BEDFORD COUNTY BOARD OF SUPERVISORS

Transcription

1 BEDFORD COUNTY BOARD OF SUPERVISORS BEDFORD COUNTY ADMINISTRATION OFFICE JANUARY 22 ND, :00 P.M. BOARD WORK SESSION (1) VDOT Six-Year Secondary Road Fund 6:45 P.M. DINNER 7:30 P.M. WELCOME a. Moment of Silence b. Pledge of Allegiance (1) APPROVAL OF AGENDA (2) FIFTEEN MINUTE CITIZEN COMMENT PERIOD (For items on this agenda that have not been addressed at a Public Hearing) (3) APPROVAL OF CONSENT AGENDA (4) APPROVAL OF MINUTES (will be sent under separate cover) (5) PUBLIC HEARINGS / PUBLIC APPEARANCES a. Proclamation recognizing Christopher Geier b. Public Hearing Request from Verizon Wireless for a wireless communication facility, Special Use Permit #SU (Resolution # ) Staff Presentation: Mary A. Zirkle, Senior Planner c. Public Hearing - Request from Verizon Wireless for a wireless communication facility, Special Use Permit #SU (Resolution # ) Staff Presentation: Mary A. Zirkle, Senior Planner d. Public Hearing Request from Mineral Springs Baptist Church for an expansion, Special Use Permit #SU (Resolution # ) Staff Presentation: Brad Robinson, Planner (6) ACTION ITEMS a. Consideration of a request for a Special Use Permit (#SU070006) for the purpose of constructing a go-kart track. (Resolution #R ) Staff Presentation: Brad Robinson, Planner b. Consideration of a request for approval of requested changes to the Pay and Classification Plan. (Resolution # ) Page 1 of 22

2 Staff Presentation: Kathleen D. Guzi, County Administrator c. Consideration of a request for approval of the revised Revenue Sharing Road Funding for FY (Resolution # ) Staff Presentation: Kathleen D. Guzi, County Administrator d. Consideration of a request for approval of the Community Youth Services Plan (Resolution # ) Staff Presentation: Frank J. Rogers, Assistant County Administrator e. Consideration of a request for approval of proposed Transportation Legislation (Resolution # ) Staff Presentation: Kathleen D. Guzi, County Administrator (7) BOARD COMMENTS, COMMITTEE REPORTS, REQUESTS AND RECOMMENDATIONS a. Bedford County Planning Commission meeting minutes from December 18 th, b. Bedford County Planning Department s inspections report for December (8) APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES a. Closed Session Pursuant to Section (A)(1) for discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; specifically, appointments to the Planning Commission for Districts 1 and 3. (9) COUNTY ATTORNEY REPORTS, REQUESTS AND RECOMMENDATIONS (10) COUNTY ADMINISTRATOR S REPORTS, REQUESTS AND RECOMMENDATIONS a. Information Item Governmental Accounting Standards Board Statement #45 (Accounting and Financial Reporting by Employers for Post-employment Benefits other than Pensions) (11) PENDING MATTERS (12) UPCOMING MEETINGS February 5, 2007 Regular meeting at 5:00 p.m. February 12, 2007 Regular meeting with a work session at 5:00 p.m. (Extension Office Annual Report and Dinner at 6:00 p.m.) Page 2 of 22

3 February 26, 2007 Regular meeting (Comp. Plan work session at 5:00 p.m., if necessary) February 27, 2007 Budget work session at 5:00 p.m. Board of Supervisors: Charles Neudorfer, Chairman District 2; *Dale C. Wheeler District 1; Roger W. Cheek District 3; John Sharp District 4; Steve Arrington, Vice-Chairman District 5 and Gary Lowry District 7 *Mr. Wheeler arrived at 5:33 p.m; Mr. Arrington arrived at 6:09 p.m. Staff Present: Kathleen D. Guzi, Frank J. Rogers, Carl Boggess, Sue Montgomery and Brigitte Petersen VDOT Staff: Bob Sutton, Debbie Shinstine, Loretta Riley, and Patrick Wade 5:00 P.M. BOARD WORK SESSION Chairman Neudorfer called the meeting to order and welcomed everyone. (1) Kathleen D. Guzi, County Administrator, appeared before the Board and stated that this work session will serve as the VDOT work session for the Six-Year Secondary Road Plan. Mrs. Guzi commented that the County is still not aware of what the State is planning to do for funding this year, so all proposals at this point will have to be regarded as estimates based on anticipated funding. Bob Sutton, VDOT Residency Engineer, appeared before the Board and stated that he concurred with Mrs. Guzi s assessment of the current financial situation. Mr. Sutton said that the goal is to coordinate the adoption of the State s Primary Six-Year Plan with when localities adopt their Secondary Six-Year Plans. Mr. Sutton distributed a packet to the Board, which contained the draft plan for allocations, a list of priorities, and a ten year history of funding for planned allocations that demonstrated how funds have been cut back. Mr. Sutton briefly explained how the given estimates were calculated, and stated that VDOT is now required to spend Federal money only on roads that qualify specifically for Federal funds, which require a 20% local match. Mr. Sutton commented that Bedford County is fortunate to have many roads that qualify for the secondary program (determined by traffic count), which results in more Federal funding. He clarified that subdivision roads do not qualify for Federal money. Page 3 of 22

4 There followed a conversation between Mrs. Guzi, Mr. Sutton and members of the Board regarding alternative funding streams for unpaved roads, proposed additions to the Six-Year Plan for , and questions from Board members about specific roads already on the plan. Mr. Sutton commented that it was a very complex process to develop this plan, and that he would be available for one-on-one meetings with any member of the Board seeking more information. Board of Supervisors: Charles Neudorfer, Chairman District 2; Steve Arrington, Vice-Chairman District 5; Dale C. Wheeler District 1; Roger W. Cheek District 3; John Sharp District 4; and Gary Lowry District 7 Staff Present: Kathleen D. Guzi, Frank J. Rogers, Carl Boggess, Sue Montgomery, Mary Zirkle, Brad Robinson, Cheryl Dean and Brigitte Petersen 7:30 P.M. BOARD MEETING Chairman Neudorfer welcomed everyone to the meeting; a moment of silence was held in memory of Supervisor Bobby Pollard, and the Pledge of Allegiance was said. Chairman Neudorfer made the following changes to the agenda, as read by Kathleen D. Guzi, County Administrator: DELETION: Agenda Item #4 - There are no sets of minutes ready for Board approval at this time. DELETION: Public Hearing Item #5c Verizon Wireless request for a wireless communication facility cancelled by the applicant. ADDITION: Action Item #6f Request for Transfer from the Contingency Fund for 2007 Reassessment. ADDITION: Action Item #6g Authorization for Advertisement regarding appoint for District 6 (1) APPROVAL OF AGENDA Supervisor Lowry made a motion to approve the agenda as amended. Motion Passed. Page 4 of 22

5 (2) FIFTEEN MINUTE CITIZEN COMMENT PERIOD Mr. Albert Epperly, Citizen, appeared before the Board to request assistance for the Staunton River Wrestling Club. Mr. Epperly stated that nothing has changed in the year since he came before the Board to ask for assistance in improving the gym, the condition of which has been described as deplorable. He asked that $300, be allocated to restore the gym; he stressed that while the School Board has allocated funds to assist Staunton River, he does feel that anything is guaranteed at this point. Mr. Epperly said that with the Board s help, the necessary work should be completed by next year. Mr. Tim Burton, Citizen, appeared before the Board and thanked them for their prior help regarding the situation at the Staunton River gym. He stated that he feels the School Board has no intention of working on this project, and that it is well known that the School Board works on all other schools in the County before it will assist the south-side. Mr. Burton said that the safety inspection for Bunker Hill lists more issues than last year. Mr. Burton also called into question the working relationship between Dr. Blevins, School Superintendent and Mr. Gary McIver, Building Inspector with the County Inspection Department. Mr. David Carr, Citizen, appeared before the Board and stated that he would like to move forward with the Board of Supervisors in partnership to develop a top-notch gym facility that would assist not only the wrestling team, but the football team and the cheerleader squad as well. Mr. Carr also called into question the relationship between the School Superintendent and the Building Inspector. (3) APPROVAL OF CONSENT AGENDA Item 1 Resolutions / Motions a. Consideration of a request for a SUPPLEMENTAL APPROPRIATION in the amount of $158,953.28, which represents Revenue Sharing Road Project funds from VDOT, for the FY Revenue Sharing Road Projects in the CIP Fund. (Resolution # ) b. Consideration of a request from the Fire and Rescue Department for a SUPPLEMENTAL APPROPRIATION in the amount of $61,250.00, which represents grant funding from the Office of Emergency Medical Services. (Resolution # ) c. Consideration of a request from the Fire and Rescue Department for a SUPPLEMENTAL APPROPRIATION in the amount of $10,000.00, which represents funding from the Virginia Fire Services Board Training Mini Grant. Resolution #R ) Page 5 of 22

6 d. Consideration of a request from the Fire and Rescue Department for a SUPPLEMENTAL APPROPRIATION in the amount of $2,012.85, which represented funds received and deposited from students that attended the Interagency Wildland Academy held in September of (Resolution # ) e. Consideration of a request from the Domestic Violence Program to accept a grant award in the amount of $11, from the Department of Criminal Justice Services (VSTOP), and for a SUPPLEMENTAL APPROPRIATION in the amount of $5,477.00, to the FY Domestic Violence budget. (Resolution # ) f. Consideration of a request from the Domestic Violence Program for a SUPPLEMENTAL APPROPRIATION in the amount of $16,485.36, which donations received and deposited with the County Treasurer. (Resolution # ) g. Consideration of a request from the Commonwealth Attorney for approval to accept the Virginia Domestic Violence Victim Fund Grant in the amount of $38,343.00, and for a SUPPLEMENTAL APPROPRIATION in the amount of $19, for FY to department 2211, V-STOP Prosecution. (Resolution # ) h. Consideration of a request from the School Board for a SUPPLEMENTAL APPROPRIATION in the amount of $12,995.98, which represents grant funding from the Virginia Department of Education s Adult Basic Education (ABE). (Resolution #R ) ACTION: Approve resolutions/motions as amended. Supervisor Arrington made a motion to approve the Consent Agenda. Motion Passed. (4) APPROVAL OF MINUTES There were no minutes for approval. (5) PUBLIC HEARINGS / PUBLIC APPEARANCES (5a) Chairman Chuck Neudorfer presented the following Proclamation to Christopher Grier on behalf of the Board of Supervisors: PROCLAMATION RECOGNIZING THE HONESTY AND INTEGRITY DISPLAYED BY CHRISTOPHER GEIER Page 6 of 22

7 WHEREAS, Bedford County encourages and expects the utmost honesty and forthrightness of all of its citizens, and especially cherishes these qualities in her youngest citizens; and WHEREAS, late in 2006, the home of Jim and Carolyn Rodenberg of Lynchburg was burgled; and WHEREAS, the only apparent loss was of a laptop computer; and WHEREAS, this laptop contained the only copy of Mr. Rodenberg s memoirs, which he hoped to present to his grandchildren; and WHEREAS, the Rodenbergs pursued every means possible of recovering their property and its precious contents, but to no avail; and WHEREAS, some time later, eight-year-old Christopher Geier of Forest spotted something in the roadside brush, which proved to be the Rodenbergs computer; and WHEREAS, Christopher determined the owner s name and address and promptly returned the laptop to its rightful owners. NOW THEREFORE, BE IT PROCLAIMED that the Bedford County Board of Supervisors hereby recognize and applaud the exemplary honesty and citizenship displayed by Christopher Geier in the recovery of valuable property. (5b) Mary Zirkle, Senior Planner, appeared before the Board with a request for a Special Use Permit (#SU070001) from Network Building and Consulting, LLC, d/b/a Verizon Wireless. Ms. Zirkle stated that the request would allow a new 120-foot monopole, which would also serve as a stadium light pole. She reviewed the site location with the Board through a series of maps and photographs, stating that the proposed site is located on the grounds of Staunton River High School on Golden Eagle Drive. The owner of the property is Bedford County Public Schools. Ms. Zirkle reviewed potential environmental, transportation, utility and public facility impacts, as well as aesthetic/visual impacts. She said that the site plan has been received, but the Planning Department is waiting on several other items before the site location can be approved. Ms. Zirkle stated that on January 3, 2007, the Planning Commission voted 5-1 for approval of this project with the following conditions: 1. The monopole s height shall not exceed 120 feet and will have panel antennae. 2. Staunton River High School will be involved in locating the fence surrounding the lease compound. 3. The equipment shelter will be constructed of brick. 4. The applicant must provide a NEPA evaluation addressing effects on environmental and historic resources. Page 7 of 22

8 5. The RF Exposure warning signage and general safety recommendations as outlined on pages 4 and 5 of the ATC Report dated October 16, 2006, shall apply to this project. 6. Area impact studies including interference and RF exposure shall be submitted prior to approval of the site plan. [The RF Exposure document has been submitted.] 7. All disturbed areas not otherwise finished shall be seeded with grass, other suitable ground cover, or mulched, as required by the School Board. 8. Lighting shall be the minimum required for safety and security and shall be directed away from adjacent property and roadways. 9. The applicant shall comply with all applicable local, state and federal laws. Jacqueline Karp, Jessica Wright and John Riley, representatives for the applicant, appeared before the Board. In response to a question from Mr. Sharp, Ms. Karp responded that recently submitted tests have concluded that no additional radiation exposure would result from this site, and that all guidelines mandated by the FCC have been met. Mr. Wheeler asked what the consequence would be of not having a 120-foot tower. Mr. Riley replied that it would affect their ability to overlap their service. Mr. Wheeler asked if this would hasten bringing broadband to the area; Mr. Riley replied affirmatively. Mr. Wheeler asked if the tower would be removed if this technology became obsolete; Ms. Karp answered affirmatively. commented that he feels this tower would greatly benefit the south side of the County, as there is currently no coverage for Verizon in that area. Mr. Sharp asked why the tower is 120 feet tall instead of the usual 100 foot height. Mr. Riley stated that the height was based on the surrounding topography. In response to a question from Mr. Neudorfer, Mr. Riley stated that all 12 panels would be used by Verizon for transmitting and receiving for both voice and broadband services. Mr. Riley said that a staggered formation of the panel array on the pole is not as effective as the array proposed in this request. In response to a question from Mr. Neudorfer, Mrs. Karr stated that the fall distance does not need to be increased as the pole is designed to telescope down inside itself instead of falling over. Mr. George Condyles, President of Atlantic Technology and consultant to the County, appeared before the Board and began his presentation by expressing his sorrow at the passing of Supervisor Pollard. Mr. Condyles then addressed this request, stating that the idea of putting a communication tower in place of an existing light pole (with the lights reattached) is a new concept. He said that this application has merit because the existing structure will be replaced with a similar structure with no loss to the current function, negating the need for an additional tower and adding to school s communication abilities. Page 8 of 22

9 The public hearing was opened; there being no one desiring to speak, the public hearing was closed. Supervisor Arrington made a motion to approve Resolution # WHEREAS, Network Building and Consulting, LLC has submitted application SU requesting a Special Use Permit to allow the construction of a new 120-foot wireless communication facility and appurtenances in AR and CO (Agricultural Residential and Corridor Overlay) zoning districts on property identified as Tax Map number 179-A-18; and WHEREAS, the application has been submitted pursuant to Section of the Zoning Ordinance, which allows a wireless communication facility in the AR Zoning District after a Special Use Permit has been approved in accordance with Section of the Zoning Ordinance; and WHEREAS, the Board of Supervisors has carefully considered the public record, the public testimony, and the recommendation of the Planning Commission; and now THEREFORE, BE IT RESOLVED by the Board of Supervisors that a Special Use Permit pursuant to application SU be and it hereby is approved with the following conditions: 1. The monopole s height shall not exceed 120 feet and will have panel antennae. 2. Staunton River High School will be involved in locating the fence surrounding the lease compound. 3. The equipment shelter will be constructed of brick. 4. The applicant must provide a NEPA evaluation addressing effects on environmental and historic resources. 5. The RF Exposure warning signage and general safety recommendations as outlined on pages 4 and 5 of the ATC Report dated October 16, 2006, shall apply to this project. 6. Area impact studies including interference and RF exposure shall be submitted prior to approval of the site plan. [The RF Exposure document has been submitted.] 7. All disturbed areas not otherwise finished shall be seeded with grass, other suitable ground cover, or mulched, as required by the School Board. 8. Lighting shall be the minimum required for safety and security and shall be directed away from adjacent property and roadways. 9. The applicant shall comply with all applicable local, state and federal laws. Motion Passed. Page 9 of 22

10 (5c) The public hearing for Special Use Permit #SU was postponed by the applicant. (5d) Brad Robinson, Planner, appeared before the Board with a request from Mineral Springs Baptist Church for a Special Use Permit (#SU070007) to expand the existing sanctuary at 1030 Bible Lane in Vinton, Virginia, identified as Tax Map #156-A-4. Mr. Robinson stated that the agent for the applicant is ACS Design, LLC, and explained that the request expands the current facility by more than 50%, necessitating the need for a special use permit. Through a series of maps and illustrations Mr. Robinson explained the concept plan, and stated that there were no anticipated significant impacts to the environment, utilities or public facilities, nor are any negative aesthetic or visual impacts expected. Mr. Robinson also touched on how the Zoning Ordinance and Comprehensive Plan related to this request. Mr. Robinson stated that the Planning Commission held a public hearing on this application on December 18, 2006, and recommended approval (5-0) with the following conditions: 1. Sections (AP, Agricultural/Rural Preserve District), (Religious Assembly) and (Special Use Permits) of the Bedford County Zoning Ordinance shall apply to approval of the project. 2. The applicant shall comply with all local, state and federal laws. Mrs. Kimberly Dooley, representative for ACS Design, LLC, appeared before the Board and stated that the staff presentation was very through, and asked for questions from the Board. There being no further questions, the Chairman called for a motion. Supervisor Wheeler made a motion to approve Resolution # A RESOLUTION TO APPROVE A SPECIAL USE PERMIT TO ALLOW RELIGIOUS ASSEMBLY EXPANSION EXCEEDING FIFTY PERCENT ON PROPERTY IDENTIFIED AS TAX MAP #156-A-4 WHEREAS, Mineral Springs Baptist Church submitted application SU requesting a Special Use Permit to allow an expansion exceeding 50% in an AP, Agricultural/Rural Preserve Zoning District on property identified as Tax Map#156-A-4; and WHEREAS, the application has been submitted pursuant to Section of the Zoning Ordinance which allows an expansion exceeding 50% to a religious assembly in the AP Zoning District after a Special Use Permit has been approved in accordance with Section of the Zoning Ordinance; and WHEREAS, the Board has carefully considered the public record, the public testimony, and the recommendation of the Planning Commission; and WHEREAS, the Board finds that the request meets the goals and objectives of the Comprehensive Plan and the purposes of the Zoning Ordinance for issuance of a Special Use Permit; Page 10 of 22

11 NOW, THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors on this the 22 nd day of January, 2007, that a Special Use Permit pursuant to application SU be and it hereby is approved with the following conditions: 3. Sections (AP, Agricultural/Rural Preserve District), (Religious Assembly) and (Special Use Permits) of the Bedford County Zoning Ordinance shall apply to approval of the project. 4. The applicant shall comply with all local, state and federal laws. The public hearing was opened; there being no one desiring to speak, the public hearing was closed. Motion Passed. (6) ACTION ITEMS (6a) Mr. Brad Robinson, Planner, appeared before the Board and reminded them that, at their request, this application had been tabled from the January 8, 2007 meeting. He stated that he had no additional information to present (aside from what was included in the agenda packet) at this time. Mr. James W. Andrews, applicant, appeared before the Board and stated that he had consulted with the County Attorney regarding the conditions for holding tractor pulls, in addition to go-kart races, at this proposed facility. Mr. Andrews stated that, after consulting with various insurance companies, he will able to secure insurance as long as he has lighting installed on the track. There followed a short question and answer session between Mr. Andrews and members of the Board regarding this application. Mr. Neudorfer, Mr. Sharp and expressed concerns regarding adult supervision at the proposed events, the safety of younger participants, and the noise impact on neighboring residents. Mr. Arrington, Mr. Cheek and Mr. Wheeler cautioned against over-regulating business owners. Supervisor Lowry made a motion to deny Resolution # A RESOLUTION TO DENY A SPECIAL USE PERMIT TO ALLOW COMMERCIAL OUTDOOR ENTERTAINMENT LOCATED ON PROPERTY IDENTIFIED AS TAX MAP #131-A-2 WHEREAS, James W. Andrews submitted application SU requesting a Special Use Permit to allow commercial outdoor entertainment in an I-2, Higher Intensity Industrial Zoning District on property identified as Tax Map#131-A-2; and Page 11 of 22

12 WHEREAS, the application has been submitted pursuant to Section of the Zoning Ordinance which allows commercial outdoor entertainment in the I-2 Zoning District after a Special Use Permit has been approved in accordance with Section of the Zoning Ordinance; and WHEREAS, the Board has carefully considered the public record, the public testimony, and the recommendation of the Planning Commission for denial of the special use permit; and WHEREAS, the Board finds that the request does not meet the goals and objectives of the Comprehensive Plan and the purposes of the Zoning Ordinance for issuance of a Special Use Permit; NOW, THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors on this the 22 nd day of January, 2007, that a Special Use Permit pursuant to application SU is hereby denied. Voting yes: Mr. Neudorfer, Mr. Sharp and Voting no: Mr. Arrington, Mr. Cheek and Mr. Wheeler Motion failed. Supervisor Cheek made a motion to approve Resolution # A RESOLUTION TO ALLOW A SPECIAL USE PERMIT TO ALLOW COMMERCIAL OUTDOOR ENTERTAINMENT LOCATED ON PROPERTY IDENTIFIED AS TAX MAP #131-A-2 WHEREAS, James W. Andrews submitted application SU requesting a Special Use Permit to allow commercial outdoor entertainment in an I-2, Higher Intensity Industrial Zoning District on property identified as Tax Map#131-A-2; and WHEREAS, the application has been submitted pursuant to Section of the Zoning Ordinance which allows commercial outdoor entertainment in the I-2 Zoning District after a Special Use Permit has been approved in accordance with Section of the Zoning Ordinance; and WHEREAS, the Board has carefully considered the public record, the public testimony, and the recommendation of the Planning Commission; and WHEREAS, the Board finds that the request meets the goals and objectives of the Comprehensive Plan and the purposes of the Zoning Ordinance for issuance of a Special Use Permit; NOW, THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors on this the 22 nd day of January, 2007, that a Special Use Permit pursuant to application SU be and it hereby is approved with the following conditions: 1. Sections (I2, Higher Intensity Industrial), (AR, Agricultural Residential) and (Special Use Permits) of the Bedford County Zoning Ordinance shall apply to approval of the project. 2. The applicant shall comply with local, state and federal laws. 3. Any existing vegetation shall remain in order to serve as a buffer to adjoining properties. Page 12 of 22

13 4. Use of the premise shall be limited to a go-cart track, tractor pull area, concession stand, and public toilets as approved by the Virginia Department of Health. 5. Hours of operation shall be Saturday, twice a month. If the activity is limited to go-carts, hours shall be 6pm to 10pm. If the activities include a tractor pull, hours shall be from 2pm to 10pm. 6. Access to the property by the public shall be limited to hours of operation. 7. A parking area shall be designated to accommodate a minimum of 50 vehicles. Additionally, a minimum 15 parking spaces shall be designated for vehicles towing trailers. Parking shall comply with the requirements of the County ordinance. 8. The possession or sale of alcohol on the property is prohibited. The entrance to the property shall contain a sign specifying No alcohol. 9. There shall be no lighting of the track; however adequate lighting shall be installed at the facility for the safety of the public. The lighting plan shall be approved by planning staff. 10. Mufflers shall be installed on any go-cart or tractor using the facility. 11. The entrance from Timber Ridge Road (SR 671) shall comply with VDOT requirements. 12. Access into the property shall remain open for emergency access during hours of operation. 13. Any property line issues shall be resolved prior to construction. 14. Track events shall be governed according to the rules of the World Karting Association. Voting yes: Mr. Arrington, Mr. Cheek and Mr. Wheeler Voting no: Mr. Neudorfer, Mr. Sharp and Motion failed, request denied. (6b) Kathleen D. Guzi, County Administration, appeared before the Board with a request for adoption of recommended changes to the pay plan; she listed the changes included in the memo as follows: The Clerk of the Circuit Court, has taken a close look at the current organization of her staff and has recommended that a reorganization of the staffing within each level of Deputy Clerk. The number of positions will be the same, with a change in titles. Second, in January of last year, the Board of Supervisors approved the elimination of the Natural Resources Administrator position and added another Inspector to the Department of Community Development. Over the last year, with the Administrator position eliminated, the Senior Erosion and Sediment Control Inspector s responsibilities have shifted. George Nester, Director of Community Development, has revised the job description to accurately represent the responsibilities of the Senior Inspector. Mr. Nester has requested that the salary range of this position be reviewed. After consulting with Springsted, they recommend the grade be changed from a grade 12 to a grade 18. Page 13 of 22

14 Third, an organizational change to the Department of Community Development is recommended. The anticipated changes are shown on page one of the proposed changes. With the recent turnover of Planners, Director of Planning and Development Services Manager, staff has determined that it would work better organizationally to replace the Development Services Manager position with a Planner position and re-grade the Senior Planner position from a grade 20 to a grade 23. This would provide the department with more Planners to dedicate their time to true planning and allow the Director to more effectively mange the various functions with the Community Development Department. In addition, Mr. Nester is requesting that the Administrative Associate be replaced with a Permits Technician. This will provide more assistance at the front counter to assist citizens. In summary, the total number of positions remains the same and the total salaries remain the same. Fourth is a proposed position title change within the Economic Development Department. Sue Montgomery, Director of Economic Development, has recommended changing the Senior Administrative Associate to the Existing Business Coordinator. This will clearly reflect the responsibilities of this position and the direction of the Board to provide assistance to our existing businesses. Fifth, with the expansion of the Nursing Home, staff recognized that there would be changes to the pay plan; not only to add full time equivalents, but also to add positions and possibly re-grade others. After consulting with Springsted (the consulting firm who conducted the pay study), Bob Gerndt, Administrator of the Nursing Home, and looking at the internal equity of the current pay plan, a recommendation on page two of the proposed changes if offered for the Board s review. Additional funding for the new positions and upgraded positions will be realized through the revenue from the additional beds in the new nursing home facility. Sixth, the Department of Social Services is requesting the re-grading of several positions based on action by the State Department of Social Services. The affected positions are: Aide I, Account Clerk II, Eligibility Worker, Social Services Accountant, Office Manager, Senior Eligibility Worker, Fraud Investigator and Volunteer Services Coordinator. The State has increased the entry level pay for these positions. In order to stay in compliance with the Deviation plan for DSS, we must adjust our grades accordingly. Finally, last fall a position from the Department of Solid Waste to the Department of Parks & Recreation. While it appears that this transfer is in the best interest of both departments, the loss of the transferred position is affecting operations. Staff recommends that the Board approve the transfer of the position to the Parks and Recreation Department on a permanent basis and add the position back to the Solid Waste Department. This will result in the addition of one position on the County Pay Plan. At this juncture, staff plans on being able to absorb the 5 months funding of the additional position within existing budgets due primarily to vacancy savings. Page 14 of 22

15 Supervisor Cheek made a motion to approve Resolution # WHEREAS, the Bedford County Pay and Classification Plan needed revisions to reflect the new personnel changes; and WHEREAS, the personnel changes include the adding and re-grading positions for the new Nursing Home, reorganizing staff within the Deputy Clerk s office, a title change in Economic Development, and re-grading of several positions for Social Services and the Department of Community Development Community Development and adding a position within the Parks and Recreation Department; and WHEREAS, the Board of Supervisors accepts all proposed changes; now THEREFORE, BE IT RESOLVED, the Bedford County Pay and Classification Plan shall be adopted by the Board of Supervisors. Motion Passed. (6c) Kathleen D. Guzi, County Administrator, appeared before the Board and reminded them that on December 11, 2006, the Board approved the annual Revenue Sharing Road funding request for the County. Mrs. Guzi stated that this request was submitted to VDOT and has been returned with revisions, which are given in the following resolution. Supervisor Arrington made a motion to approve Resolution # A RESOLUTION REVISING THE REQUESTED REVENUE SHARING ROAD FUNDING ALLOCATIONS FOR SPECIFIC PROJECTS IN BEDFORD COUNTY WHEREAS, the Virginia Department of Transportation (VDOT) requires a resolution from the governing body as application for Revenue Sharing Program funds; and WHEREAS, a number of road projects currently underway in Bedford County require additional allocations; and WHEREAS, County staff have coordinated this request with staff of the local VDOT residency office; and WHEREAS, the Board of Supervisors approved a resolution seeking additional funding during a regular meeting on December 11, 2006; and WHEREAS, the Virginia Department of Transportation has requested additional information and amendments to that resolution to reflect costs incurred through the Jefferson Forest High School project; Page 15 of 22

16 NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors does hereby revise its application for Revenue Sharing Program funds for the following projects and in the following amounts: Road Allocation Request Route 714 (Nursing Home Access Road) $400,000 Route 663 (Perrowville Road) $200,000 (In addition there are $793,586 in unmatched funds) Route 811 (New London Academy) $370,000 Route 9055 (New London Academy) $430,000 Route 911 $600,000 Motion Passed. (6d) Frank J. Rogers, Assistant County Administrator, appeared before the Board with a request for approval of the Community Youth Services Plan. Mr. Rogers briefly reviewed the history of this request, which is for a unified document that would bring together previously developed needs assessments that focused on services to youth in the community. The hope is that this plan will be a cornerstone document around which a number of agencies could come together, discuss issues, collaborate and share resources. Mr. Rogers stated that the Plan is a required document, and will be helpful in the event the County and its partner agencies want to apply in the future for the Juvenile Justice Delinquency Prevention Fund through the State Department of Criminal Justice Services. Mr. Rogers said that the document before the Board this evening is designed to meet the criteria for that State Department fund. There followed a brief discussion between Mr. Rogers and members of the Board regarding clarification of some of the graphs contained in the Mr. Rogers report. In response to a question from Mr. Lowry, Mr. Rogers stated that approval of this document will cost the County nothing. stated that the County has come a long way since he joined the School system, and he feels it is something the County can be proud of. Supervisor Lowry made a motion to approve Resolution # A RESOLUTION ENDORSING THE COMMUNITY SERVICES PLAN AS DEVELOPED BY THE BEDFORD COUNTY COMMUNITY COALITION WHEREAS, the Bedford County Community Coalition (the Coalition) represents a cross-section of agencies and individuals interested in improving services and the quality of life for youth within the Bedford community; and Page 16 of 22

17 WHEREAS, the Coalition has worked to assess areas of need for services and programming in the community; and WHEREAS, a community plan is a requirement of the Virginia Department of Criminal Justice Services for communities seeking to apply for grant funding available through the Virginia Juvenile Justice Delinquency Prevention Act (JJDP); and WHEREAS, the Community Coalition has crafted and approved a plan that reflects information gathered from previous community needs assessments; and WHEREAS, the Board of Supervisors encourages community agencies to collaborate in their efforts to meet needs and provide services in order to provide the most efficient and effective programs and resources; NOW THEREFORE, BE IT RESOLVED, that the Bedford County Board of Supervisors does hereby support the Community Coalition and endorses the Community Youth Services Plan; BE IT STILL FURTHER RESOLVED, that the Bedford County Board of Supervisors encourages agencies serving youth to use the plan as a tool to target programming, pool resources, and collaboratively address areas of common concern. Motion Passed. (6e) Kathleen D. Guzi, County Administrator, appeared before the Board with a request for approval of proposed transportation legislation. Mrs. Guzi stated that this resolution was originally requested by Supervisor Pollard at the January 8, 2007 meeting. She stated that this resolution offers a formal position from the Board stating the County s opposition to the shifting of responsibilities of neighborhood roads from the State to the counties. Mrs. Guzi said the resolution would also be forwarded to General Assembly members and surrounding localities. Supervisor Wheeler made a motion to approve Resolution # A RESOLUTION OPPOSING A SHIFT OF MAINTENANCE RESPONSIBILITIES FOR NEIGHBORHOOD ROADS FROM THE STATE TO COUNTIES WHEREAS, seventy years ago the Commonwealth of Virginia made a promise to the taxpayers and localities of the state to take over and maintain appropriately constructed secondary roads in the Commonwealth, ensuring that the quality of roads in the State would be of the highest quality statewide; and Page 17 of 22

18 WHEREAS, for most of the period since then, the road program, through its system of local residencies, fund allocation and service delivery has worked very well; and WHEREAS, over the past decade, however, greatly increased costs, inefficient management and oversight along with rapidly expanding numbers of motorists have made road construction and maintenance an extremely expensive and difficult proposition; and WHEREAS, the General Assembly has rightly sought means to contain costs and improve efficiency; and WHEREAS, some members of the General Assembly have voiced support for a plan which would prohibit new neighborhood roads from being taken into the state system for maintenance purposes, shifting the burden of maintenance from the state to counties and local taxpayers; and WHEREAS, such an approach does not reduce costs, rather it shifts costs to localities and homeowners, resulting in higher local taxes and the probability of lower quality neighborhood roads in the Commonwealth; and WHEREAS, the Bedford County Board of Supervisors adamantly opposes such a shift in responsibility for a service that has been, and should always be, in the Commonwealth s domain. NOW THEREFORE, BE IT RESOLVED that the Bedford County Board of Supervisors hereby requests that the General Assembly drop the notion of abandoning its responsibility to provide safe, wellmaintained roads to all of the taxpayers of Virginia, and further urges its legislative representatives to do whatever is in their power to see that such legislation never passes the General Assembly Motion Passed. (6f) Kathleen D. Guzi, County Administrator, appeared before the Board with a request for a transfer from the Contingency Fund to cover costs associated with the 2007 reassessment. Mrs. Guzi stated that the Request for Proposals estimated that there were approximately 42,000 real estate parcels in Bedford County, and required the cost be shown on the per parcel basis based on the 42,000 parcels. She stated that the Request for Proposals was silent on the numbers of estimated manufactured homes that would also be assessed through the contract. Mrs. Guzi stated that the actual real estate parcels and manufactured homes totaled 47,810 hence the need for the Contingency Transfer to cover the total number of property assessments plus the cost of forms, notices, supplies and postage. Mrs. Guzi stated that this request has been reviewed by the Department of Revenue and Fiscal Management. Page 18 of 22

19 Supervisor Wheeler asked that the resolution be modified to stated that the transfer not exceed $100, Supervisor Wheeler made a motion to approve Resolution # WHEREAS, the Board awarded the contract for General Reassessment to Wingate Appraisal Service based on an estimated 42,000 real estate parcels; and WHEREAS, the total real estate parcels and manufactured homes assessed equaled 47,810; and WHEREAS, the appropriation available for the 2007 General Reassessment is not sufficient to cover all the expenses associated with the reassessment; and now THEREFORE, BE IT RESOLVED, that the Board authorizes a Transfer from the Contingency Fund, not to exceed $100,000, to the CIP General Fund General Reassessment to cover the remaining costs of the reassessment. Motion Passed. There followed a discussion between Mrs. Guzi, Attorney Boggess and members of the Board on whether the reassessment process needs to be changed to avoid such huge increases as have been seen in this reassessment. (6g) Kathleen D. Guzi, County Administrator, appeared before the board and explained that the Code of Virginia ( ) requires the Supervisors to take certain actions to fill the Board vacancy in District 6 due to the unexpected death of Supervisor Pollard. Mrs. Guzi stated that, according to the code, the Board has 45 days (until March 3 rd ) from the vacancy to appoint a qualified voter of District 6 to represent the district until the next General Election. She said that because Mr. Pollard s current term would have ended this year, a special election will not be required. Mrs. Guzi proposed listing an advertisement in local newspapers (to run on January 24 and January 31) inviting interested parties to submit an application. The consensus of the Board was to impose a cutoff date of February 5, 2007 for applications, which would allow for interviews on Thursday, February 8, 2007 at 6:00 p.m. (7) BOARD COMMENTS, COMMITTEE REPORTS, REQUESTS AND RECOMMENDATIONS Mr. Neudorfer thanked Mr. Wheeler for representing the Board of Supervisors at Mr. Pollard s funeral service. He said that the day before Mr. Pollard s accident, they were at the Welcome Center looking out over the view of the landscape they both agreed that one of the important roles of a Page 19 of 22

20 Supervisor was to figure out how to preserve the view they were enjoying for future generations. Mr. Neudorfer stated that they should all be proud that, during that day s meeting/retreat, this turned out to be one of the major goals for everyone on the Board. He said one of the best things he could think of to honor Bobby Pollard s memory would be to do everything possible to accomplish this goal. Mr. Cheek stated that, while the budget process is proceeding, the previously mentioned concerns regarding the condition of Staunton River High School should be carefully considered. Mr. Neudorfer and Mr. Arrington concurred. Mr. Arrington stated that he missed Mr. Pollard and asked those in attendance to continue to pray for Mr. Pollard s family. Mr. Sharp commented that when the Board is selecting the appointee for District 6, it is important to keep the best interests of that district in mind. (7a) The Board was given a copy of the Bedford County Planning Commission meeting minutes from December 18, (7b) The Board was given a copy of the Bedford County Planning Department s inspections report for December (8) APPOINTMENT TO BOARDS, COMMISSIONS AND COMMITTEES (8a) The Board of Supervisors did not go into closed session instead, the following reappointments were made: Supervisor Wheeler made a motion to reappoint Rick Crockett to represent District 1 on the Planning Commission. Motion Passed. Supervisor Cheek made a motion to reappoint Mr. Steve Wilkerson to represent District 3 on the Planning Commission. Page 20 of 22

21 Motion Passed. Mr. Neudorfer asked for an update on the progress of collecting applications for the Agricultural Economic Development Advisory Board. Mrs. Guzi stated that applications were still coming in and would be forwarded to the Board for review and appointments at the meeting on February 12, (9) COUNTY ATTORNEY REQUESTS, REPORTS AND RECOMMENDATIONS (10) COUNTY ADMINISTRATOR S REPORTS, REQUESTS AND RECOMMENDATIONS (10a) The Board was given a copy of the Governmental Accounting Standards Board Statement #45 (Accounting and Financial Reporting by Employers for Post-employment Benefits other than Pensions). (11) PENDING MATTERS There were no pending matters (12) UPCOMING MEETINGS February 5, 2007 Regular meeting at 5:00 p.m. February 8, 2007 Interviews for District 6 Supervisor February 12, 2007 Regular meeting with a work session at 5:00 p.m. (Extension Office Annual Report and Dinner at 6:00 p.m.) February 26, 2007 Regular meeting (Comp. Plan work session at 5:00 p.m., if necessary) February 27, 2007 Budget work session at 5:00 p.m. Supervisor Arrington made the motion to adjourn the meeting. Motion Passed. Chairman Neudorfer adjourned the meeting at 10:12 p.m. Chairman Page 21 of 22

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