SESSION RECORDS CHECKLIST Revised December 2018 PRESBYTERY OF MIAMI VALLEY To Be Completed by Clerk of Session Prior to Review

Transcription

1 SESSION RECORDS CHECKLIST Revised December 2018 PRESBYTERY OF MIAMI VALLEY To Be Completed by Clerk of Session Prior to Review CITY & CHURCH NAME: Minute Book: Beginning Date Page number Ending date Page number GENERAL REQUIREMENTS Date, time and place of meeting; Stated or called; moderator; quorum declared with roll of attendance (G , G ; G ) Minutes from previous meeting approved; clerk signed minutes (G ; G ) Meetings at least quarterly (G ) Motions Passed or Defeated Amendment, Correction or Referral to Previous Session Action Serving Lord s Supper in corporate worship (G b) Serving Lord s Supper to homebound (W ) Preparation and examination of elected Ruling Elders and Deacons (G , G c) Ordination and Installation of New Officers, listed by class (G , G c) Appointment of Presbytery commissioners (G a) Page 1 of 5

2 Report of presbytery meeting by commissioners (G a) Financial report at each meeting or regularly (G ) Closing of Meeting with prayer (G ) Clerk of Session signs (G , G ) ANNUAL REQUIREMENTS Session s Annual Review of compensation for pastor(s) and all other staff (G ) Session review of annual statistical report with report included in minutes (G f) Election, Term of Clerk of Session (G ) Election, Term of Treasurer (G ) Minutes Review by Presbytery (G a) Annual Financial Review or Audit (G ) Annual Insurance Review (G , G c) Page 2 of 5

3 ANNUAL REQUIREMENTS, CON T. Session approval of budget with new and year-end copy in minutes (G , G ) Review of all committees and organizations of the church, including Trustees and Deacons (if separate from session) (G c & G ) Provision for education, nurture, and fellowship opportunities (G ) Session efforts to restore less active members to active participation, if any (G c, G a) MEMBERSHIP REQUIREMENTS (CROSS CHECK WITH ROLL BOOK) AND SPECIAL SERVICES Membership Changes, including how received (profession, reaffirmation, transfer) (G , G c, G a) Baptisms - both adult and children (G b, G b, & W ) Annual Review of Membership Rolls (G c) Marriages (W-4.06) Funeral or Memorial Services (W-4.07) Page 3 of 5

4 SPECIAL MEETINGS OF SESSION moderator (G , G ) Call and purpose of meeting; statement of quorum with roll of attendance (G ) Record any action taken (G , G ) Closing of Meeting with prayer (G ) CONGREGATIONAL MEETINGS moderator (G-1.05, G ) Call and purpose of meeting with proper notice given; statement of quorum (G ) Record action of all business proper at a congregational meeting (G ) Signature of Clerk or secretary (G ) Closing of Meeting with prayer (G , G ) Election and class of elders, deacons, and trustees (if separate from session) (G , G , G ) Election of members of Nominating Committee (G ) Approval of terms of call of pastor (G c, G ) Record of all other actions taken by congregation (G , G ) Page 4 of 5

5 ROLLS, REGISTERS, MANUALS AND POLICIES Rolls Active members, affiliate members, baptized members (G a) Check in first box that documents exist and are current Registers Baptism (G b) Registers Deacons, Elders, Pastors with dates of service (G b) Manual of Administrative Operations (G ) Sexual Misconduct Policy (G ) Child and Youth Protection Policy (G ) Revised December 2018, by Stated Clerk Larry Hollar Page 5 of 5