Mississippi Balance of State CoC Southwest Regional Coalition Monthly Meeting Minutes Tuesday, April 14, :00 a.m.

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1 Mississippi Balance of State CoC Southwest Regional Coalition Monthly Meeting Minutes Tuesday, April 14, :00 a.m. TIME AND PLACE The Southwest Regional Coalition Meeting was called to order at 10:10 a.m. The meeting was held at the WINGS Domestic Violence Conference Room (3167 Hwy 51, McComb, MS 39648). CALL TO ORDER Reginald Glenn, MS CoC Coordinator called the meeting to order. PRESENT Sandra Barr (Catholic Charities), Reginald Glenn (MS BoS CoC), Jessica Howell (WINGS), Eve Wellons (WINGS), Jean Spring (WINGS), Melissa Beene (FBC McComb), Kathy Alford (FBC McComb), Roy West (FBC McComb), Jerry Beck (FBC McComb), Robin Beck (FBC McComb), Jonathan Wheat (FBC McComb), Brandon Bazile (New Beginnings Shelter Start- Up) REVIEW OF MINUTES A motion was made by R. Glenn to adopt the minutes for the meeting on February 19, The motion was seconded. UNFINISHED BUSINESS I. Agency Report: Catholic Charities a. Sandra Barr, Presenter b. Catholic Charities - Natchez, a regional office of the Catholic Charities - Diocese of Jackson, MS. Catholic Charities conducts programs for assistance and services to address the needs of people in all socioeconomic groups, but to have a special concern for the neediest and most vulnerable, to serve as their advocate where it is necessary and to help them develop the capacity to become independent and self-sufficient. II. III. Agency Reports We want to know more about what your agencies do! a. We want all agencies to be able to give a brief report concerning the programs and initiatives: i Presentation during coalition meeting ii. PowerPoint capability provided if needed iii. Each agency must volunteer to present a month iv. VOLUNTEERS slated for NEXT MEETINGS 1. None slated for the next meeting. PIT Count 2015: Initial Results a. CoC Total (Unsheltered & Sheltered ) i. January 2014: 954 ii. January 2015: 797 iii. Difference:

2 b. PIT Totals (By County) i. To see a map of county breakdown: map_web.pdf ii. PIT Count: Results Numbers Breakdown Coalitions Sheltered Unsheltered Total Central Delta Northeast North Central Pine Belt Southwest iii. Notes 1. A more thorough report will be provided for each Coalition in our next meeting. 2. There will be a CoC-wide PIT Presentation provided at our next Quarterly Membership Meeting (Annual Meeting) NEW BUSINESS I. Establishing Clarity of Our Identity MUTEH (Collaborative Applicant) vs. MS Balance of State CoC (Continuum of Care Network) a. MUTEH i. An entity that serves home individuals throughout the Balance of State ii. CoC Collaborative Applicant applies for and manages HUD CoC Planning Grant Funds iii. HMIS Lead Agency b. MS BoS CoC i. The actual Continuum of Care Network for the MS Balance of State ii. Agencies in network for the MS Balance of State iii. Petitions the HMIS Lead for access and training c. For more information about the roles and responsibilities of the collaborative applicant, see the CoC Governance Charter. II. MS BoS CoC Governing Structure a. The MS BoS CoC will consist of representation from a total 15 chartered voting members who will be the primary decision-making group of the CoC membership. i. Representation of each of the 6 Regional Coalitions (preferably non-funded) ii. Formerly Homeless Person iii. Community Liaison (MS Municipal League) iv. Philanthropic/Foundation Representation v. Representation from the MS Permanent Supportive Housing vi. Dept. of Mental Health Representation vii. ESG Representative viii. Veterans Affairs Representative ix. Executive Director of Collaborative Application x. At-Large Representative 2

3 b. The Executive Committee will recuse themselves from the ranking committee. The Executive Committee serves as the Appeals Board for any disputes on actions taken by the committees and/or CoC membership. The decision of the Executive shall be final in all matters. i. Chair ii. Vice Chair iii. Secretary/Treasurer c. New Committee Structures i. Ranking Committee made of the 15-member Governing Council ii. HMIS/Technology Committee (tentative name) iii. Resource Development/Membership/Awareness Committee formerly the membership committee iv. Funding & Strategy Committee v. Quality and Performance Evaluation/Monitoring Committee makes recommendations for non-funded of ESG and CoC projects vi. Ad-Hoc Committees vii. Coordinated Assessment Committee d. New Position: CoC Coordinator i. Work under the direct supervision of Collaborative Applicant Executive Director ii. Represent the issues, needs, and concerns of the BoS CoC iii. Will work the Governing Council to coordinate daily CoC business iv. Coordinate Regional Coalition meetings as well as keep record of minutes and notes. v. Will oversee the CoC Coordinated Entry along with the Coalition Leads vi. Promote Membership within the CoC. vii. Oversee the promotion and collaboration for the PIT Count. viii. For more information about the CoC Coordinator, see the CoC Collaborative Applicant Agreement. ix. The Balance of State has tentatively chosen Reginald Glenn, MUTEH s Regional Coordinator, to fill this position. e. Regional Coalition Representation i. The Governing Council will include representation from the 6 Regional Coalitions. The Governing Council will identify and address membership gaps in essential sectors, from key providers or other vital stakeholders. Regional Coalition representation on the Governing Council is specifically intended to bring broad representation from multiple service delivery systems and areas of expertise throughout the state. ii. Who can attend? 1. Non-Profit homeless assistance providers 2. Domestic violence victim service providers 3. Culturally-specific service providers 4. Faith-based organizations 5. Governments 6. Businesses and workforce development organizations 7. Advocates 8. Public housing agencies 9. School districts 10. Social service providers 11. Behavioral health 12. Hospitals and primary health care providers 13. Coordinated Care Organizations 3

4 III. 14. Universities 15. Affordable housing developers 16. Law enforcement and criminal justice 17. Organizations that serve veterans 18. Homeless and formerly homeless individuals 19. Department of Human Services self-sufficiency and foster care programs 20. Other relevant organizations within community as determined by the Governing Council iii. The Regional Coalitions shall support the principles of the Continuum of Care through shared agendas and participation in the Governing Council, committees and work groups, and CoC meetings. iv. The members of the Regional Coalition shall elect a Chair and Vice Chair every 2 years. There is no limit to the number of terms that an individual can be elected or appointed to serve. v. The Chair will serve as the appointment to the Governing Council. Regional Coalition meetings will be conducted in accordance with Mississippi s Public Meetings Laws and directed by the Regional Coalition Chair. vi. Meeting dates, locations and agendas will be made public at least one week in advance of the meeting. Notes from the meeting will be submitted to the CoC Coordinator and posted publicly within seven business days of the meeting. HUD Exchange Notes of the Month a. CoC APR Guidance March 2015 i. HUD has released the Continuum of Care (CoC) Program Annual Performance Report (APR) for renewal and planning grants funded in fiscal year (FY) HUD anticipates releasing the CoC Program APR for new grants funded in FY 2013 in the coming weeks. ii. The Annual Performance Report (APR) is used by HUD to track the progress and accomplishments of projects funded by the Department. All CoC Program recipients must complete a CoC APR in e-snaps. Recipients have 90 days from the end of their operating year to submit their APR to HUD through esnaps. APR Guidebooks include: 1. For CoC Grant-Funded Programs 2. HMIS Dedicated Projects 3. CoC Planning APR Guidebook 4

5 b HMIS Data Standards: Federal Partner Manuals Published i. HUD and its federal partners have published six new manuals to assist HMIS Leads and CoCs setup projects in HMIS. HMIS Guides have been published for the following programs: 1. CoC Programs 2. ESG Programs 3. HOPWA Programs 4. PATH Programs 5. RHY Programs 6. VA Programs ii. If you are accessing AWARDS HMIS, all the manuals are uploaded into the Agency File Cabinet. c. Additional Notes i. HUD has announced it will take the next step toward an exploratory grant program to assist low-income victims of domestic violence living with HIV/AIDS. HUD released a notice of intent to fund demonstration projects focused on helping this population. Through the proposed demonstration, HUD will award grant funds to successful applicants to provide transitional and other temporary rental housing assistance and supportive services to low-income persons living with HIV/AIDS who are victims of domestic violence, dating violence, sexual assault, or stalking. ii. On April 1, 2015, the HUD issued a proposed rule amending HUD s regulations to fully implement the requirements of the Violence Against Women Act (VAWA) as reauthorized in 2013 under the Violence Against Women Reauthorization Act of 2013 (VAWA 2013). VAWA 2013 provides enhanced statutory protections for victims of domestic violence, dating violence, sexual assault, and stalking. VAWA 2013 also expands VAWA protections to HUD programs beyond HUD s public housing and Section 8 programs, which were covered by the reauthorization of VAWA in 2005 (VAWA 2005). iii. To join the HUD Exchange List, visit: ANNOUNCEMENTS I. Vote: CoC Governing Council a. The MS Balance of State Continuum of Care will be voting for a Governing Council that consists of representation from a total of 15 chartered voting members who will be the primary decision-making group of the CoC membership. Agencies will also voting be for the CoC Executive Committee consisting of an Executive Chair, Vice Chair, and Secretary/Treasurer. b. Every person designated with voting authorization will receive the containing the online ballot link. If not, rglenn@muteh.org. II. Due Date For ESG Applications April 29 III. MPR Agency Grade Rankings a. Published on muteh.org monthly. See Rankings here: ADJOURNMENT The meeting adjourned at 12:00 PM. 5

Mississippi United To End Homelessness Coalition Balance of State CoC General Membership Meeting Minutes Thursday, April 10, :00 a.m.

Mississippi United To End Homelessness Coalition Balance of State CoC General Membership Meeting Minutes Thursday, April 10, 2014 10:00 a.m. TIME AND PLACE The monthly membership meeting of Mississippi