Dover Select Board Regular Meeting Minutes Dover Town Office November 18, 2014

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1 THESE MINUTES ARE NOT OFFICIAL UNTIL THEY HAVE BEEN APPROVED BY THE DOVER SELECT BOARD Select Board Members Present: Randall Terk, Victoria Capitani, Joe Mahon, Tom Baltrus Select Board Member Absent: Linda Holland Also Present: Town Administrator, Carlo Pilgrim & Recording Secretary/Office Manager, Jeannette Eckert Public: Randy Johnson, Ken Black, Patty Westlake, Bob Holland, Chris Mays, Dave Cerchio, Larry Smith, Mike Eldred, Bill Short, Mike Jacobs, John Flores, One Smith, James Sprague, Chris Avera, Brian Moore, Melissa Powers, Dave Hammack, Rich Werner Regular Meeting Called to Order by Chair Randall Terk at 6:30pm I. Public Comments: Hearing none, the Board moved on to Consent Agenda II. Consent Agenda: A. Minutes: Approve Meeting Minutes from October 14, 21, 30, and November 6, 2014 On a motion by Tom Baltrus, seconded by Victoria Capitani, the Board unanimously approved the minutes with additions to Nov 6 th : Tom Baltrus was present at the meeting until 9:45am; Randall Terk arrived at 9:10am B. Warrants: Approve Weekly Warrants for October 25, 2014 for $105,442.40; for November 1, $25,763.34; for November 8, $107,519.74, and for November 15 for $6,252, On a motion by Victoria Capitani, seconded by Tom Baltrus, the Board unanimously approved the warrants for Oct 25, Nov 1, Nov 8 and Nov 15, 2014 III. New Business: A. Update on Vermont Health Connect: Larry Smith (VLCT) Vermont Health connect last year site was not available could not sign on as a small group employer o This year site is still not up and running for groups Employers need to decide on a carrier and funding amount If everything was functional, employees would have a choice of plans Because VHC is not functioning you must pick the carrier Two decisions to make: o Pick a carrier option to stay with same carrier as last year o Pick a funding amount Can limit the number of plans to offer or stay in the same plan Carrier choices: either BC/BS or MVP only two choices in Vermont VHC is not functioning at the State level available for individuals but not for small businesses As an employer you can choose the carrier o MVP rates are a bit higher than BC/BS o Network is still the same: BC/BS is national, MVP is regional BC/BS plans: o Platinum and Gold plans did not change o Silver plan went up on co-pays from $20 to $25 for office visits and $40 to $45 for specialists o Total out of pocket did not change 1

2 o Bronze plan s RX deductible went up to $300 HRA plans: o Health Equity still partners with BC/BS on the HRA o HRA is employer directed you can decide how to use that money o Can be directed toward dental, vision, etc. o What is not used comes back to the employer o MVP can use HE but there is a charge for their service o Choice Strategies also a charge o Only time there is not an HRA fee is with BC/HE partnership Can HRA funds be transferred to another employee that may be in need? Will vision or dental coverage be offered? o It is the Town s money; can be used however you wish o 15% is funded upfront for the HRA & replenished as used Town should make a decision on the carrier and determine if you should offer other plans o Employees can have a choice and pay into a more expensive plan if it exceeds the funding amount provided by the Town CDHP plans offer HSA s as opposed to HRA s Can offer one plan or choice this is an option for 2015 because VHC is not functional o VHC intends to be up and running by 2016 Intent of the law is for employers to choose the amount of funding Premium rate increase over last year is approximately 7% for BC/BS & for MVP 12.2% o Silver plan premium changes for 2015 Single: $ to $ Couple: $ to $ Family: $ to $ o Current plan: $1500 out of pocket exposure for single; $2500 out of pocket exposure for couple or family Administratively, not much to do if staying with the same carrier. Simply contact BC/BS There is a definite lack of carrier choices in Vermont Employees in attendance expressed satisfaction with the current carrier--bc/bs Board will continue to weigh the options for a forthcoming finalized decision B. Town Hall Kitchen Renovation Rec d feedback from people that the kitchen is inadequate Some burners on stove aren t working, mishmash of pots and pans, lacking a commercial dishwasher Seek to form a committee of volunteers to help create a refurbished kitchen Will place an ad in the paper, on website and in press release Best source is those who use TH most often Request interested parties to attend Dec 16 th SB meeting with ideas and recommendations for renovation Potential for a professional designer service once committee ideas have been formalized C. New Appropriation Request from Windham Child Care Association As a first time request, will warn as an article at Town Meeting Seeking $400 appropriation 2

3 IV. Unfinished Business: A. Resolution for Sustainable Education Carlo had a question about the distribution of the resolution Came out of So. Burlington s meeting in August Board voted to sign it but did not specify where it should go Carlo will send to organizer of meeting as well as our Representative and Senators B. Internet Service at Town Hall: Ken Black Mt Snow is currently funding internet at Town Hall as a result of a branding meeting held there and will keep it going until the end of the year Town can simply invoke a billing change and take it over Fairpoint monthly commitment based on speed 3 mbps: $66.99/month to month or $46.99, $42.99, $40.99 monthly for 1-3 year commitments respectively 7 mbps: $87.99 or $56.00, $53.99, $ mbps: $ or $66.99, $63.99, $60.99 Recommend lowest band width for 1 year service can be switched up or down at no cost Duncan rates: mbps $ installation $40.00 per month $50-55 cable modem (one time cost) Modem is already there Internet access is required during elections and at Town Meeting current speed works fine Offer option to TH users to upgrade speed for a specific event? Ken will call Fairpoint On a motion by Victoria Capitani, seconded by Tom Baltrus, the Board unanimously agreed to extend Fairpoint service for 1 year at $46.99 per month for 3 mbps with funds coming from Economic Development Wi Fi Zone: Place repeater on building have it already, $300 to install On a motion by Victoria Capitani, seconded by Tom Baltrus, the Board unanimously agreed to spend $300 to install existing repeater with funds coming from Economic Development C. Dover's Draft Hazard Mitigation Plan: Rich Werner Some mistakes found Corrections discussed and added No major content issues Was reviewed by Randy J., Bob H., and Shelley M. Request adoption of draft tonight; Board to sign clean copy once corrections have been input FEMA could not approve the generator grant until the hazard mitigation plan was submitted along with tax cards for each of the buildings involved 3

4 On a motion by Victoria Capitani, seconded by Tom Baltrus, the Board unanimously agreed to adopt the draft plan dated 11/5/14 with changes made on 11/18/14. Mike Jacobs advised the Board to review the State employees retirement plan report (VMERS) Randall Terk will obtain a copy through Linda Holland V. Highway: Bob Holland A. Approve the Bids for Garage Furnace and 550 Ford & Body Three bids rec d for Ford 550: Stuart Ford for $43,050 with $3,500 6 year warranty for total of $46,550 Barre Ford: $42,275 White River Ford: $43,600 Three bids rec d for body & plow: Viking: $46,890 Tenco: $44,377 Fairfields: $50,624 Recommend going with Stuart Ford and Viking bids Resale value of current truck is $15-20,000 will keep until new truck is delivered Stuart Ford in Cuttingsville is willing to put it in their yard to sell On a motion by Victoria Capitani, seconded by Randall Terk, the Board unanimously agreed to purchase Ford 550 from Stuart Ford for $43,050 with 6 year extended warranty for a total of $46,550 and Viking body & plow for $46,890 with trade in after new truck is delivered. Three bids to replace garage furnace which is 25 years old: Mt Plumbing: $7,650 Lane: $7,960 Nido: $7,500 On a motion by Victoria Capitani, seconded by Joe Mahon, the Board unanimously agreed to accept Nido s bid at $7,500 to install new heating system at the Town Garage VI. Liquor Control: On a motion by Victoria Capitani, seconded by Tom Baltrus, the Board recessed and convened as local Liquor Control On a motion by Tom Baltrus, seconded by Victoria Capitani, the Board unanimously approved the following: A. License Renewal for Lodge at Mount Snow Operating Company, Inc. On a motion by Victoria Capitani, seconded by Joe Mahon, the Board adjourned as local Liquor Control and reconvened as Dover Select board 4

5 VII. VIII. IX. FYI: A. Charles & Barbara Gentlin, Project ID#: WW , Parcel ID#: Dover:CP003, 3-bedroom house to be developed located on Captain Copeland Rd, Dover B. SeVEDS Funding Request and Letter Update at Dec 16 th Meeting by Laura Sibilia Liaison Reports: Tom Baltrus: report on Windham Solid Waste meeting on Nov 6 th ; Chris Larsen also attended Most of presentation time was spent on pay as you throw program Dover already has adopted this program Dover has been doing this for some time Civil Ordinance on how to handle Act 148 is being proposed WSW desires town s per bag rate to cover all the costs--$2.50 per bag does it cover our costs? Senior punch cards should be our option Some towns have trash bags for purchase and take in money that way Believe Dover is fine with what we are doing Board discussed option to purchase transfer station passes on site Auditors are not in agreement Board should take a look at ordinance and review before a vote Tom is our representative will advise on next meeting date Copies of ordinance distributed to the Board Can a single stream hauler provide our service? Do we have to go through WSW? Goal is to reduce the landfill use Provide incentives to recycle curbside pick-up? Small contractors would need to purchase a license in order to pick-up Executive Session: Legal matters RE: Brady Sullivan s Helicopter Pad On a motion by Tom Baltrus, seconded Joe Mahon, the Board unanimously agreed to move into Executive Session for Legal Matters at 8:00pm Present: Randall Terk, Victoria Capitani, Tom Baltrus, Joe Mahon, Dave Cerchio, Carlo Pilgrim On a motion by Randall Terk, seconded by Tom Baltrus, the Board unanimously agreed to move out of Executive Session for Legal Matters at 8:40pm No Decision X. Adjournment at 8:40pm Respectfully submitted by Jeannette Eckert Select Board Recording Secretary Public notices of these minutes have been posted at the following locations: Dover Town Clerk s Bulletin Board, Dover Town Meeting Bulletin Board, Dover School Dover Free Library, East Dover Post Office, Town of Dover Website: 5