No.: Addl. DGFT/GJEPC/Elec / /06 Date: 17 th August 2017

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1 GOVERNMENT OF INDIA MINISTRY OF COMMERCE & INDUSTRY OFFICE OF THE ADDITIONAL DIRECTOR GENERAL OF FOREIGN TRADE NISHTA BHAVAN, 48, VITHALDAS THACKERSEY MARG, CHURCHGATE, MUMBAI TEL: / / / FAX: No.: Addl. DGFT/GJEPC/Elec / /06 Date: 17 th August 2017 NOTICE TO ALL THE ORDINARY MEMBERS (AS PER THE VOTER LIST FOR FY ) OF DIAMOND PANEL, GOLD JEWELLERY PANEL & OTHER PRECIOUS METAL JEWELLERY PANEL, COLOURED GEMSTONES PANEL & PEARLS PANEL, SILVER JEWELLERY PANEL, SYNTHETIC STONES PANEL/COSTUME-FASHION JEWELLERY PANEL / SALES TO FOREIGN TOURIST PANEL OF THE GEM AND JEWELLERY EXPORT PROMOTION COUNCIL (COUNCIL), WHO HAVE RENEWED THEIR MEMBERSHIP FOR THE FINANCIAL YEAR ON OR BEFORE 30TH APRIL Ref.: Elections to the Committee of Administration for Panel Members, Regional Chairmen and Vice Chairman of the Council for the term as per Election Rules. Dear Member, As per the Article 27.8(a) of the Articles of Association of the Council, the Elections to the Committee of Administration for the term shall be held for the below mentioned Panel / Group of Panels as well as for all Regional Chairmen and for the Vice Chairman. As per the Election Rule 4.2(n) and Article 27.7 (a3) of the Articles of Association, where an elected member of the Committee has served continuously for 6 [six] years, such elected member shall be deemed to be retired and shall not be eligible for re-election or re-appointment to the Committee whether as Panel Member or Regional Chairman or Vice Chairman or Chairman for a period of two years immediately after completion of such six years. As per Election rule 4.2(m) and Article 21.1(c) of the Articles of Association, Ordinary Member who has served as a Regional Chairman for 3 (three) continuous terms of 2(two) years each, shall not be eligible for re-election or re-appointment as a Regional Chairman or as a member of a Panel of the Committee or Vice Chairman or Chairman at the next election for the subsequent term of two years. 1 P a g e

2 Please be informed that for the purpose of Elections, the Panels & Regions have been grouped based on the provisions of the Elections Rules and the Articles of Association (AoA), and the said groups of Panels & Regions are as follows: GROUP OF PANELS: Sr. Groups No 1 Diamond Panel Gold Jewellery Panel & Other Precious Metal Jewellery Panel Coloured Gem Stones Panel and Pearls Panel Synthetic Stones / Costume Fashion Jewellery & Sales to Foreign Tourist Panel No of Seats 8 seats (including 4 seats from the category of EH/TH/STH/SSTH) 4 seats (including 2 seats from the category of EH/TH/STH/SSTH & 1 seat from SEZ) 2 seats 1 seat 5 Silver Jewellery Panel 1 seat In addition to the above group of panels, the following shall be the elected office bearers in the Committee; A. Regional Chairman: 6 seats (one office bearer for each region) 2 P a g e B. Chairman : 1 seat C. Vice Chairman : 1 seat In addition, one Seat shall be reserved for a representative of MSME, as required under Article 27.4 (a) of the Articles of Association, on rotation basis to be decided by way of draw of lots in each of the above group of panels. 2. VACANCIES OF PANELS AND REGIONS FOR THE PERIOD : Pursuant to the results of Drawing of Lot conducted on 28 th July 2017 and based on the election rules & AoA, the Elections to the Committee of Administration of GJEPC for the term shall be held for the below mentioned Panel / Group of Panels: 2.1 : PANELS SR. NO. 1:- DIAMOND PANEL: The Group A (Diamond Panel) consists of total 8 (eight) seats (including 4 seats from the Reserved category of EH/SEH/TH/STH/PTH. In pursuance to the provisions of AoA & Election Rule para 4.2(n), the following Diamond panel members shall retire, being served as the longest in office and will not be eligible to file nomination for the year ; < Shri Ajesh Mehta - Diamond Panel General Category Shri Nirav Bhansali - Diamond Panel General Category Shri Saunak Parikh - Diamond Panel - EH/TH/STH Category

3 In view of the above, 2 seats in General Category and 1 seat in Export House category stands vacant in the Diamond Panel in the elections for COA for SR. NO. 2:- GOLD JEWELLERY PANEL AND OTHER PRECIOUS METAL JEWELLERY PANEL: The Group B (Gold Jewellery Panel and Other Precious Metal Jewellery Panel) consists of 4 seats (including 2 seats from category of EH/SEH/TH/STH/PTH and 1 seat from Special Economic Zone). Pursuant to the results of Drawing of Lot conducted on 28 th July 2017 the below member from Gold Jewellery panel is declared retired and but will be re-eligible for fling the nomination for the term based on the Election rules & AoA, Shri Mansukh Kothari (GJ & OPMJ Panel) - General Category In view of the above, 1 seat in General Category stands vacant in the GJ & OPMJ Panel Group in the elections for COA for SR. NO. 4 :- SYNTHETIC STONES/ COSTUME FASHION JEWELLERY AND SALES TO FOREIGN TOURIST PANEL: The Group D (Synthetic Stones/ Costume Fashion Jewellery and Sales to Foreign Tourist Panel) consists of 1 seat in General Category. Pursuant to the results of Drawing of Lot conducted on 28 th July 2017 the below member from SFT/ CFJ/ SYS Panel is declared retired and will be re-eligible for fling the nomination for based on the election rules & AoA. Shri Jitendra Rakyan - CFJ, SFT & SYS Panel General Category In view of the above, 1 seat in General Category stands vacant in the CFJ/SFT/SYS Panel Group in the elections for COA for SR. NO. 5 :- SILVER JEWELLERY PANEL: The Group D (Silver Jewellery Panel) consists of 1 seat in General Category. Pursuant to the results of Drawing of Lot conducted on 28th July 2017 the below member from Silver Jewellery Panel is declared retired: Shri Ram Babu Gupta- Silver Jewellery Panel Based on para 2(c)(a) of the election rules and results of draw of lots held on 28 th July 2017 the reservation of MSME seat for will be in the Silver Jewellery Panel. 3 P a g e

4 In view of the above, 1 seat in General Category stands vacant in the Silver Jewellery Panel and will be reserved for MSME Category in the elections for COA for Pursuant to the Article 27.7 of the Articles of Association according to which where any seat reserved for EH/TH/STH/SSTH and MSME can not be filled up by a candidate of that reserved category that seat shall be deemed to be unreserved, fresh opportunity for filing of Nomination form will not be given to the candidates of the non-reserved category. 2.2 :- REGIONAL CHAIRMAN - 6 (six) - one from each of the following Regions) As per Rule No. 7.3(b) of the Election rules, Regional Chairman shall be elected for a term of 2 [two] years. The elections for the office of the Regional Chairman shall be held along with the elections to the Panels of the Committee and shall be regulated by election rules as well as the provisions of the Articles of Association. The Regional Chairman will be elected by the Ordinary members of their respective regions as mentioned here under and as per Rule 8 of the Election Rules. Accordingly, Elections will be held for the following posts of Regional Chairman in the regions covering States and Union Territories as under: (a) Northern Region Chandigarh, Haryana, Himachal Pradesh, Jammu & Kashmir, Punjab, NCT of Delhi, Uttar Pradesh and Uttarakhand (b) Rajasthan Region Rajasthan (c) Eastern Region Arunachal Pradesh, Assam, Bihar, Chhattisgarh, Jharkhand, Manipur, Meghalaya, Mizoram, Nagaland, Odisha, Sikkim, Tripura and West Bengal (d) Southern Region Andaman and Nicobar Islands, Andhra Pradesh, Karnataka, Kerala, Lakshadweep, Puducherry, Tamil Nadu and Telangana (e) Gujarat Region Gujarat (f) Western Region Maharashtra, Goa, Dadra and Nagar Haveli, Daman and Diu, and Madhya Pradesh Regional Chairman : Northern Region As per Election rule 4.2(m) and Article 21.1(c) of the Articles of Association, an Ordinary Member who has served as a Regional Chairman for 3 (three) continuous terms of 2(two) years each, shall not be eligible for re-election or re-appointment as a Regional Chairman or as a member of a Panel of the Committee or Vice Chairman or Chairman at the next election for the subsequent term of two years. In pursuance to the Election rule 4.2(m) and Article 21.1(c) of the Articles of Association Shri. Anil Sankhwal, Regional Chairman, Northern Region shall retire as the said member has served as a Regional Chairman for 3 (three) continuous terms of 2(two) years each, and will not be eligible to file nomination for elections for Further, based on Election rules, Regional Chairmen from other regions excluding Northern Region will retire and will be re-eligible to file nomination for the elections for P a g e

5 In view of the above, 1 seat of Regional Chairman Northern Region stands vacant in the elections for COA for In view of the above, 1 seat of Regional Chairman Rajasthan Region stands vacant in the elections for COA for In view of the above, 1 seat of Regional Chairman Eastern Region stands vacant in the elections for COA for In view of the above, 1 seat of Regional Chairman Southern Region stands vacant in the elections for COA for In view of the above, 1 seat of Regional Chairman Gujarat Region stands vacant in the elections for COA for In view of the above, 1 seat of Regional Chairman Western Region stands vacant in the elections for COA for (A):- CHAIRMAN a) The term of Chairman shall be of Two years. The Chairman shall hold office for a period of 2 [two] years and shall retire from the post of Chairman accordingly. The Chairman shall be eligible to file nomination as vice chairman only after a gap of not less than four years, immediately upon completion of his term of two years. However, such person may file nomination for Panel Member or Regional Chairman after a gap of two years upon completion of his term of Chairman. In pursuance to the provision of Election Rules and AoA, Shri. Praveen Shankar Pandya Chairman, shall retire due to completion of tenure and will not be eligible to file nomination for elections for period b) The election of Chairman shall be via Vice Chairman route. On completion of his term of two years, the Vice Chairman shall succeed to be the Chairman of the Council unless he is unwilling to accept Chairmanship or has incurred any of the disqualifications enumerated in Article 8.1 of the Articles of Association of the Council or in any other circumstances, he is not able to succeed as Chairman. In such case, the election of Chairman shall be made separately by the Ordinary Members of the Council along with the election of other CoA members. 5 P a g e

6 2.3 (B) VICE CHAIRMAN (a) The election of Vice Chairman shall be made separately by the Ordinary Members of the Council along with the election of other Committee members. (b) The term of Vice Chairman shall be of Two years. On completion of the said term, the Vice Chairman shall be endorsed to succeed the Chairman unless he is unwilling to accept Chairmanship or he has incurred any of the disqualifications enumerated in article 8.1 regard to membership of the Council. (c) A person having held the post of vice chairman shall be eligible to file nomination as vice chairman only after a gap of not less than four years, immediately upon completion of his term of two years. (d) In case, the Chairman incurs any disqualification or happening of an event which prevent him to continue as Chairman, during his tenure, the respective Vice Chairman of that term shall act as stand-in Chairman for the balance term. The criteria of one-man-one post shall not apply in such case. Further, on completion of balance term, the said Vice Chairman shall succeed as Chairman of the Council. In pursuance to the provision of Election Rules and AoA, 1 seat of Vice Chairman stands vacant in the elections for COA for ELIGIBILITY TO CONTEST &/OR VOTE 3.1 Right to vote and contest confined to Ordinary Members a) Only an Ordinary Member shall have the right to vote at, or to offer self as a candidate at elections to various positions in the Council. (as per para 4.1 of Articles of Association). The FINAL updated voter list with authorized representatives, prepared in accordance with the notice of No.: Addl. DGFT/GJEPC/Elec / / dated 27 th June, 2017, is enclosed herewith for reference & record. The same is also displayed on Council s website election_coa.php 3.2 Eligibility for Election The Ordinary Members of the Council who have opted for inclusion in any one of the aforesaid Nine panels as defined under Election rule 2(a) and respective region shall be eligible to vote only through their nominated authorized representatives as per membership records of the council in respect of the candidates from that particular Panel / Region / Vice-Chairman / Chairman. 3.3 Eligibility to Vote As per Rule 4.1 of the Election Rules (a) The Ordinary Members shall have the right to vote at the Election of the Council s Committee of Administration. (as per Article 4.1 of Articles of Association) (b) Only the authorized representative whose name is mentioned as such in the membership application, while applying for membership with the Council, shall have right to vote at the Election. (c) Each Ordinary Member of the Council shall have one vote for every single representation/seat for the respective Groups of Panels as per the Panel opted/ registered with the Council from time to time. (For example, if a Group of Panels has three vacancies, each member of the Council who is registered in any Panel which is a part of that Group of Panels shall have one vote for each representation/seat in that particular Group of Panels but not exceeding three votes in all). 6 P a g e

7 (d) (e) (f) Each Ordinary Member from a particular region of the Council shall also have one vote for electing a Regional Chairman from that particular region where he is registered for the purpose of membership with the Council. Each Ordinary Member of the Council shall have one vote for election of Vice Chairman. Whenever there is a separate election for the post of Chairman, each Ordinary Member of the Council shall also have one vote for electing a Chairman. 3.4 Eligibility for Candidacy As per Rule 4.2 of the Election Rules A candidate standing for election to any position in the Council must satisfy the following conditions namely: (i) A candidate must be the Ordinary Member of the Council; (ii) Only the authorized representative, whose name is mentioned as such in the membership application, or any of the duly authorised person as stated under Rule 5(d) of Election Rules, while applying for membership with the Council shall be eligible to contest, propose or second at the Election. However, in the absence / non-availability / unwillingness of such authorised representative, any of the persons as mentioned under Rule 5(d) of this Rules and who is duly authorised by all the remaining partners / directors / managing committee member /trustee etc., as the case may be, shall be eligible to contest for the Election. Provided that the name of such person as partner / director / managing committee member / trustee etc. is registered with Director General of Foreign Trade & reflects in IEC. (iii) In order to stand for elections, the candidate or the entity represented by him must have to her/ his/ its credit, exports of not less than the following amounts:- 7 P a g e

8 Sr. Group of Panels Turnover 1 Diamond Panel Average Export Turnover of not less than Rs.1 crore of diamonds, in preceding three years. 2 Gold Jewellery & Other Average Export Turnover of not less than Rs.1 crore of Gold Jewellery & Other Precious Metal Jewellery Panel Precious Metal (excluding silver) Jewellery, in preceding three years. 3 4 Coloured Gemstones and Pearls Panel Synthetic Stones / Costume Fashion Jewellery / Sales to Foreign Tourists Panel: Average Export Turnover of not less than Rs.1 crore of Coloured gemstones and Pearls, as the case may be, in preceding three years. Average Export Turnover of not less than Rs.1 crore of Synthetic Stones and Costume Fashion Jewellery, as the case may be, in preceding three years. For sales to foreign tourist, average turnover of not less than Rs. 1 cr., in preceding three years. 5 Silver Jewellery Panel: Average Export Turnover of not less than Rs.1 crore of Silver Jewellery in preceding three years. 6 Regional Chairmen Export Turnover of Rs.2 crores of any product in every year for preceding three years. 7 Chairman/Vice Chairman Export Turnover of Rs.5 crores of any product in every year for preceding three years. In order to stand for reserved seat for MSME category, the candidate or the entity represented by him must have to her/ his/ its credit, the export of not less than Rs. 25 lakhs, of respective product, during the financial year immediately preceding the elections, from the panel in which the candidate is enrolled. The Member filing his nomination under Gold Jewellery Panel, for the Special Economic Zone (SEZ) seat, shall have a valid Letter of Permission (LOP) for gold jewellery. The members filling his nomination for the Reserved Seat of EH/TH/STH/PTH in the concerned panel need to submit the Export House / Status Holder certificate along with the Nomination Form and his name should appear in such list which is maintained by DGFT. (iv) Nomination indicating the name of the authorised representative of the Member eligible for election to any Panel of the Committee of Administration shall be proposed and seconded by members of the same Panel and in the event of nomination for Regional Chairman, the same shall be proposed and seconded by members of the same Region. In case of nomination of Chairman / Vice Chairman, the same can be proposed and seconded by any ordinary member. (v) The nominee, proposer and seconder should be otherwise eligible to vote. The nominations shall conform to the proforma prescribed by the Election Authority. (vi) Any voter / member de-registered or black listed under the Foreign Trade Policy with regard to exports / imports will not be eligible to file nominations for election to the Committee of Administration. Therefore, on the original Nomination Form itself the Member organization will also have to submit a 8 P a g e

9 declaration in writing signed by the Chairman / Managing Director /Director/ Partner/ Proprietor as the case may be that it is not debarred/black listed under the aforesaid Policy. (vii) A member can file nomination and contest election for only one post, as a member of respective Panel or as Regional Chairman or Vice Chairman or Chairman (whenever there is separate election for the post of Chairman). (viii) No Ordinary Member who has served as a Regional Chairman for 3 (three) continuous terms of 2(two) years each, shall be eligible for re-election or reappointment as a Regional Chairman or as a member from a Panel of the Committee or Vice Chairman or Chairman at the next election for the subsequent term of two years. Therefore, on the original Nomination Form itself the authorised signatory would be required to submit a declaration in writing that he does not suffer from any disqualifications which have been stated in the Election Rules. (ix) Where an elected member of the Committee has served continuously for 6 [six] years, such elected member shall be deemed to be retired and shall not be eligible for re-election or reappointment to the Committee, whether as Panel member or regional chairman or vice chairman or chairman, for a period of two years immediately after completion of such six years. Therefore, on the original Nomination Form itself the authorised signatory would be required to submit a declaration in writing that he does not suffer from any disqualifications which have been stated in the Election Rules. (x) In order to stand for the elections to the post of Regional Chairman from a particular region the address of the candidate registered with the Council for the purpose of membership must be with that regional office and in case of Western Region the address of the candidate should be registered with the Registered office of Council. 4. PROCEDURE FOR FILING & DEADLINE FOR SUBMISSION & WITHDRAWAL OF NOMINATION ETC. A Nomination Form to be valid, must be (a) the original Nomination Form enclosed with this Notice (Annexure A & B). (b) duly filled up in all respects, along with the necessary declarations, duly signed, stamped and complying with the provisions of Election Rules hereinbefore and as mentioned in this notice. The form and notice will also be available on the Council s website (c) filled in prescribed forms for the respective panels of the Committee of Administration, Regional Chairmen, Vice-Chairman and Chairman, as the case may be, duly proposed, seconded and signed by the nominee and duly certified by chartered accountant and accompanied by valid copy of EH/SEH/TH/STH/PTH and MSME certificate and for SEZ seat valid Letter of Permission (LoP) for Gold Jewellery (wherever applicable), should reach the office of the undersigned or the respective Regional Election Authority as mentioned in Annexure C on or before 15 th September 2017, by 5.30 p.m. To avoid delay due to late receipt Members are requested to send by speed post/courier/hand delivery one copy of the duly filled in nomination form to the office of the undersigned at Mumbai also, simultaneously when the same is submitted to Regional election authority in the concerned region. 9 P a g e

10 (d) A Nomination sent by telex/fax/telegram/ to the Election Authority will be treated as invalid. (e) Any Nomination forms submitted to any of the offices of GJEPC will not be considered for scrutiny and will be treated as invalid. (f) In the event of the Election Authority/Regional Election Authority having reasons to doubt the veracity of any of the particulars/information contained in any Nomination Form received by it, the Election Authority / Regional Election Authority may call for particulars/information from the Executive Director of the Council. He/She will also be at liberty to call for export performance of the member concerned as per the record of the Council from the Executive Director. (g) The names of the nominees panel-wise and region-wise including Vice-Chairman and Chairman shall be entered in a register and after due scrutiny a list of valid nominations received will be prepared. Copies of such lists duly signed by the undersigned shall be sent to Head Office and all the Regional Offices of the Council as well as the same will be available on the website of the Council ( within 7 days from the expiry of the period. In case of the invalid nominations the undersigned shall cite the reason for rejecting the same. (h) Nomination can be withdrawn by the candidate by a letter signed by him/her within 5 days from the date of aforesaid display of the list of valid nominations by the Election Authority/Regional Election Authority. Original letter of withdrawal of nominations need to be submitted to the Regional Election Authority or to the undersigned at Mumbai. (i) Such a withdrawal shall be final and no subsequent request, for rescinding such withdrawal shall be entertained by the undersigned or the respective Regional Election Authority. (j) As per Article 9 of the Articles of Association and Rule 10 of the Election Rules and the directives received from Ministry of Commerce & Industry, Government of India, from 2012 election onwards, the Committee of Administration of the Council has decided to conduct online electronic voting process; the user manual for the same is available on the Council's website (k) For participating in the online electronic voting process valid ID and mobile number of the authorised representative whose name is appearing in the Electoral Roll is mandatory. (l) Ordinary Members who have not registered their mobile number with GJEPC need to do so by sending request addressed to Election Authority on the letterhead indicating Membership Number (G code) and Mobile Number of the authorised representative by to election@gjepcindia.com on or before, 24 th August 2017 by 5.00 p.m. (m) In case of any mistakes / errors in the IDs mentioned in the attached list, please inform GJEPC in writing on or before, 24 th August 2017 by 5.00 p.m 10 P a g e

11 (n) No further communication will be entertained after 24 th August 2017 in this regard for any modifications /changes / updation in the record and the details as per GJEPC records will be treated as final and correct. Members may note that that the said nomination notice and the forms are being printed and dispatched in hard copy by Post for the convenience of members. However, Election Authority will not be responsible for the late receipt due to postal delay. Members are advised to use the Notification and the Annexures attached to the link given in the er sent by GJEPC or as available on the Council's website Thanking you Election Authority, GJEPC Mumbai, for the Election Dr. S.K. Bansal Joint Director General of Foreign Trade, Encl: Nomination forms (Annexure A & B) List of Regional Election Authorities (Annexure C) Election Rules uploaded on website Final Electoral Roll in CD 11 P a g e

12 ANNEXURE A NOMINATION FORM THE GEM & JEWELLERY EXPORT PROMOTION COUNCIL ELECTION FOR COMMITTEE OF ADMINISTRATION For use of Election Authority only SERIAL NUMBER AS PER ELECTORAL ROLL: PANEL GROUP (Diamond / GJ-OPMJ / Silver / CGS & Pearls/ SFT-CFJ-SYS): CATEGORY (General / Star Trading House / SEZ / MSME): REGIONAL CHAIRMAN : (Northern Region / Rajasthan Region / Eastern Region Southern Region / Gujarat Region / Western Region) VICE CHAIRMAN: CHAIRMAN: DATE OF RECEIPT Stamp and Signature of Election Authority Note: Only the relevant fields may be filled in the above and leave other fields bank. 12 P a g e

13 NOMINATION FORM (Please fill all the columns in below forms. Do not leave any Column blank) 1. Name of the Firm / Company : 2. Address : : : 3. Name of the Panel in which Firm/Company primarily classified: : (Refer Membership Certificate for ) 4. Membership no: with this office of GJEPC (Mumbai / Surat / Jaipur / Delhi / Chennai / Kolkata). 5. Whether the member firm is status holder (EH/STH/PTH etc) : YES / NO (If yes, please attach the self-attested copy of status holder certificate with this form) 6. The Member filing his nomination under Gold Jewellery Panel, for the Special Economic Zone (SEZ) seat, should attach self-certified copy of valid Letter of Permission (LOP) for gold jewellery. 7. The Member filling his nomination for MSME category should attach self-certified copy of MSME certificate issued by DIC / appropriate Government Authority. 8. Particulars of the representative being nominated: i) Name & Designation : ii) Father's Name: iii) Residential Address including Telephone number: 9. As per para 4.2 ( c ) of the Election Rules, in order to stand for elections, the entity represented by him must have to her/ his/ its credit export of not less than the amount mentioned in the table for that particular item. Please enclose original certificate duly signed from Chartered Accountant certifying export performance in Indian Rupees rounded off to nearest Lakh. (Format of CA certificate given in Annexure A 1). 13 P a g e

14 10. The Director, Partner, Proprietor as the case may be who is an authorized person (candidate), of the company / Firm should give an undertaking along with the Nomination Form itself, that if any other partner / director is being authorized to submit the withdrawal letter on his/her behalf, and in case any employee is authorized then he / she is in full time employment of the company / firm concerned. (Format of under taking given in Annexure : A 2). 11. The Director / Partner / Proprietor, as the case may be of the Company/Firm should furnish an undertaking along with Nomination form, that the Company/Firm is not debarred/black listed under DEL by the Directorate General of Foreign Trade, Govt. of India as per existing Foreign Trade Policy. (Format of under taking given in Annexure : A 3). 12. With regard to para 4.2 (m) & (n) of the election rules, the candidate need to furnish the undertaking regarding his/her tenure as a panel member of the Committee of Administration/Regional Chairman as the case maybe as per format given in Annexure A With regard to Rule 9 (ii) of the Election Rules, an undertaking needs to be submitted that in course of pendency of tenure of any serving member of the Committee of Administration, if the turnover of his entity whom he represents, falls below the turnover as specified in Rule 4.2 (c), vide which he/she has gained the eligibility of getting elected in CoA, OR if the member loses his Ordinary membership status and gets converted to Associate membership, such person shall suo moto duly inform the Council of such developments vide a written communication at the earliest. Further, that member will duly retire at the end of the concerned financial year and the election for such post will be held at the immediately next election with other seats falling vacant. (Format of under taking given in Annexure: A 5). I declare that all the information provided in this form and in the annexures attached to this form are true to the best of my knowledge and belief. Signature of the Candidate Name: Designation: (Rubber Stamp of Company) Attestation of the signature of the person signing Nomination Form by banker of the Member / Company concerned. Attested by Name of the bank official: Designation: (Official Stamp of Bank) 14 P a g e

15 ANNEXURE: A - 1 FORMAT OF CHARTERED ACCOUNTANT'S CERTIFICATE (Refer Point No.7 above) This is to certify that we have verified Books of Accounts and other records of M/s. having their head office / registered office at and certify that their FOB value of physical export of Gems & Jewellery item during the year(s) indicated hereunder is as follows: Year FOB value of physical export of gems & jewellery in item ( ). (Rs. in Lakhs) INR in Lakhs INR in Lakhs INR in Lakhs Average Export during last 3 years INR in Lakhs Signature: Name of the Chartered Accountant Registration No & Seal / Rubber Stamp of CA Firm: Date & Place Note: 1. Please specify name of the item of export at the appropriate place above for the Panel Representation. For SFT Panel the figure of sales to foreign tourists will have to be mentioned. 2. For Regional Chairman / Vice Chairman / Chairman it can be any product or total gems & jewellery items. 3. Export figures to be rounded off to the nearest Rs in lakh. Please refer 3.4 (iii) of the above notice or para 4.2 (c) of the election rules for the eligibility criteria with regard to export turnover. Original Certificate duly signed by Chartered Accountant is mandatory. Photostat copies of CA certificate will not be acceptable. 4. A member not having qualifying exports will not be eligible to file nomination to be a member of the Committee of Administration of the Council. 15 P a g e

16 ANNEXURE : A 2 (Format of Undertaking) Please refer point no 10 above and then fill only if applicable. This is to certify that the person being authorized to submit the withdrawal letter on behalf of the undersigned is One of the Partner / Director of the Company / Firm as per specimen signature given below. OR An Employee who is in full time employment of the Company/Firm as per specimen signature given below. (Strike off whichever is not applicable). Signature: (Signature of the Candidate ) Name: Designation: (Rubber Stamp of Company / Firm ) (Specimen Signature of the Partner / Director / Employee) Signature: Name: Designation: Date: Note: Please refer point no 10 above and then fill only if applicable. 16 P a g e

17 ANNEXURE : A 3 (Format of Undertaking for DEL status on the letterhead) This is to certify that our Company/Firm bearing IEC number has not been debarred/black listed under DEL by the Directorate General of Foreign Trade, Govt. of India as per existing Foreign Trade Policy of Govt. of India (Refer Election Rules). Signature: (Authorised Representative as per GJEPC records) Name: Designation: Date: (Rubber Stamp of Company ) Note: Please refer in relation to point no 11 of the nomination form. Also mention the IEC number at the appropriate place above. 17 P a g e

18 Annexure : A 4 (Format of Undertaking regarding tenure ship on the letterhead) I hereby declare that the undersigned has not served as Regional Chairman for 3(three) continuous terms of 2 (two) years each / Panel Member of the Committee of Administration for continuous period of 6(six) years/ Chairman for a term of two years immediately after being the Vice Chairman for two years. (Remove / strike out whichever is not applicable based on nomination) Signature of the Candidate: Name: Designation: Date: (Rubber Stamp of the Company ) Note: Please refer Para 4.2 (m) & (n) of the Election Rules in relation to point no 12 of the Nomination form. 18 P a g e

19 Annexure : A 5 (Format of Undertaking on letterhead regarding Ineligibility from Membership during tenure) In accordance to Rule 9 (ii) of the Election Rules I/We hereby declare to suo motu inform the Council at the earliest vide a written communication in case of a scenario whereby the export of my entity, which I represent, falls below the export as specified in Rule 4.2 (c), vide which I have gained the eligibility of getting elected in CoA, OR if the entity which I represent loses its ordinary membership status in any financial year during the pendency of my tenure. Further, I acknowledge that in case of an occurrence of the above mentioned scenario, I would stand to duly retire at the end of the concerned financial year in which such disqualification is attained. Signature of the Candidate: Name: Designation: Date: (Rubber Stamp of the Company ) Note: Please refer Para 9 (ii) of the Election Rules in relation to the above declaration. 19 P a g e

20 ANNEXURE B FORM FOR PROPOSER / SECONDER / NOMINEE Date : Dr. S.K. Bansal Jt. Director General of Foreign Trade & Election Authority for GJEPC Nishtha Bhavan, 48, Vithaldas Thackersey Marg, Churchgate, Mumbai Dear Sir, I, propose Mr./Mrs./Ms. of M/s for election as a member of the Committee of Administration of the Gem & Jewellery Export Promotion Council for PANEL / GROUP OF PANEL & Category for the term (Pls specify Panel / Group of Panels / Category (refer para 2(b) of Election Rules) and Nomination Notice.) OR for REGIONAL CHAIRMAN of Region for the term (pls specify Region. Refer election rules or point of the nomination notice) OR for CHAIRMAN / VICE CHAIRMAN (pls specify and refer point no 2.3 of the notice) for the term (Strike out whichever is not applicable). Yours faithfully, 20 P a g e

21 1. I propose the above nomination: Signature of the Proposer (*) Name of the person in BLOCK letters (Proposer*): Name of the firm and address : Serial No. in Electoral Roll: Membership no: (refer Membership Certificate) with this office of GJEPC. Seal / Rubber Stamp of the Proposer s firm 2. I second the above nomination Signature of the Seconder (*) Name of the person in Block Letter (seconder*): Name of the firm and address : Serial No. in Electoral Roll: Membership no: (refer Membership Certificate) with this office of GJEPC. Seal / Rubber Stamp of the Seconder s firm 3. Name of the Nominee/candidate in BLOCK Letters Name of the Firm and address: Serial No. from electoral Roll: Membership no: (refer Membership Certificate) 21 P a g e

22 with this office of GJEPC. I agree to the above nomination Signature of the Nominee / candidate Seal/Rubber Stamp of the Nominee s firm General Notes: 1) Please fill in all the columns. Do not leave any column blank. 2) Strike out or write N.A. at places whichever are not applicable in the form. 3) For Panel / Group of Panels / Category (refer para 2(b) of Election Rules) and Nomination Notice. 4) A member not having qualifying exports will not be eligible to file nomination to be a member of the Committee of Administration of the Council. (Please refer election Rules) 5) Typed Copies of this proforma can be used by the member for nomination if necessary. 6) *Proposer & Seconder should also be an ordinary member eligible to vote from the respective Panel / Group of Panels if nomination is for Panel representation and from the respective Region if nomination is for Regional Chairman. 7) For Chairman / Vice Chairman the Proposer & Seconder can be an Ordinary member eligible to vote from any Panel or Region. 8) Proposer, Seconder and Nominee should put their firm's Rubber Stamps at the specified place and also mention the membership no and office of GJEPC where the membership is registered. 9) Proposer, Seconder and Nominee should write the SR NO from the Electoral Roll at the specified places. 22 P a g e

23 ADDRESS AND OTHER DETAILS OF ELECTION AUTHORITY ANNEXURE C Dr. S.K. Bansal Joint Director General of Foreign Trade, Nishta Bhavan, 48, Vithaldas Thackersey Marg, Churchgate, Mumbai Tel: / / / Direct Tel: sk.bansal@nic.in ADDRESS AND OTHER DETAILS OF REGIONAL ELECTION AUTHORITIES Shri Virendra Singh Jt. Director General of Foreign Trade, Government of India, Udyog Bhawan, IIIrd Floor, Tilak Marg, Jaipur Tel. No.: / 7902 Fax No.: ID: jaipur-dgft@nic.in Shri. R.C. Kalra Joint Director General of Foreign Trade, 4, Esplanade East, Kolkata Tel. No.: /32/33/34 Fax No.: ID: kolkata-dgft@nic.in Shri Abhimaniu Sharma Deputy Director General of Foreign Trade 6 th Floor, Resham Bhavan, Lal Darwaja, Surat Tel. No.: Fax No.: ID: surat-dgft@nic.in Smt. F.D. Initha Joint Director General of Foreign Trade, 4 th, Floor Shastri Bhavan Annex, 26 Haddows Road, Nungambakkam, Chennai Tel. No.: /408 Fax No.: ID: Chennai-dgft@nic.in Shri Amit Sharma Dy. Director General of Foreign Trade Ministry of Commerce & Industry "A" Wing Indraprastha Bhawan I.P. Estate, New Delhi Tel.No.: / Fax No a.sharma25@nic.in 23 P a g e