COUNCIL MEETING MINUTES

Transcription

1 COUNCIL MEETING MINUTES Tuesday, May 23 rd, :00 p.m. Tay Valley Municipal Office 217 Harper Road, Perth, Ontario Council Chambers ATTENDANCE: Members Present: Staff Present: Regrets: Chair, Reeve Keith Kerr Deputy Reeve Brian Campbell Councillor Fred Dobbie Councillor Jennifer Dickson Councillor Mark Burnham Councillor Judy Farrell Councillor RoxAnne Darling Councillor Greg Hallam Larry Donaldson, Chief Administrative Officer Amanda Mabo, Clerk Noelle Reeve, Planner Stephen Keeley, Public Works Manager None. 1. CALL TO ORDER The meeting was called to order at 7:00 p.m. A quorum was present. 2. AMENDMENTS/APPROVAL OF AGENDA The Agenda was adopted as presented. 3. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF None at this time. Page 1 of 37

2 4. APPROVAL OF MINUTES i) Council Meeting May 9 th, RESOLUTION #C MOVED BY: Jennifer Dickson SECONDED BY: Greg Hallam THAT, the minutes of the Council Meeting held on May 9 th, 2017, be approved as circulated. ADOPTED ii) Council Meeting (Closed Session Identifiable Individual Building and Planning Departments) May 9 th, RESOLUTION #C MOVED BY: Greg Hallam SECONDED BY: Mark Burnham THAT, the minutes of the Council Meeting (Closed Session Identifiable Individual Building and Planning Departments) held on May 9 th, 2017, be approved as circulated. ADOPTED iii) Committee of the Whole Meeting May 16 th, RESOLUTION #C MOVED BY: Mark Burnham SECONDED BY: Greg Hallam THAT, the minutes of the Committee of the Whole Meeting held on May 16 th, 2017, be approved as circulated. ADOPTED iv) Committee of the Whole Meeting (Closed Session Identifiable Individual Chief Administrative Officer) May 16 th, RESOLUTION #C MOVED BY: Judy Farrell SECONDED BY: RoxAnne Darling THAT, the minutes of the Committee of the Whole Meeting (Closed Session Identifiable Individual Chief Administrative Officer) held on May 16 th, 2017, be approved as circulated. ADOPTED Page 2 of 37

3 5. DELEGATIONS & PRESENTATIONS i) Economic Development in Lanark County. Stacie Lloyd, Valley Heartland Community Futures Development Corporation (CFDC) Marie White, Tourism Manager, Lanark County Cindy James, Small Business Advisory Centre S. Lloyd gave a PowerPoint presentation attached, page 13. M. White gave a PowerPoint presentation attached, page 22. C. James gave a PowerPoint presentation attached, page CORRESPONDENCE None. 7. MOTIONS i) Correspondence from May 2 nd Committee of the Whole Meeting. RESOLUTION #C MOVED BY: RoxAnne Darling SECONDED BY: Judy Farrell THAT, the following items of correspondence be received for information: Council Communication Package Ontario Beekeepers Association Review of Lanark County Herbicide Spraying Decision for Wild Parsnip. Ed Lawrence, Chief Horticultural Specialist - Spraying Wild Parsnip. Roadside Spraying Petition. Andy Fisher, Resident Spaying Wild Parsnip Eileen & Ed Barbeau, Residents Spraying Wild Parsnip Bernard A. Potvin, Resident Spraying Wild Parsnip. ADOPTED Page 3 of 37

4 ii) Flooding - Disaster Relief Assistance for Ontarians Program. The Chief Administrative Officer provided an update from the Flood Recovery Group meeting that was held earlier today at the Municipal Office; - meeting was attended by the Reeve, Deputy Reeve, Councillor G. Hallam, the Chief Administrative Officer, Clerk, Treasurer, Public Works Manager and Fire Chief/Community Emergency Management Coordinator (CEMC) - the meeting was also attended by various stakeholders; Parks Canada, the Rideau Valley Conservation Authority (RVCA), Emergency Management Ontario (EMO), the Ministry of Municipal Affairs (MAH), the Ministry of Environment and Climate Change (MOECC), the Red Cross, the Lanark Leeds and Grenville District Health Unit, Lanark County Social Services - the purpose of the meeting was to address any outstanding items - as of today MAH has not activated the Disaster Relief Assistance for Ontarians (DRAO) program; had a discussion with regards to what additional information needs to be forwarded to them; the Township has only received indication from 30 properties that they have been impacted; MAH wants to know details such as what has been damaged?, how high was the water in inches in your basement?, did it reach the living quarters?, was the access to your property impacted? For example, is there repair to your driveway, did you have to remove trees, what about bridges, etc.?, if you know the cost estimate please provide it, if there are pictures, please provide them - DRAO assistance for individual property owners; only permanent main residences, farms, small businesses; seasonal are not eligible - MDRA (Municipal Disaster Relief Assistance assistance for the municipality; does not require activation; could cover road repairs; must meet threshold of 3% of own purpose taxation revenues (approximately $158,000) - the Township will be directly contacting those we know about; have also sent to lake association presidents to get the message out - also had discussions with Parks Canada about the operation of the dam at Bob s Lake; no additional information or commitment was gathered from them today; their communication is through the RVCA and they rely on the RVCA to provide that information to the public; asked them to provide the Township with some messaging that could be passed on to the public that would describe their process; they are not willing to change their current practices and processes - debris management sandbags, some concern that sand is mixed with salt, the salt in sand contaminates the sand, people should not use in sandbox or alone shoreline, asking to return to the Burgess Garage, could also use as cover for the landfill - clean up of debris and municipality s role not aware of significant amount of requests at the present time, currently asking people to look after their own properties and dispose of as they normally would - also discussed the waiving of fees for tipping and for demo permits; based on the advice of MAH should not do that, otherwise costs are not claimable and municipalities cannot recoup costs for lost revenue Page 4 of 37

5 - Red Cross is providing $600 to eligible properties as well as clean-up kits that are available here at the Municipal Office - the Township continues to post information to the website, newsfeeds and Facebook; an ad ran on Lake 88 over the long weekend - there is no direct connection between Parks Canada and the activation of the funding by MAH. Staff will request RVCA to communicate to the Township directly regarding the Bob s Lake dam update they receive from Park Canada. Based on Parks Canada s calculations this year s event is a 1 in 10 year event. RVCA also confirmed this with the information they have on hand. Council requested that the Waiver of Tipping Fees for Flooding Victims be placed on the next Committee of the Whole agenda for further discussion. RESOLUTION #C MOVED BY: Fred Dobbie SECONDED BY: Judy Farrell WHEREAS, several watercourses have overflowed their banks in Tay Valley Township; AND WHEREAS, the overland flooding began on April 21 st, 2017 and is ongoing; AND WHEREAS, based on the Rideau Valley Conservation Authority and the Mississippi Valley Conservation Authority s floodplain mapping, 82 residential properties and 3 small businesses have likely experienced damage from flooding; AND WHEREAS, several private bridges have either been swept away or are impassable; AND WHEREAS, several Municipal Roads have been closed due to flooding and will require repair; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of Tay Valley Township request that the Minister of Municipal Affairs activate Tay Valley Township so that individuals, small owner-operated businesses, farmers and not-for-profit organizations can access the Disaster Relief Assistance for Ontarians Program. ADOPTED Page 5 of 37

6 iii) Report #CBO Building Department Report January to April RESOLUTION #C MOVED BY: Brian Campbell SECONDED BY: Jennifer Dickson THAT, Report #CBO Building Department Report January to April 2017 be received as information. ADOPTED iv) Report #PD Severance Application Allan. The Planner informed Council that when the consolidation of the lots happens the land will be over 300 acres therefore the 300 acres can be re-severed into 100 acre lots but no houses can be built on them since they are prime agricultural land. RESOLUTION #C MOVED BY: Jennifer Dickson SECONDED BY: Greg Hallam THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Allan Severance Application #B17/012 and #B117/013 (Part Lot 1 & 2 Concession 10, geographic Township of North Burgess) be approved subject to the following conditions: 1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township. 2. That, the applicant pay any outstanding fees to the Township prior to final approval. 3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township. 4. That, payment of $ shall be made to Tay Valley Township representing Cash-in-Lieu of Parklands. 5. That, the farmland remaining after the #B17/012 severance obtain a zoning amendment to preclude future construction of residential dwellings. ADOPTED Page 6 of 37

7 v) Report #FIN Tax Due Dates. The Chief Administrative Officer confirmed that the Township of Drummond/North Elmsley s (DNE) tax payment process is similar to Tay Valley s and that DNE is looking at moving their tax due dates back, the same as Tay Valley has done. RESOLUTION #C MOVED BY: Greg Hallam SECONDED BY: Mark Burnham THAT Council receive Report #FIN Tax Due Dates for information; AND THAT, the Final Tax Levy due dates for 2017, as established by By-Law No , remain as July 27 th and September 27 th. ADOPTED vi) Report #C Clerk s Department Work Plan Update. Amanda Mabo, Clerk. RESOLUTION #C MOVED BY: Mark Burnham SECONDED BY: Greg Hallam THAT, Report #C Clerk s Department Work Plan Update #1, be received for information. ADOPTED vii) Report #PW Waste/Recycling Collection Trucks Tender Award Contract #2017-PW-001. RESOLUTION #C MOVED BY: Judy Farrell SECONDED BY: RoxAnne Darling THAT, the Tender for Two (2) 2017 or 2018 Diesel, 4x4, Dual Drive, Dual Stream, Waste/Recycling Collection Trucks, Contract #2017-PW-001 be cancelled. ADOPTED Page 7 of 37

8 viii) Council Communication Package. RESOLUTION #C MOVED BY: RoxAnne Darling SECONDED BY: Fred Dobbie THAT, the Council Communication Package be received for information. ADOPTED ix) Hydro Reduction of 25% Not Applicable to Seasonal Consumers. RESOLUTION #C MOVED BY: Fred Dobbie SECONDED BY: RoxAnne Darling 8. BY-LAWS WHEREAS, the provincial government has reduced Hydro One consumers delivery charges, on average by 17% with an additional reduction of 8% for the HST; AND WHEREAS, due to the unreasonable requirements for reduction most seasonal consumers do not qualify for the reduction; AND WHEREAS, all consumers residing with a native reserve are exempt from the delivery charges; NOW THEREFORE BE IT RESOLVED THAT, in the name of fairness and equality the Council of the Corporation of Tay Valley Township requests that delivery charges be removed from all Hydro One customers hydro bills; AND THAT, a copy of this resolution be provided to Kathleen Wynne, Premier of Ontario, Glenn Thibeault, Minister of Energy, Randy Hillier, MPP and the Township of North Frontenac. ADOPTED i) By-Law No : Zoning By-Law Amendment White. The By-Law grants relief from the cottage. The applicant has moved the septic back to meet the 30 metre setback. The concerns from the neighbour can be dealt with at the site plan control stage. Page 8 of 37

9 RESOLUTION #C MOVED BY: Brian Campbell SECONDED BY: Jennifer Dickson THAT, By-Law No , being a by-law to Amend Zoning By-Law No (200 Pike Lake Route 13A Part Lot 25, Concession 8, geographic Township of North Burgess), be read a first, second and third time short and passed and signed by the Reeve and Clerk. ADOPTED 9. COMMITTEE AND STAFF REPORTS i) Report #PW Flooding Road Repair - Christie Lake North Shore. Staff will update the road work list and provide an update to Council. The Brooks family was in attendance at the meeting and offered their property for the fill and cut required for the project. Staff will negotiate with the property owner. RESOLUTION #C MOVED BY: Jennifer Dickson SECONDED BY: Greg Hallam THAT, once the flood waters recede from the Christie Lake North Shore Road and once the work has been completed to re-open the road, that the road receive a lift of granular to raise the road in order to eliminate access issues; THAT, an engineering firm be retained to design the road and calculate the cut and fill required; THAT, Section 14 of the procurement policy be waived for the retention of an engineering firm in order to expedite the process; AND THAT, the hard surfacing of the road be completed in conjunction with the granular lift. ADOPTED ii) Flooding Update. The update was given earlier in the meeting. Page 9 of 37

10 iii) AMO Conference Minister Delegations Deadline is Wednesday, June 28. Larry Donaldson, Chief Administrative Officer. Council directed that the following delegations be requested: - meet with Parks Canada regarding the communication issues; also contact the Federal Minister of Environment as her constituency is in Ottawa 10. OTHER BUSINESS/GIVING NOTICE None. 11. QUESTIONS FROM THE PRESS None. 12. CALENDARING: UPCOMING EVENTS Meeting Date Time Location Rideau Valley Conservation Authority Board Meeting May 25th 7:00 p.m. Rideau Valley Conservation Centre Municipal Drug Strategy Day May 26th 8:30 a.m. Beckwith Sustainable Economic Development Working Group Meeting Municipal Office May 29th 6:00 p.m. Municipal Office FCM Conference June 1st 4th Ottawa Waste Management Working June 5th 5:30 p.m. Municipal Office Group Committee of the Whole June 6th 7:00 p.m. Municipal Office Meeting History Scholarship Selection June 9th 1:00 p.m. Municipal Office Committee Meeting AMCTO Conference June 11th 14th Huntsville Municipal Drug Strategy June 12th 3:00 p.m. Perth YAK Committee Meeting Council Meeting June 13th 7:00 p.m. Municipal Office 13. CLOSED SESSION None. Page 10 of 37

11 14. CONFIRMATION BY-LAW i) By-Law No : Confirmation By-Law May 23 rd RESOLUTION #C MOVED BY: Greg Hallam SECONDED BY: Mark Burnham 15. ADJOURNMENT THAT, By-Law No , being a by-law to confirm the proceedings of the Council meeting held May 23 rd, 2017, be read a first, second and third time short and passed and signed by the Reeve and Clerk. ADOPTED Council adjourned at 8:38 p.m. Keith Kerr, Reeve Amanda Mabo, Clerk Page 11 of 37

12 DELEGATIONS & PRESENTATIONS Page 12 of 37

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