E U R O P E A N G L I D I N G U N I ON. Executive Board Meeting 1/2016 Time: at Venue: Minutes. Commencing of the meeting

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1 E U R O P E A N G L I D I N G U N I ON Representative Organisation of European Glider Pilots 21 February (6) Executive Board Meeting 1/2016 Time: at Venue: Present: Hotel Gollner, Schloegelgasse 14, A-8010 Graz Patrick Naegeli, President [PN] Andy Miller (TO Training), 1 st Vice-President [AM] Meike Müller (TO Licencing), 2 nd Vice-President [MM] Günter Bertram (TO Airspace) [GB] Henrik Svensson (TO Operations) [HS] Howard Torode (TO Airworthiness and Maintenance) [HT] Robert Danewid, Treasurer [RD] Mika Mutru, General Secretary [MiM] Abstaining: Roland Stuck (special advisor, Honorary President) [RS] Minutes Part A: Commencing of the meeting A.1 Opening and Roll Call (PN) Patrick Naegeli opened EGU Executive Board meeting All members are present, our advisor, Mr. Roland Stuck was not able to attend this time due to his early return flight. A.2 Approval of the Agenda (PN) Agenda dated on18february2016was approved. A.3 Minutes of the previous Executive Board Meeting (MiM) a) Minutes of ExeCom meeting 4/2015 held in Frankfurt am Main were approved. b) Open items derived from the minutes and not to be covered elsewhere in the agenda were considered: A.3 b): New recruiting letters to HU, LT and ES have not been sent yet [MiM]; we have approached them twice but without any kind of feedback. For time being we will not concentrate on this item any more. C.3: Awaited NPA on Licencing means in fact NPA and actions to remind our Members were made as planned. [AM] is drafting comments in time by closing date. A.3 b) [MiM] has contacted Mr. Ian Oldaker, chairman of the OSTIV Training and Safety Panel for having a copy of their latest Ålleberg/Sweden meeting minutes (August 2015). Mr. Oldaker was glad about contacting and promised to send copy of minutes. By today, not yet received (not by [HS] either. A.3 b) [MiM] has not yet sent a letter to EGU Member associations in Benelux countries requesting any interest to host an EGU Executive Board meeting in October 2016 as was made with FFVV in last year. He opened his issue with BE Delegate Mr. Pauwels yesterday (if it could perhaps be held with BE Gliding Association in Brussels) but response was merely questioning real need for such. No further actions towards Benelux or any other either. We can discuss about October meeting venue if elsewhere than Frankfurt am Main later, if practical. Secretariat: EGU c/o FFVV 55 Rue despetites Écuries F Paris France Tel.: Fax:

2 22 February (6) Part B: General and administrative issues, finance B.1 Feedback from EGU Congress in Graz (All) [PN] carried out round-a-table survey among Execom members about feelings at and after Congress. General feeling was only positive and such opinions have been heard from the Delegates. Technical Officers were also very satisfied. From pure practical point of view, arrangements made by Austrian Aeroclub and Michael Gaisbacher were excellent. Presence of EAS representative Julian Scarfe was also seen fruitful. [PN] will write letters to both Austrian Aeroclub, President Michael Gaisbacher and to Julian Scarfe (rep. EAS) thanking them for their contributions. Executive Board confirmed to [MiM] that regarding the Dutch request expressed by their Delegate Mr. Jan Forster yesterday to EGU for pushing the proposal of 20 frequencies for gliding in Europe strongly onwards to Eurocontrol variety of views of countries among our Members on this subject shows, as clearly heard yesterday, that the EGU has no consensus on this subject.therefore, the EGU can not claim it had a common unique view to be expressed to Eurocontrol. Executive Board was very satisfied, if it will be confirmed later, that we have now candidates for hosting our Congresses for next two years propably in the UK and 2018 in France. Of course, we must wait confirmation from the UK, but looks positive. Still, it was seen necessary that EGU Congress venues should be located at or nearby airports with easy logistic access. So that travelling to/from do not take too much time. [RD] proposed a plan of even commencing at Saturday afternoon and finishing by Sunday noon. No decisions were made but communication with candidates hosting forthcoming Congresses will be needed to support selection of applicable venues. B.2 Financial situation (RD) Current situation towards our budget approved by Congress 2016 was reviewed by [RD]. We have to use our reserves for making EAS membership fee payment (of 9500 ) for this year. For Part-Gliding work we have budgeted as approved by the Congress yesterday. For the moment we do not know how many meetings or workshops may be needed. A review for having a more detailed budget for this subject can be made after we have better view how many meetings or workshops would be most propably needed. PART C: Technical issues C.1 Airworthiness and Maintenance (HT) a) No any specific short-term actions needed for the moment. [HT] monitors this area as usual. C.2 Training and training organizations (AM) a) Deadline for comments on NPA is [AM] is drafting final EGU comments as was heard yesterday at the Congress. Afterwards he received couple of more comments from PL to be included to our response. [AM] will distribute final draft soonest and if no further comments on it, they will be sent by closing date at the latest. C.3 Licencing (MM) a) No any specific short-term actions needed for the moment. Short discussion took place about minutes of LAPL-working group of last July regarding LAPL(S)+FI(S) instructors rights for giving flight instruction not only for LAPL(S) but for SPL as well. It was seen necessary that in Part-Gliding work this question if not clear will be solved positively as it should already be. C.4 Operations (HS) a) [HS] reported that NPA contains a proposal for changing requirements for supplementary oxygen to be performance based which approach is very reasonable. EGU will be sending a supporting comments on this NPA. Action [HS] by the commenting deadline at the latest. C.5 Airspace and equipment (GB) a) NET-OPS meeting at the Eurocontrol will be next week on Wednesday and Thursday. [GB] will attend on behalf of the EAS. He will circulate his report to EGU WG Airspace and to Executive Committee.

3 22 February (6) C.6 Communication (RD) a) Drafting work for Newsletter 1/2016publication(RD and TO s) shall be started immediately. Texts must reach [RD] within next two weeks so that he can prepare publication to take place : [PN] Editorial [HT] Airworthiness and Maintenance [HS] Part Gliding OPS issue [AM] and [MM] About training and licencing b) Situation with the EGU webpage [MiM] has discussed yesterday with [RS] who is willing to manage our webpage but will need our advice what to put there or remove. So for webpage updates we continue with his support. Furthermore, [MiM] tries to make an overview which elder documents could be either removed or be transferred to an archive. [RS] is willing to support and can check non-working document links up-to-date. [MiM] will send Congress 2016 presentation materials (as PDF-files) soonest to [RS] for publishing them EGU webpage soonest. Congress 2016 Minutes will follow then later. PART D: Development and New Iniatives Part GLIDING D.1 EGU/EASA co-operation project on Part GLIDING a) Outcome from EGU Congress in Graz was supporting this subject; but when discussed how the delegates of Member associations see this issue: it is supported among EGU Members, no doubt; this is our chance towards better regulation for gliding and has now reached a point where EASA is also involved but we must now make our job successfully, members also agreed to respond to EGU calls for experts to participate in the work. [PN] worked together with TO s a general description about projecting needs for successful "Part- Gliding" work we must now put in action (see photo in Annex). Overall, as in the picture, project management responsibilities were decided to be shared as: [PN] supported by [MiM]: Programme overall timing relations EASA (Jannes Neumann) and EAS (David Roberts) [HS]+[GB] [AM]+[MM] [RD]+[MiM] Operations Licencing and Training Communication within the EGU For laying down strong basement for Part-Gliding projecting, it is necessary to create a clear views on fundamental aims; for example a single European licence, etc. work structure; for example which are the components - in current structure; what need to be add, take off, or amend for having a new structure we aim for work schedule; not ignoring discussion at the Congress about obvious necessity to get extra optout for avoiding burden before Part-Gliding is completed in co-operation with EASA creation of work teams around responsible Technical Officers; we will have presumably 3 seats to be nominated from our side. Basic principle would be 1+2 from the EGU side where responsible TO may represent one, but not necessarily and 2 others we should select from candidates we try to find out from our member countries. Ability for both - to think new ways of approaching aspects of regulation and good understanding of the current regulations - was mentioned to be a good reference for suitable experts if we really want to promote improvements for the future.

4 22 February (6) b) Actions needed for the near future so that actual work on Operations (more urgent) and Licensing/Training can be established in EGU: Part-Gliding OPS area governed by [HS]+[GB] a written description is needed soon and defining: aims work structure work schedule Deadline for drafting the OPS-work description: action: [HS]+[GB] with their supporting network Communication within EGU Execom on Thursday at CET via Skype followed by communication with EGU Execom EGU Members EASA meeting OPS will take place Similarly, for Part-Gliding on Licencing and Training area governed by [AM]+[MM] written description is necessary for establising EGU work/workshops with our Members: aims work structure work schedule Deadline for a draft by Execom Skype meeting for a review. EGU Executive Committee will have its next meeting (2-2016) on Thursday at CET via Skype reviewing status of this subject and proceedings mentioned above. All members should send their Skype contact information soonest to General Secretary for distributing information to others prior to that meeting. [PN] will check how conferencing would work via Skype in practice. [GB] mentioned it may require quite good internet connections. Furthermore, responsible Technical Officers are assumed to create a network to work for their project, and simultaneously to involve EGU Members to the work. [MiM] offered support, if seen applicable, by sending a request to all Members (associations and delegates; including current contact persons if found from our database) to nominate their national contact person for a) Operations and b) Licencing and Training. Just to support creation of networks. PART E: Any Other Business - AOB E.1 AOB a) In our discussion around short term actions on technical subjects and also Part-Gliding, it was seen necessary to remind the EASA that it should not allow any additional/parallel projecting on items effecting/specific to gliding except what will be done within Part-Gliding. E.2 Next Executive Board Meetings (MiM) a) For further EGU ExeCom meetings in 2016 the following schedule was confirmed and respectively, bookings to Frankfurt Sportsschule when required, are already confirmed last year: at CET via Skype, at in Frankfurt Sportsschule, at in Frankfurt Sportsschule (but venue may be subject to change to a memberstate if decided so, no any host requested yet) at in Frankfurt Sportsschule. As mentioned already earlier above, all members were requested to send their Skype address to General Secretary. [MiM] will then distribute information to everybody before Venue of October meeting may be discussed once more after we have a better view how many meetings will be needed around Part-Gliding work.

5 22 February (6) [MiM] will draft a plan for meeting times in 2017 by our May meeting,based on Saturday meetings (if for example to be held in Frankfurt am Main). Some discussion took place for using Skype meetings instead of actual face-to-face meetings, especially we we need to, or is seen more practical to communicate more often. In our plan for 2017 could be, for example, 4 meetings via Skype between actual meets. CLOSURE [PN] closed the meeting at and wished safe trip back home to everybody Oakland CA, United States Mika Mutru EGU General Secretary ANNEX Notes from flap board projecting plan EGU Part-Gliding C.C: EGU Secretariat/Ginette Lesouëf (for information)

6 22 February (6) ANNEX Projecting plan notes Execom EGU Part-Gliding