MORTON COLLEGE COMMUNITY COLLEGE DISTRICT NO. 527 COOK COUNTY, ILLINOIS. Minutes of the Regular Board Meeting. Wednesday March 26, 2014

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1 MORTON COLLEGE COMMUNITY COLLEGE DISTRICT NO. 527 COOK COUNTY, ILLINOIS Minutes of the Regular Board Meeting Wednesday 1.0 Convening the Meeting: 1.1 The Regular Meeting of the Board of Trustees of Illinois Call to Order: Community College District No. 527 was called to order by Board Chair Anthony Martinucci at 5:02 p.m. on Wednesday, March 26, 2014 in the Morton College Board Room (221-B). Secretary Pro-Tem: Prior to Roll Call, Chair Martinucci appointed Trustee Frank Aguilar as Secretary Pro-Tem. 1.2 Present: Frank J. Aguilar, Trustee Roll Call: Joseph J. Belcaster, Trustee Jose A. Collazo, Trustee Melissa Cundari, Vice Chair Anthony Martinucci, Chair Sandra Ortiz, Advisory-Voting Student Member Frances F. Reitz, Trustee Absent: Susan L. Banks, Secretary Also Present: Dana Grove, President Holly Tomchey, Attorney 2.0 Items identified by an asterisk on the Agenda have been Consent and Information Agenda: placed on the Consent Agenda: Item 3.1 Minutes of Regular Meeting held on February 26, 2014 Trustee Belcaster moved to approve the Consent Agenda as presented. Trustee Martinucci seconded the motion.

2 Regular Board Meeting District 527 Page Approval of Minutes of Previous Meeting(s): 3.1 Approved by consent see Agenda Item 2.0. Minutes of the Regular Meeting Held February 26, 2014: 4.0 Mr. Timothy Visk, Classified Staff Federation President - Local Citizen Comments: 1600 AFT, related that Richie Pawlak of the IT Department is a finalist for the Everyday Heroes award through the union for his contributions to multiple charitable endeavors. 5.0 There was none. Old Business: 6.0 Commendations/Recognitions: 6.1 On behalf of the entire Board, Chair Martinucci presented Sandra Sandra Ortiz, Ortiz with a plaque in recognition of her outstanding and exemplary Student Member of the Board: service as Student Member of the Board of Trustees for the past year (April 2013 April 2014) stating that everyone is very grateful for all that she brought to the meetings. Trustee Cundari told Sandra that her contributions have been invaluable. Trustee Reitz thanked Sandra for a good year, adding that it was a pleasure to know her and work with her. Trustee Aguilar expressed what a great role model she has been for our students and is sure she will have a great future ahead. Ms. Ortiz thanked everyone the Board for the incredible experience and their kindness, the President, his staff, and all staff for their assistance, commitment, and leadership. She is grateful to and appreciates everyone. Sandra also announced her successor, Omar Ruiz, who was not present because he was in Atlanta on College business, but is certain he will do a great job. The candidates were great and Omar won the election by only one vote. 6.2 The 2013 Men s Basketball Team was recognized (in absentia) for Men s Basketball Team finishing the season for a second consecutive year as Champions and Head Coach: of the Illinois Skyway Collegiate Conference. Head Coach Conte Stamas was also recognized (in absentia) for his leadership and perseverance. 7.0 Reports: 7.1 Trustees Cundari and Aguilar stated that there was no report. ICCTA/ACCT:

3 Regular Board Meeting District 527 Page Advisory Voting Student Member Ortiz gave the monthly Student Member: report of student programs and activities. 7.3 Dr. Grove announced that this month s number is -3.1% the Strategic Data and College s enrollment decline for Spring In addressing the Evidence Review: issue of why there is a decline, he stated that it is a complicated matter and, although it generally has an inverse relationship with the economy, it is not always that simple. He noted other Illinois community college enrollment declines that ranged as high as - 27%, with the state average at -6.7%. He added that this is not to excuse our enrollment decline but to urge us to look into retention. 7.4 Ken Stock presented information from SURS regarding its report Pension Reform Update: providing benefit plans and tier descriptions which clearly states that no matter what category an employee is in, benefits are reduced. It was also noted that a representative from SURS will be on campus, Tuesday, April 1 at 2:00 p.m. in the Theatre to present the Pension Reform information for all employees and to respond to questions. Also noted was that there have been five (5) law suits filed thus far regarding the constitutionality of the new law. 7.5 Chair Martinucci stated that this report is submitted for information Friends of Morton College purposes only. Foundation: 8.0 Finance and Business Matters: 8.1 Trustee Belcaster moved to approve and ratify the Accounts Approval of Accounts Payable, Payable and Payrolls in the amount of $2,502,872 and Budget Payrolls, Expenditure Transfers, Transfers the amount of $1,000 for the month of January 2014and Budget Transfers: as submitted. Trustee Cundari seconded the motion. 8.2 Trustee Belcaster moved to accept and file for audit the Monthly Monthly Financial Report: Financial Report for fiscal year to date ending January 2014 as submitted. Trustee Collazo seconded the motion.

4 Regular Board Meeting District 527 Page Trustee Belcaster moved to accept and file for audit the Monthly Treasurer s Report: Treasurer s Report for January 2014 as submitted. Trustee Collazo seconded the motion. 8.4 Authorization to Purchase and Awarding of Contracts: Authorization to Purchase: Trustee Belcaster moved to approve the purchase of an upgrade Upgrade to Mitel Phone System to the current Mitel phone system and desktop phones from And Desktop Phones from Midco: Midco Systems, Inc., an authorized Mitel vendor, in the amount of $110, which includes a ten percent (10%) contingency, as submitted. Trustee Collazo seconded the motion There were none. Awarding of Contracts: 9.0 Personnel Matters: 9.1 Trustee Belcaster moved to approve the Full-Time Employment Full-Time Employment Report: Report as submitted. Trustee Collazo seconded the motion. Ellen Crowe, Dean of Careers and Technical Education, April 1, 2014 Ricky Dahms, Custodian Evenings, March 27, 2014 Anthony Ray, Associate Director of Human Resources, April 1, 2014

5 Regular Board Meeting District 527 Page The Board received the following Information Only Reports Information Only Reports: as submitted: A. Resignation Report: Patrick Seymour, Technology Librarian, March 21, 2014 B. Part-Time Classified Staff Constance Beitzel, Tutor English/Writing, February 20, 2014 Employment Report: 10.0 Resolutions and Approvals: 10.1 Trustee Belcaster moved to approve a one-year extension of the Appointment of Crowe Horwath accounting firm of Crowe Horwath LLP to perform the College for FY 2014 Audit (extension): audit for Fiscal Year 2014 in the amount of $93,200, as submitted. Trustee Collazo seconded the motion Trustee Belcaster moved to approve the renewal of Corporate Corporate Benefit Consultants, Benefit Consultants, Inc. as insurance broker for Morton College Health Insurance Broker, FY 2015: for FY 2015 in the amount of $45,000 as submitted. Trustee Collazo second the motion Trustee Belcaster moved to approve a Standard Processing Fee Processing Fee of $5 per request and a Same-Day Processing Fee of $10 per Official Transcript: request for an Official Student Transcript, effective Fall 2014, as submitted. Trustee Collazo seconded the motion Trustee Belcaster moved to approve and ratify the Agreement Terry Elliott Services with Mr. Terry L. Elliott, an independent contractor, for services in Nursing Lab, FY 2014: the Nursing Lab in an amount not to exceed $15,660 for the Spring 2014 Semester, as submitted. Trustee Collazo seconded the motion.

6 Regular Board Meeting District 527 Page Trustee Belcaster moved to approve the Agreement with Hanover Agreement with Hanover Research for grant writing services in the amount of $42,000 for Research for Grant Writing the period through June 30, 2015 as submitted. Services: Trustee Collazo seconded the motion. Dr. Grove advised that he is excited about getting into this as we will be applying for a Title V Grant as well as other grants Trustee Belcaster moved to approve the grant-funded Capital Classroom Addition Project - Improvements Work Plan and Contract for the Classroom Addition Submission of Capital Improve- Project, as submitted, for submission to the Capital Development ments Work Plan and Contract Board. Trustee Cundari seconded the motion. to Capital Development Board: 10.7 Trustee Belcaster moved to approve the revised Institutional Administrator Tuition Policy for Tuition Reimbursement for Administrators, effective Reimbursement: April 1, 2014, as submitted. Trustee Collazo seconded the motion. Dr. Grove noted that because he supports professional development and tuition costs have gone up significantly since this policy was approved in 2008, he is grateful to the Board for passing this increase Trustee Belcaster moved to approve the disposition of two (2) Disposition of Obsolete worn-out and obsolete Morton College vehicles, as submitted. and Worn-Out Equipment: Trustee Collazo seconded the motion.

7 Regular Board Meeting District 527 Page Trustee Belcaster moved to receive the revised Board Policies Receipt of Revised Board with noted non-substantive edits, updates and changes, as Policies with Non-Substantive submitted. Trustee Collazo seconded the motion. Edits, Updates, and Changes: Dr. Grove stated that the Board approved a revision to Board Policy last month (February) allowing him to report to the Board these non-substantive changes that reflect mainly compliance updates and references and title changes Chair Martinucci moved that this Item be postponed indefinitely. Resolution Abating a Tax for Trustee Collazo seconded the motion. Taxable General Obligation College Building Bonds (Alternate (See the Directive noted immediately following the roll call vote.) Revenue Source), Series 2009 (Build America Bonds Direct Payment to Issuer): Directive to File with Minutes: Secretary Pro Tem Aguilar stated that he respectfully requested and directed that the filed abatement certificate received by the Cook County Clerk s Office, Tax Extension Division, on February 27, 2014, be attached in its full form to and recorded in the Official Minutes of the Regular Board Meeting. The document was given to the Board Clerk for this purpose. (See Exhibit hereto attached.) 11.0 None. Correspondence: 12.0 President s Report: 12.1 Dr. Grove reported on the following campus updates: Campus Update: The Higher Learning Commission On Notice removal: Dr. Grove thanked everyone for their hard work that rendered

8 Regular Board Meeting District 527 Page 8 this positive outcome and noted that the floral arrangement on the Board table came from Dr. Gene Gardner as an expression of his personal congratulations Jr. Achievement and Saratoga Foods : It was noted that this event brought approximately 215 Morton High School students on campus for a workshop that involved Saratoga Foods and Taco Bell; it is always a good thing to bring potential students onto campus President s Open Forums Dr. Grove is gathering information from staff on who we are and what do we want to become which is proving to be very insightful; findings will be reported at a later date 12.2 Dr. Grove reported on the following: Informational Items/Articles: Trustee Talk with ACCT interesting topics and perspectives for Trustees ACCT Leadership Congress (Chicago) October 22-25, 2014 there is a call for presentations and our Board may wish to present on policy review and change 12.3 The Board received the Out-of-State Travel Report as submitted. Out-of-State Travel Report: 12.4 The Board received the monthly Community Facilities Usage Community Facilities Report as submitted. Usage Report: 13.0 There were none. Board Member Comments: 14.0 Trustee Cundari moved to adjourn the Regular Meeting of the Adjournment: Board. Trustee Collazo seconded the motion. The meeting was adjourned at 5:47 p.m. /s/ Anthony R. Martinucci, Board Chair /s/ Susan L. Banks, Board Secretary

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