The Library Network Newsletter. July 09, 2012

Transcription

1 The Library Network Newsletter July 09, 2012 Page 2 - Job - Library Security - Redford Township District Library Page 3 - SASUG Committee Meeting Minutes 5/24/2012 Page 7 - SASUG Executive Committee Meeting Minutes 5/10/2012 Page 11 - TLN Calendar of Events 7/6/2012 Page 14 - Job - Circ & Tech Services Manager - Commerce Township Community Library Page 17 - Job - Youth Services Librarian - Part Time - Baldwin Public Library Page 18 - SASUG Committee Meeting Minutes 3/22/2012 Page 21 - Job - Senior Clerk - Part Time - Northville District Library page 1 / 1

2 The Library Network Newsletter July 09, 2012 Page 2 - Job - Library Security - Redford Township District Library Page 3 - SASUG Committee Meeting Minutes 5/24/2012 Page 7 - SASUG Executive Committee Meeting Minutes 5/10/2012 Page 11 - TLN Calendar of Events 7/6/2012 Page 14 - Job - Circ & Tech Services Manager - Commerce Township Community Library Page 17 - Job - Youth Services Librarian - Part Time - Baldwin Public Library Page 18 - SASUG Committee Meeting Minutes 3/22/2012 Page 21 - Job - Senior Clerk - Part Time - Northville District Library page 1 / 1

3 POSITION: SECURITY REDFORD TOWNSHIP DISTRICT LIBRARY W. Six Mile Rd., Redford MI POSITION POSTING QUALIFICATIONS: Minimum of a high school diploma or equivalent. Knowledge of security principles and practices. Minimum of one year training/experience in security procedures. Ability to work under stressful conditions and exercise good judgment. Excellent public service attitude, conflict resolution skills and ability to defuse tense situations. Ability to work well with a diverse public including children and teenagers. Ability to stay calm in difficult situations, following established procedures and guidelines. Ability to communicate effectively with staff and public both orally and in writing. Ability to physically perform the duties of the position including walking stairways, long distances, and standing for long periods of time, bending, reaching, and lifting up to 40 lbs. TYPICAL RESPONSIBILITIES: Provides security/safety for staff, patrons, building and grounds. Patrols library building and grounds. Observe and report building maintenance and security issues. Works with public to explain and enforces library Patron Behavior Policy and other policies. Works with local police department when warranted. Maintains incident reports for qualifying incidents. Makes recommendations to management regarding safety/security procedures, policies, equipment and needs. Performs other duties as required or requested. This is an at-will position that reports to the Library Director. HOURS: Part-time, hours per week, evenings and/or weekends required. DEADLINE: July 20, 2012 REQUIREMENTS: Physical and drug screen. Applicants must pass a comprehensive background investigation. Completed Redford Township District Library Application available on website including references. HIRING RANGE: $ $12.00 per hour (Depending on Qualifications) TO APPLY: Resume and application to: Lisa Hoenig, Director Redford Township District Library W. Six Mile Rd. Redford MI FAX: The above is intended to describe the major responsibilities and requirements of this position. It is not to be construed as an exhaustive statement of all duties, responsibilities or requirements. The Redford Township District Library reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of its business. 7/3/2012 The Redford Township District Library is an EEO Employer.

4 Shared Automation System Users Group May 24, 2012 at Northville District Library Meeting called to order at 9:37 a.m. by Chair, Lawrence Marble (GARC) Round of Introductions Approval of Agenda - Motion to approve the Agenda by L. Ballard (CHEL), P. Braden (ROMS) Motion passed unanimously. Approval of Minutes from March 22, 2012 Meeting Tabled until next meeting to clear up questions about location and other notes. System Update Anne Neville Hold Pickup Notification Clarification remember that hold pickup notices are NOT generated when a hold is trapped & made available. All forms of hold pickup notices are dependent upon reports run by TLN at scheduled times some are early morning, others are midafternoon, so it is very possible that a patron could pick up an item before a notice is ever able to be generated. Symphony is coming on the night of June 3, A CD was distributed to each library and includes the instructions & highlights. Some highlights include some bug fixes that may not be obvious and tabbed windows in the client workspace (which can be customized by the end user). TLN will be closed Sunday, May 27 and Monday, May 29 (Memorial Day) & the help desk will not be staffed. elibrary will be available intermittently. Network Update Anne Neville for Angie Michelini - All new fiber installations are progressing. Cable sites are finalizing arrangements with cable providers. New firewalls will be installed in May & June, as will OpenDNS Enterprise filter software. UPS units will be ordered by the end of May. Report from the TLN Board Meeting - Celia Morse TLN legal counsel is being consulted about Open Meetings Act compliance as it relates to the legality of meeting via video conferencing and quorum/voting issues. This may apply to TLN committees as well. Report from the Executive Committee - Celia Morse TLN s request for financial compensation from SirsiDynix for the inconvenience & loss related to the name change project and Director Station unavailability has been honored, to some

5 extent, with no charge for Directors Station for 3 months. TLN has counteroffered with an acceptance of this, but is asking for more. We await an answer. ExComm is reviewing the 12/13 budgets done with System/BDBS and will be digging deeper into the revenue lines. ExComm is looking into the logistics of Video Conferencing (how, who, etc.) They are also looking at the possibility of using funds from the capital reserve account ($865,449) to purchase video conferencing equipment for TLN to share with workgroups. Approved the 3 year Technology Plan. Report from the Technical Services Committee None Report from the Circulation Services Committee Becky Willemsen Met May 3, 2012 at REDF. Discussions included system updates, positive results from PayPal, and an update from Jim Pletz on the future of libraries. Discussion extended to a reminder of the TLN Damaged Materials Policy and how some libraries are not following it mark the item missing & return it to the owning library to be handled. A couple of questions for future discussion: do libraries issue cards to children if a parents card is blocked? And, are patrons of standalone libraries verified as being in good standing before cards are issued & records created? B. Willemsen to send out sample verification forms used by neighboring standalone libraries. Unfinished Business Non-resident/user profiles committee update - group hasn t met New Business COSUGI Conference Report L. Marble & A. Neville - Lawrence and Anne both shared their impressions of the COSUGI annual meeting, held at Walt Disney World Resort in Florida. Overall, the conference was positive, and there were excellent demos of potential new products. Director s Station is being re-branded & rebuilt as Analytics Station, which will be faster & more thorough. But, sadly we won t see it until There s an early version of a web-based circulation client that looks promising from the demo, and Symphony 3.5 looks to have some great enhancements, including the ability to put subject lines in notices, encryption of PINs and the ability to broadcast messages to logged in Workflows users. A new for-pay module, eresource Central, looks promising as a one-stop portal for e-resources (ebooks, eaudios, etc.) that will be integrated with the catalog. Videoconferencing: TLN members want video conferencing, but there are concerns over who has the equipment, who knows how to use the equipment, and who might be willing to share

6 their equipment. There are still issues to work out regarding voting and establishment of quorums, as right now, voting cannot happen via video conferencing. SASUG will attempt to have video conferencing available for the August meeting as a test run, and will discuss the issue further at that time. elibrary & Overdrive: Discussion about the dissatisfaction with the way Overdrive displays item records. Examples included not being able to tell if an item is an ebook or eaudio electronic resource is too vague! There are problems when Boolean terms are in item titles (and/or/not), too. E. Rutkowski (BRIT) moved, seconded by C. Morse (BERK) to convene the ad-hoc elibrary committee. A. Rosen (WHLK) agreed to chair and call, the meeting. Amy asked for samples of Overdrive problems to be sent to her, to use for the committee. Setting an Item Type Standard: Discussion about how new itypes are added. Home location helps, but circulation rules often dictate how we proceed. We need to be cautious so that we are not making more itypes than we actually need. The current process of bringing requests to SASUG for discussion seems to work well. Interloan Policy: L. Gregory (MELV) inquired as to how libraries are dealing with ILL requests via . Reminder for all to check the TLN ILL Manual and, that some libraries do use ILL/ and are NOT members of MeL. MAP: The last year of the Museum Adventure Pass starts tomorrow! It will be totally online and there will be advertising in the local press encouraging participants to use their local libraries. Future SASUG Meetings: After discussion it was agreed that we will keep SASUG meetings on a monthly schedule, instead of shifting to bi-monthly or quarterly meetings. Chair has the ability to cancel if there is no business to be addressed. Motion to adjourn meeting at 11:35 a.m. by J. Rogers (WATE) seconded by B. Willemsen (MDHT) & A. Rosen (WHLK). Next Meeting: Thursday, June 28, 2012 at the Commerce Township Library Respectfully Submitted, Kate A. Pohjola (FERN)

7 Attendance: Ginny Cesarz WAYN Paulette Medvecky WAYN Joan Rogers WATE Mary Jo Suchy BELL Amy Rosen WHLK Connie Jo Ozinga COMM Jacqueline Whinihan TAYL Linda Ballard CHEL Lawrence Marble GARC Brigette Felix TLN Tina Hatch MILF ToniI Laporte LIVN Judy McIntosh NORT Celia Morse BERK Karen Endres BERK Anne Neville TLN Doreen Hannon SLYN Anita O Brien WYDT Andrea Dickson WIXM Paul McCann DEXT Patty Braden ROMS Leah Williams ROMS Becky Willemson MDHT Mary Ellen Mulcrone NOVI Ed Rutkowski BRIT Sheryl Schumacher WALL Kate Pohjola FERN Heather Sturm MANC Carey Holmes TREN Martin Smith REDF Laura Gregory MELV Beth Tompkins OAPK

8 Shared Automation System Users Group Executive Committee Meeting Minutes May 10, :00 p.m. Livonia Civic Center Library Chair Morse called the meeting to order at 2:01 p.m. Members Present: Lawrence Marble (GARC), Paul McCann (DEXT), Paulette Medvecky (WAYN), Celia Morse (BERK), Anne Neville (TLN), Theresa Powers (TAYL), Donna Rickabaugh (WALL), Ed Rutkowski (BRIT), Martin Smith (REDF), Holly Teasdle (LYON), Rita VanBrandeghen (TLN-ex-officio) Others Present: Angie Michelini (TLN) Members Absent: None Morse called for additions to the agenda. No additions were requested. Rutkowski moved to approve the Agenda as submitted. Second by Teasdle. A vote was taken. Aye=all, nay=none. Motion carried. Morse called for corrections to the March 8, 2012 minutes. Neville, rather than Michelini, reported on the equipment replacement schedule. Rutkowski moved to approve the minutes from the March 8 meeting as corrected. Second by Smith. A vote was taken. Aye=all, nay=none. Motion carried. Reports Neville distributed the budget report covering the period through the end of March The report represented six months progress through the budget. Neville noted the supplies line was at 84% of budget as a result of having to buy additional backup tapes. This pushed the budget ahead, but is an infrequent purchase. Supply of blank data mailers is good and production is slowing, so SAS doesn t need to order more at this time. On the equipment line, STS purchased dialogic boards for the new SVA server. Neville also noted STS will see savings in personnel during the second half of the year due to furlough days and contributing to health care, both of which were not budgeted. Morse noted earned income is well over budget. Smith noted Redford is moving to more and phone notification and is sending fewer paper mailers. Neville noted TLN is sending fewer postal notices overall. Morse did not attend the TLN Board meeting in April because Ex-Comm did not meet. She did report the TLN Board approved the Technology Plan. Morse also reported that SAS has $862,449 in the Capital Reserve Fund. Morse will attend next TLN Board meeting. Neville provided the Symphony update. The Workflows software upgrade to version is currently scheduled for the weekend of June 3. Sirsi has announced another service pack (Service Pack 2) to address the RDA toolkit. Neville is debating whether to delay the implementation of pending release of the service pack. As was done the last time, the new client will be distributed on CD to all libraries through TLN delivery. Neville noted that at the Sirsi conference, the company demonstrated a web based cataloging client Sirsi hope to distribute with the release of version 3.5 of the Symphony software. Hopefully, this will happen

9 next year. Sirsi is trying to involve their clients earlier in the development process through a partnership program between their development staff and existing clients. Neville noted the next version of Director's Station will not be based on Swift Knowledge software, but on MicroStrategy, the same software that the Horizon Web Reporter product runs on.. The new Director s Station will be a hosted solution rather than a server based application and should be available in Neville noted the User s Group conference was a positive experience and commended Sirsi for revitalizing the software improvement process. She noted that 41% of enhancements requested by clients will be included in updates through version 3.5. Neville met with Sirsi on the NCIP issue. Sirsi is currently testing revisions to the software and they are getting close to working with NCIP sites. The last of 5 problems are in final testing and close to being resolved. Neville noted that when NCIP is working, its presence will not eliminate the need to process items through the MeLCat DCBs, but will stop the need to create duplicate records. The group discussed issues with having to run the DCB software on staff terminals and have all circulation staff trained to use the DCB software for checkout. Marble noted that all Salem-South Lyon circulation staff members were trained. Michelini presented the Technology Services Update. Michelini reported that all fiber installations are progressing and the cable sites are finalizing their agreements with the cable providers. Firewall installations will take place in May and June. Michelini noted that the Open DNS Enterprise Solutions software will be installed in May and June and that she is finalizing plans for a CIPA workshop. The UPS battery backup orders will be placed in May and installations will take place in June and July. Michelini distributed a six month help desk ticket summary that showed over 2,600 help desk tickets were completed by TLN staff. Michelini noted the TLN Board approved the Technology plan at their April meeting and the Plan is posted on the TLN web site. Andy Halicki and Michelini will attend the Merit User s conference on May 23 and 24. Michelini also reported that TLN will continue to contract with Merit Networks for services. Unfinished Business The group discussed reimbursement for the Directors Station problems experienced during the library name change project. Sirsi has offered to not charge 3 months director's station costs. TLN Director Jim Pletz and Morse discussed the amount of TLN staff time that was used to recover from the problems as an additional credit. Sirsi has asked for specific hours that TLN employees spent on resolving the problems. Neville created estimate of time spent on the problem. No further news has been received from Sirsi. Neville reported that as a result of the conference, a consortia special group will be meeting locally. Morse noted that the refund was for impact of name changing project. Rutkowski asked if Sirsi was still considering waiving the cost of the name change project. McCann asked what Pletz specifically asked of Sirsi. Neville and Morse noted Pletz asked for a discount on the name change project. Smith noted that was agreed before the problems occurred. The group will await further information from Sirsi regard any credit or refund. New Business Neville brought a preliminary review of the budget request for the Shared System operations to the table for discussion. She noted that it is still early in the game and new health care numbers will not be available until July. Marble and Medvecky noted concern over the

10 impact of the Affordable Care Act on the budget. It was noted that last year the group approved $65,000 in deferred revenue to reduce the cost of SAS participation as well as BDBS services. BDBS costs were reduced by a greater quarterly amount than planned. As of the September 30, 2011 audited amount SAS has $75,000 in deferred revenue and will most likely be adding to it this year. The group reviewed the budget handouts provided by Neville. Neville noted that the cost per library spreadsheet needs repair and was not distributed. Neville noted the membership would need to use $33,000 in deferred revenue to keep SAS costs the same and BDBS would need to use $18,000 to keep that service s costs the same as in TLN is seeing some savings in salaries and fringe benefits through contract negotiations. She noted most of the remaining budget stays the same from the previous year. Neville noted the phone costs are down due to a new contract. Workers comp will be up, due to injuries in Delivery affecting TLN s overall cost for Workers Comp. McCann asked if there has been a reduction in injuries with the set-up at the new building. Neville noted injuries and worker s comp claims have gone down, but there will be a year or two lag until the reduction is reflected in the premium. Neville noted that if no deferred revenue was used, all libraries would pay approximate $500 more for the base Shares System fee plus approximately $20 per concurrent user. She noted that libraries change the number of concurrent users regularly and this causes the per user cost to fluctuate up or down. The overall budget is not a great departure from last year, but to keep costs at zero for members there is the need to use deferred revenue. Neville will ask the SAS membership for a decision on using deferred revenue at budget approval meeting. Neville noted that the budget does not use any of the current $180,000 fund balance or capital reserve fund to achieve balance. Last year, the group approved using deferred revenue to reduce both BDBS and SAS billing. Morse suggested using deferred revenue to reduce the 75% base cost rather than the 25% of cost based on the number of concurrent users as this would give a bigger break to smaller libraries. It would also help all libraries equally. Discussion turned to the BDBS budget. The budget was reviewed in the same manner as the SAS budget; however, there is little significant deviation from the current BDBS budget. Morse called for questions. It was noted that deferred revenue is used for both departments (BDBS and STS.) Morse asked for motions recommending endorsement by Ex-Comm of the BDBS and STS budgets, so that these budgets could be presented for approval at TLN s annual menu service budget hearing. Neville noted the budgets represent maximum anticipated spending levels for each department. Rickabaugh moved to endorse the STS budget and recommend approval of said budget to the SAS membership. Second by Medvecky. A vote was taken. Aye=all, nay=none. Motion carried. Additionally, Rickabaugh moved to endorse the STS budget and recommend approval of said budget to the SAS membership. Second by Medvecky. A vote was taken. Aye=all, nay=none. Motion carried. Morse noted Ex-Comm will need to continue discussion of deferred revenue at the next meeting. The Committee will need to consider applying $33,000 towards the STS budget and $18,000 towards the BDBS budget to keep member participation costs from increasing in the next fiscal year. She also noted that this would leave $24,000 in deferred revenue. The Committee could consider further reducing billings or add this sum to the Capital Reserve fund. Michelini noted that in 2013, SAS will have $18,000 in equipment expenditures and the Capital reserve fund has spent $15,000 for emergency backup batteries. Discussion of the Capital Reserve Fund and future expenditures will be on the next agenda.

11 Smith discussed videoconferencing and committee meetings. He asked if the future plan would be to broadcast all meeting. Michelini noted this would be a decision each committee must make. It was noted that Ex-Comm rarely has participants or guests other than TLN staff. Smith noted that, after the demonstration, he wondered if the Ex-Comm meetings should be held live. The group discussed whether a web cast fell under the Open Meeting Act and to what extent any broadcast needed to be open to everyone. Morse noted the committee deals with large sums of money and could understand how people could have an interest. VanBrandeghen felt if someone was interested in the proceedings, he or she would find a way to attend the meetings. Medvecky asked whether there would be costs for set up. Michelini noted that web broadcasting was not mandatory. She noted that Technology Committee members will provide training, but cannot be available on an ongoing basis to set up and monitor meetings. Several questions were raised regarding the legal requirements of posting the meetings, making the log on available, archiving the web casts. Additionally, the group asked questions about the costs for equipment and use. Michelini noted the TLN board plans to broadcast their meetings. The group asked if TLN had explored the legal issues and, if so, could that information be shared with the Committees. VanBrandeghen noted that small meetings are very different than large membership meetings. Rickabaugh asked how long the recordings needed to be retained and whether they would need to be re-record if the technology changes. It was noted that the Open Meetings Act applies to all public bodies equally. Smith noted that broadcasting will change the nature of discussion at any meeting. Morse will ask questions at the TLN board meeting and solicit advice. It was agreed that the Ex-Comm would need a technology coordinator to volunteer to operate the equipment, should Ex-Comm decide to broadcast its meetings. In other matters, Morse noted from the March minutes that the test server was failing. Neville noted the server is doing OK and that she still has the Minicorn server running. The old production server is now the new test server. John Inman replaced some drives and it is functioning. Neville wants to make sure SAS has a test server at all times. Medvecky asked how things were going with the PayPal online payment service. Neville noted things are going well Inman and Rick Rosekrans are monitoring the transactions. Teasdle moved to adjourn at 4:03 pm. Second by Smith. A vote was taken. Aye=all, nay=none. Motion carried. The next meeting will be held on June 14 at the Livonia Civic Center. Respectfully Submitted, Paul McCann Recording Secretary

12 2012 TLN CALENDAR OF EVENTS U-P-D-A-T-E-D NOTE: *** Indicates CHANGE in date, time and/or location * Indicates new addition from last revision Time Name of Meeting Location JANUARY 5 9:30 Circulation Services Huntington Woods 12 2:00 Ex-Comm Livonia Civic Center 13 9:30 Youth Services Rochester Hills 13 1:30 Teen Services Meeting Rochester Hills 17 9:30 Technology Committee Northville 18 10:00 Technical Services LVCC 19 10:00 E-Content Committee Waterford 19 4:30 TLN Board Meeting Novi 26 9:30 SASUG Novi FEBRUARY MARCH 6 9:30 Adult Services Madison Heights 9 2:00 Ex-Comm Livonia Civic Center 13 1:30 Steering Committee Rochester Hills 15 10:00 Technical Services LVCC 16 4:30 TLN Board Meeting Southfield 21 9:30 Technology Committee Novi 23 9:30 SASUG Trenton 24 10:00 Membership Meeting Bloomfield Township 1 9:30 Circulation Services Novi 8 2:00 Ex-Comm Livonia Civic Center 9 9:30 Youth Services Novi 9 1:30 Teen Services Novi 12 1:30 Steering Committee Royal Oak 20 9:30 Technology Committee Ypsilanti 21 10:00 Technical Services LVCC 22 9:30 SASUG Salem South Lyon 22 4:30 TLN Board Meeting TLN

13 APRIL 2 9:30 Adult Services Redford 12 2:00 Ex-Comm - CANCELLED Livonia Civic Center 17 9:30 Technology Committee LVCC 18 10:00 Technical Services LVCC 19 4:30 TLN Board Meeting White Lake 26 9:30 SASUG - Cancelled Wyandotte MAY 2 1:30 Video Conferencing Training Novi 3 9:30 Circulation Services Redford 10 2:00 Ex-Comm Livonia Civic Center 11 9:30 Youth Services Auburn Hills 11 1:30 Teen Services Auburn Hills 14 1:30 Steering Committee Redford 15 9:30 Technology Committee Salem South Lyon 16 10:00 Technical Services LVCC 17 4:30 TLN Board Meeting Novi 24 9:30 SASUG Northville JUNE 4 9:30 Adult Services TBD 5 1:30 SAM Users Group Novi 7 11:00 TLN Board Finance Committee TLN 11 1:30 Steering Committee TLN 14 2:00 Ex-Comm Livonia Civic Center 19 9:30 Technology Committee Redford 20 10:00 Technical Services LVCC 21 4:30 TLN Board Meeting Independence 28 9:30 SASUG Commerce Twp. 28 1:30 Menu Services Meeting Commerce Twp. July *** 12 2:00 Ex-Comm - CANCELLED Livonia Civic Center 17 9:30 Technology Committee Waterford 18 10:00 Technical Services LVCC 19 4:30 TLN Board Meeting Orion 26 9:30 SASUG Ferndale 27 10:00 Steering Committee Meeting Farmington 27 11:00 Annual Membership Picnic Farmington

14 AUGUST 6 9:30 Adult Services Royal Oak 9 2:00 Ex-Comm Livonia Civic Center 10 9:30 Youth Services Ypsilanti Whittaker 10 1:30 Teen Services Ypsilanti - Whitaker 15 10:00 Technical Services LVCC 16 4:30 TLN Board Meeting Wyandotte 21 9:30 Technology Committee Westland 23 9:30 SASUG Waterford SEPTEMBER OCTOBER 6 9:30 Circulation Services Springfield 10 1:30 Steering Committee Dearborn CIPA Workshop Novi 13 2:00 Ex-Comm Livonia Civic Center 18 9:30 Technology Committee Dexter 19 10:00 Technical Services LVCC 20 4:30 TLN Board Meeting TLN 27 9:30 SASUG Huntington Woods 28 9:00 Technology Forum Novi 1 9:30 Adult Services Highland 2 9:30 SAM User Group Novi 4 9:00 Steering Committee Rochester Hills 4 10:00 Membership Meeting Rochester Hills 12 9:30 Youth Services Ferndale 12 1:30 Teen Services Ferndale 16 9:30 Technology Committee Brighton 16 10:00 Envisionware Meeting Brighton 17 10:00 Technical Services LVCC 18 4:30 TLN Board Meeting Belleville 25 9:30 SASUG Springfield 26 10:00 Membership Meeting Rochester Hills NOVEMBER 12 1:30 Steering Committee Brandon Twp 13 9:30 Technology Committee White Lake 15 4:30 TLN Board Meeting TLN 21 10:00 Technical Services LVCC DECEMBER 3 9:30 Adult Services Salem South Lyon 19 10:00 Technical Services LVCC 20 4:30 TLN Board Meeting TLN

15 Commerce Township Community Library 2869 N. Pontiac Trail Commerce Township, Michigan Phone: / Fax: Internet: The Commerce Township Community Library is seeking applicants for the position of Circulation and Technical Services Manager. This is a full-time position which is responsible for all aspects of department operation including supervision of 8 part time staff, all circulation related functions, ordering, receiving and cataloging all library materials. Applicants for this position should possess an MLS/MLIS with a minimum two years of professional experience. The ideal candidate will enjoy both people and literature; be creative, energetic and flexible; be an effective communicator; be comfortable with technology; be well organized and capable of working independently. Experience with Sirsi/Dynix is a plus. Commerce Township Community Library is new and growing. Compensation from $42,000 DOQ and excellent benefits. If interested please submit a cover letter, resume, and Commerce Township application form, To Connie Jo Ozinga, Library Director at cjozinga@commercelibrary.info or Commerce Township Community Library, 2869 North Pontiac Trail, Commerce Township, Michigan, For application forms and full job description see Preference will be given to applications received prior to July 23, Job Title: Circulation and Technical Services Manager Department: Library Reports To: Township Library Director FLSA Status: Exempt Summary Supervises all activities of the Circulation and Technical Services Department including the staffing of the circulation desk. Essential Duties and Responsibilities include the following. Supervise the circulation services desk including planning, supervising and coordinating activities of the department staff, pages and volunteers. Oversee scheduling, training and evaluation of department staff. Develop circulation policies and procedures in coordination with the TLN Shared Automation system. Assist in hiring circulation and technical services clerks and pages. Participate in meetings with TLN groups related to circulation and technical services. Assist library patrons in circulation and other areas of the library. Resolve problems as needed.

16 Oversee opening and closing procedures. Maintain the library s collections including shelving, mending and withdrawals. Work with damaged, assumed lost and missing parts of materials. Handle interlibrary loans both within TLN and through MelCat. Maintain and record statistics using TLN and other software programs. Conduct inventories of library materials. Oversee accuracy of bibliographic records for Commerce owned items in the TLN database. Catalog library materials to MARC and TLN standards. Maintain bibliographic links to the catalog. Order, receive, check in and maintain serials (magazines and annuals) records and collection. Receive and process library material orders including verification of invoices. Identify, establish and apply proper procedures for the physical processing of library materials. Oversee inventory of supplies and tools used for materials processing. Supervise mending, binding, and preservation processes for library materials. Work nights and weekends as required. Serve as a member of work committees and project teams. Assist other departments as required. Attend staff meeting, TLN children's meetings, and other meetings as necessary. Act as the Librarian in Charge on weekends, evenings, and other times as required. Other duties may be assigned. The above statements are intended to describe the general nature and level of work being performed by persons assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Supervisory Responsibilities Supervises circulation assistants and pages. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative ofthe knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Requires a MLS/MLIS

17 Language Skills Ability to read, analyze, and interpret general business periodicals, and governmental regulations. Ability to write reports, and business correspondence. Ability to communicate effectively and present information to residents. Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel, and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Employee must be able to lift at least 25 pounds. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

18 POSITION POSTING POSITION: HOURS: REPORTS TO: REQUIRED: DUTIES INCLUDE, BUT NOT LIMITED TO: SALARY RANGE: BENEFITS: APPLICATION PROCEDURE: Youth Services Librarian (Part-Time) 20 hours per week, including regularly scheduled evening and weekend hours. Head of Public Services Master s degree in Library Science from an ALA-accredited institution Professional experience working with children, including young preschoolers, as well as parents Storytelling and programming abilities for a variety of age groups Flexible, friendly, approachable, and enthusiastic manner with children, public, and staff Eagerness to work in a highly program-oriented team environment Facility with electronic resources and diverse computer software programs Knowledge of children s literature and other related materials Comprehensive library service to individuals and groups, both inside and outside the library Program planning and implementation Readers advisory and reference Collection development and maintenance $18.51 per hour minimum Time benefits (vacation, sick leave, holiday) based on a part-time employee formula Retirement plan Submit a Baldwin Employment Application Form, cover letter, and resume by July 16, 2012, to: Josh Rouan, Administrative Assistant Baldwin Public Library 300 West Merrill Street Birmingham, MI josh.rouan@baldwinlib.org The Baldwin Public Library is an equal opportunity employer.

19 Shared Automation System Users Group March 22, 2012 at Salem South Lyon District Library Meeting called to order at 9:35 a.m. by Chair, Lawrence Marble (SLYN) Round of Introductions Approval of Agenda Motion to approve the Agenda by P. Medvecky (WAYN), seconded by (LYON). Motion passed unanimously. Approval of Minutes from February 23, 2012 Meeting Motion to approve the minutes as presented by C. Morse (BERK), seconded by L. Ballard (CHEL), Motion passed unanimously. System Update Anne Neville A PIN reminder has been added to the e-library catalog. Since its introduction on March first it has already had almost 1,500 uses! PayPal use is growing each month. Report will be sent after end of first quarter of the year. Twenty-nine libraries are using. If the amount owed to a library is less than five dollars in a given quarter, TLN will postpone writing the check to that library for up to one year and let amount accumulate before payment checks will not be written for less than five dollars. Workflows passwords will change March 27, 2012 expect the new password in delivery the week prior. These passwords change every six months. TLN is closed April 6 (Good Friday) but Help Desk will be staffed. Help Desk will not be staffed on April 8 (Easter.) Network Update Anne Neville for Angie Michelini AT&T and Merit contracts approved/signed. New fiber sites were ed regarding status on March 19. New firewalls ordered, to be installed in April. Open DNS Enterprise filter software to be ordered early in April and UPS units in early May. Symantec Endpoint license order has been placed, awaiting new license info which will be sent out when received. Draft copy of TLN Technology Plan presented to TLN Board March 22. TLN has contracted with Merit for continued MeritMail services for the next 3 years. Report from the TLN Board Meeting - Celia Morse: Has not met since last SASUG meeting. Report from the Executive Committee - Celia Morse Just finished first year of 5-year contract with SIRSI-Dynix. Putting some of the Capital Reserve fund into longer term investments for improved interest. TLN is requesting some financial compensation from SIRSI-Dynix for the inconvenience related to the name change project and Director Station unavailability. Reviewed Technology Plan. Discussed potential penalties for member libraries with payments to TLN delayed beyond 90 days; TLN Board may also discuss.

20 Report from the Technical Services Committee Lawrence Marble for Diana Cunningham Library of Michigan Foundation will purchase an online museum pass software management program; MAP program set to go live on May 25. Park and Read program will go live on April 1; the current shadowed record will be unshadowed about one week before the program start date. The TLN Download Destination group will review a proposed 4-year contract from OverDrive on April 5. The special pricing window of opportunity for Consumer Reports database expired March 15. Report from the Circulation Services Committee Becky Willemsen Met March 1 st at Novi. Useful discussions of how different libraries handle similar issues. Topics included handling of checks returned for insufficient funds, notifications, PayPal, lost and found management, and demand management. Unfinished Business 1) Non-resident/user profiles committee update. Committee includes D. Hannon (SLYN), J. McIntosh (NORT), D. Santia (COMM) and C. Morse (BERK). In order to determine what patron profiles are in use and how they are used, a survey was sent out on the Circ Services listserv asking which patron profiles libraries are using, what type of patron goes into those profiles and if the library has patrons for whom they cannot find appropriate profiles. Libraries are encouraged to respond 20 have responded so far. The Circ Policies and Procedures document on the TLN website s Circ Committee page gives guidelines for entering patron information. This may be worth revisiting. Importance of uniform standards for required information in the Shared System was stressed, especially the use of driver s license and date of birth. Reminder: driver s license number must be entered without spaces. Confusion surrounding issuing of home library vs. purchased cards was cited, along with issues when mailing addresses do not match residence address. Place of voter registration was suggested as useful question in determining residency. New Business 1) Geek the Library Presentation by J. Pletz, D. Hannon. TLN s goal is get at least one quarter of the membership to participate in the Geek campaign. TLN had to sign up if it wanted to use the slogan on delivery trucks. Campaign is to get a conversation going, get the community talking to help build understanding of library funding and build library supporters. Minimum commitment is 6 months a golden opportunity to participate in a library campaign. D. Hannon stressed the support available through the Bill and Melinda Gates Foundation they lead you through the process, it is easy to do. She shared a locally produced video clip which SSLDL will put on their social media sites.

21 2) Other: Inquiry about participating in TLN Evanced purchase pricing from GARC. A. Neville inquired about how everyone is doing with sharing of materials since it was opened up on March 1. Comments included anticipation was worse than reality, it was a long time coming and it s been a good change, as well as some mention of increased volume and time needed to process. Motion to adjourn meeting at 11:30 a.m. by K. Pohjola (FERN) seconded by C. J. Ozinga (COMM). Next Meeting: Thursday, May 24, 2012, 9:30am at Northville District Library (The April 26 th meeting at Wyandotte was cancelled) Respectfully Submitted, Jude Halloran (HIGH) Attendance: Wendy Teagan NOVI Ginny Cesarz WAYN Paulette Medvecky WAYN Joan Rogers WATE Mary Jo Suchy BELL Amy Rosen WHLK Laura Gregory MELV Connie Jo Ozinga COMM Jacqueline Whinihan TAYL Linda Ballard CHEL jude halloran HIGH Lawrence Marble GARC Anne Hage HTWD Brigette Felix TLN Jim Pletz TLN Tina Hatch MILF Mabel Doot LVCC Deborah Jakubiec LVCC Holly Teasdle LYON Judy McIntosh NORT Celia Morse BERK Anne Neville TLN Doreen Hannon SLYN Anita O Brien WYDT Cindy Mack WIXM Paul McCann DEXT Patty Braden ROMS Becky Willemson MDHT Mary Ellen Mulcrone NOVI Ed Rutkowski BRIT Sheryl Schumacher WALL Kate Pohjola FERN Stephanie McCoy AUBN Heather Sturm MANC

22 The Northville District Library is seeking an enthusiastic and hardworking individual for a part-time position to carry out a variety of clerical tasks in support of Library services. Position: Duties Include: Requirements: Senior Clerk, Part Time 20 Hours per week, during business hours Works with Library s automated serials module to check-in copies of periodicals, modifying records as needed to predict publication pattern. Oversees processing, shifting and discarding of magazines and newspapers. Assists Librarians in maintaining standing orders. Works with serials vendor to process claims. Maintains records for donors and gifts. High school diploma required; Associates or Bachelors Degree preferred Strong communication and interpersonal skills Ability to use MS Office Ability to excel with detail-oriented work and to manage time effectively Comfortable with learning new processes Strong commitment to customer service Public library experience and knowledge of Sirsi Unicorn a plus Salary Range: $ $15.38 Paid time-off benefits include pro-rated vacation and sick leave, personal business days and holidays. This is a Union position. Deadline for application: Monday, July 16, 2011 Submit Application with Resume to: Carla Eggert, Administrative Assistant Northville District Library 212 West Cady Street Northville, Michigan

23 POSITION: SECURITY REDFORD TOWNSHIP DISTRICT LIBRARY W. Six Mile Rd., Redford MI POSITION POSTING QUALIFICATIONS: Minimum of a high school diploma or equivalent. Knowledge of security principles and practices. Minimum of one year training/experience in security procedures. Ability to work under stressful conditions and exercise good judgment. Excellent public service attitude, conflict resolution skills and ability to defuse tense situations. Ability to work well with a diverse public including children and teenagers. Ability to stay calm in difficult situations, following established procedures and guidelines. Ability to communicate effectively with staff and public both orally and in writing. Ability to physically perform the duties of the position including walking stairways, long distances, and standing for long periods of time, bending, reaching, and lifting up to 40 lbs. TYPICAL RESPONSIBILITIES: Provides security/safety for staff, patrons, building and grounds. Patrols library building and grounds. Observe and report building maintenance and security issues. Works with public to explain and enforces library Patron Behavior Policy and other policies. Works with local police department when warranted. Maintains incident reports for qualifying incidents. Makes recommendations to management regarding safety/security procedures, policies, equipment and needs. Performs other duties as required or requested. This is an at-will position that reports to the Library Director. HOURS: Part-time, hours per week, evenings and/or weekends required. DEADLINE: July 20, 2012 REQUIREMENTS: Physical and drug screen. Applicants must pass a comprehensive background investigation. Completed Redford Township District Library Application available on website including references. HIRING RANGE: $ $12.00 per hour (Depending on Qualifications) TO APPLY: Resume and application to: Lisa Hoenig, Director Redford Township District Library W. Six Mile Rd. Redford MI FAX: The above is intended to describe the major responsibilities and requirements of this position. It is not to be construed as an exhaustive statement of all duties, responsibilities or requirements. The Redford Township District Library reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of its business. 7/3/2012 The Redford Township District Library is an EEO Employer.

24 Shared Automation System Users Group May 24, 2012 at Northville District Library Meeting called to order at 9:37 a.m. by Chair, Lawrence Marble (GARC) Round of Introductions Approval of Agenda - Motion to approve the Agenda by L. Ballard (CHEL), P. Braden (ROMS) Motion passed unanimously. Approval of Minutes from March 22, 2012 Meeting Tabled until next meeting to clear up questions about location and other notes. System Update Anne Neville Hold Pickup Notification Clarification remember that hold pickup notices are NOT generated when a hold is trapped & made available. All forms of hold pickup notices are dependent upon reports run by TLN at scheduled times some are early morning, others are midafternoon, so it is very possible that a patron could pick up an item before a notice is ever able to be generated. Symphony is coming on the night of June 3, A CD was distributed to each library and includes the instructions & highlights. Some highlights include some bug fixes that may not be obvious and tabbed windows in the client workspace (which can be customized by the end user). TLN will be closed Sunday, May 27 and Monday, May 29 (Memorial Day) & the help desk will not be staffed. elibrary will be available intermittently. Network Update Anne Neville for Angie Michelini - All new fiber installations are progressing. Cable sites are finalizing arrangements with cable providers. New firewalls will be installed in May & June, as will OpenDNS Enterprise filter software. UPS units will be ordered by the end of May. Report from the TLN Board Meeting - Celia Morse TLN legal counsel is being consulted about Open Meetings Act compliance as it relates to the legality of meeting via video conferencing and quorum/voting issues. This may apply to TLN committees as well. Report from the Executive Committee - Celia Morse TLN s request for financial compensation from SirsiDynix for the inconvenience & loss related to the name change project and Director Station unavailability has been honored, to some

25 extent, with no charge for Directors Station for 3 months. TLN has counteroffered with an acceptance of this, but is asking for more. We await an answer. ExComm is reviewing the 12/13 budgets done with System/BDBS and will be digging deeper into the revenue lines. ExComm is looking into the logistics of Video Conferencing (how, who, etc.) They are also looking at the possibility of using funds from the capital reserve account ($865,449) to purchase video conferencing equipment for TLN to share with workgroups. Approved the 3 year Technology Plan. Report from the Technical Services Committee None Report from the Circulation Services Committee Becky Willemsen Met May 3, 2012 at REDF. Discussions included system updates, positive results from PayPal, and an update from Jim Pletz on the future of libraries. Discussion extended to a reminder of the TLN Damaged Materials Policy and how some libraries are not following it mark the item missing & return it to the owning library to be handled. A couple of questions for future discussion: do libraries issue cards to children if a parents card is blocked? And, are patrons of standalone libraries verified as being in good standing before cards are issued & records created? B. Willemsen to send out sample verification forms used by neighboring standalone libraries. Unfinished Business Non-resident/user profiles committee update - group hasn t met New Business COSUGI Conference Report L. Marble & A. Neville - Lawrence and Anne both shared their impressions of the COSUGI annual meeting, held at Walt Disney World Resort in Florida. Overall, the conference was positive, and there were excellent demos of potential new products. Director s Station is being re-branded & rebuilt as Analytics Station, which will be faster & more thorough. But, sadly we won t see it until There s an early version of a web-based circulation client that looks promising from the demo, and Symphony 3.5 looks to have some great enhancements, including the ability to put subject lines in notices, encryption of PINs and the ability to broadcast messages to logged in Workflows users. A new for-pay module, eresource Central, looks promising as a one-stop portal for e-resources (ebooks, eaudios, etc.) that will be integrated with the catalog. Videoconferencing: TLN members want video conferencing, but there are concerns over who has the equipment, who knows how to use the equipment, and who might be willing to share

26 their equipment. There are still issues to work out regarding voting and establishment of quorums, as right now, voting cannot happen via video conferencing. SASUG will attempt to have video conferencing available for the August meeting as a test run, and will discuss the issue further at that time. elibrary & Overdrive: Discussion about the dissatisfaction with the way Overdrive displays item records. Examples included not being able to tell if an item is an ebook or eaudio electronic resource is too vague! There are problems when Boolean terms are in item titles (and/or/not), too. E. Rutkowski (BRIT) moved, seconded by C. Morse (BERK) to convene the ad-hoc elibrary committee. A. Rosen (WHLK) agreed to chair and call, the meeting. Amy asked for samples of Overdrive problems to be sent to her, to use for the committee. Setting an Item Type Standard: Discussion about how new itypes are added. Home location helps, but circulation rules often dictate how we proceed. We need to be cautious so that we are not making more itypes than we actually need. The current process of bringing requests to SASUG for discussion seems to work well. Interloan Policy: L. Gregory (MELV) inquired as to how libraries are dealing with ILL requests via . Reminder for all to check the TLN ILL Manual and, that some libraries do use ILL/ and are NOT members of MeL. MAP: The last year of the Museum Adventure Pass starts tomorrow! It will be totally online and there will be advertising in the local press encouraging participants to use their local libraries. Future SASUG Meetings: After discussion it was agreed that we will keep SASUG meetings on a monthly schedule, instead of shifting to bi-monthly or quarterly meetings. Chair has the ability to cancel if there is no business to be addressed. Motion to adjourn meeting at 11:35 a.m. by J. Rogers (WATE) seconded by B. Willemsen (MDHT) & A. Rosen (WHLK). Next Meeting: Thursday, June 28, 2012 at the Commerce Township Library Respectfully Submitted, Kate A. Pohjola (FERN)