MINUTES WEST ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES MAY 24, 2018

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1 MINUTES WEST ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES MAY 24, 2018 OPEN PUBLIC MEETINGS ACT: In accordance with Public Law 1975, Chapter 231, approved October 21, 1975 and known as The Open Public Meetings Act, proper notice of the meeting and all Library Board Meetings of 2018 were posted and shall remain posted throughout the year on the Official Main Library Bulletin Board, were mailed to the Star-Ledger, the officially designated newspaper, and to the West Orange Chronicle, the second newspaper, and were faxed to the Township Clerk. ROLL CALL: Meeting called to order at 7:03pm with a quorum of the Board. The following attended: Lisa Fahoury, Lisa Touzeau, Robin Guarino, Marge Mingin, Dana Nugent. Also attending were Dave Cubie, Library Director, and Shawna Pressley Admin. Clerk. CITIZEN S HEARING: None MINUTES OF PREVIOUS MEETING: Motion: Ms.Mingin moved to accept the minutes of the April 26, 2018 meeting Second: Ms. Touzeau Action: Approved minutes with minor corrections FINANCE: Mr. Cubie reviewed the Expenditures and Appropriations on the monthly Budget Report. Mr. Cubie addressed the questions and concerns that were asked in the previous board meeting. Mr. Cubie advised that the question concerning why we are spending more money on the public retirement system is due to the percentage increase of 7.2% to 7.34% as of June Mr. Cubie clarified that the increase last June was included in the budget report for Mr. Cubie also confirmed that the Benisch bill is received annually every year in the month of May. Mr. Cubie stated that he will be consulting with the municipality concerning the employee health plan. There was an open discussion regarding the Health Bill. Motion: Ms. Touzeau moved to approve the May bills presented for payment Second: Ms. Mingin Action: Approved Bills

2 CORRESPONDENCE AND GIFTS: Mr. Cubie announced that he received a Thank You letter thanking the library for the wonderful children s art show that was displayed. There was an open discussion regarding setting up other art displays in the near future. COMMITTEE REPORTS: Ms. Fahoury announced that she and Ms. Nugent met with their director regarding documents that were approved for compensation package, development and organizational goals and the committee as a whole agreed that they were appropriate. Ms. Fahoury advised that she will present the documents for Mr. Cubie to sign. Ms. Fahoury addressed an inquiry concerning the library having a dress code and advised that Mr. Cubie submitted a copy for review by the Personnel Committee. FOUNDATION: COUNCIL MEETING REPORTS: FRIENDS LIAISON: Ms. Mingin announced the plant, books and dvd sale on June 2nd from 11-4 is all set with permissions and licensing for both locations (Main street and lower level of library). Ms. Mingin advised that there will be about in. and 10in. hanging plants for sale. DIRECTOR S REPORT: Mr. Cubie announced that the Ebsco Grant for Solar Panels was submitted April 30 th. Mr. Cubie advised that Garden State Environmental Services inspected for asbestos throughout the library in preparation for the RFP in which the municipal engineer will incorporate into the information for architects who will be bidding on the library project. Mr. Cubie mentioned that the Municipal Engineer informed him that he should be putting out the RFP for architects within the month of June. Mr Cubie reported that he attended a Public Policy meeting on May 4 th. He stated that Ms. Schalke-Green the executive director of LibraryLinkNJ advised that their budget is $370,000 below what is needed for statewide delivery. Mr. Cubie advised that Ms. Schalk-Greene asked the Public Policy Committee to consider advocating for this as a priority for the state legislature.

3 Mr. Cubie also stated that Ms. Tumulty, NJLA Executive Director was immediately opposed. And that she feels that the State Library needs to re-evaluate their budget and see what cuts that can be made to accommodate the LibraryLinkNJ s needs. Mr. Cubie mentioned the LibraryLinkNJ is in a budget line of the State Library and that he advocated on behalf of the recommendation but Public Policy decided to pass it up to the NJLA Executive Committee. Mr Cubie mentioned that he discussed maker spaces with Ms. Moeller-Peiffer, the deputy State Librarian about maker spaces. Mr. Cubie also mentioned that she provided him with very helpful information and said she is willing to help out with advice as we move forward. Mr. Cubie advised that BCCLS conducted small meetings to discuss delivery in the consortium and of LibraryLinkNJ s fiscal concerns. Mr. Cubie mentioned that there seems to be a general consensus that BCCLS should contract with an independent vendor for 2019 to ensure the level of delivery that BCCLS libraries patrons have come to expect. Mr. Cubie mentioned that he attended a meeting that was held at Newark Public Library. Mr. Cubie advised that they are discussing and will continue to discuss efforts of our group in Essex County to provide funding to Essex County Libraries as is common in other counties in northern New Jersey. Mr. Cubie announced that Ms. Castro is working on a non-fiction book club and that she already has 40 members signed up for the club. WEST ORANGE PUBLIC LIBRARY FOUNDATION FUND, INC. REPORT: Ms. Touzeau advised that she and Mr. Salama have been discussing putting together a focus group that will tie into the 70 for 70. Ms. Touzeau also mentioned that they will be working with the high school students on June 1 st to let them know what they have to offer as far as the makers space and she will provide an update after the meeting takes place. Ms. Fahoury gave insight on the visit to Gloucester County for the maker space ideas. Ms. Fahoury mentioned that she and Mr. Cubie thought it would be better to scale down the 70 for 70 and have people/residents who are born in 1948 to share their memories or answer questions in a video of what they think/remember about West Orange and or turning 70. There was an open discussion about ideas for the 70 for 70. REPORT MADE UNDER COMMITTEE REPORTS NEW BUSINESS: UNFINISHED BUSINESS:

4 ADJOURNMENT: Motion: Ms. Fahoury moved to adjourn at 8:00 pm Second: Ms. Mingin Action: Approved Respectfully submitted, Shawna Pressley, Secretary Dana R. Nugent, Secretary, Board of Trustees

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