1. GALL TO ORDER Mayor Muzychka called the meeting to order at 1:01 p.m

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1 Minutes of the Town of Olds Regular Council meeting held on Monday, September 10, 2018 at 1:00 p.m. in the Council Chambers, Olds Town Office. PRESENT - ELEGTED OFFCALS: ln the Chair Mayor Michael Muzychka Councillor Wanda Blatz; Councillor Wade Bearchell; Councillor Mary Jane Harper; Councillor Heather Ryan; and Councillor Mary Anne Overwater. ABSENT- ELECTED OFFGALS: Councillor Debbie Bennett PRESENT for the Regular meeting of Gouncil - STAFF: Michael Merritt, Chief Administrative Officer; Doug Wagstaff, Director of Community Services Sheena Linderman, Manager of Finance; Scott Chant, Director of Operations; Monica Leatherdale, Communications Coordinator, and Marcie McKinnon, Legislative Clerk. 1. GALL TO ORDER Mayor Muzychka called the meeting to order at 1:01 p.m A.) ADDED TEM(s) Councillor Harper asked for discussion on Organizational Meeting be held. Added item: 7l) Organizational Meeting B.) ADOPTTON OF THE AGENDA Moved by Councillor Blatz, "to acceptthe RegularCouncil Agenda forseptember 10,2018 as amended." Motion Carried ADOPTON OF PREVOUS MNUTES 2Al Regular Gouncil Meeting Minutes Moved by Councillor Overwater, "that the minutes from the August 27,2018 regular Council meeting be adopted as amended." Time of meeting noted in the August 27th minute's header reflects 6:00 AM, it should be 6:00 PM. Motion Carried PRESENTATON AND DELEGATONS 3A) Gerebral Palsy Proclamation Janice and Tyler Bushfield were in attendance and presented a request to Council that October 6,2018 be proclaimed as 'World Cerebral Palsy Day' in the Town of Olds. Tyler and Janice made presentation to Council on Cerebral Palsy its effects. Moved by Councillor Ryan, "that October 6, 2018 be proclaimed as 'World Cerebral Palsy Day' in the Town of Olds." Motion Carried BUSNESS ARSNG OUT OF MNUTES Councillor Harper asked for an updated on letter to Water Commission for Canada Day Sponsorship. Director Wagstaff advised that administration had prepared a letter and sent out to Mr. John Van Doesburg. Councillor Harper stressed the motion said the letter be from the Mayor. CAO.i.. ':tt l-.i.l :.ri : i--r r- -

2 Page2olT Merritt indicated that a letter from Mayor will be prepared in response to any correspondence received. Councillor, Harper wished to remind Administration to ensure that the conversations that were to happen between Olds lnstitute, O-NET and the Town occur, regarding no duplication of events. 5. BYLAWS 5A) Bylaw: LUB Amendment - Cannabis Retail Sales Part and Bylaw LUB Amendment - Gannabis Retail Sales Mayor Muzychka advised persons in the gallery that there was a sign in sheet for those in attendance for this public hearing. A public hearing was held for Bylaw: LUB Amendment - Cannabis Retail Sales and Bylaw LUB Amendment - Cannabis Retail Sales. Chair Muzychka explained that Section 172 of the MGA says that you may not take part in the discussion and decision-making on any matter in which you have a pecuniary interest. The legislation attempts to ensure that you are not discriminated either for or against by virtue of your membership on council. lf you have a pecuniary interest:. You are to disclose that you have an interest and its general nature. o You are to abstain from any discussion of the matter and from voting.. You are to leave the room until the matter has been dealt with and you should make sure that your abstention is recorded in the minutes. You are not to be discriminated against and are entitled to participate in a public hearing as a member of the public. Chair Muzychka declared the public meeting for Bylaw: LUB Amendment - Cannabis Retail Sales and Bylaw LUB Amendment - Cannabis Retail Sales, open at 1:17 p.m. Chair Muzychka then asked Town of Olds Development Officer ll, Carey Keleman, to explain the purpose and effect of the proposed bylaw. Ms. Keleman gave presentation on information as contained in the agenda Package Chair Muzychka explained that presentations before Council shall be brief and to the point and limited to five (5) minutes; Council shall not allow cross examination of persons giving information and it will not be necessary for the persons giving information to verify his or her qualifications; Council may ask questione of the speakers after each presentation for clarification purposes; no debating or questions from the floor will be allowed and no written or verbal submissions will be received by Council after the Public Hearing is closed. Person addressing Council will: State their name and address. lndicate if they are speaking on their own behalf or for a client, company or citizens group. Chair Muzychka called for those in support of the proposed Bylaw to come forward. Mr. Hugh Bodmer of Olds, self-declared as a Relator in the Olds, came forward in support of this bylaw. Mr. Bodmer questioned the proximity of these locations to the Primary Health Care Center downtown and the proposed daycare..i,, it1 ' r i.,i i :tl ' Li :t1, +-_'

3 e3of7 Mr. Damien Robinson, Director of Operation of Cannabis Cowboy, came forward in support of the bylaw. He is currently working on lease set ups in town, likes how forward thinking the Town is. Mr. Robinson did bring forward concerns of setbacks and making it too great a distance. Chair Muzychka called for a second time for those in support of the proposed Bylaw to come forward. Chair Muzychka called for those opposed to the proposed Bylaw to come forward Chair Muzychka called for a second time for those opposed to the proposed Bylaw to come forward. Chair Muzychka called for those deemed affected by the proposed Bylaw to come forward Chair Muzychka called for a second time for those deemed affected by the proposed Bylaw to come forward. Chair Muzychka opened the floor to Council for comments or questions. Council requested clarity on the Separation Distances Comparisons/setbacks noted on the chart on page27 ofthe agenda. Ms. Keleman explained that the chart captured what other municipalities are currently set at, as well as the recommendations for Olds which are also the same as the provincial regulations. lf no number in the chart then no setback recommendation. Councilwas shown a map, specifically to daycare facility separations distance examples, which will be contained with the minutes. Discussion ensued on the definition of 'public health care facility'; Ms. Keleman advised that the Primary Care Network facility does not meet the definition as defined in the Hospitals Act, and directed Councilto the map on page 28 as contained in the agenda package which has examples of separation distances. Some Council members expressed concerns with the Survey, CAO Merritt indicated that much research was involved in creating the survey and we received a great response for the size of our community. And of course, there is always room for improvement. Mayor recessed the meeting at 1:51 p.m. Mayor reconvened the meeting at 2:00 p.m Council asked what regulations exist for how close a liquor store can be. Ms. Keleman advised that we have not made any recommendations and nor does the Alberta Liquor and Gaming Commission have any regulations. Discussion ensued on variances, Council agreed to no variances. Hours of operations will be same as liquor stores. The Mayor and Council then discussed the Separation Distances Comparisons/setbacks noted on the chart on page 27 of the agenda. Council recommends in consensus that the separation distance of 150m will be added for the following: Other Cannabis Sfore, Library, Community Recreations Cenfres (indoor), Public Parks, Playgrounds & Outdoor Recreations Faclffies and : '!t1,l, l,i lri.--:.l-r l'- ' ' :11 i,.l!. l.a-:l ----!-+,'l,l

4 Page 4 ol 7 SR/MR (School Reserue/MunicipalReserue). The Schoo/s and Provincial Health Care will be increased from 100m to 150m. Chair Muzychka asked Development Officer ll, Carey Keleman if she had any final comments. Ms. Keleman advised she had not received any communication during the P&D Circulation. Chair Muzychka declared the Public hearing for Bylaw: LUB Amendment - Cannabis Retail Sales and Bylaw LUB Amendment - Cannabis Retail Sales, closed at 2:30 p.m Moved by Councillor Bearchell, "that Bylaw , as amended be given second reading." Motion Carried Moved by Councillor Ryan, "that Bylaw , as amended be given third reading." Motion Carried Moved by Councillor Blatz, "that Bylaw be given second reading." Discussion ensued on Discretionary Use; if not giving variances, then why do we have Discretionary Use in bylaw. Ms. Keleman spoke to different process by allowing planning to circulate out the application. Moved by Councillor Overwater, "that Bylaw "Discretionary Use" be changed to "Permitted Use" for Cannabis Sales Central Commercial (C1 ) Highway Commercial (CH) Highway Commercial (CHA) Shopping Centre Commercial (CSC) lndustrial Business (lb) Cannabis Production and Distribution Light lndustrial (11) Heavy lndustrial (12) Motion DEFEATED Councilthen voted on Councillor Blatz's motion of: "that Bylaw be given second reading." Motion DEFEATED Council asked what the next steps are. CAO indicated the same process all over. 58) Bylaws & Highlands Amendments Moved by Councillor Harper, "that First Reading be given to Town of Olds Bylaw Amend the lhe Highlands Area Structure Plan, Bylaw " Motion Carried Moved by Councillor Overwater, "that First Reading be given to Town of Olds Bylaw Amend the Town of Olds Land Use Bylaw, Bylaw " Motion Carried Moved by Councillor Ryan, "that a Joint Public Hearing for Bylaw and Bylaw October 22,2018 at 6:00 pm in the Town of Olds Council Chambers.".,1... r 'r1 -l ' Li. 1..:.l.t,:r'l' li'" r' '_ '

5 Page 5 of 7 Motion Carried UNFNSHED BUSNESS CAO Merritt wished to advise Council that Congratulations is in order!! Our Operations Crew did an amazing job at the ZlstAnnual Alberta Public Works Association Equipment Roadeo at Westerner Park in Red Deer today. Jim Boomer received 3'd place - Backhoe Phil Ellenton received 4th place - Grader Brooke Langille received 1Oth place - Single Axle Truck Dennis Winslow received 1't place - Loader The Town of Olds received 2nd place overall! 7. NEW BUSNESS 7Al Joint Acknowledgment - Fire Apparatus Moved by Councillor Bearchell, "that Council approve the placement of a decal on all Fire Department apparatus as a recognition of joint funding and operations between the Town of Olds and Mountain View County." Motion Carried ) Rotary East Coast Kitchen Party - Donation Moved by Councillor Blatz, "that Council approve $1, for the purchase a Corporate Table with Great White Sponsorship recognition for Council and CAO, or designates on behalf of the Town, to attend the Rotary Club of Olds East Coast Kitchen Party being held on Saturday October 20,2018.' Motion Carried Moved by Councillor Overwater, "that Council approve the donation of an Olds Aquatic Centre Annual Family Pass to for the Rotary Club of Olds East Coast Kitchen Party silent auction for the cost of $700." Motion Carried Moved by Councillor Ryan, "that Council direct Administration to provide in-kind the Sunshine Bus and driver for the Rotary Club of Olds East Coast Kitchen Party drive home service, for the cost of $200.' Motion Carried C) Olds & District Ghamber of Commerce 2018 Business Awards Recognition and Celebration Moved by Councillor Harper, "that eight tickets (one for each of the seven Elected Officials and one for the Chief Administrative Officer or staff designates) be purchased to the Olds and District Chamber of Commerce 2018 Business Awards Recognition & Celebration on Wednesday, October 10, 2018." Motion Carried D) Mountain View Seniors Housing Foundation 2018 Golf Glassic Sponsorship Request Moved by Councillor Ryan, "that the sponsorship level of Silver in the amount of $ be approved for the Mountain View Seniors' Housing Foundation 2018 Golf Classic." Motion Carried i ' :lt l-: l_ - :11.l -: l l

6 Page 6 of 7 With the sponsorship level, four entrance fees are included. Council gave consensus on attendees being the Mayor, and staff designates to complete the team of four. 7El Meeting Time Ghange for the September 17,2018 Policies and Priorities Committee meeting and to call Special Glosed Meeting of Gouncil on October 4, 2018 Moved by Councillor Blatz, "that the September 17, 2018 regularly scheduled Policies & Priorities meeting scheduled for 1:00 pm will be changed to 9:00 am with a CLOSED meeting of Council held until NOON. At 12:00 pm the meeting will OPEN to the public." Motion Carried Moved by Councillor Harper, "that a Special CLOSED Meeting of Council be called for October 4,2018 from 1:00 to 3:00 pm. This meeting will be CLOSED to the public." Motion C Fl AUMA Resolutions CAO Merritt spoke to how the Alberta Urban Municipalities Association (AUMA) hosts its Annual General Meeting. Municipalities from across Alberta's urban centers submit resolutions on a variety of areas of concern to be vetted and voted upon by the AUMA membership and carried forward to the Provincial Government through AUMA's advocacy efforts. ln the agenda package are those current recommendations. Moved by Councillor Overwater, "that Council accepts for information the administrative input into the Alberta Urban Municipalities Association's resolutions for their 2018 fall convention." Motion Carried G) Olds Great Neighbours Program Moved by Councillor Overwater, "that the Olds Great Neighbours Program PowerPoint Presentation be accepted as information." Motion Carried H) Gouncil Professional Development Plan Mid-Year Review Moved by Councillor Overwater, "that Council conduct a mid-year review of the Council Professional Development plans." CAO Merritt indicated that the Council Policy 106C recognizes that costs associated with each member of Councils' area(s) of responsibility may vary as the year progresses and that in some cases a mid-year review of the Professional Development Plans may become necessary if changes occur. Council members requested this review, and was brought forward at this time. Council expressed their concerns on how the information was presented. Councillor Harper requested clarity on where these figures came from and suggested it contained errors. Mayor Muzychka advised it was his personal spreadsheet he maintains. CAO Merritt indicated that budget discussion should and will be detailed. That last year there was no reallocation of funds. However the documents do speak to ihe tremendous amount of work Council has completed. Councillor Ryan suggested that going forward that the actual current budget figures be used

7 PageT ol7 Council gave consensus to finish the discussion when they moved in to the closed portion of the meeting. Added ltem 7l) Annual Organizational Meeting CouncillorHarperadvisedthatsheffiwillbeawayfortheoctober22, 2018 Organizational Meeting and the Regular Council meeting on the same night. Councillor Harper asked if Administration could move the Organizational meeting up to the end of September. CAO Merritt will look for a date that is suitable for all Council. 8. REPORTS FROM COUNCL, BOARDS AND COMUTTEES 9. QUARTERLY FNANGAL POSTON UPDATE,l0, ACCOUNTS PAYABLE 11. CORRESPONDENCE AND NFORMATON 11A) Gorrespondence and lnformation Moved by Councillor Bearchell, "that the Correspondence and lnformation Report ending September 10,2018 be received for information." Motion Carried QUESTON PEROD Mayor recessed the meeting at 3:30 p.m. Doug Wagstaff, Sheena Linderman. Scoff Chant, Monica Leatherdale, and Marcie McKinnon, left the meeting. Mayor reconvened the meeting at 3:38 p.m. 13. N.CAMERA Moved by Councillor Ryan, "that this meeting go in-camera." Motion Carried The meeting went in-camera at 3:39 p.m Moved by Councillor Overwater, "that this meeting reconvene to the regular Council meeting." Motion The regular Council meeting reconvened at 4:03 p.m 14. ADJOURNMENT Moved by Councillor Blatz, "that this meeting adjourn." Motion Carried The ng adjourned at 4:04 m 4-2 Michael Mayor /,c ael Merritt, ef Administrative Officer These minutes approved this 24th day of September,2018,t :t1 ' rl i-i.l, :t, r'.- '