Joint Meeting of the Western Regional Assemblies Thursday, February 21, :45-2:15 p.m. Renaissance Newport Beach, CA

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1 Joint Meeting of the Western Regional Assemblies Thursday, February 21, :45-2:15 p.m. Renaissance Newport Beach, CA 1. Welcome from Regional Vice President, Scott Hill 2. Remarks from College Board CEO, David Coleman 3. Communications from the Chair Yvette Gullatt and Approval of the Minutes of the 2018 Assembly Meetings 4. Assembly Governance Plan Approval 5. Report from the Board of Trustees 6. Academic Assembly Council Update 7. Counseling and Admission Assembly Council Update 8. CSS/Financial Assistance Assembly Council Update 9. Passing of the Gavel 10. Call for New Business 11. Announcement of Next Meeting 12. Breakout Discussions by Assembly Academic Assembly Counseling and Admission Assembly CSS/Financial Assistance Assembly 13. Adjournment 2019 The College Board regionalforums.collegeboard.org

2 College Entrance Examination Board Minutes of the Western Regional Assembly Business Meeting Western Regional Forum Red Rock Hotel Casino Resort Las Vegas, Nevada Friday, February 2, 2018 The annual meeting of the Western Regional Assembly of the College Board was convened in Las Vegas, Nevada from 11:00 a.m. 12:00 p.m. on Friday, February 2, Antonio Esquibel, Chair, Western Regional Assembly presided. I. Mr. Esquibel opened the business meeting and thanked attendees for their participation in the regional forum. He asked institutional voters to locate their voting cards and to review the minutes from the last meeting. Upon motion duly made and seconded, the minutes of the 2017 Annual Western Regional Assembly Business meeting were approved. He then recognized the following changes to the membership of the Western Regional Council: Representatives elected or appointed to the Regional Council Arzie Galvez, Director, Advanced Learning Options, Los Angeles Unified School District, CA Tamra Jackson, Principal, Bridgeport High School, WA Anna Viggiano, Educational Specialist, Hawaii Department of Education Chris White, Director of College Advising, High Tech High School, CA Megan Davis, Senior Associate Director, Financial Aid, University of Washington Yvonne Berumen, Vice President Admission and Financial Aid, Pitzer College, CA Kelly Talbert, Director of Admissions, Boise State University, ID Mary Venezia, Director, Enrollment Initiatives & Special Events, University of Arizona Gary Clark, Director of Admissions, University of California, Los Angeles Kathy Fox, School Guidance Counselor, Estrella Foothills High School, AZ The Regional Council has also elected a new Chair Elect for , John O Connor, College Selection Facilitator, Natrona County Schools, WY Representatives departing the Regional Council Lisa Scott, Director of College/Career Counseling, Liberty High School, CO Trina Wilson, Senior Associate Director, University of California, Davis Eki Yandall, Director of Domestic Recruitment, Portland State University, OR Patricia Morales, Director, Admissions and Relations with Schools, University of California, Irvine Robin Thompson, Director of Financial Aid, Pomona College, CA And Past Chair, Marilyn Ponti, Director of Financial Aid Services, Whitman College, WA II. III. IV. Mr. Esquibel announced the resolution proposed by the Western Regional Council to the Western Region Assembly for approval. He read the resolution which would update the Governance Plan to remove the requirement that the Nominating Committee present two candidates for each position. Upon motion duly made and seconded, the resolution was approved by the Assembly. Scott Hill, Vice President of the Western Region recognized the work of the Western Regional Council, Western Region staff and College Board staff in attendance. He spoke of the exciting work happening in the schools and institutions in the West and recognized the members of the Enrollment Leadership Academy that were in attendance. Jim Montoya, Chief of Membership, Governance & Global Higher Education & Secretary of the Corporation provided remarks regarding the membership involvement in the Western Region and discussed the launch of the new online membership community and its benefits. He spoke about the

3 College Board s Indian Global Higher Education Alliance, which will provide a platform for innovative higher education institutions in India to engage with our long-standing university members in meaningful, productive ways. V. Kasey Urquidez, College Board Trustee and Vice President of Enrollment Management & Student Affairs Advancement, and Dean, Undergraduate Admissions, The University of Arizona, Tucson, presented the report from the Board of Trustees. She shared information about the College Board s mission to serve members, including program advances and the launch of the new member portal. After 18 months of review, the Bylaws were approved by the full membership at Forum in October Ms. Urquidez thanked all members that provided input and guidance during the process. The Board voted to approve the updated Governance plans for the National Assemblies, which included the name change of two assemblies and slight revisions to the language to allow for electronic elections. An increase in membership dues was also approved, from $325 to $400, the first increase in almost 20 years. VI. VII. The chairs of the three assembly committees provided updates from the previous day s joint assemblies meeting. Anna Viggiano, Educational Specialist, Gifted and Talented Program, Hawaii Department of Education, Honolulu, Hawaii, chair Academic Assembly gave an overview of the discussion topics relevant to the assembly including that SAT School Day, SAT practice through Khan Academy and using data to increase access have had the biggest impact of students. They felt that student test fatigue, lack of access to online testing, and lack of career readiness focused tools were barriers that remained, and they discussed that higher education institutions in addition to the College Board should lobby state legislatures on what should be considered the critical core and/ or receive college credit, e.g., AP. The regionally elected representative to the Academic Assembly provided updates on supporting Advanced Placement, the impact of the Office SAT Practice on Khan Academy and the development and implementation of the Pre-AP program. Kellie Nehring, Assistant Director of Financial Aid, University of San Diego, California, chair CSS/Financial Assistance Assembly gave an overview of the discussion topics relevant to the assembly including that free score sends, and fee waivers are having the biggest impact on students, but there is still a lack of financial literacy at the K-12 level. More efforts need to be made to help families understand the full cost of college. Many felt that financial literacy and access to students was something that the College Board, K-12 and Higher Ed could partner on together. The regionally elected representative to the CSS/Financial Assistance Assembly provided updates on expanding on the new normal of financial aid, CSS Profile, and CSS Profile fee waivers. John O Connor, College Selection Facilitator, Natrona County High School, Casper, Wyoming, chair of Counseling and Admission Assembly gave an overview of the discussion topics relevant to the assembly including that unlimited fee waivers and SAT School Day are having the biggest impact on students. The assembly felt that the biggest benefits of membership are the connections made and the opportunities for networking. The regionally elected representative to the Counseling and Admission Assembly provided updates on the launch of the new Counselor Summer Institute, the success of the second Score Week for counselors and the improvements made to SAT School Day. She also spoke about the initial pilot of the environmental context dashboard, an admissions tool to help support admissions professionals and help them make more informed decisions. Mr. Esquibel invited Yvette Gullatt Chair-Elect of the Regional Council, and Vice Provost, Diversity and Engagement, University of California to assume the role of the Chair of the Regional Council for the year and passed the gavel to her. VIII. Ms. Gullatt thanked Mr. Esquibel for his contributions and his service to the regional assembly. She made a call for new business from the assembly with none brought forth, she then announced the next meeting of the Western Regional Assembly would be February 22, 2019 in Newport Beach, California. The meeting of the Western Regional Assemblies adjourned at 11:56 a.m.

4 College Entrance Examination Board Minutes of the Joint Meeting of the Western Regional Assemblies Western Regional Forum Red Rock Hotel Casino Resort Las Vegas, Nevada Thursday, February 1, 2018 A joint meeting of the Western Regional Assemblies of the College Board was convened in Las Vegas, Nevada from 3:30-4:30 p.m. on Thursday, February 1, Antonio Esquibel (Western Regional Assembly Chair), Anna Viggiano (Chair, Academic Assembly), Kellie Nehring (Chair, CSS/Financial Assistance Assembly) and John O Connor (Chair, Counseling & Admission Assembly) presided. I. Mr. Esquibel welcomed those in attendance and introduced the regional assembly representatives. Delegates were advised that last year s assembly meeting minutes were available at each table and on the conference app. Delegates were asked to locate their voting cards. II. III. IV. Ms. Viggiano called the Academic Assembly meeting to order. She asked for a motion to vote to approve the 2017 Academic Assembly meeting minutes. The motion was seconded and approved by the regional assembly. Ms. Nehring called the CSS/Financial Assistance meeting to order. She asked for a motion to approve the 2017 CSS/Financial Assistance Assembly meeting minutes (formerly College Scholarship Service Assembly). The motion was seconded and approved by the regional assembly. Mr. O Connor called the Counseling and Admission Assembly meeting to order. He asked for a motion to approve the 2017 Counseling and Admission Assembly meeting minutes (formerly Guidance and Admission Assembly). The motion was seconded and approved by the regional assembly. Carolina Cardenas, regionally elected representative to the Academic Assembly provided updates on supporting Advanced Placement, the impact of the Office SAT Practice on Khan Academy and the development and implementation of the Pre-AP program. Tom Beidschied, regionally elected representative to the CSS/Financial Assistance Assembly provided updates on expanding on the new normal of financial aid, CSS Profile, and CSS Profile fee waivers. V. Nikki Danos, regionally elected representative to the Counseling and Admission Assembly provided updates on the launch of the new Counselor Summer Institute, the success of the second Score Week for counselors and the improvements made to SAT School Day. She also spoke about the initial pilot of the environmental context dashboard, an admissions tool developed by the College Board to help support admissions professionals and help them make more informed decisions. VI. VII. Several members of the College Board Staff offered regional updates. Karly Brockett, Director, Higher Ed provided details about Enrollment Leadership Academy nomination process. Bryan Whish, Director, Higher Ed State Partnerships, discussed the upcoming Summer Admissions Institute and encouraged Higher Ed attendees to register their new staff for the summer program. The 2017 Ned Tibby Award was presented by Summer Admissions Institute Faculty, Carlos Jimenez, Director of Admission, Outreach & Recruitment, Colorado College to Molly Anne Malinick, Assistant Director, Admission, University of Southern California.

5 VIII. IX. Mr. Esquibel made a call for new business from each assembly with none brought forth. He also announced the next meeting of the Western Regional Assemblies would be in February 2019 in Newport Beach, California. Mr. Esquibel then invited attendees to join breakout discussions at their tables for focused conversations on work that is important to the various assemblies. Each group discussed the same topics including; What recent policy/process changes in College Board programs/services have had the biggest impact on access for students? What barriers remain? What barriers remain that we could work on together, individually and across assemblies and membership? And what does it mean to be a College Board member? Minutes from the breakout discussions follow. Academic Assembly Members of the Academic Assembly thought SAT School Day, SAT practice through Khan Academy and using data to increase access have had the biggest impact of students. They felt that student test fatigue, lack of access to online testing, and lack of career readiness focused tools were barriers that remained. They discussed that higher education institutions in addition to the College Board should lobby state legislatures on what should be considered the critical core and/or receive college credit, e.g., AP. Access to reliable research and data, and a place where K-20 can come together to discuss important education topics are some elements of being a College Board member. CSS/Financial Assistance Assembly Meeting Members of the CSS/Financial Assistance Assembly thought that free score sends, and fee waivers are having the biggest impact on students, but there is still a lack of financial literacy at the K-12 level. More efforts need to be made to help families understand the full cost of college. Many felt that financial literacy and access to students was something that the College Board, K-12 and Higher Ed could partner on together. To this assembly, the greatest benefit of being a College Board member is access. Access to data, materials, research, colleagues, and professional development. Counseling and Admission Assembly Meeting Members of the Counseling and Admission Assembly thought that unlimited fee waivers and SAT School Day are having the biggest impact on students. They felt that more capacity needs added to the August SAT administrations, that it would be helpful for the College Board student accounts to link to the Common Application and there needs to be an easier way for counselors/teachers to explain the difference between an SAT writing score vs. the essay score to students. Working together to figure out how to best use all the available resources for educators and continuing discussions about bridging community college and how transfer students fit in, are very important. The assembly felt that the biggest benefits of membership are the connections made and the opportunities for networking. The meeting of the Western Regional Assemblies adjourned at 4:25 p.m.

6 RESOLUTION TO APPROVE THE ASSEMBLY GOVERNANCE PLAN WHEREAS the Regional Council established a subcommittee to review the governance plan of the Regional Assembly and recommend amendments to the Council for consideration; and WHEREAS the Regional Council reviewed the amended governance plan and now recommends it to the Regional Assembly for approval; THEREFORE, IT IS NOW RESOLVED that the amended governance plan is approved by the Assembly; and IT IS FURTHER RESOLVED to recommend the amended governance plan to the Board of Trustees for approval The College Board regionalforums.collegeboard.org

7 THE COLLEGE BOARD WESTERN REGIONAL ASSEMBLY GOVERNANCE PLAN ARTICLE I NAME The name of the assembly shall be the Western Regional Assembly of the College Board, hereafter referred to as the Assembly. ARTICLE II MEMBERSHIP The Assembly shall consist of the Members of the College Board located in Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, Oregon, Utah, Washington, and Wyoming, and other Members as assigned by the Board of Trustees of the College Board. ARTICLE III CHARGE Consistent with the purpose of the College Board, each Assembly shall provide a forum for its delegates: 1. To further the understanding of the purpose of the College Board and of the utilization of its research, programs, and services; 2. To discuss, review, and inform the research, programs, and services provided by the College Board and the policies and practices involved in the research, programs, and services; 3. To identify issues facing Members that the College Board might usefully endeavor to assist in solving by developing new research, programs, and services; 4. To exchange ideas on matters of educational concern relevant to the purposes and research, programs, and services of the College Board; 5. To consider and adopt recommendations for transmission to the Board of Trustees and officers of the College Board and resolutions to be presented to the Annual Meeting of the Members. It shall participate in the governance of the College Board by electing Trustees as provided in Article X of the College Board s Bylaws and pursuant to Article IV of this Governance Plan ( the Plan ).

8 ARTICLE IV GOVERNANCE A. Voting. 1. All delegates of member organizations of the Assembly whose dues are paid are eligible to vote on Assembly business. Each Member may designate a substitute delegate to vote at a meeting in the absence of the named delegate. No Person shall represent more than one Member or cast more than one vote. B. Elections 1. The Assembly shall participate in the governance of the national assemblies of the College Board through the election of representatives to each of the three national assembly councils by delegates of that assembly, as provided for in the governance plans of the national assemblies and Article VI of this governance plan. 2. All elections of persons shall take place by a vote of the delegates by ballot. The nominee receiving the largest number of votes for each position, whether or not they constitute a majority of the votes cast, shall be elected. 3. The chair of the Assembly shall only vote to break ties. C. Meetings. 1. The Assembly shall meet annually at a site and date designated by the Regional Vice President in consultation with the chair of the Assembly and the Secretary of the Corporation. 2. Notice of the annual meeting, including a preliminary agenda and the text of any amendments or resolutions proposed by the Regional Council, the Trustees or a delegate must be communicated to the membership at least two (2) weeks prior to the meeting. To be included in the call to the meeting, a resolution proposed by a delegate must be submitted to the Regional Vice President at least eight (8) weeks prior to the meeting. This requirement does not preclude a delegate from bringing new business to the floor at the meeting. 3. The chair shall preside at the annual meeting of the Assembly and meetings of the Regional Council. 4. The chair elect shall carry out the duties of the chair at meetings in the absence of the chair. 5. A Member may authorize another person as a proxy to act for its delegate by written notice to the Secretary of the College Board for any issues that are submitted to a vote of the delegates at a duly called meeting. A proxy may be a person not affiliated with the Member.

9 6. The vote of a Member shall be cast by its delegate, alternate, or duly authorized proxy. To cast a vote at a meeting, a delegate or alternate must be present, or the Secretary of the College Board must have received the Member s proxy by the date specified by the College Board. To the extent permitted by law and used by the College Board, present may include electronic participation in a meeting and/or receipt of a delegate s vote in advance of the meeting. 7. The delegates present and entitled to vote shall constitute a quorum. Items requiring a vote of the Assembly shall require approval by a majority vote of the votes cast. 8. The meeting rules established by the Trustees shall govern the annual meeting of the Assembly in all cases to which they are applicable, unless otherwise provided in this Plan. 9. The rules set out in this Plan may be suspended at a duly called meeting of Members at which a quorum is present by unanimous consent of the Members in attendance, which includes proxies. ARTICLE V DIVISIONS There shall be a Western Regional Division of each of the three national assemblies composed of the delegates to the national assemblies from member organizations in the Western Region. Each division shall elect persons to serve as the regionally elected members of the national assembly councils. A. The Council shall be composed as follows: ARTICLE VI REGIONAL COUNCIL 1. the chair, chair elect and past chair of the Assembly, who shall serve ex officio; 2. twelve members elected by the Assembly to reflect the geographical, professional and sector diversity needs of the Regional Council; 3. three members elected to represent the Assembly on the National Assembly Councils, who shall serve ex officio; 4. the Assembly-elected Trustee(s), who shall serve ex officio; 5. three members appointed by the Regional Vice President in consultation with the chair of the Council; 6. the Western Regional Vice President, who shall serve ex-officio. B. Elected and appointed Members of the Council shall serve three-year non-renewable terms, with approximately one-third rotating on to the Council each year. The chair, chair elect and past chair shall serve two-year non-renewable terms.

10 C. The Regional Council shall elect a chair elect from the slate presented by the nominations committee. D. Elected members shall assume their responsibilities immediately following the annual meeting. 1. If a vacancy occurs before the expiration of a term of an elected member, the Regional Vice President, in consultation with the chair, may designate a person to serve until a successor the next election. 2. A successor shall be elected or appointed for the remainder of the unexpired term of the predecessor, unless only one year remains in the unexpired term, in which case the successor shall be elected or appointed for a full term in addition to that one year. 3. Persons having served less than a three-year term are eligible for re-election or reappointment. 4. If a vacancy arises for the position of chair, then the past chair shall serve as chair until the next annual meeting of the Assembly. After this annual meeting, the chair elect shall commence serving as chair for a 2-year term. E. A majority of the members of the Council shall constitute a quorum to take action at Regional Council meetings. F. Any action required or permitted to be taken by the Regional Council may be taken without a meeting if a majority of members of the Regional Council consents in writing to the adoption of a resolution authorizing the action. The resolution and the written consents thereto by members of the Regional Council, which may be signed in counterparts, shall be filed with the minutes of proceedings of the Regional Council. G. Whenever a written instrument is required to be executed hereunder, an electronic signature, to be extent permitted by applicable law, shall be deemed to be a written signature. H. The Regional Council shall maintain written minutes of its meetings, which shall be filed with the minutes of proceedings of the Regional Council. I. Members of the Regional Council represent the voice of their constituency. Thus, participation in Council meetings is critical. In their role as members of the Regional Council, members are expected to: 1. Participate in the activities of and engage in communication with the Western Regional Office, and 2. Attend two council meetings in each year of their three-year term. Members who do not fulfill the aforementioned expectations will be asked to reassess their ability to serve. Absences may, by decision of the Regional Vice President, in consultation with the chair, result in dismissal.

11 ARTICLE VII COMMITTEES A. A nominating committee shall be established, comprised of the chair, chair elect, past chair and Regional Vice President. To ensure representation from all three national assemblies, up to three additional members shall be appointed by the Regional Vice President. The nominating committee shall prepare nominee slates for persons to be elected for the following positions; Chair elect of the Assembly, elected by the Council; Twelve members of the Assembly Council, elected by the Assembly; Three representatives to the National Assembly Councils, elected by the respective delegates of each Assembly; One representative to the CSS/Financial Assistance National Nominating Committee, elected by the CSS/Financial Assistance delegates of the Assembly; Trustees elected by the Assembly in accordance with Article IV.F of the College Board s Bylaws. B. In preparing nominee slates, the nominating committee should take guidance from the Regional Council on its recruitment priorities and ensure balance across the membership of the Regional Council with regard to the diversity of Members, professions, and geography needs of the Regional Council. C. In addition, the nominating committee shall nominate persons to receive the Western Regional Assembly Awards. D. The Council may create, and the chair may appoint members to, ad hoc committees as necessary, in consultation with the Regional Vice President. ARTICLE VIII AMENDMENTS A. This Plan may be amended by a majority vote at any annual meeting of the Assembly provided the text of the amendment has been included in the call to meeting. Any Assembly-approved amendment becomes effective only upon approval of the Trustees.

12 THE COLLEGE BOARD WESTERN REGIONAL ASSEMBLY GOVERNANCE PLAN ARTICLE I NAME The name of the assembly shall be the Western Regional Assembly of the College Board, hereafter referred to as the Assembly. ARTICLE II MEMBERSHIP The membership of the Assembly shall consist of the Mmembers of the College Board located in Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, Oregon, Utah, Washington, and Wyoming, and other Members as assigned by the Board of Trustees under the Bylaws of the College Board. ARTICLE III CHARGE Consistent with the purpose of the College Board, each Assembly shall provide a forum for its delegates: 1. To further the understanding of the purpose of the College Board and of the utilization of its research, programs, and services; 2. To discuss, review, and inform the research, programs, and services provided by the College Board and the policies and practices involved in the research, programs, and services; 3. To identify issues facing Members that the College Board might usefully endeavor to assist in solving by developing new research, programs, and services; 4. To exchange ideas on matters of educational concern relevant to the purposes and research, programs, and services of the College Board; 5. To consider and adopt recommendations for transmission to the Board of Trustees and officers of the College Board and resolutions to be presented to the Annual Meeting of the Members. It shall participate in the governance of the College Board by electing Trustees as provided in Article X of the College Board s Bylaws and pursuant to Article IV of this Governance Plan ( the Plan ). The Assembly shall seek to maintain and advance the purposes of the College Board, particularly as they apply to the interests and needs of the students, educational institutions and associations in the Western Region. To that end the Assembly shall bring members together to: A. further the understanding of the purposes of the College Board and of the utilization of its programs and services; B. discuss, appraise, and criticize the programs and services provided by the College Board and the policies and practices involved in their administration;

13 C. identify both educational and administrative issues and concerns confronted by the members so that the College Board might usefully address them by modifying or expanding existing programs or by developing new programs; D. exchange ideas on matters of concern relevant to the purposes and programs of the College Board; E. consider and adopt recommendations and resolutions for transmission to the Board of Trustees and Officers of the College Board and resolutions to be presented to the Annual Meetings of the members of the College Board; and F. improve communication among the secondary schools, colleges, and other institutions of higher learning and discuss their mutual problems and concerns. A. Voting. ARTICLE IV GOVERNANCE 1. All delegates of member organizations of the Assembly whose dues are paid are eligible to vote at meetings of theon Assembly or by mail ballotbusiness. The chief executive officer of a member organizationeach Member may designate a substitute delegate to vote at a meeting in the absence of the regularnamed delegate by writing to the Secretary of the College Board. No Person shall represent more than one Mmember or cast more than one vote. B. Elections 1. The Assembly shall participate in the governance of the College Board by electing members of the Board of Trustees in accordance with Article XI of the Bylaws of the College Board and Article VII of this governance plan The Assembly shall participate in the governance of the national assemblies of the College Board by conducting electionsthrough the election of members representatives to each of the three national assembly councils by the Western Regional delegates to the appropriate nationalof that assembly, as provided for in the governance plans of the national assemblies and Article VII of this governance plan. 2. All elections of persons shall take place by a vote of the delegates by ballot. The nominee receiving the largest number of votes for each position, whether or not they constitute a majority of the votes cast for all nominees to fill the position, shall be elected. 3. The chair of the Western Regional Assembly Council shall not only vote except to break ties, and shall vote only for the purpose of breaking such a tie. C. Meetings. 1. The Assembly shall meet annually at a site and date designated by the Regional Council Vice President in consultation with the chair of the Assembly and the Secretary of the Corporation.

14 2. Notice of the annual meeting, including a preliminary agenda and the text of any amendments or resolutions proposed by the Regional Council, the Board of Trustees, a national assembly, or a member delegate must be mailed communicated to the membership at least two (2) weeks prior to the meeting. To be included in the call to the meeting, a resolution proposed by a member delegate must be submitted to the Regional Vice President at least eightsix (86) weeks prior to the meeting. This requirement does not preclude a delegate from bringing new business to the floor at the meeting. 3. The chair shall preside at the annual meeting of the Assembly and meetings of the Regional Council. 4. The chair elect shall carry out the duties of the chair at meetings in the absence of the chair. 5. A Member may authorize another person as a proxy to act for its delegate by written notice to the Secretary of the College Board for any issues that are submitted to a vote of the delegates at a duly called meeting. A proxy may be a person not affiliated with the Member. 6. The vote of a Member shall be cast by its delegate, alternate, or duly authorized proxy. To cast a vote at a meeting, a delegate or alternate must be present, or the Secretary of the College Board must have received the Member s proxy by the date specified by the College Board. To the extent permitted by law and used by the College Board, present may include electronic participation in a meeting and/or receipt of a delegate s vote in advance of the meeting The delegates present and entitled to vote shall constitute a quorum. Items requiring a vote of the Assembly shall require approval by a majority vote of the votes cast. 4. The Western Regional delegates to each of the national assemblies of the College Board shall be provided opportunities to convene during the Regional Meeting as needed. 5. Individuals who are not delegate of member institutions and who are registered for the Regional Meeting may attend the annual meeting of the assembly and may be accorded the privilege of voice without vote by the Chair with the consent of the delegates present. Rules determined by the regional council shall govern the Annual Meeting of the Assembly in all cases to which they are applicable unless otherwise provided in this governance plan. 9. The meeting rules established by the Trustees shall govern the annual meeting of the Assembly in all cases to which they are applicable, unless otherwise provided in this Plan. 10. The rules set out in this Plan may be suspended at a duly called meeting of Members at which a quorum is present by unanimous consent of the Members in attendance, which includes proxies. ARTICLE V DIVISIONS There shall be a Western Regional Division of each of the three national assemblies composed of the delegates to the national assemblies from member organizations in the Western Region. Each division shall elect persons to serve as the regionally elected members of the national assembly councils.

15 ARTICLE VI REGIONAL COUNCIL A. The Regional Council shall have the following responsibilities, to: 1. forward the recommendations of the membership, via the Regional Vice President, to the Trustees and Officers of the College Board; 2. advise the Regional Vice President on matters related to College Board programs and services; 3. prepare the agenda for meetings of the Assembly and its divisions and program for the Western Regional Meeting or appoint a separate committee to fulfill this responsibility; Plan the annual Regional Forum and Forum activities for the Assembly; 4. convene annually the Regional Nominating Committee; 5. elect the Chairs of and coordinate and support the work of the standing committees. 6. review the regional governance plan and its operation once every three years and propose revisions as needed. B.A. The Council shall consist of not less than 22 nor more than 26 membersbe composed as follows: 1. the chair, chair elect and past chair of the Assembly, who shall serve ex officio; 2. twelve members elected by the Assembly to reflect the geographical, professional and sector diversity needs of the Regional Council; 3. three members elected to represent the Assembly on the National Assembly Councils, who shall serve ex officio; 4. the Assembly-elected Trustee(s), who shall serve ex officio; 1.5. not less than tthree nor more than six members appointed by the Regional Vice President in Chair of the Council upon consultation with the chair of the Council; 2. the immediate past Chair of the Regional Council if he or she has completed a three-year term on the Council, ex-officio the Western Regional Vice President, who shall serve ex-officio. B. Elected and appointed Members of the Council shall serve three-year non-renewable terms, with approximately one-third rotating on to the Council each year.terms and may not succeed themselves. The chair, chair elect and past chair shall serve two-year non-renewable terms. C. The Regional Council shall elect a chair elect from the slate presented by the nominations committee. D. Elected members shall assume their responsibilities immediately following the annual meeting.

16 1. If a vacancy occurs before the expiration of a term of an elected member, the Regional Vice President, in consultation with the c Chair, may designate a person to serve until a successor can be elected by the delegates to the appropriate Assemblythe next election. 2. A successor shall be elected or appointed for the remainder of the unexpired term of the predecessor, unless only one year remains in the unexpired term, in which case the successor shall be elected or appointed for a full term in addition to that one year. 3. PA persons having served serving less than a three-year term areis eligible for reelection or re-appointment. 4. If a vacancy arises for the position of chair, then the past chair shall serve as chair until the next annual meeting of the Assembly. After this annual meeting, the chair elect shall commence serving as chair for a 2-year term. C. Persons affiliated with members of the College Board are eligible for election. Persons appointed to the Council are also expected to be affiliated with College Board members; exceptions may be made with the expectation that the institution will apply for membership in the following year. Students may be appointed to the Council. Members of the Council are expected to resign if professional or personal reasons prevent them from fulfilling the duties of a council member. E. A majority of the members of the Council shall constitute a quorum to take action at Regional Council meetings.. F. Any action required or permitted to be taken by the Regional Council may be taken without a meeting if a majority of members of the Regional Council consents in writing to the adoption of a resolution authorizing the action. The resolution and the written consents thereto by members of the Regional Council, which may be signed in counterparts, shall be filed with the minutes of proceedings of the Regional Council. G. Whenever a written instrument is required to be executed hereunder, an electronic signature, to be extent permitted by applicable law, shall be deemed to be a written signature. H. The Regional Council shall maintain written minutes of its meetings, which shall be filed with the minutes of proceedings of the Regional Council. D. Prior to the annual election of new Council members, the Regional Council shall elect a Chair from among its continuing members. The Chair is eligible for re-election. In the absence of the Chair, the immediate past chair assumes the duties of the Chair. The Chair shall remain on the Regional Council for an additional year ex-officio should his or her term on the Council end at the time the term as Chair ends. E.I. Members of the Regional Council represent the voice of their constituency. Thus, participation in Council meetings is critical. In their role as members of the Regional Council, members are expected to: 1. Participate in the activities of and engage in communication with the Western Regional Office, and 2. Attend two council meetings in each year of their three-year term.

17 Members who do not fulfill the aforementioned expectations will be asked to reassess their ability to serve. Absences may, by vote decision of the Chair, Chair-Elect, and Past ChairRegional Vice President, in consultation with the chair, result in dismissal. ARTICLE VII COMMITTEES A. The Regional Council shall establish three standing committees: the Guidance and Admission Committee, the Academic Committee, and the College Scholarship Committee. these standing committees shall facilitate communication among the Western Regional delegates to their respective national assemblies and the regionally elected members of national assembly councils, and they shall assist in developing programs and workshops of interest to the delegates to their respective assemblies. B. Each standing committee shall consist of the following members. 1. the six members of the Regional Council elected to the Council by the Western Regional delegates to the appropriate assembly; 2. the regionally elected member of the appropriate national assembly council; 3. up to three persons appointed to three-year terms by the Chair of the standing committee; 4. additional members of the Regional Council appointed by the Chair of the Regional Council; and 5. a chair elected each year by the Regional Council from among the six members named in Article VI.B.1. C.A. The Council may create, and the Chair may appoint members to, ad hoc committees as necessary. ARTICLE VII NOMINATIONS A. The Regional A nnominating ccommittee shall be established, comprised of the chair, chair elect, past chair and Regional Vice President. To ensure representation from all three national assemblies, up to three additional members shall be appointed by the Regional Vice President. The nominating committee shall prepare nominee slates for persons to be elected for the following positions; Chair elect of the Assembly, elected by the Council; Twelve members of the Assembly Council, elected by the Assembly; Three representatives to the National Assembly Councils, elected by the respective delegates of each Assembly; One representative to the CSS/Financial Assistance National Nominating Committee, elected by the CSS/Financial Assistance delegates of the Assembly; Trustees elected by the Assembly in accordance with Article IV.F of the College Board s Bylaws.

18 B. In preparing nominee slates, the nominating committee should take guidance from the Regional Council on its recruitment priorities and ensure balance across the membership of the Regional Council with regard to the diversity of Members, professions, and geography needs of the Regional Council. The Council may create, and the Chair may appoint members to, ad hoc committees as necessary. A. consist of up to nine members: the Immediate Past Chair of the Regional Council who shall be Chair, the Chair of the three standing committees, and up to five persons from member institutions appointed by the Chair of the Regional Nominating Committee. The Regional Nominating Committee shall be reflective of the diversity of membership in the Western Regional Assembly. B.C. The Regional Nominating Committee shall solicit the delegates to the Assembly for suggestions and then present to the delegation slates of persons for election to terms on the regional council as provided for in Article VI of this governance plan, on the Board of Trustees as provided for in the College Board Bylaws, and on the national assembly councils as provided for in their governance plans. For all elections, the Nominating Committee shall present two candidates for each position. C.D. In addition, the Nominating Committee shall nominate persons to receive the Western Regional Assembly Joe Allen Exemplar Award, the Jaime Escalante AP Award and the Distinguished Service Awards. E. The Council may create, and the chair may appoint members to, ad hoc committees as necessary, in consultation with the Regional Vice President. ARTICLE VIII AMENDMENTS A. This governance pplan may be amended by a majority vote at any annual meeting of the Assembly provided the text of the amendment has been included in the ccall to the Mmeeting. The governance plan may alternatively be amended upon a majority vote of the Assembly by mail ballot, provided that the proposed amendment has been recommended by a majority of the Regional Council and is circulated to the Assembly at least two (2) weeks prior to a vote on the proposed amendment. Any Assembly-approved amendment becomes effective only upon approval of the Board of Trustees of the College Board. B. Proposed amendments may be offered by any member of the Assembly, provided that the proposed amendment is submitted in writing to the Chair of the Regional Council in time for it to be included in the call for the meeting of the Assembly.