Masthope Mountain Community Board of Directors Meeting November 17, 2012 PO Lounge - Lodge Transcription: Diane Longo 11:12 AM Open Session began

Transcription

1 Masthope Mountain Community Board of Directors Meeting November 17, 2012 PO Lounge - Lodge Transcription: Diane Longo 11:12 AM Open Session began after GMM Meeting Call to Order and Pledge of Allegiance 11:14 AM Roll Call: Steve Stern, Dan Clark, Ed McClary, Joe Gladis, Foster McCoy, Paul Bakos, Peter Torchio, Fred Suljic, Ralph Silvestri (participating via phone) 11:15 AM Approval of Agenda approved Welcome to Joe Kosiba to Board - per By-Laws will be a two year position 11:17 AM Approval of the Minutes October 13, 2012 accepted as given 11:20AM Treasurer s Report Foster McCoy Report for period ending September Lots Billable 1,801 1,787 Paid in Full 1,350 1,415 Outstanding Payment Plan Unrestricted Income and Expense Year to Date Revenues to date 2,859,116 Expenses to date 1,647,497 Net Profit/(Loss) 1,211,619 The Summit Income to date 464,563 Expenses to date 489,690 Net Profit/(Loss) -25,127 The Market Place Income to date 219,853 Expenses to date 197,637 Net Profit/(Loss) 22,216 Report accepted as given. 11:30 AM Correspondence None 11:35 AM Committee Reports a. Master Plan Joe Gladis b. Ski/ATV Sheldon Langer c. Real Estate John Hoglund 1

2 d. Audit Committee Mary Apuzzo e. Covenants / Handbook Paul Bakos/Carl Harrison Meeting cancelled because of storms & conflicts of dates no report f. ECC Peter Torchio/ Russ Longo Giving Property owners until next month; letters have been sent out to property owners; people are complying and community is looking good. g. Westcolang Lake Association Fred Suljic Met last month; floating island has moved to Fawn Lake side and is continuing to break up. Re: Golf carts, ATV s prepared summary sheet & will have final drat for January meeting; try to make rules effective for summer meeting how many per family and age limits. Joe Gladis is age limit a state law? Fred 8 years old for ATV s if you are off road; you can t ride on public road. h. Strategic Planning Committee Paul Bakos Dan Clark do we have any timelines for Mission statement? Paul the mission statement is on paper but needs to be discussed some more and fine-tuned getting closer. 11:55 AM President s Report - Dan Clark Dan to Paul utilize Jeff Evans as best as possible. We have reduced the quarterly newsletter to two issues per year starting in the Spring. We covered ATV rules/regulations; the budget committee for next year; responsibilities & conduct of community. 12:01PM Management Report John Castellano / Randy Schmalzle Projects: 1. Courts The project is scheduled to begin in the next two weeks, only waiting for some paperwork from Conservation District. 2. Beach House Contracts have been signed, will begin immediately. 3. River Park Contractors on line to complete bathroom masonry, excavation and septic system. 4. Log Cabin House Waiting for deed to be transferred. Hurricane Sandy Masthope was very fortunate to receive only minimal damage; unfortunately the power outage on the Falling Waters side of the community was extended. The power system damage was very localized, but it had a major impact on the entire side of the community. The lodge was opened as a comfort shelter 24 hours a day. Several people did spend the night. The Summit was opened daily with a limited menu. The staff should be commended; they worked tirelessly to keep the community functioning. Maintenance went on a 24 hour schedule during 2

3 the storm and for several days after to assure roads were open and the lodge was overseen. Public Safety put on additional staff and provides hundreds of home checks and courtesy checks for community members. Probably the most important thing they did was to provide wellness checks for families who could not contact family members in the community. The office opened two additional days and tried to keep the information current for everyone. Unfortunately, there was not a good source for when power would be restored. It is important to realize many of the staff came to work when they were suffering the same problems in their personal lives. Some were displaced from their homes, while others had no power for more than a week. We worked very closely with the fire departments coordinating reporting of problems and consulting on the need to open a full blown shelter. The common goal of everyone was the safety and welfare of the entire community. Public Safety The fall has been relatively quiet; staffing is in place for the busy winter season. Two staff members are currently enrolled in an EMT course. Roads Road work is nearly complete. There are a couple of areas they will be revisiting and some additional sealing. Trout Road Lot We have negotiated the transfer of the last remaining lot on Trout Road. This will alleviate us of the obligation to build the roadway and infrastructure. Maintenance Lodge roof We have installed torch down roofing to the primary area leaking and have sealed and calked several other areas. During the last storm we found just a couple areas with very minor leaks. Those areas have been readdressed. This will be an ongoing project. Snow Removal All vehicles are prepared for snow removal, salt and anti-skid are on hand. Market Place The kitchen area has been repaired to meet department of health specifications. Administration The handbook is currently being reformatted and will be available for review when complete. There are no policy changes, strictly reformatting and removal of redundancies. Collections are going well. There are several larger debts currently being addressed. The new copier has been delivered and is in place; the staff did both in house training and also visited the sales office for more complex training. Any Questions? 3

4 Ralph Silvestri where do we stand with dial out in storms? Randy I will have information for next meeting Fred Suljic please contact the cell company to put generator in case of power outage. 12:30PM 12:31PM Old Business No Old Business New Business Steve if you vote no on the motions, please give your reason why so members know why you voted no. a) Validate Motion on Beach House Contract Motion:11:17:12:1 Whereas we are mandated to validate an electronic motion at our Meeting Therefore be it resolved that the Masthope Mountain Community Board of Directors validates the electronic motion (already approved) to approve the contract for the building of the Beach House. Maker: Steve Stern Second: Ed McClary Vote: 7-3 against; motion passes Peter no, because the building is not in the same spot the members voted for, financially not the right time and down the line we might have a chance to buy property next door. Ralph no, because the building is not where it is when proposed; substantially changes Footprint of beach area; will impact beach area. I think it needs to be re-visited. Fred no, changes of original location; cost too high; design to high. b) Forest Homes Settlement Motion:11:17:12:2 Whereas it is in the POC s best interest to obtain ownership of Lot 871FW for the purpose of completing the POC s plan to leave Trout Road undeveloped, and whereas, this lot is currently owned by Forest Homes, Inc., and whereas, Forest homes owes dues on several lots owned by them, and whereas, the POC wishes to implement an agreement whereby the POC can obtain ownership of lot 871FW in return for forgiveness of dues outstanding on these lots; Therefore be it resolved that the Masthope POC Board of Directors approves the forgiveness of dues in the amount of $32,000 on lots; 126MR, 92MR, 95/96MR, 95CM, 427FW, 1239FW, 748MR, 553FW, 399FW, 323FW, 85FW, 62MR, 871FW, 438FW, 441FW, 442FW, 444FW, 445FW, and 341FW; in exchange for the transfer of ownership from Forest Homes, Inc. to the POC of lot 871FW, plus the cash amount of $2, Incidental closing costs to be negotiated by both parties. Maker: Dan Clark Second: Peter Torchio Vote: 10-0; motion passes c) Bridge Loan for Beach House Motion:11:17:12:3 Whereas funds are needed to pay a deposit to the construction company building the Beach House, and whereas funds from the approved loan have not as yet been received by the POC, and whereas these funds are expected to be received 4

5 within a four-week period; Therefore be it resolved that the Masthope POC Board of Directors approves a temporary bridge loan of $56,100 to be taken from the reserve fund to pay for the deposit required by the construction company building the Beach House. This temporary internal bridge loan is to be repaid upon receipt of loan payout funds from the approved Beach House and River Park renovation loan. Maker: Dan Clark Second: Ed McClary Vote: 9-1 against; motion passes d) New board member position to be filled until July Steve Stern s recommendation to open to members who already applied then open to other member of community. 12:51PM Property Owners Time Jacob Lawrence 106MR The job during Hurricane Sandy was outstanding; I would like to see some type of thanks to employees. Elena Zagoruiko 646FW too many boats on lake too dangerous plus the smell of gasoline. The community needs to do something Fred Suljic you have to understand that it is not just Masthope that uses the lake you need all three entities to agree to rules on the lake and that is very difficult. (Additional discussion ensued regarding boating on the lake & procedure for petition against was explained to Ms Zagoruiko). Joe Meglio 774MR on behalf of myself, my wife and Claudette Orlando, we would like to thank management for allowing us the use of the maintenance building to collect items for the victims of Hurricane Sandy. Thank you also to the volunteers that helped collect and sort. Marge Brinkworth 865RM do we take the next person in line to choose Board members? Steve Stern it may have been done but it s not policy. Rose Perrotti 164FW as a follow up to a previous request can minutes from GMM be posted on web as draft so members can look at it? Steve Stern we might be able to put on as a draft Deborah Sarazine 635MR in regards to paving roads (not audible) Oken 464MR not audible Open Session ends Ten Minute break Executive Session - Board members only 5