JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS ABC CHAPTER CONSTITUTION

Transcription

1 JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS ABC CHAPTER CONSTITUTION PREAMBLE We, the accountancy students of the Andres Bonifacio College of Dipolog City in order to serve as a medium of expression of an ideal aspiration, to promote and protect the welfare and interest of accounting students, as well as to assert dynamic student leadership, and attain a high degree of moral, social and intellectual growth do hereby promulgate this Constitution. Article I Name and Domicile Sec. 1 This organization shall be known as Junior Philippine Institute of Accountants (JPIA) ABC Chapter which shall be affiliated to National Federation of Junior Philippine Institute of Accountants (NFJPIA), hereinafter referred to as the ORGANIZATION. Sec.2 This Organization shall be domiciled at Andres Bonifacio College, College Park, Dipolog City, Philippines. Article II Declaration of Objectives The Organization commits itself to the pursuit of the following objectives: Sec. 1 To serve as a medium of expression of an ideal aspiration. Sec. 2 To promote and protect the welfare and interest of accounting students. Sec. 3 To assert dynamic student leadership. Sec. 4 To attain a high degree of moral, social and intellectual growth. Article III Place of Operation Sec. 1 The principal place of operation of which is at Andres Bonifacio College, College Park, Dipolog City. Article IV Membership Sec. 1 Every student officially enrolled in Andres Bonifacio College taking up Bachelor of Science in Accountancy and Bachelor of Science in Accounting Technology of Junior Philippine Institute of Accountants ABC Chapter is eligible for membership in the organization.

2 Article V Principal Officers Sec. 1 The governing body of the Organization shall be the Executive Board whose members shall be elected through the votes of its members. Sec. 2 The Executive Board shall consist of nine (9) officers, namely: President Vice President for Academics Vice President for Non-Academics Secretary General Vice President for Finance Vice President for Audit Vice President for Communication (2) Business Manager Sec. 3 There shall be a Board of Directors consisting of eight (8) members who shall likewise be elected through the votes of its members. Sec. 4 The Board of Directors shall be represented by the different year levels during meetings of the Executive Board. Sec. 5 The Executive Board and Board of Directors shall administer Organization affairs, formulate policies and implement programs to effectively carry out the objectives of the Organization and manage all the monies and properties of the Organization. Sec. 6 The Officers of the Organization shall hold office for the period of one (1) year from the date of their election until their successors shall have been duly elected and qualified. Sec. 7 Vacancies in the Executive Board and Board of Directors, except the position of President shall be filled up by the Executive Board and Board of Directors by appointing any members in good standing of the Organization for continuous period of one (1) year immediately preceding such appointment. The said appointees shall hold office in an acting capacity for the unexpired term of office of the immediate predecessors, or until special election therefore as authorized by the Executive Board and Board of Directors. Article VI Duties and Powers Sec. 1 The President shall perform the following duties and powers: a. Preside over all meetings and deliberation of the Executive Board and of the general membership; b. Appoint all members of standing committees of the Organization with the members of the Executive Board c. Approved vouchers covering the applications or expenditures of the Organization funds before payment or disbursement is made by the Treasurer with the concurrence of the Auditor;

3 d. Call special meeting of the Organization or the Executive Board whenever he deems necessary or upon written request of at least 30% of the General Membership or a majority of the members of the Executive Board; e. Represent the Organization in all occasions and matters in which representation of the Organization may be agreed upon or required; and f. Serve as official spokesman of the Organization. Sec. 2 The Vice President for Academics shall assist and coordinate with the President especially activities concerning the academic welfare of the Organization. He shall perform functions that may be assigned to him by the President. Sec. 3 The Vice President for Non-Academics shall assist and coordinate with the President especially activities concerning the non-academic welfare of the Organization. He shall perform functions that may be assigned to him by the President. Sec. 4 The Secretary General shall perform the following duties and functions: a. Take down minutes of the meetings of the General Membership and of Executive Board; b. Keeps a book of Minutes of Resolution and a continuing register and of all members of the Organization; and c. Acts as custodian of all records, documents, minutes of the meetings of the Executive Board and the General Membership as well as printed and as written policies, project and activities of the Organization. Sec. 5 Duties and functions of the Vice President for Finance are as follows: a. Collects, receives and issues receipts for all money, funds and contribution to the Organization; b. Makes sure that all disbursements and payments made by him are covered by voucher and accompanied by the necessary receipts; c. Keeps record of all receipts and expenditures; and d. Prepare such financial reports as may be required by the General Membership, the Executive Board, and Office to the Accountancy Chairman which shall include all money received and paid by him since he assumed office. The rendering of such account shall be made: At least twice a year within thirty (30) days after the close of every semester. At such other times as may be required by a resolution of the organization; and Upon vacating his office. Sec. 6 The Vice President for Audit shall audit, verify, and examine all financial accounts of the Organization. He shall supervise the entry in the Book of Accounts of the Organization and shall

4 render a report of his audit as may be required by the Executive Board as by resolution of majority of the General Membership. Sec. 7 The Vice President for Communication shall be in charge of matters involving public relations of the Organization. With the approval of the Executive Board, he may establish an official publication of the Organization. Article VII Standing Committees Sec. 1 To ensure coordination and efficiency in the transaction of the Organization matters and in order to realize the objectives of this constitution, the following four (4) standing committees are hereby created: a. Committee on Membership which shall receive and process application for membership and make recommendation thereon to the President. It shall implement rules, regulations and decision as may be promulgated by the Executive Board or the General Membership. b. Committee on CPA Board Operations which shall prepare, adopt and implement plan for the purpose of helping the graduates of Bachelor of Science in Accountancy of Andres Bonifacio College who will take the CPA Board Examination. c. Committee on Convention Academic Activities which shall prepare, adopt and implement education programs and activities, which will promote the enlightenment of the members with regards to the convention academic activities, regional and national, to find and train the contestants which shall represent the local chapter in different categories. d. Committee on Convention Non-Academic Activities which shall prepare, adopt and implement education programs and activities, which will promote the enlightenment of the members with regards to the convention non-academic activities, regional and national, to find and train the contestants which shall represent the local chapter in different categories. e. Committee on School Activities which shall prepare, adopt and implement plan of all the activities of the Andres Bonifacio College. Article VIII Meeting of the Organization Sec. 1 The Organization shall hold regular membership meeting at least once in every semester. Notice of the meeting shall be sent out by the Secretary at least three (3) days prior to such meeting by posting in conspicuous places preferable inside the school premises. The date, time and place for the meeting shall be determined by the Executive Board of Directors. Sec. 2 Regular meeting of the Executive Board and Board of Directors shall take place every month with appropriate notice to be sent out by the Secretary to each member of the board at least five (5) working days prior to such meeting. The time and place of the meeting shall be determined by the President. The meeting shall preferably be held at the Commerce Building.

5 Sec. 3 Special meeting of the Executive Board and Board of Directors may be called at any time, either at the call of the President, upon request of the majority of the members of the Executive Board. Sec. 4 Special meeting of the General Membership may be called at any time, either at the call of the President, upon request of the majority of the members of the Executive Board or upon petition addressed to the President of at least twenty (20) percent of all the members of the Organization. Sec. 5 The notice of any meeting whether it be of the General Membership as of the Executive Board, regular or special shall contain the items to be discussed which shall constitute the agenda of the meeting. Any item or items included in the agenda may be taken up by recommendation of majority of the members of the Executive Board Meeting or majority of the members present and constituting a quorum if it be a General Membership Meeting. Sec. 6 Any member who absents himself from any regular or special meeting of the general membership without justifiable grounds therefore may be fined form the Organization. Article IX Association Election Sec. 1 There shall be a Committee on Election (COMELEC) to be created by the Executive Board and Board of Directors at least thirty (30) days before any regular or special election. The functions of the COMELEC include the following: a. Adopt and promulgate rules and regulations that will ensure a free, clean, honest and orderly election whether regular or special; b. Pass upon qualifications of candidates; c. Rules on any question or protest regarding the conduct of the election subject to the procedure that may be promulgated by the Executive Board and Board of Directors; and d. Proclaim duly elected officers. Sec. 2 The COMELEC shall be composed of a chairman and two members, all of whom shall be appointed by the Executive Board and are disqualified from running on any elective position. Sec. 3 The COMELEC shall be automatically dissolved thirty (30) days after the duly elected officers are proclaimed. Sec. 4 Regular election of officers of the association shall be held one (1) year thereafter. Sec. 5 All members of the Organization shall be eligible to vote in Organization election. Candidates of elective positions must be members of the Organization in good standing for a period of at least one (1) year on the date of the election. Sec. 6 Voting shall be decided by plurality of votes. Sec. 7 The duly elected officers shall meet within one (1) week following their proclamation to which time the outgoing administration shall turn over to the records and properties of the Organization to the New Administration.

6 Article X Fees, Dues, Special Assessments, Fines and other Payments Sec. 1 An admission of Two Hundred (200) pesos shall be paid by an applicant before he becomes officially a member of the Organization. Sec. 2 Every officer who will be late would be fined worth twenty (20) pesos and absent would be worth fifty pesos (50). Sec. 3 Every member who will be late would be fines worth ten (10) pesos and absent would be worth thirty (30) pesos. Sec. 4 All amounts collected pursuant to the two preceding sections shall constitute the General Fund of the Association to be applied to the operational and organizational expenses of the Association or for any purposes or objects as may be authorized by the Executive Board and Board of Directors in a written resolution adopted at a meeting duly called for a purpose. Sec. 5 Every member shall contribute to the Organization such amount as may be fixed by the Executive Board and Board of Directors or General Membership through a written resolution adopted at a general membership meeting duly called for the purpose to be applied to or expended for any or all of the following objects: a. School Activities; b. Convention Activities (Regional and National); c. Computerization program; d. CPA Board Operations; e. Such other plans and programs that will promote the interest and welfare of the Organization and its members. Sec. 6 Every payment of fees, dues, or other contribution by a member shall be evidenced by a receipt signed by the Treasurer or duly authorized representative making the collection and entered into the records of the Organization to be kept and maintained for the purposes. Sec. 7 Every expenditure of the funds of the Organization shall be evidenced by a receipt from the person to whom the payment is made which shall state the date, place and purpose of such payment. Such receipts shall form part of the financial records of the Organization. Sec. 8 The books of accounts and other records of the financial activities of the Organization shall be open for inspection by any officers or members anytime during office hours. Article XI Quorum and Rules of Order Sec. 1 Except when a greater proportion is required herein or by law, a majority vote shall prevail in meetings and deliberation of the Organization. A majority of the members of the Organization shall constitute a quorum to officially transact any business. Article XII Settlements of Internal Disputes Sec. 1 Dispute involving Organization members, its officers shall be made in writing and submitted to the President who shall undertake to have them settle their differences amicably.

7 Article XIII Impeachment and Recall Sec. 1 Any of the following shall be ground for the impeachment or recall of Organization Officers: a. Committing or causing the commission directly or indirectly of acts against the interest and welfare of the Organization; b. Malicious attack against the Organization, its officers, or against a fellow Organization Member; c. Failure to comply with the obligation to turn over and return to the Organization Treasurer within three (3) days unexpected sum or sums of money received from the Organization funds to answer for an authorized Organization purposes; d. Gross misconduct unbecoming of an Organization Officer; e. Misappropriation of Organization funds and property. This is without prejudice to the filing of an appropriate criminal or civil action against the responsible officer or officers by any interested party; or f. Willful violation of any provision of this Constitution or rules, regulations, measures, resolution and decision of the Organization. Sec. 2 The following procedures shall govern impeachment and recall proceedings: a. Impeachment or recall proceedings shall be by a formal petition or resolution signed by at least thirty (30) percent of all bona fide members of the Organization and address to the President; b. The President shall then convene a general membership meeting to consider the impeachment or recall of an officer or a group of officers whether elective or appointive; c. Organization officer against whom impeachment or recall charges have been filed shall be given ample opportunity to defend himself or herself before any impeachment or recall vote is finally taken; d. A majority of all the members of the Organization shall be required to impeach or recall Organization officers; e. An Organization Officer impeached shall ipso facto be considered resigned or ousted from office and shall no longer be elected nor appointed to any position in the Organization; f. The decision of the General Membership on the impeachment or recall charge shall be final and executory. Article XIV Fiscal Year Sec. 1 The Organization fiscal year shall commence on the start of the school calendar.

8 Article XV Amendments Sec. 1 Proposals for amendments to this constitution may be made by the Executive Board and Board of Directors or upon formal petition of at least ten (10) percent of the General Membership. Sec. 2 No proposal shall be considered an amendment and become a part of this Constitution until after the same shall have been ratified by majority votes of all members of the Organization either at special meeting or referendum called for such purpose. Article XVI Effectivity Adopted and ratified this 29 th day of November at with the list of members, together with their signatures, who ratified the same appearing in ANNEX A hereof. CERTIFIED CORRECT: ROCHEL B. GARSOLA Secretary General ATTESTED: JEROME B. TECSON, JR. President SUBSCRIBED AND SWORN to before me this 29 th day of November, 2009 at Dipolog city, affiant exhibited to me his community tax certificate issued at Miputak, Dipolog city on December 4, NOTARY PUBLIC Until No. Issued at On Doc. No. 351 Page no. 72 Book no. I Series of 2009