The Minutes of the Regular Meeting of the Parkersburg Utility Board. August 12, 2015 CALL TO ORDER

Transcription

1 4922 The Minutes of the Regular Meeting of the Parkersburg Utility Board August 12, 2015 CALL TO ORDER Pursuant to the call of its Chairman, Jimmy Colombo, the Parkersburg Utility Board met in the Parkersburg Utility Board Administration Building, at th Street on the 12 th day of August, Chairman Colombo called the meeting to order at 9:00 a.m. ROLL CALL Present: Jimmy Colombo, Chairman John Lutz, Vice Chairman Edward Glasser, Board Member Gregory Herrick, Board Member Paul Hoblitzell, Board Member George Zivkovich, Counsel Erin Hall, Comptroller Eric Bumgardner, Assistant Manager Eric Bennett, Manager Absent: Christopher Pauley, Assistant Comptroller Others in Attendance: Evan Bevins, Parkersburg News & Sentinel CONSIDERATION OF MINUTES Chairman Colombo requested the Board consider the minutes of the July 29, 2015 regular board meeting for acceptance into the record. Edward Glasser moved the minutes of the July 29, 2015 regular meeting of the Parkersburg Utility Board be approved and filed as presented. Paul Hoblitzell seconded the motion and it was approved by a unanimous vote of the Board members.

2 4923 CONSIDERATION OF PAY ESTIMATE #11 ON CONTRACT , WASTEWATER TREATMENT PLANT IMPROVEMENTS Eric Bennett stated he had provided a copy of the pay estimate in the amount of $472, He explained the work has continued on the new clarifier, aerobic and anaerobic digesters, retrofit of the rectangular primary clarifiers, RBC demolition and primary pumping station construction along with ancillary work around the plant. Glasser questioned if Strand approves the pay request before it is submitted to PUB. Bennett confirmed the pay request is approved by Strand, but the signed documents had not arrived before the packets were sent out to the Board members. Bennett noted the signed documents are in the mail and on the way. Paul Hoblitzell noted the retainage on the pay estimate is still at 10% even though the contract allows the retainage to be lowered to 5% at this point in the project. Bennett responded the Contractor has not requested the retainage be lowered and the Engineer has recommended the retainage not be reduced until the submittals are up to date. Gregory Herrick moved to approve pay estimate #11 for Contract , Wastewater Treatment Plant Improvements from Orders Construction Company Inc. in the amount of $472, as presented to the Board. Paul Hoblitzell seconded the motion and it was approved by a unanimous vote of the Board members. CONSIDERATION OF OPTIONS FOR SIGNAGE AT 1919 GARFIELD AVENUE Bennett stated he had provided a couple of options for signage at the new Customer Service Center and would like the Board member s opinions. Glasser stated he would prefer the sign be lighted at night. Bennett commented lighting would need to be added. Chairman Colombo asked if an electric connection is available to access the sign. Bennett responded a connection could be added without much trouble. Colombo stated he would like to see the sign lighted as well. Hoblitzell asked what materials the sign will be made of. Bennett noted one of the options is aluminum. Glasser stated he would prefer the larger sign design as long as it did not interfere with visibility for commuters. Bennett agreed he would prefer the larger size. Colombo recommended Bennett take a look at the new Easy Rider sign for options. Bennett stated he would do so. John Lutz noted the letters on one option are specified as vinyl and asked Bennett if he knew the service life for the material. Bennett responded the letters will likely begin to fade or discolor in

3 4924 as little as five years or at least by ten years. Bennett stated he was comparing the sign with the lettering used on the PUB vehicles which would be similar. Lutz asked if Bennett had any idea of a cost for a brick base for sign option A. Bennett stated PUB would have to pay someone to lay the block and brick, but it would be a small job. Lutz asked if the brick on the building would tie in with the sign design. Bennett responded the bricks on the building are beige and the sign could incorporate a similar color to match the two up. Bennett acknowledged he had not gotten to point of colors of brick yet, but an effort will be made to tie in with the building color. Herrick noted the estimates included sales tax and inquired if PUB would be required to pay the tax. Bennett responded PUB is exempt from sales tax. Glasser asked what is planned for the south entrance of that facility. Bennett stated his intention is to convert that area to employee parking. John Lutz asked if Bennett had a time frame for getting the building operational. Bennett responded a couple of issues impacting the move-in date are telephone service and the upcoming auction on September 18 th. He stated he expects to be in the building October 1, Bennett commented the date is several months later than he originally expected. Lutz asked if a notice would be posted at City Hall indicating the date for the move. Bennett confirmed a sign will be posted, a note will be put on the bills and advertisements will be made to notify the public. Colombo asked if Bennett needed a motion or direction with the sign. Bennett confirmed he was seeking opinions to move in the correct direction. Hoblitzell stated he liked a heavy base with the larger sign with the Parkersburg Utility Board Customer Service Center up on the sign and not on the brick. He noted size may need to change to accommodate the wording. Herrick stated he preferred the brick base for the sign. Bennett agreed and noted everyone he had asked has preferred the brick base. Counsel Zivkovich asked if Bennett had considered angling the sign so it may be read easier due to the curve in the street as traffic approaches. Bennett stated the location and direction has not yet been determined, but setting the sign at an angle may be necessary. Colombo recommended Bennett consider a poured concrete base for the sign to decrease long term maintenance on the brick, especially if a car would happen to run off the road and strike the sign. Bennett commented that was one of his reasons for moving the sign farther from the street. Colombo recommended Bennett save additional bricks in the event repairs will be needed. Bennett declared that if everyone is in agreement he would begin looking at materials and costs for the larger sign with a brick base. Board members agreed.

4 4925 CONSIDERATION OF SEWER RESERVE FUNDS CERTIFICATE OF DEPOSIT RE-INVESTMENT WITH PEOPLES BANK Erin Hall stated a wastewater investment CD with Peoples Bank had matured and was reinvested. Hall recommended the Board approve the resolution and authorize the Chairman and Comptroller as signature authorities for the account. John Lutz moved to approve the resolution for reinvestment of sewer reserve funds with Peoples Bank and to authorize the Chairman and Comptroller as signature authorities for the account, as presented to the Board. Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members. CONSIDERATION OF DRAWDOWN RESOLUTION #11 FOR INFRASTRUCTURE AND JOBS DEVELOPMENT COUNCIL (IJDC) LOAN FUNDS Hall stated these are the standard documents to draw funds from the IJDC loan to pay for expenses related to the wastewater treatment plant improvement project. Hall recommended the Board authorize the Chairman to sign resolution. Paul Hoblitzell moved to approve the resolution for draw #11 on the IJDC loan to pay for expenses related to the Wastewater Treatment Plant Improvement Project and to authorize the Chairman to sign the document as required. Gregory Herrick seconded the motion and it was approved by a unanimous vote to the Board members. CONSIDERATION OF INVOICES IN EXCESS OF $ The following invoices totaling $714, were considered for approval: American Plate Glass Inc. Furnished & installed windows and door Garfield Ave. 17, Atlas Towing 8.27 tons # 57, 9.47 tons #8, tons pit run, & tons 1 1/2" limestone - sm 1, BDI 8 - gas monitors, 2 - docking stations, & 2 - calibration gas cylinders 8, Burgess & Niple Professional services thru June 27, Collection System Improvements 23, Burgess & Niple Professional services thru June 27, Construction services - Wards Run 7, C.I. Thornburg Co., Inc. 6" x 6" grade lock offsets, 6" 45's, 6" 90"s & 6" restraints - water maint. 2, Camden Materials tons blacktop - water maint Carr Concrete Manhole bases & boots, risers, donuts, & cone sections - sewer maint. 3, City of Parkersburg Workers Compensation - July ,706.08

5 4926 Dearborn National Life Ins. Co. Employee Life Insurance - August Dominion Hope Gas Damages Jefferson St - water maint Dreier & Maller 12-6' x 12" repair clamps - water maint. 1, Ferguson 11 - meter pit lids - water maint Ferguson Meter stop keys, curb box cleaners, valve box cleaners, & leather gloves - wm 1, Ferguson 30-6" couplings, 280' of 6" sewer pipe, 168' of 8" sewer pipe, & 12 cans of 1, marker paint - sewer maintenance Ferguson 20-4" adapters, 36-8" adapters, & 18-8" x 6" tee wyes - sewer maint. 1, Frontier Phone service - July Maryland Biochemical Co., Inc. 120 gals of waste de-grader - sewer maint. 1, Mon Power Water Treatment Plant - July , Mon Power Sayre Ave. Pump Station - July Mon Power 6th St. Pump Station - July , Mon Power Neal Run Pump Station - July Mon Power Waste Water Treatment Plant - July , Mon Power 1st. Ave. Pump Station - July , Orders Construction Company Contract Est # 11 - Phase II WWTP thru July 31, , Parkersburg Utility Board Sewer bill - WTP - July 31, , Parkersburg Utility Board Water bill - WWTP - July 31, , Perma-Liner Industries, LLC 294# of Resin A, 200# of Resin B, 100' of 8" liner, 100' of 8" calibration tube, 6, roll pull tape - sewer maintenance Petroleum Products, LLC 100 gals of 15W40 - maint garage Pickering Associates Professional services through July 5, WWTP & Rosemar Reservoir 2, POSM Software Camera truck software maint. agreement - Sept. 30, Sept. 30, sm 2, Smith Concrete 9 yds of 9 bag 2% Hi-Early concrete - sewer maint. 1, Smith Concrete 7 yds of 9 bag 2% Hi-Early concrete - water maint Smith Concrete 7 yds of 9 bag 2% Hi-Early concrete - water maint Smith Concrete 8 yds of 9 bag 2% Hi-Early concrete & 3 yds of 9 bag concrete - water maint. 1, Southern Ionics Incorporated gals of sodium bisulfite - WWTP 5, State Electric PLC processor & module - Rosemar Reservoir 1, Univar USA Inc # of potassium permanganate - WTP 69, US Postmaster Postage for billing - July 31, , US Postmaster Postage for 14W's - August , USA Blue Book 3 - transducers for Well #2, 3, & 4 - WTP (returned) 2, USA Blue Book 3 - transducers & 150' of jacketed cable for Well #2, 3, & 4 - WTP 2, Walker Machinery Parts & labor for PM's on 6th St generator 1, TOTAL APPROVED 714, Total amount of checks paid from sewer operating fund July 24, August 7, ,699, Check #

6 4927 John Lutz moved the list of invoices over $750, dated August 12, 2015 in the amount of $714, be approved for payment as submitted to the Board. Edward Glasser seconded the motion and it was approved by a unanimous vote of the Board members. OTHER BUSINESS QUINCY STREET ABANDONMENT Paul Hoblitzell requested clarification on the street abandonment for the steps leading up to Quincy Park. Bennett replied that he understands the City is following the process to abandon the street right of way the steps are built in and maintain it as property owned by the City. Colombo added he believes the right of way is a paper street and the intention to make the steps part of Quincy Park. Colombo noted the usual method of abandoning a street is to return one half of the property to the adjoining owner on each side, but that will not be done this time. CUSTOMER SERVICE CENTER ACCESS Glasser asked if the fence will be removed between the PUB compound and new Customer Service Center. Bennett responded the old fence will be removed at some point, but security is the necessary concern. SECURITY FOR PUB FACILITIES Colombo asked if PUB facilities are secured. Bennett responded all of the major facilities are fenced with the gates locked. Some fence improvements are needed, but all of the tanks sites and most of the booster stations are secured. Colombo asked if the plants are monitored with video. Bennett responded the water treatment plant has a video monitoring system. Bumgardner noted a new system is also included in the budget. Bennett explained the sewer plant does not have video surveillance but one could be installed if needed. Colombo asked if the video at the water plant can be accessed by phone. Bennett stated access by phone was not available with the old system, but remote access may be an option with the new system. NEXT MEETING DATE Erin Hall stated the next regular meeting is scheduled for August 26, Board members agreed to meet in regular session, at the Parkersburg Utility Board Administration Building in the conference room, at 9:00 a.m. on August 26, 2015.

7 4928 ADJOURNMENT Edward Glasser moved the meeting be adjourned. John Lutz seconded the motion and it was approved by a unanimous vote of the Board members present. The meeting adjourned at 9:22 a.m. Respectfully Submitted: Eric Bumgardner, Assistant Manager