NCB No. TNHSP/ Phase III / ELCOT / NCB / AG89c / Computer Furniture / MINUTES OF PRE-BID CONFERENCE

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1 Minutes Pre-bid conference held on: MINUTES OF PRE-BID CONFERENCE Description Goods/Name the Work: Procurement Computer Furniture. Tender/Package No. : NCB No. ELCOT/ TNHSP Phase III / NCB / AG89c / Computer Furniture / Names those Present: From Purchaser (ELCOT): 1. Mr. R. Madhavan Deputy Manager (TNHSP) From Customer TNHSP: 1. Dr. P. Sunil Gavaskar Medical Officer HMIS, TNHSP From Prospective Bidders: 1. Mr. P.V.Gopi Modern Lab Interio, Chennai 2. Mr. M.Ramamoorthy - Valampuri Industries, Coimbatore 3. Mr. G.Sathya Narayanan SGS Electronics, Chennai 4. Mr. G.Sathish Kumar Monads Furniture Systems Pvt Ltd, Chennai 5. K.Subramani T2T Designs Pvt Ltd, Chennai Opening Remarks The Manager (TNHSP), Electronics Corporation Tamil Nadu Limited, Chennai, Tamil Nadu had conducted the Pre-Bid meeting. At the outset the Manager (TNHSP) welcomed everybody attending the Pre-Bid meeting for the NCB No. ELCOT/ TNHSP Phase III / 1 6

2 NCB / AG89c / Computer Furniture / for Procurement Computer Furniture. A brief status about the project was presented before the audience. The members representing the bidders were asked to furnish their queries in written format so that the replies to the same can be provided by the Purchaser. The members representing the bidders submitted their queries in written format. The meeting ended with a vote thanks to the chair. Replies to the queries are presented in Table 1 and Amendment / Addendum to the bid document in Table 2 and they become part the tender document. Managing Director Electronics Corporation Tamil Nadu Limited 2 6

3 Table 1- Replies to Queries Raised during the pre-bid meeting S.No Clause No. ITB/GCC/SC C/ Forms 1 Section III - Evaluation and Qualification Criteria 3. Post Qualification Requirements (ITB 38.2) A. Manufacturer Bidders b) Experience and Technical Capacity Existing Clause Gist the Query Response Reference to Sl. No. Amendmen t / Addendum [Table 2] wherever applicable The bidder must have manufactured, supplied satisfactorily similar computer furniture items to the extend atleast 60% the quantity indicated under Section VI, Schedule Requirements in any one the last three years. ( Financial Years , , ) 60% minimum similar type Table and Chair should have been supplied is applicable for both Table and chair or one item is enough? The eligibility is applicable for both the items As per existing tender clause only 2 Section VI - Schedule Requirements Drawing Specification the chair is ok but the model (figure) indicated is different The figure (Model) is checked and the correct figure is given in the addendum. Refer S.No 3 the Amendment 3 6

4 S.No Clause No. ITB/GCC/SC C/ Forms 4.Drawings technical Specification Computer Chair page No.67 3 Section VI Schedule Requirements 3.Technical Specifications Technical Specifications for computer Furniture 4 Section II Bidding Data Sheet C. Preparation Existing Clause Gist the Query Response Reference to Sl. No. Amendmen t / Addendum [Table 2] wherever applicable Technical Specifications for Computer Furniture The Table and Chair sample should be given now? Non-manufacturer bidders Is the bidder need to be a will submit the manufacturer or a dealer manufacturer s authorized by the manufacturer authorization Form as per for both the items or one item is The sample should be submitted for approval TNHSP before start supply to locations The bidder need to be a manufacturer or a dealer authorized by the manufacturer for both the item and not to one / Addendum table 2 As existing tender clause only per As existing tender clause only per 4 6

5 S.No Clause No. ITB/GCC/SC C/ Forms Bids ITB 11.1 (i)10. Existing Clause Gist the Query Response Reference to Sl. No. Amendmen t / Addendum [Table 2] wherever applicable Performa in Section IV. sufficient item Table 2-Amendment / Addendum to Bidding Document S. Section, Clause / Para & No Page No 1 Section VI Schedule Requirements (3) Technical Specification Computer Chair Description For Read As Size the Low Back Chairs 650L X 600W X 950H mm 650L X 650W X 950H mm 2 Section VI Schedule Requirements (3) Technical Specification Computer Chair Finish the frame material The steel tube shall be powder coated to 0.6 to 0.8 micron thickness using 7 tank process and powder coating 0.6 to 0.7 micron thickness. The steel tube shall be powder coated to 60 to 80 micron (0.06 mm to 0.08 mm) thickness using 7 tank processes. 5 6

6 S. Section, Clause / Para & No Page No 3 Section VI Schedule Requirements (4) Drawings Description For Read As Computer Chair 6 6

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