CITY COUNCIL AGENDA CITY OF BELLEVILLE, IL MARCH 4, 2019 AT 7:00 P.M. 1. CALL TO ORDER BY MAYOR AND EXPLANATION OF DISASTER PROCEDURES

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1 CITY FLAG DESIGNED BY FREDERICK L. LANGE JULY 6, 1964 CITY COUNCIL AGENDA CITY OF BELLEVILLE, IL MARCH 4, 2019 AT 7:00 P.M. 1. CALL TO ORDER BY MAYOR AND EXPLANATION OF DISASTER PROCEDURES REMINDER: SINCE THE MEETINGS ARE BEING VIDEOTAPED IT IS IMPORTANT THAT EVERYONE SPEAK DIRECTLY INTO A MICROPHONE WHEN SPEAKING. 2. ROLL CALL ALDERMEN 3. ROLL CALL DEPARTMENT HEADS 4. PLEDGE OF ALLEGIANCE 5. PUBLIC HEARING 6. PUBLIC PARTICIPATION (2-3 MINUTES PER PERSON) - See back page for rules. 7. PRESENTATIONS, RECOGNITIONS & APPOINTMENTS 7-A Mayor Eckert will recognize the character word of the month perseverance staying with a task; not giving up. 7-B. Presentation of check from Shriner's Parade 5k Committee to Parks & Recreation. 8. APPROVAL OF MINUTES 8-A. Motion to approve City Council and Executive Session Minutes - February 19, 2019.

2 CITY COUNCIL AGENDA MARCH 4, CLAIMS, PAYROLL AND DISBURSEMENTS 9-A. Motion to approve claims and disbursements in the amount of $1,495, payroll in the amount of $851, REPORTS 11. ORAL REPORTS FROM STANDING COMMITTEES, SPECIAL COMMITTEES AND ANY OTHER ORAL REPORTS FROM THE ELECTED OFFICIALS OR STAFF 11-A. MOTIONS FROM ADMINISTRATION 11-A(1). Motion to approve Property Occupancy/Use Agreement between the City of Belleville and Shane Brown for 1105 Mascoutah Avenue, Belleville, Illinois. 11-A(2). 11-A(3). 11-A(4). 11-A(5). Motion to approve Property Use Agreement between the City of Belleville and Belleville Urban Garden Social Club for unimproved real estate at South High Street, Belleville, Illinois. Motion to approve the reorganization proposal for Community Development/Human Resources. This one (1) year pilot program will go into effect May 1, The Belleville Public Library Board of Trustees met on February 14, 2019 and they are in unanimous support of this reorganization proposal. Motion to appoint Leander Spearman as Interim Director of Community Development (in addition to his current position of Library Director) with an additional one (1) year stipend in the amount of $10, effective May 1, Motion to approve an additional one (1) year stipend in the amount of $5, effective May 1, 2019, to Peggy Hartmann, Risk Manager/Human Resources & Community Development Assistant, to cover increased work to activate neighborhoods, attend meetings, and assume additional PAGE 2 OF 5

3 CITY COUNCIL AGENDA MARCH 4, 2019 duties as written in the revised job description. 11-B. MOTION FROM FINANCE 11-B(1). 12. COMMUNICATIONS Motion to approve authorizing the Mayor to execute a contract with the lowest, most responsible bidder for natural gas supply for City accounts, as bid by our consultants Energy Plus Associates and Good Energy. 12-A. Keep Belleville Beautiful City-Wide Litter Pick Up, Saturday, April 27, Request from BASIC Youth Board to hold the Keep Belleville Beautiful City-Wide Litter Pick Up on April 27, 2019 as a volunteer extension of Belleville Helping Belleville Day. 12-B. Shriner's 5K, Friday, 5/31/2019 Request from Shriner s Parade 5K Committee to hold a 5k prior to the parade starting at 6:15 p.m. from Union United Methodist Church to 6th Street. Street closure from Douglas Ave to Forest 5:00pm for start/finish set-up. Streets re-open after the parade. Rolling street closures along route during the run to reopen after the parade. City services requested: police officers as requested for parade, tables, chairs, trash toters, water jugs, rakes, barricades, safety cones and safety vests. 12-C. Oktoberfest - Friday, 9/20/2019 and Saturday, 9/21/2019 Request from the Belleville Oktoberfest Committee to hold the Oktoberfest on September 20th & 21st, 2019, 11:00a.m. to 11:00p.m. Street closure requests: Thursday, September 19, 2019, 12:00p.m. West Main Street from Illinois Street to east side of 2nd Street; 5:00p.m. first block north, south and east of fountain and East Main Street from the east side of High Street to the west side of Jackson Street. High Street remains open. Streets to re-open by 3:00a.m. on Sunday, September 22, Car Show street closures Saturday, September 21, 2019, 6:00a.m. to 6:00p.m. East Main Street from Jackson Street to west side of Charles PAGE 3 OF 5

4 CITY COUNCIL AGENDA MARCH 4, 2019 Street, including the first block north and south of Jackson and Church Street. No vehicles from car show to be parked on South Jackson. City services requested: barricades, police personnel, "No Parking" signs, clean-up of streets, electric, picnic tables and other items as requested. 12-D. OLD BELLEVILLE HISTORIC LUMINARY WALK, 12/14/19 Request from Belleville Historical Society, Gustave Koerner House, St. Clair County Historical Society and Neighbors of Abend and Garfield to hold the The Old Belleville Historic Luminary Walk Saturday, December 14, 5:00pm to 9:00pm. Street closure request East Garfield from Mascoutah Avenue to Abend Street and Abend Street from East Lincoln to East Garfield 12:00 pm to 9:30pm. Additional request of barricades and street sweeping prior to event. 13. PETITIONS 14. RESOLUTIONS 14-A. RESOLUTION 3352 A Resolution of Support for the City of Belleville Program Year 2019 application for Community Development Block Grant Funding. 14-B. RESOLUTION 3353 A Resolution requesting permission from IDOT to close Route 159 for the Ainad Shriner's Parade and 5K -May 31, C. RESOLUTION 3354 A Resolution requesting permission from IDOT to close Route 159 for the Oktoberfest -September 19-22, ORDINANCES 16. MISCELLANEOUS & NEW BUSINESS 17-A. Motor Fuel Claims in the Amount of $24, EXECUTIVE SESSION PAGE 4 OF 5

5 CITY COUNCIL AGENDA MARCH 4, A. The City Council may go into executive session to discuss personnel, litigation, workers compensation, property acquisition, transfer of property, (5 ILCS 120/2(c)(21)). 17-B. Possible Settlement of Litigation Matter. 18. ADJOURNMENT (ALL QUESTIONS RELATING TO THE PRIORITY OF BUSINESS SHALL BE DECIDED BY THE CHAIR WITHOUT DEBATE, SUBJECT TO APPEAL) PUBLIC PARTICIPATION (2-3 MINUTES PER PERSON) (a) Members of the public may address the City Council in accordance with Section 2.06(g) of the Illinois Open Meetings Act (5 ILCS 120/2.06(g); (b) Public comments are limited to three (3) minutes per speaker; (c) The subject of public comments shall be reasonably related to matters(s) identified on the meeting agenda and/or other city business; (d) Repetitive public comments should be avoided, to the extent practical, through adoption of prior public comment (e.g. agreeing with prior speaker); (e) The following conduct is prohibited during public participation: Acting or appearing in a lewd or disgraceful manner; Using disparaging, obscene or insulting language; Personal attacks impugning character and/or integrity; Intimidation; Disorderly conduct as defined in Section of this revised code of ordinances. (f) Any speaker who engages in such prohibited conduct during public participation shall be called to order by the chair or ruling by the chair if a point of order is made by a sitting alderman. PAGE 5 OF 5

6 Mayor Mark Eckert called this meeting to order. CITY OF BELLEVILLE, ILLINOIS CITY COUNCIL MEETING MINUTES COUNCIL CHAMBERS CITY HALL FEBRUARY 19, :00 PM Mayor Eckert explained the disaster procedures. Mayor Eckert reminded anyone speaking this evening to step up to a microphone because the meetings are being taped and posted the next day on the website. Mayor Eckert requested City Clerk Meyer to call roll. Members present on roll call: Alderman Hazel, Alderman Kinsella, Alderman Buettner, Alderman Randle, Alderman Tyler, Alderman Anthony, Alderman Ovian, Alderwoman Schaefer, Alderman Dintelman, Alderman Gaa, Alderwoman Stiehl, Alderman Elmore, Alderman Wigginton and Alderman Barfield. Alderwoman Pusa and Alderman Weygandt were excused. ROLL CALL DEPARTMENT HEADS Roll Call Department Heads: City Clerk, Jennifer Gain Meyer, City Treasurer Hardt and Assistant City Attorney Flynn; Police Chief, Bill Clay; Finance Director, Jamie Maitret; City Engineer, Tim Gregowicz; Director of Parks and Recreation, Debbie Belleville; Director of Public Works, Jason Poole; Director of Economic Development, Annissa McCaskill. City Attorney Hoerner, Fire Chief, Tom Pour, Director of Maintenance, Ken Vaughn, Human Resource Director, Sherry Salvatore; Director of Wastewater, Royce Carlisle; Director of Library, Leander Spearman were excused. Mayor Eckert led the Pledge of Allegiance. PLEDGE ANNOUNCEMENTS Mayor Eckert advised Alderwoman Pusa is in the hospital. He asked that she and her family be kept in everyone's prayers. She's had a few challenging days. None. PUBLIC HEARING PUBLIC PARTICIPATION PAGE 1 OF 9

7 CITY COUNCIL MEETING FEBRUARY 19, 2019 None. PRESENTATIONS, RECOGNITIONS & APPOINTMENTS None. APPROVAL OF MINUTES Alderman Wigginton made a motion seconded by Alderwoman Schaefer to approve City Council Meeting Minutes - February 4, All members voted aye. CLAIMS, PAYROLL, AND DISBURSEMENTS Alderwoman Stiehl made a motion seconded by Alderwoman Schaefer to approve claims and disbursements in the amount of $1,199, payroll in the amount of $845, Members voting aye on roll call: Hazel, Kinsella, Buettner, Randle, Tyler, Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield. (14) REPORTS Alderwoman Schaefer made a motion seconded by Alderman Elmore to approve the Treasurer Report December 2018 and January 2019 and Statement of Cash and Investments Report December 2018 and January All members voted aye. ORAL REPORTS FINANCE COMMITTEE Alderman Kinsella made a motion seconded by Alderman Gaa to approve entering into an agreement with Mesirow Insurance Services, Inc, an Alliant - owned company for brokerage services for the City s health insurance coverages. Members voting aye on roll call: Kinsella, Buettner, Randle, Tyler, Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield, Hazel. (14) *** Alderman Kinsella made a motion seconded by Alderwoman Schaefer to approve waiving rezoning fees for 501 Hecker Street. PAGE 2 OF 9

8 CITY COUNCIL MEETING FEBRUARY 19, 2019 Members voting aye on roll call: Buettner, Randle, Tyler, Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield, Hazel, Kinsella. (14) *** Alderman Kinsella made a motion seconded by Alderwoman Schaefer to approve the budget amendments as recommended by the Finance Director. Members voting aye on roll call: Randle, Tyler, Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield, Hazel, Kinsella, Buettner. (14) TRAFFIC COMMITTEE Alderman Ovian made a motion seconded by Alderwoman Stiehl to amend Section (Turns Prohibited) of Chapter 70 General Provisions. All members voted aye. STREETS AND GRADES COMMITTEE Alderman Wigginton made a motion seconded by Alderwoman Schaefer to approve Joint Agreement with Saint Clair County and the City of Belleville for signal modifications and addition of left turn lane. (Frank Scott Parkway and North Belt West) Members voting aye on roll call: Tyler, Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield, Hazel, Kinsella, Buettner, Randle. (14) *** Alderman Wigginton made a motion seconded by Alderwoman Schaefer to approve agreement with SCI Engineering, Inc. for testing services at various locations. Members voting aye on roll call: Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield, Hazel, Kinsella, Buettner, Randle, Tyler. (14) *** Alderman Wigginton made a motion seconded by Alderwoman Stiehl to table a 3-year agreement with Smithton Township Road District to operate and maintain specific portions of Schlueter Germaine Rd and Country Side Lane, currently under the City of Belleville s jurisdiction. All members voted aye. PAGE 3 OF 9

9 CITY COUNCIL MEETING FEBRUARY 19, 2019 MASTER SEWER COMMITTEE Alderman Dintelman made a motion seconded by Alderman Hazel approve an agreement between the Department of Army Corps of Engineers and the City of Belleville for construction assistance for the East Creek Sewer Separation Project. Members voting aye on roll call: Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield, Hazel, Kinsella, Buettner, Randle, Tyler, Anthony. (14) PLANNING COMMISSION Alderman Dintelman made a motion seconded by Alderman Hazel approve Yaekel and Associates Insurance Services Inc: Site Plan and Architectural Elevations for a 1,487 square foot addition to the existing office building at West Main Street (Parcel numbers , , ) located on an approximately 27,306 square foot, "C-2" Heavy Commercial District zoned area. Ward 2 Planning Commission recommended APPROVAL of Site Plan on February 6, 2019 Members voting aye on roll call: Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield, Hazel, Kinsella, Buettner, Randle, Tyler, Anthony, Ovian. (14) PUBLIC HEALTH & HOUSING COMMITTEE Alderman Wigginton made a motion seconded by Alderwoman Stiehl to repeal Ordinance 8294 regarding scrapping of 2004 Dodge Dakota (VIN#1D7HG32K94S746476). Discussion... Mayor Eckert stated the police department will oversee animal control. They currently have a vehicle for animal control; therefore, this truck will be a back up. The mechanics on staff were able to put this truck back into the fleet. Members voting aye on roll call: Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield, Hazel, Kinsella, Buettner, Randle, Tyler, Anthony, Ovian, Schaefer. (14) ADMINISTRATION Alderwoman Schaefer made a motion seconded by Alderman Gaa to approve amending Bank Designations for Depositories of City Funds. Members voting aye on roll call: Gaa, Stiehl, Elmore, Wigginton, Barfield, Hazel, Kinsella, Buettner, Randle, Tyler, Anthony, Ovian, Schaefer, Dintelman. (14) *** PAGE 4 OF 9

10 CITY COUNCIL MEETING FEBRUARY 19, 2019 Mayor Eckert explained Debbie Belleville is retiring. Mayor Eckert advised he told Jason Poole when he went to Public Works he would have first right of refusal to come back to Parks and Rec when Debbie retired. Parks maintenance moved to Public Works and has worked well. There are three motions to be voted on this evening. Alderman Dintelman made a motion seconded by Alderwoman Stiehl to approve the reorganization proposal for Parks & Recreation and Public Works. This one (1) year pilot program will go into effect on April 14, Members voting aye on roll call: Stiehl, Elmore, Wigginton, Barfield, Hazel, Kinsella, Buettner, Randle, Tyler, Anthony, Ovian, Schaefer, Dintelman, Gaa. (14) *** Alderman Kinsella made a motion seconded by Alderman Hazel to appoint Jason Poole as Interim Director of Parks & Recreation (in addition to his current position of Director of Public Works) with an additional one (1) year stipend in the amount of $10, effective April 14, Discussion... Alderman Wigginton asked if Jason Poole, John Hartmann and Craig Maue work out of the Public Works Building; Mayor Eckert stated John and Craig will work out of Public Works and Jason will be located at Parks and Rec. Alderman Elmore stated he understands the stipend for Jason Poole; however, will others listed within the chart receive a stipend; Mayor Eckert stated Pat and Lindsey will be receiving an increase in the new budget year. Members voting aye on roll call: Elmore, Wigginton, Barfield, Hazel, Kinsella, Buettner, Randle, Tyler, Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl. (14) *** Mayor Eckert explained the Assistant Director of Public Works/Parks Maintenance and Cemetery Operation is a new position. The City has taken on an additional cemetery, Mount Hope. In the summer time Jason Poole and John Hartmann have been supervising 65 employees. Several employees have not been replaced in the Street Department and Sanitation Department. Craig Maue has been with the City approximately twenty years, he has a degree in forestry. Craig Maue will be coming out of the union; therefore, his position will need to be filled. Human Resource Director, Sherry Salvatore, will be giving classes to Craig Maue and John Hartmann before she leaves. Mayor Eckert stated he and the Finance Director, Jamie Maitret, have talked about the reorganization and it is in the budget. PAGE 5 OF 9

11 CITY COUNCIL MEETING FEBRUARY 19, 2019 Alderman Kinsella made a motion seconded by Alderman Wigginton to appoint Craig Maue as Assistant Director of Public Works/Parks Maintenance and Cemetery Operations with an annual salary in the amount of $70, effective May 1, Discussion... Alderman Wigginton stated this is a good idea with adding two assistants due to the work load for Jason Poole. Mayor Eckert explained that he spoke with Ken Vaughn, Director of Maintenance, who oversees the maintenance of buildings. He did not oversee the maintenance of the buildings within the Parks Department i.e. Nichols Center, Stone Lodge, various concession stands. Kenny will now oversee the Parks Department buildings. Mayor Eckert advised the Director of Human Resources, Sherry Salvatore will be leaving in May and the IT Director, Rich Peppers will be leaving in June. Members voting aye on roll call: Wigginton, Barfield, Hazel, Kinsella, Buettner, Randle, Tyler, Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore. (14) BOARD OF FIRE AND POLICE COMMISSION Alderman Hazel made a motion seconded by Alderman Gaa to promote MSgt. Chris Mattingly to Lieutenant effective Wednesday, February 20, 2019 at 12:01 AM. Members voting aye on roll call: Barfield, Hazel, Kinsella, Buettner, Randle, Tyler, Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton. (14) *** Alderman Anthony made a motion seconded by Alderman Tyler promote Det. Michael Pearce to Sergeant effective Wednesday, February 20, 2019 at 12:01 AM. Members voting aye on roll call: Hazel, Kinsella, Buettner, Randle, Tyler, Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield. (14) *** Alderman Wigginton made a motion seconded by Alderwoman Schaefer to hire Ethan Brinson and Jordan Miller as a Probationary Police Officer effective Monday, March 4, Members voting aye on roll call: Kinsella, Buettner, Randle, Tyler, Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield, Hazel. (14) PAGE 6 OF 9

12 CITY COUNCIL MEETING FEBRUARY 19, 2019 COMMUNICATIONS Alderman Gaa made a motion seconded by Alderman Dintelman to approve the following communications: Belleville "Sounds of Harmony" Chorus - Banner Request Request from Belleville "Sounds of Harmony" Chorus to place the "Sounds of Harmony - Annual Show" street banner at North Illinois Street, March 11-25, Orchards Homeowner Association Easter Parade - 4/20/2019 Request from Orchards Social Committee to hold their Annual Easter Parade on Saturday, April 20, 2019, 10:00 am to 2:00pm. Street closure request of 2nd Fairway Court south on Pro Tour Drive and Golf Course Drive to Clubhouse/Poolhouse, 9:00am to 3:00pm. Additional City services requested: Belleville Police personnel and Fire Department vehicle. Belleville Christkindlmarkt - 11/29/2019 to 12/23/2019 Request from BCEO/Belleville Christkindlmarkt to hold the Belleville Christkindlmarkt, Friday, November 29, 2019 to Monday, December 23, 2019 the southeast and northeast quadrant of the Public Square. Christkindlmarkt concert, Saturday, November 30, 2019, 6:30pm to 8:30pm. Street closure request of first block of West Main Street between Illinois Street and First Street, 6:00pm to 10:00pm, Saturday, November 30, Additional City services requested: "No Parking" signs, Belleville Police personnel, Street Department personnel for clean-up after concert, trash toters, picnic tables, water barriers, and electrical panels. All members voted aye. None. PETITIONS RESOLUTIONS Alderwoman Stiehl made a motion seconded by Alderwoman Schaefer to read by title only and as a group Resolutions 3349, 3350, All members voted aye. Alderwoman Schaefer made a motion seconded by Alderman Buettner to approve the following Resolutions: RESOLUTION 3349 A Resolution amending the annual budget of the City of Belleville, Illinois of the fiscal year beginning on the 1st day of May 2018, and ending on the 30th day of April, (line item transfer) PAGE 7 OF 9

13 CITY COUNCIL MEETING FEBRUARY 19, 2019 RESOLUTION 3350 A Resolution amending the annual budget of the City of Belleville, Illinois of the fiscal year beginning on the 1st day of May 2018, and ending on the 30th day of April, (supplement budget amendment) RESOLUTION 3351 A Resolution of the City of Belleville, Illinois authorizing the execution of a joint agreement with St. Clair County, Illinois. (Frank Scott Parkway and North Belt West) Members voting aye on roll call: Buettner, Randle, Tyler, Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield, Hazel, Kinsella. (14) ORDINANCES Alderwoman Schaefer made a motion seconded by Alderman Kinsella to read by title only and as a group Resolutions , , All members voted aye. Alderwoman Schaefer made a motion seconded by Alderman Kinsella to approve the following Ordinances: ORDINANCE An ordinance amending Chapter 70 (General Provisions) of the Revised Ordinances of the City of Belleville, Illinois as amended, by amending portions of sections thereof. ORDINANCE An Ordinance amending Ordinances , and designating banks as depositories for city funds. ORDINANCE An Ordinance repealing authorizing sale/conversion of personal property (2004 Dodge Dakota - Housing Department Vehicle). Members voting aye on roll call: Randle, Tyler, Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield, Hazel, Kinsella, Buettner. (14) None. UNFINISHED BUSINESS PAGE 8 OF 9

14 CITY COUNCIL MEETING FEBRUARY 19, 2019 MISCELLANEOUS & NEW BUSINESS Alderman Dintelman made a motion seconded by Alderwoman Elmore to approve Motor Fuel Claims in the Amount of $37, Members voting aye on roll call: Tyler, Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield, Hazel, Kinsella, Buettner, Randle. (14) EXECUTIVE SESSION Alderwoman Schaefer made a motion seconded by Alderman Hazel to go into executive session to discuss personnel, litigation, workers compensation, property acquisition, transfer of property, (5 ILCS 120/2(c)(21)). All members voted aye. Entered executive session at 7:42 p.m. Resumed from Executive Session at 7:48 p.m. Alderman Kinsella made a motion seconded by Alderwoman Schaefer to approve a settlement in the amount of $25, Members voting aye on roll call: Anthony, Ovian, Schaefer, Dintelman, Gaa, Stiehl, Elmore, Wigginton, Barfield, Hazel, Kinsella, Buettner, Randle, Tyler. (14) ADJOURNMENT Alderman Gaa made a motion seconded by Alderwoman Schaefer to adjourn at 7:49 pm. All members voted aye. Jennifer Gain Meyer, City Clerk PAGE 9 OF 9

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43 PAYROLL BREAKDOWN AS PER G/L DISTRIBUTION REPORT PAYROLL DATE: March 1, 2019 DESCRIPTION ADMINISTRATION $15, POLICE $273, FIRE $203, STREET $47, PARKS $15, CEMETERY $4, SANITATION $35, LEGAL $7, HOUSING DEPARTMENT $26, ECONOMIC DEVELOPMENT & PLANNING $9, MAYOR $6, FINANCE $8, HUMAN RESOURCE $5, CLERK $7, TREASURER $2, MAINTENANCE $16, ENGINEER $6, TOTAL GENERAL FUND $691, G & C ASSISTANCE $3, TOTAL G &C ASSISTANCE $3, SEWER COLLECTIONS $9, SEWER LINES $14, SEWER PLANT $54, TOTAL SEWER DEPARTMENT $78, LIBRARY $30, RECREATION $13, Employers' Portion of FICA ( ) cr $34, **************TOTAL PAYROLL $851,695.23

44 PAYROLL BREAKDOWN AS PER G/L DISTRIBUTION REPORT PAYROLL DATE: 13-Dec-13 DESCRIPTION ADMINISTRATION POLICE FIRE STREET PARKS CEMETERY SANITATION LEGAL HOUSING DEPARTMENT ECONOMIC DEVELOPMENT & PLANNING MAYOR FINANCE HUMAN RESOURCE CLERK TREASURER MAINTENANCE ENGINEER TOTAL GENERAL FUND G & C ASSISTANCE TOTAL G & C ASSISTANCE SEWER COLLECTIONS SEWER LINES SEWER PLANT TOTAL SEWER DEPARTMENT

45 4 LIBRARY RECREATION Employers' Portion of FICA ( ) cr **************TOTAL PAYROLL

46 PROPERTY OCCUPANCY/USE AGREEMENT This Property Occupancy Agreement ( Agreement) is entered into by and between the City of Belleville, Illinois ( City ) and Shane Brown, an individual ( Brown ). RECITALS WHEREAS, the City is an Illinois municipal corporation that owns a house located at 1105 Mascoutah Avenue, Belleville, Illinois, within the City s Laderman Park, as depicted on Exhibit A attached hereto and incorporated herein ( Property ); WHEREAS, the City desires to ensure that the Property is occupied by a City employee as a residence for purposes of maintenance of the Property and security at Laderman Park; WHEREAS, Brown is a City police officer who desires to occupy the Property for the City based upon the terms and conditions of this Agreement; NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein and for other good and valuable consideration, the parties agree as follows: 1. Occupancy/Use. The City shall permit Brown, and such other person(s) as Brown determines, to occupy and use the Property as a residence, in full compliance with all applicable laws and City ordinances. 2. Maintenance/Security. Brown shall maintain the Property in such condition as existed upon the execution of this Agreement, normal wear and tear excepted, and shall assist in providing security within Laderman Park. Brown shall not alter the Property without the express written consent of the Mayor. 3. Utilities/Costs. Brown shall be responsible for and pay the costs for electric, gas and water for the Property. The City shall provide sewer and trash service to the Property. 4. Term. The term of this Agreement shall be one (1) year from March 5, 2019 to March 4, 2020, and shall automatically renew for successive one (1) year periods unless either party provides notice of termination ninety (90) days prior to the end of an annual period, unless terminated sooner as provided herein. Either party may terminate this Agreement with cause upon thirty (30) days written notice to the other party, and such cause is a breach of this Agreement that is not cured within seven (7) days written notice thereof from the other party. Furthermore, this Agreement shall immediately terminate in the event that Brown separates employment with the City. 5. Indemnification and Hold Harmless. Each party shall indemnify and hold harmless the other party from any claim or cause of action resulting from the act or omission of the indemnifying party, its agents and/or employees, concerning the occupancy/use of the Property under this Agreement. Both parties specifically represent that this agreement for indemnity does not waive any statutory immunity to which the City may be entitled by law, nor does it create any rights of action in any third party. Brown shall further pay for any damages to Page 1 of 3

47 Property arising out of the occupancy/use of the Property, whether such damage was accidental or deliberate. The cost of such damages will be based on the repair or replacement cost, the choice of which is at the discretion of the City Council. 6. Insurance. The City shall maintain property/casualty insurance coverage on the Property, and Brown shall maintain sufficient insurance coverage on the contents within the Property. 7. Strict Compliance. No failure by either party to insist upon the strict performance of any covenant, term or condition of this Agreement, or to exercise any right or remedy upon a breach thereof, shall constitute a waiver of any such breach or any subsequent breach of such covenant, term or condition. No waiver of any breach shall affect or alter this Agreement, but each and every covenant, term and condition of this Agreement shall continue in full force and effect. 8. Notice. All notices, requests, approvals, demands and other communications required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given and to be effective when delivered personally (including delivery by express or courier service) or, if mailed, three (3) business days after being deposited in the United States mail as registered or certified matter, postage prepaid, return receipt requested, addressed as follows or to such other address as either party may designate by notice to the other party in accordance with this Paragraph 8: If to the City: If to Brown: Mayor Mark W. Eckert City of Belleville, Illinois 101 South Illinois Street Belleville, Illinois Shane Brown 1105 Mascoutah Avenue Belleville, Illinois Amendments. Neither this Agreement nor any term or provision hereof may be changed, waived, discharged or terminated, except by an instrument in writing signed by both of the parties hereto. 10. Captions. The captions to this Agreement are for convenience of reference only and in no way define or limit the scope or intent of this Agreement. 11. Assignment. This Agreement may not be assigned by either party. 12. Controlling Law. This Agreement shall be interpreted and construed in accordance with the laws of the State of Illinois. 13. Severability. If, for any reason, any clause or provision of this Agreement, or the application of any clause to a particular context or to a particular situation, circumstance or Page 2 of 3

48 person, should be held unenforceable, invalid or in violation of law by any court or other tribunal, the application of such clause or provision in other contexts or to other situations, circumstances or persons shall not be affected thereby, and the remaining clauses and provisions hereof shall remain in full force and effect. 14. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto with respect to the subject matter hereof and any and all prior correspondence, conversations or memoranda are merged herein In witness whereof, the parties have executed this Agreement on this day of March, CITY OF BELLEVILLE, ILLINOIS SHANE BROWN By: Mark W. Eckert Mayor By: Shane Brown Page 3 of 3

49 PROPERTY USE AGREEMENT This Property Use Agreement is entered into by and between the City of Belleville, Illinois ( City ) and Belleville Urban Garden Social Club, an Illinois non-profit corporation ( BUGS ). RECITALS WHEREAS, the City is an Illinois municipal corporation that owns unimproved real estate located at South High Street, Belleville, Illinois, St. Clair County Permanent Parcel No ( Property ); WHEREAS, BUGS is an Illinois not-profit corporation that desires to use the Property for a community garden; WHEREAS, the City and BUGS desire to memorialize an agreement for BUGS use of the Property fields on the City s Property for a community garden. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein and for other good and valuable consideration, the parties agree as follows: 1. Use. The City shall permit BUGS to use the Property solely for purpose of a community garden, in full compliance with applicable laws and City ordinances, and for no other purpose. 2. Consideration. Upon execution of this Agreement, BUGS shall pay the City the sum of One Dollar ($1.00) per year for BUGS use of the Property for the term contemplated under this Agreement. 3. Responsibilities. Concerning its use of the Property, BUGS shall provide, at its sole cost and expense, any and all necessary materials/equipment/services, for the maintenance of the Property. 4. Term. The term of this Agreement shall be one (1) year from March 1, 2019 to February 28, 2024, unless terminated sooner as provided herein. Either party may terminate this Agreement with or without cause upon thirty (30) days written notice to the other party. Such cause is a breach of this Agreement that is not cured within seven (7) days written notice thereof from the other party. 5. Indemnification and Hold Harmless. Each party shall indemnify and hold harmless the other party from any claim or cause of action resulting from the act or omission of the indemnifying party, its agents and/or employees, concerning the use of the Premises under this Agreement. Both parties specifically represent that this agreement for indemnity does not waive any statutory immunity to which the City may be entitled by law, nor does it create any rights of action in any third party. BUGS shall further pay for any damages to the Property arising out of its use under this Agreement, whether such damage was accidental or deliberate. Page 1 of 3

50 6. Insurance. BUGS shall maintain commercial general liability insurance coverage with limits of at least Three Million Dollars ($3,000,000) aggregate, against personal injury/death and/or property damage/loss, subject to the same limits for each person, in an amount not less than One Million Dollars ($1,000,000), naming the City as an additional insured, and proof/verification of same shall be submitted in writing to the City within thirty (30) days of the execution of this Agreement. Such insurance coverage shall be primary, non-contributory and include a waiver of subrogation in favor of the City. 7. Strict Compliance. No failure by either party to insist upon the strict performance of any covenant, term or condition of this Agreement, or to exercise any right or remedy upon a breach thereof, shall constitute a waiver of any such breach or any subsequent breach of such covenant, term or condition. No waiver of any breach shall affect or alter this Agreement, but each and every covenant, term and condition of this Agreement shall continue in full force and effect. 8. Notice. All notices, requests, approvals, demands and other communications required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given and to be effective when delivered personally (including delivery by express or courier service) or, if mailed, three (3) business days after being deposited in the United States mail as registered or certified matter, postage prepaid, return receipt requested, addressed as follows or to such other address as either party may designate by notice to the other party in accordance with this Paragraph 8: If to the City: If to BUGS: Mayor Mark W. Eckert City of Belleville, Illinois 101 South Illinois Street Belleville, Illinois Laura Powell 809 South Jackson Street Belleville, Illinois Amendments. Neither this Agreement nor any term or provision hereof may be changed, waived, discharged or terminated, except by an instrument in writing signed by both of the parties hereto. 10. Captions. The captions to this Agreement are for convenience of reference only and in no way define or limit the scope or intent of this Agreement. 11. Assignment. This Agreement may not be assigned by either party. 12. Controlling Law. This Agreement shall be interpreted and construed in accordance with the laws of the State of Illinois. 13. Severability. If, for any reason, any clause or provision of this Agreement, or the application of any clause to a particular context or to a particular situation, circumstance or Page 2 of 3

51 person, should be held unenforceable, invalid or in violation of law by any court or other tribunal, the application of such clause or provision in other contexts or to other situations, circumstances or persons shall not be affected thereby, and the remaining clauses and provisions hereof shall remain in full force and effect. 14. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto with respect to the subject matter hereof and any and all prior correspondence, conversations or memoranda are merged herein In witness whereof, the parties have executed this Agreement on this day of March, CITY OF BELLEVILLE, ILLINOIS BELLEVILLE URBAN GARDEN SOCIAL CLUB By: Mark W. Eckert Mayor By: Laura Powell President Page 3 of 3

52 Reorganization: Community Development/HR A Pilot Program Proposed to begin May 2019

53 Goals 1. Improve services for citizens and staff 2. Create efficient workflow and problem-solving solutions 3. Eliminate barriers 4. Provide positive-outcome community outreach 5. Encourage safe and thriving neighborhoods

54 Community Development NOW Director of Human Resources and Community Development (includes supervision of the General and Community Assistance office and related meeting attendance) Assistant Director for Economic Development (runs Community Development Network (CDN) meetings and attends related meetings) Risk Manager/H.R. and Community Development Assistant (coordinates requests from Neighborhood Associations)

55 Pilot will Remove Community Development from Human Resources Director job description Assistant Director of Economic Develop job description

56 Pilot will Add Community Development to Director of Library Services Risk Manager/H.R. and Community Development Assistant

57 Proposed Community Development Reorganization To improve efficiency and customer service in all impacted City offices: 1. General and Community Assistance would be supervised by the Director of Library Services (who already does community outreach and attends many of the related committee meetings). 2. Director of Library Services would run the Community Development Network Meetings (already attends). 3. Risk Manager/H.R. and Community Development Assistant would take over Neighborhood Associations and work to rebuild stronger Associations as part of the City s risk management program.

58 Strengths of this Proposal Director of Library already provides services to area poor and homeless and has demonstrated a commitment to community development through outreach. Removing Community Development Network meetings from Assistant Director for Economic Development will provide that office with more time for economic development growth activities. Having Risk Management s dedicated oversight to encouraging community neighborhoods will strengthen and re-energize this important City initiative.

59 Staffing Considerations for H.R. Removing Community Development from H.R. Director s job description and title may simplify the recruitment process and reduce compensation requirements. It also allows the Director to focus on Human Resource functions to include training. Adding responsibilities to the Risk Manager/H.R. and Community Development Assistant s job description provides a logical extension of existing duties.

60 Staffing Consideration for General and Community Assistance The office of General and Community Assistance needs to have two full-time employees (instead of one full-time and one part-time). This recommendation was made prior to the pilot proposal due to the increase in services and the time spent with each client. Staffing with two also allows expanded hours which provide for safety considerations within the 510/512 building and Friday hours. The second full-time position is NOT part of the pilot program, has already been budgeted, and would begin May 1, NOTE: With the Pilot proposal, staffing with two becomes imperative because the supervisor will no longer be in the same building to provide backup.

61 Staffing Consideration for Library Within the Library staff, only the Library Director is expected to be impacted by the pilot program.

62 Nominal Cost It is expected that there will be savings in the starting salary requirements for the new Director of Human Resources that will cover the cost for: $10,000 stipend to the Director of Library as he becomes the Director of Library and Interim Director for Community Development $5,000 stipend to the Risk Manager/H.R. and Community Development Assistant to cover increased work to activate Neighborhoods, attend meetings, and assume additional duties as written in the revised job description.

63 Improved Efficiency Economic Development will be able to focus on their specific departmental goals. Community Development will be coupled with the community outreach seen in the Library s expanded services. General and Community Assistance and our Libraries provide services to many of the same people. Neighborhood Associations will be strengthened as the City dedicates more time and attention to building stronger, safer neighborhoods. Risk Manager will provide support services for Community Development Network (CDN) to Interim Director of Community Development as both attend the meeting.

64 One-Year Pilot Program Begin the Pilot Program May 1, Have bi-weekly meetings with the staff of General and Community Assistance to ensure they are fully supported. Meet monthly with Mayor. Provide monthly reports on Neighborhood Association contacts and activities. Pilot program can be altered or stopped prior to the end of the first year. If pilot is found to be successful, create permanent changes to impacted job descriptions.

65 Questions?

66 Natural Gas Transport for Municipalities in Ameren 1. Natural gas is a volatile commodity which is highly correlated to weather patterns. 2. Cold weather in winter (particularly unseasonable cold periods) triggers an increase in demand for natural gas beyond the normalized demand patterns. Prices tend to spike in such events. 3. During summer, sustained hot weather triggers an increase in demand by power plants using natural gas for fuel. The number of power plants burning gas rather than coal has increased in recent years due to emissions restrictions. 4. Most large-volume consumers such as industrials, universities and agri-business have purchased natural gas from competitive suppliers for many years. They are referred to as transport customers. 5. Smaller gas consumers, such as office buildings and retail establishments, typically have not taken advantage of gas transport opportunities since suppliers focus only on larger consumers. 6. Further, municipalities historically have not considered gas transport because their franchise agreements with Ameren provided a discount on gas supply. The restructuring of franchise agreements to replace the discount with a fixed cash payment has opened up a gas transport opportunity for municipal facilities.

67 7. By pooling its gas load with other communities, your municipality can attract the interest of suppliers with a combined load similar to large consumers. Good Energy has received interest from nearly 100 such communities in the Ameren service area to explore the opportunities for transporting natural gas to their government-owned accounts. 8. We will assemble the aggregate data and poll the market for indicative bids from suppliers. Then we ll share the results with your representatives and discuss next steps if there appears to be a savings opportunity.

68 EV/ OFF Event Name Event Date: MrLI lu LIIL L 1 I Q RUN/ WALK/ BICYCLE REQUEST Qo Notificat on is hereby given to the City of Belleville to request an Event ( Run, Walk, Bicycle) utilizing public streets, sidewalks, right- of-ways and/ or city equipment as follows: PLEASE ALLOW ( 8) WEEKS FOR PROCESSING THE REQUEST. PLEASE ALLOW THREE ( 3) MONTHS FOR PROCESSING IF EITHER ILLINOIS ROUTE 159 OR ANY OTHER STATE ROUTE THAT WILL BE CLOSED. XRWN, WA K BICYCLE Name(s) of sponsoring organization(s): Ih! VTLV) ff SS Name of Event:L] 6 ih lr Lfllff"" * POTOAL { Date of Event I May I Street Closure Time' Event Starting Time: OSP Qof h9 NbrL innknk Lisp L PQYad- SV, QU Event Endin Time: s {- r\^ Street Re- Open Time: r Name( s) of person( s) responsible for organizing and conducting event: Name Address Phone 4fiq 6n9m- b 1 - I 1q,144 e ni r9ltin s d l l.n Number of people ( animals vehicles expected to participate. Describe the ev nt in d tail: 5 Q n u]a ll. 14A -6 Mn. Reviewed/ Revised: 06/ 12/ 17 JRM Revised: 02/ 26/ 18 JRM ar iat - mnl Qe lu-h Par lat O-Mmp

69 OF Event Name Event Date: MOUl LJL IL k Specify event route from starting point to termination point ( a map of the event route is required): UTUT1 URIed E Are you requesting streets to be closed? ai n If so, list specific street(s) below and note on map of event route: muqlft Me, _ n l g Oil 0111 Will either Illinois Route 159 any other State Routes be blocked f YES, it will req"u i re apprr v,,ai from the LYS r v q I rl Illinois Department of Transportation): )< Yes r I I! ly S No UU UL D cau-n N TSP v rs Does this event require any of the following? MLUP7 Trash Containers Yes X{ No Number Requested:' L Picnic Tables XYes No Number Requested: Vi- LO Sanitation Vehicle Electric ( note on and Manpower map loc Yes>< No ion( s)) Yes ah1ls, MC A CERTIFICATE OF INSURANCE YTC, e KzL No NAMING THE CITY OF Numbbe Reeq ested: par AuQis BELLEVILLE AS AN ADDITIONAL INSURED IS REQUIRED IN THE AMOUNT OF $ 1 MILLION DOLLARS PER PERSON AND $ 2, 000, 000 AGGREGATE. YOUR APPLICATION WILL NOT BE CONSIDERED OR APPROVED WITHOUT RECEIPT OF THIS DOCUMENT. ( City of Belleville 101 South Illinois Street- Belleville- IL 62220) IF EITHER ROUTE 159 OR ANY OTHER STATE ROUTE WILL BE CLOSED, A CERTIFICATE OF INSURANCE NAMING ILLINOIS DEPARTMENT OF TRANSPORTATION AS AN ADDITIONAL INSURED IS REQUIRED IN THE AMOUNT OF $ 1 MILLION DOLLARS PER PERSON AND $ 2, 000, 000 AGGREGATE. YOUR APPLICATION WILL NOT BE CONSIDERED OR APPROVED WITHOUT RECEIPT OF THIS DOCUMENT. ( IL Department Transportation 1100 East Court Plaza Drive Collinsville- IL 62234) Affixing m signature to this application, declares my acceptance and understanding of the idelines and certain limitations w ich m app unnr Signature of Person Making Aplication n ML40Y Printed Name of Person Making Application TY 51 D W to this event.. to222f)i Mlai^ling Address n 144 Phone Number E- mail DATE OF APPLICATION: Return this form ( via DI I C_I- 1 mail or ): City of Belleville - City Clerk's Office 101 South Illinois Street Belleville, Illinois E- mail: jmeyer(cd-belleville. net 618) of

70 1 L U Event Nameea rms Event Date: t ` CHECKLIST FOR USE BY CITY PERSONNEL ONLY) EVENT INFORMATION FOR USE BY CITY PERSONNEL ONLY) Completed application/ documentation to be sent to city staff prior to meeting. Meeting will then be scheduled with all city staff and a representative of the event. Application Event Map Insurance Certificate Date Received by City Clerk' s Office: Scheduled Meeting Date: N ` 2k 'I" l Date Approved by Staff: Dalqlq N11- Date on Council Agenda: 8411 Notification Sent to ative of Council Meeting: Evtmll Approved on: Denied on: Notification Sent to Event Representative of Council Approval/ Denial on: STAFF REVIEW SECTION Police Department: Zt1r _ 1. a 749/.,, a E APPROVED DENIED DATE:._ Ild'7// S INITIALS: 41/y-- t zeb Fire Department: APPROVED DENIED DATE: INITIALS: I Public Works: be Orvv,,de f C;- 5 I`er a est a v X APPROVED DENIED DATE: 2 ` INITIALS: Maintenance Department: APPROVED DENIED DATE: INITIALS:

71 YC2 i 02 C2 13 s 4T yst y Y9 16TH ST OTys 2 3 T y a 5 9rysr y 12TH ST 11TH ST x F i ST y 0 Y fn m cn co 7TH ST 6TH ST 6TH ST 6TH ST 5TH ST 4TH\ST G 4TH ST cf) yy D 3RD ST O o z 2ND ST ICTEELAVE O ca 1ST ST n co) v cf) Sy D i m U1 ILLIN IS ST ILLINOIS ST I O HIGH ST D g X LCKSC NST m I qlf x o z 1 c C CHURCH S T 5 O CHARLES ST z ABEND ST z Cal WALNUTST n v y 00 OA ST cn o c > a DELMAR AVE z1

72 Jenny Meyer From: Sent: To: Cc: Subject: Attachments: Jenny Meyer net] Wednesday, February 27, : 23 PM Jenny Meyer' Poole, Jason'; ' Johnnie Hartmann'; ' Lt. Chris Mattingly'; ' MSgt R Rust'; ' Tom Pour'; ' arthur jacobs'; ' Ken Vaughn' Shriner's Parade 5k image001. png Event: Friday, May 31, 2019 Event Start Fun Run: 6: 15pm Event Start 5k: 6: 30pm Event Ends: 7: 30pm Staging Area: Union United Methodist Church, 721 East Main Street, Belleville, IL 5k Start: East Main Street and Douglas Avenue Turn Around: West Main Street at 6th Street( Parks& Recreation) Street Closures: 530pm Douglas Avenue to Forest Avenue Rolling street closures as 5k progresses Grand Avenue from Douglas to East Main one- way traffic only for runner drop-off Public Works( UUMC Delivery) Deliver to Union United Methodist Church - Friday, May 31, 2019 Caution Tape for Corrals( place at entrance to UUMC off East Main St) 12 Cones for Corrals( place at entrance to UUMC off East Main St) 6 Barricades for lower UUMC Parking Lot( place down at parking lot off East B Street) 10 trash toters to upper parking lot of UUMC 9 tables to upper parking lot of UUMC 10 chairs to upper parking lot of UUMC 12 picnic tables to upper parking lot of UUMC- please scatter when dropping All items to be picked- up Monday, June 3, 2019 Event organizers will place all items back to drop- off location Public Works( Parks& Rec Dept Delivery) 6 trash toters delivered to front of building of Parks N Rec ( west side facing 6th Street) 4 Rakes delivered to front of building of Parks N Rec ( west side facing 6th Street) 6 jugs of water filled ( no ice) to entry of Sanitation Department office 4 tables to entry of Sanitation Department office Volunteers will take tables and jugs and place them by the back garage bay entrance after event Police Department: Police Officers available for 5k/ parade Fire Department: Situational Awareness Maintenance Department: Situational Awareness 1

73 Miscellaneous: A certificate of insurance naming the City of Belleville as an additional insured is required in the amount of 1million per person and $ 2, 000,000 aggregate. ( City of Belleville, 101 South Illinois Street, Belleville, IL 62220) and IL Department of Transportation for Resolution on street closure. This request will be placed on the Council agenda Monday, March 4, 2019, 7: 00pm - City Hall, Council Chambers, 101 South Illinois Street, Belleville, IL. Any questions, please contact me. Thanks for your assistance with this event. Jenny Jennifer Quin Meer, MS, LEI& City Clerk City of Belleville 101 South Illinois Street Belleville IL x 1227 jmeyer@belleville. net V Shriner' s Parade 5k Committee/ Logistics Chair 2

74 WORD 1,EVj Name of EEve Date of Event: M I M20 0 y k'c. SPECIAL EVENT REQUEST 1q Notification is hereby given to the City of Belleville to request a Special Event as follows: PLEASE ALLOW MINIMUM ( 8) WEEKS FOR PROCESSING THE REQUEST. TEN ( 10) WEEKS PREFERRED. PLEASE ALLOW THREE ( 3) MONTHS FOR PROCESSING IF EITHER ILLINOIS ROUTE 159 OR ANY OTHER STATE ROUTE THAT WILL BE CLOSED. Name( s) of sponsoring organization( s): Oktoberfest of Belleville, IL Namp of Event: 39th Annual Belleville Oktoberfest T 9/ 20 & 9/ am Datea of vent: Event Starting Time: Event Ending Time: 11 pm- Both Days Srest Closure Time: 9/ 19/ pm Street Re- Open Time: 9/ 22/ 2019 Sam Name( s) of person( s) responsible for organizing and conducting event: Name Address Phone Cari Frick 505 N 28th Street Belle.Ville. 11 ( Cari@metrolock. net Number of people ( 25, 000) animals ( " Yes ) vehicles ( expected to participate. only at Wiener Dog Race Describe the event in detail: This event is held the 3rd full weekend of Septmeber every year in Downtown Belleville. The Oktoberfest is a celebration of the City' s German Heritage and acts as a fundraiser to 3 non profit groups ( Belleville Sister Cities, Belleville Exchange Club & The Belleville Shrine Club) that provide services and resources to the community. Specify event route from starting point to termination point ( a map of the event route is required: I L ru ReviewedlRevised: 06/ 12/ 17 IRMLMALAL ' S Revised 02/ 76/ 18 JRM l` ItI t r QmAr 0 t1 S 1( (]( I Q S. V1 P0 1 lg ori CDAL wn to I \ - 1 U P c i- T ts S CAnafl s 6nA TS - L hnrtjk IIr\y 1 Zxmh1 nlnrh - Wffi k

75 OFFI Name of Event: J MN Date of Event: Chi fwno T a Are you requesting streets to be closed? If so, list specifics below and note on map of event route: See attached Will either Illinois Route 159 any other State Routes be blocked ( if YES, it will require approval from the Illinois Department of Transportation): Yes No Does this event require any of the following? Trash Containers Yes No Number Requested: S 1UIW l i k k L Picnic Tables Yes No Number Requested: Sanitation Vehicle and Manpower Yes No Electric ( note on map location( s)) Yes No Number Requested: TBD PUWU ME A CERTIFICATE OF INSURANCE NAMING THE CITY OF BELLEVILLE AS AN ADDITIONAL INSURED IS REQUIRED IN THE AMOUNT OF $ 1 MILLION DOLLARS PER PERSON AND $ 2, 000, 000 AGGREGATE. YOUR APPLICATION WILL NOT BE CONSIDERED OR APPROVED WITHOUT RECEIPT OF THIS DOCUMENT. ( City of Belleville 101 South Illinois Street Belleville IL 62220) IF EITHER ROUTE 159 OR ANY OTHER STATE ROUTE WILL BE CLOSED, A CERTIFICATE OF INSURANCE NAMING ILLINOIS DEPARTMENT OF TRANSPORTATION AS AN ADDITIONAL INSURED IS REQUIRED IN THE AMOUNT OF $ 1 MILLION DOLLARS. YOUR APPLICATION WILL NOT BE CONSIDERED OR APPROVED WITHOUT RECEIPT OF THIS DOCUMENT. ( IL Department of Transportation 1100 East Court Plaza Drive Collinsville IL 62234) Affixing my signature to this application, declares my acceptance and understanding of the eines and certain limitations which may apply to this event. it tt N In Sig ture of Person Making App' tion Printed Name of Person Making Application Mailing Address Phone Number E- mail c c; K DATE OF APPLICATION: Return this form (via mail or ): City of Belleville - City Clerk' s Office 101 South Illinois Street Belleville, Illinois E- mail: lmeyerca. belleville. net 618)

76 Name of Event: ) rt' Date of Event:, v 1 10 Es CHECKLIST FOR USE BY CITY PERSONNEL ONLY) EVENT INFORMATION FOR USE BY CITY PERSONNEL ONLY Completed application/ documentation to be sent to city staff prior to meeting. Meeting will be scheduled with all city staff and a representative of the event. Application hevent Map Scheduled Meeting Date Received by City Clerk's Office: ULIJI" 1 Date: D22 Iq IDA II Insurance Certificate Date Approved by Staff: Date on Council Agenda: Notification Sent to Event Representative of Council Meeting: Approved on: El Denied on: Notification Sent to Event Representative of Council Approval/ Denial on: STAFF REVIEW SECTION Police Department: Aw. 0-/ 7 4-, y, 4l,,, c lc,,.../ t ',, APPROVED DENIED DATE:. 2/ 2-7 e7 INITIALS: Fire Department: C1 kr- boas A APPROVED DENIED DATE: I 1 t INITIALS: Public Works: 4, r c,, des i1) o k L'.,5 f fayrs, Or n` 7 ay(zs ang 1205f" C le. l 2 p /, W d Q Df0X r`. t C05 B 0. t ` SGt r.,c W, lk a, 5 o 6 P-, 0r1,.` de c( Apo-, i 1 f the Pai& a APPROVED ElDENIED DATE: a l INITIALS: Maintenance Department: APPROVED DENIED DATE: INITIALS:

77 Requested Street Closures hmeapl&t Fw Mblq- SN'T MIN Thursday September 19, pm West Main Street from 1" Street to the East Side of 2" d Street First Block of North 1" Street 5pm One block north, south & east of the fountain One block on East Main Street from the East side of High Street to the West Side Jackson Street High Street is open for traffic Saturday September 21, : OOam- 6pm ( Car Show) East Main Street from Jackson to the West side of Charles Street One block North & South on Jackson & Church Street Charles Street will be open for Traffic South Jackson will NOT have Car Show vehicles parked on it High Street to be open all weekend All streets to be open on September 22, 2019 at 3am

78 I r S 3rd Street W o vi r N4r{r 1 iris S 2nd Street 1 WM n reel C7 ION vs. S 1st Street r I, cmrc N. lst Street S9 Ccs 7! 5 ra 6; M S Illinois Street N. Illinois Street C m O a m I MIMI! W, l Wr! y Y[ C 1M 6lf1L G z S. Street ligh : t t H3 pr o S to w. o<u ro u+ 01" S Jackson Street l. jeckson Street w a!ns E ev, SS Church Street- N Church Street In LM n:c rr.a IfK Jr TK lien1mop rte, ` uses 9 asa sc sort, S. harles Sl reel u Charles Street w z ` 1Oi V: th m e It

79 Jenny Meyer From: Sent: To: Jenny Meyer net] Thursday, February 28, : 26 AM Cari Frick'; ' com' Cc: Jason Poole', ' Johnnie Hartmann'; ' Tom Pour'; ' Deputy Mattingly'; ' Jennifer Starnes', ' Erin Clifford'; ' MSgt R Rust' Subject: Oktoberfest 2019 Attachments: image001. png Chief Jacobs', ' Ken Vaughn'; ' Chris Thank you for meeting with us to review the Oktoberfest request. Below is a synopsis of the event from each department ( equipment needs, costs, street closures, etc.) Event: Oktoberfest 2019 Friday, September 20th ( 11am - 11pm) Saturday, September 21st ( 11am - 11pm) Street Closures: Thursday, September 19th 12pm a. West Main Street from Illinois Street to east side of 2nd Street b. First Block of North 1st Street 5pm a. One Block north, south and east of fountain b. One Block on East Main Street from the east side of High Street to the west side of Jackson Street c. High Street is open for traffic Re- Open Sunday, September 22nd ( 3: 00am) Saturday, September 21st ( 6: 00am - 6: 00pm) - CAR SHOW a. East Main Street from Jackson to the west side of Charles Street b. One Block north and south on Jackson and Church Street c. Charles Street is open for traffic (first block of S Charles will be closed during OTM 6am to ipm) d. South Jackson Street will NOT have Car Show vehicles parked in that area e. Use other entry routes for cars due to closure of S Charles during Old Town Market Public Works: Deliver barricades by Thursday, September 19, 2019 Provide " No Parking" signs as necessary Provide as many trash toters as possible by Thursday, September 19, 2019 Provide as many picnic tables as possible by Thursday, September 19, 2019 Provide post clean- up of event every evening Provide Sanitation truck throughout event Provide six( 6) chalets by Thursday, September 19, 2019 ( C Piontkowsky/ C Frick to provide the City with chalet numbers and location for delivery prior to event) Provide sandbags for all vendors by Thursday, September 19, Organizers responsible to ensure that vendors secure tents Alleyway between the MMR Building and Market Place building will be barricaded off to ALL traffic by 3: 30pm on Friday, September 20, 2019, as well as walk- way in front of MMR 1

80 v D. ts. 3

81 OFFICE USE ONLY Name of Event: Date of Event: SPECIAL EVENT REQUEST Notification is hereby given to the City of Belleville to request a Special Event as follows: PLEASE ALLOW MINIMUM ( 8) WEEKS FOR PROCESSING THE REQUEST. TEN ( 10) WEEKS PREFERRED PLEASE ALLOW THREE ( 3) MONTHS FOR PROCESSING IF EITHER ILLINOIS ROUTE 159 OR ANY OTHER STATE ROUTE THAT WILL BE CLOSED. Q. b Name( s) Name of of sponsoring organ ization( s): k 6x-.- Ws6f; 9-C" 1 Event: Event: of j'z ` a! Street Closure Time: cit u.tic tpksa!! ELs+,- 4. G A" kal tac 1% I".( e- A.'T00 Date. j/ j.2: 6ent Starting Time: W AD0o+J t C Event Ending Time: Pk Street Re- Open Time: Name( s) of person( s) responsible for organizing and conducting event: tc, re- ens - a _. uc Number of people ( qe ) animals{ Phone NameAddress r- - i vehicles ( jeers o.. k.ns. cq. c. cg v expected to participate. Describe the event in detail: Specify event route from starting point to termination point( a map of the event route is required): Revisvised: 06/ 12r17JRM Reviseded:: 02/02/ 26/ 18 JRM

82 OFFICE WSE Name of j 4 Event: Date of Event: Are you requesting streets to be closed? If so, list specifics below and note on map of event route: Will either Illinois Route 159 any other State Routes be blocked ( if YES, it will require approval from the Illinois Department Transportation): of Yes$ No Does this event require any of the following? QTrash Containers YesWNO Number Requested: MPicnic Tables Yes< YNo Number Requested: ESanitation Vehicle IJElectric ( note on Manpower and YesVNo t-no Yesq map location( s)) Number Requested: A CERTIFICATE OF INSURANCE NAMING THE CITY OF BELLEVILLE AS AN ADDITIONAL INSURED IS REQUIRED IN THE AMOUNT OF $ 1 MILLION DOLLARS PER PERSON AND $ 2, 000, 000 AGGREGATE. YOUR APPLICATION WILL NOT BE CONSIDERED OR APPROVED WITHOUT RECEIPT OF THIS DOCUMENT. ( City of Belleville otl01 South Illinois Street f elleville X X220) IF EITHER ROUTE 159 OR ANY OTHER STATE ROUTE WILL BE CLOSED, A CERTIFICATE OF INSURANCE NAMING ILLINOIS DEPARTMENT OF TRANSPORTATION AS AN ADDITIONAL INSURED IS REQUIRED IN THE AMOUNT OF $ 1 MILLION DOLLARS. YOUR WITHOUT RECEIPT OF THIS DOCUMENT. ( IL Collinsville X ) APPLICATION WILL NOT BE CONSIDERED OR APPROVED Department of Transportation r6: 100 East Court Plaza Drive lat- Affixing my signature to this application, declares my acceptance and understanding of the elines and certain limitations which may apply to this event. A Signature of Person Making Application Printed Name of Person Making Application Mailing Address LoL$' Ocs$ dc. eitstge f Phone Number DATE OF APPLICATION: Return this form ( via fy' E- mail 13 mail or ): acli City of Belleville- City Clerk's Office 101 South Illinois Street Belleville, Illinois E- mail: ime er belleville. net 618) Lw cf--saq_ 1Cac Uo,/ A 4.S,, v4; 1 cx h