance as shown in Section 5 includes the 21 project positions listed below. Expenditures of appropriations for these positions may only be made through the indicated end dates. These positions shall not be considered permanent positions notwithstanding their inclusion in Section 5 of this ordinance. Dept Department Position Title Wage Scale FTE End Date 04 Human Services COMMUNITY SERVICES /31/2015 COUNSELOR 06 Public Works ENGINEER III SPECIAL PROJECT /31/ Public Works ENGINEERING GEOLOGIST /31/ Public Works ENGINEERING TECHNICIAN IV /31/2017 DRAINAGE 06 Public Works ENGINEERING TECHNICIAN V /31/2017 DRAINAGE 06 Public Works RECORDS TECHNICIAN-PUBLIC /31/2017 WORKS 09 Parks And PARK PLANNER ASSOCIATE /31/ Parks And PARK RANGER /31/ Finance ACCOUNTING ANALYST /31/ Information Services BUSINESS APPLICATIONS DEVELOPER 4 - DIS /31/ Information Services BUSINESS APPLICATIONS DEVELOPER 4 - DIS /31/2016 JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 8 of 15

9 Dept Department Position Title 14 Information RECORDS SUPPORT IMAGING Services TECHNICIAN 14 Information Services 18 Facilities 18 Facilities 18 Facilities Wage Scale FTE End Date /31/2015 SYSTEMS ENGINEER 4 - DIS /31/2015 FACILITIES TECHNICIAN III- DETENTION FACILITIES TECHNICIAN IV- DETENTION /31/ /31/2015 SPECIAL PROJECTS MANAGER /31/ Treasurer OFFICE ASSISTANT III /31/ Sheriff LIEUTENANT (CS) /31/2015 Total 21.0 Section 9. Budget conditions and notes. (A) Budget Conditions. Pursuant to Section 6.50 of the Snohomish County Charter, the 2015 budget is subject to the following conditions, restrictions, and limitations: (1) Director of Finance and Risk. This ordinance appropriates $170,202 in the Finance Department to pay salary and benefits of a Director of Finance and Risk (FIN7431R), which amount (including salary savings realized by delay in filling the position) may not be used for any other purpose or position. This amount is expressly conditioned and no amount of this appropriation may be spent until council has confirmed the appointment of the position and a bona fide job offer has been made and accepted for this position. The Council requests that the Executive submit to the Council by February 15, 2015, a written report on the status of the position and, if still vacant, on all actions that have been taken since October 2014, and all actions that will be taken, to fill the position. (2) Council approval needed to fill two vacant positions in the Medical Examiner s Office. $92,894 of the Medical Examiner s Office budget appropriation has been identified to fill 2.00 FTEs, Medical Investigator positions NEW3301R and NEW3302R. This amount shall not be expended or otherwise encumbered to fill the 2.00 FTEs until (1) the department staff presents the County Executive and the County Council with a written proposal for restructuring the office to include the following: JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 9 of 15

10 best practices within the medical examiner field, professional recommendations, examples from similar sized governments (in terms of population, workload and area), the projected workload for the office, evaluation of alternative administrative structures, and job descriptions for all positions within the office and (2) the Council by Motion approves the proposal after review and recommendation from the County Executive. (B) Budget notes. The 2015 budget is adopted with the following statements of County Council intent and requests for information or agency action: (1) Replacement of HRIS/Financial Systems. During the presentation of the Finance Department s proposed budget for 2015, the Finance Department and Executive staff expressed concerns to the Council that the existing human resource information and financial systems are in need of replacement. In order to become better informed about the issue, the Council directs the formation of an ad hoc committee to be comprised of two council members or their representatives, the Deputy County Executive or his representative, and associated staff. The committee will meet with representatives of N. Harris Computer Corporation (the vendor of Cayenta, the County s financial system) and High Line Corporation (the County s payroll and human resources system), and discuss the obstacles and challenges the County has faced and continues to encounter in the implementation and upgrade of the two existing systems, in order to determine whether the existing systems should be replaced or maintained and upgraded. The committee will report to the Council as follows: a. By February 28, 2015, the committee will prepare and present a recommendation to the Council and Executive whether to proceed with complete replacement of the current systems or to consider maintaining and upgrading the existing systems. b. By April 1, 2015, the committee will prepare and present a preliminary budget for the recommended approach. In the event the committee fails to come to a single recommendation, the committee will prepare and present budgets for both alternatives. c. By June 1, 2015, the committee will prepare and present a report providing a financing strategy for the projected costs to upgrade or replace the systems. (2) REET spending plan. It is the Council s intent that a five-year spending plan for REET I and REET II revenues be adopted each year as part of JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 10 of 15

11 the annual budget process. The spending plan shall identify revenues received from each source and shall specify the planned expenditures for projects, debt service and other allowable purposes. The plan shall begin with the 2014 budget and include the Executive s recommendations for each annual budget for the following four years. Each subsequent year will include a budget for the current year and recommendations for the following four years. The Council may by Motion make amendments to the plan at any time. (3) Courthouse Property Tax Collection and Expenditure Monitoring. In 2012 and 2013 the County Council passed general fund property tax increases in order to provide debt service resources to repay bonds issued to finance the construction of a new Snohomish County Courthouse. The tax increases began with the 2013 collection to repay debt service for bonds issued in 2013 and was increased in 2014 to fund debt service on a future bond issue to fund additional costs related to changes to the original construction plan. The bond proceeds for the second bond issue are not yet needed for construction costs. Moreover, the debt service on the second series of bonds is not expected to begin until late 2015 or The Executive s proposed budget provided for use of the 2015 anticipated collections for a variety of needs. Beginning with the Executive s submission of the Fourth Quarterly Budget Report of 2014, and continuing in each subsequent Quarterly Report until the second series of bonds are issued, the Executive will include a section in each Quarterly Report that shows: a. The property taxes collected to date under the authority granted by the 2013 and 2014 property tax increases that were passed to fund the new county courthouse; b. A schedule of how the revenues reported in item 1 above have been used or are planned to be used; and c. The amount of the collected property taxes that have been reserved and are available for the new courthouse construction. In the first Quarterly Report following the issuance of the second series of bonds, the Executive will include a section that provides a comparison between the debt service required to service both issues of the bonds and the related property tax receipts available to meet the debt service requirements. The section should also contain the Executive s recommended strategy for meeting any shortfall between the debt service and the property tax receipts, or in the event that debt service is lower than the property tax receipts, a proposed plan for programming the excess receipts. JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 11 of 15

12 (4) Options to pay for capital improvement projects. The Executive s recommended budget applied $1.25 million from the General Fund s non-departmental fund to fund high priority capital projects in 2015 and identified projects without identifying funding for 2016 through 2020 (the Projects ). Council requests the Executive s Office: prepare a report describing the Executive s priority for, and approach to, funding the Projects, and transmit this report to Council not later than February 3, (5) Adding Recording Capability in Hearing Room. Council requests that the Executive s Office prepare a report detailing the costs to install and operate equipment to digitally record and live-stream audio and video of public meetings and hearings held in the first floor meeting room of the Drewel Building, and to post the recordings to the County s website using Granicus. Council requests the Executive s Office transmit this report to Council not later than March 3, (6) REET 2 Funded Positions. For 2015, Council requests the Executive s Office direct the Parks and Department to document time spent by all positions, funded in whole or in part by REET 2, on Fund 309 construction projects. Council requests a report documenting this time from January 1, 2015 to July 31, 2015 to the Council not later than August 10, (7) Quarterly SR 530 Slide Report. Beginning in the first quarter of 2015, Council requests that the Executive provide Council a quarterly report detailing the County s activities and finances related to the SR 530 landslide. The report should include (1) landslide-related expenditures (by fund), reimbursements, and activities during the previous quarter; and (2) cumulative landslide-related expenditures (by fund) and reimbursements from March 22, 2014, through the end of the previous quarter. (8) Phase 2 Work Plan for Geologically Hazardous Areas Regulations. On September 23, 2014, the Executive provided Council a work plan for reviewing and updating the county s regulations for geologically hazardous areas in response to Council requests in Amended Emergency Ordinances and The first phase of that work plan included steps to be taken by June 30, The work plan noted the possibility of a second phase after the SR 530 Joint Commission releases its findings and the 2015 state legislative session is completed. Council requests that by September 30, 2015, the Executive provide Council either (1) a work plan for the second phase of JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 12 of 15

13 reviewing and updating the county s regulations for geologically hazardous areas; or (2) if no second phase is proposed, a report to Council on the completion of phase one and the basis for determining that no second phase is needed. (9) Road Fund Transfer to General Fund. In 2003, the Roads Division and Sheriff s Office conducted a study regarding the Sheriff s traffic enforcement activities in order to determine the amount of funds that the Roads Fund should provide the Sheriff s Office for these activities. For 2015, the County Council requests that Finance, Public Works, Council and Sheriff s Office staff review the current methodology used to calculate the annual transfer in order to confirm its continued efficacy. The Council further requests that the Sheriff s Office submit a report by April 30, 2015 detailing the review and providing any recommend changes to the methodology. (10) Unallocated reductions. In order to make the reductions necessary to match expenditures to revenues while providing department heads with the discretion necessary to manage their departments in the most effective manner, the budget for every General Fund department includes an unallocated reduction embedded within the budget. Each department must determine how the reductions will be achieved, through specific cuts, underexpenditures, or a combination thereof. The Council requests that each department head submit a written report to the Council on progress towards achieving the reductions for each month of the budget year. The reports should be submitted to the Council no later than the tenth day of each month for the previous month beginning February 10, Additionally, the Executive recommended an additional anticipated underexpenditure in 2015 of $3.4 million, which is included in the Council Adopted Budget. Because this represents a significant level of additional underexpenditure, the Council requests that the Finance Director report quarterly to the Council on the status of this additional underexpenditure, including the source of underexpenditures and projections for realizing the full amount by the end of JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 13 of 15

14 ATTEST: PASSED this day of, Asst. Clerk of the Council SNOHOMISH COUNTY COUNCIL Snohomish County, Washington Council Chair ( ) APPROVED ( ) EMERGENCY ( ) VETOED DATE: ATTEST: County Executive Approved as to form only: Deputy Prosecuting Attorney JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 14 of 15

15 Attachment 1 Computerized compilation of budget detail JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Page 15 of 15