I. Call to Order Katie Platten. II. Approval of Agenda Katie Platten 2. III. Consent Agenda Katie Platten 2 A. Minutes of Meeting B.

Transcription

1 SALINA AREA TECHNICAL COLLEGE BOARD OF TRUSTEES REGULAR MEETING AGENDA February 27, 2012, 5:00 p.m. Salina Area Technical College 2562 Centennial Road Building A, Rm 131 Speaker Page(s) I. Call to Order Katie Platten II. Approval of Agenda Katie Platten 2 III. Consent Agenda Katie Platten 2 A. Minutes of Meeting B. Personnel Report IV. Public Comment Katie Platten 3 V. Action Agenda 3 A. New Board Member Approval Katie Platten B. IT purchase Duane Custer VI. Monitoring Reports 4 A. Financial Audit Report Harold Mayes B. Six month budget update Greg Goode C. Alumni Update Greg Goode D. Foundation Update Greg Goode VII. Informational Items 5 A. Visits to other Boards Greg Goode B. Foundation Policy 2 nd Review Greg Goode C. Workforce Solutions Grant Update Greg Goode D. Remodeling Plans Greg Goode E. Policy Governance Draft Katie Platten VIII. Executive Session 7 IX. Approval of any action deemed necessary as a result of Executive Session 7 X. Adjourn 7 1 P age

2 II. III. Approval of Agenda It is recommended that you approve the agenda of the February 27, 2012 meeting. Consent Agenda It is recommended that you approve the consent agenda. 2 P age A. Minutes of Meetings (January meeting cancelled. No minutes to approve.) BOARD OF TRUSTEES MEETING MINUTES December 19, 2011 Call to Order The Board of Trustees for Salina Area Technical College met Monday, December 19, 2011 at 5:00 p.m. at Salina Area Technical College, 2562 Centennial Road, Building A, Room 131. Vice President Robert Miller called the meeting to order at 5:00 pm. All members present: Carol Brandert, Jayne Cornish, Ken Ebert, Mike Haug, Robert Miller and Tom Pestinger. Others Present: See below Approval of Agenda Mike Haug moved to approve the agenda for December 19, 2011 meeting, Ken Ebert seconded; Motion carried, 6-0. Consent Agenda Jayne Cornish made a motion to approve consent agenda; Mike Haug seconded; motion carried, 6-0. A. Minutes of Board of Trustees meeting minutes of November 28, Meeting B. Personnel Report Mid-year resignation received and discussed RE: Bob Evenson, EET. No applications yet; ad in newspaper. Public Comment Resignation received RE: Janet Fisher, Vice President of Instruction, effective January 31, Many thanks and appreciation was expressed to Janet for her dedication and years of service. No comments. Action Agenda No Action this month. Monitoring Reports A. Program Reviews Seven program reviews (ACR, AUT, BAT, CAA, CAD, CON, and EET) were mailed prior to BOT meeting. Material was reviewed and discussed. Greg entertained questions and comments. Informational Items A. Visits to other Due to conflict in schedules, Greg Goode and Board of Trustees Boards rescheduled visit to MATC Tuesday, February 21, 6:00 pm 7:00 pm. B. Foundation Policy The board and Greg reviewed and discussed the Articles of Incorporation; Review C. Usage of the Brown Brick Building D. Policy Governance Draft Executive Session Meeting Adjourned also made plans to review again in January and take action in February. Greg reported Salina Tech has signed a memo of understanding with USD 305 to use the brown brick building through June 30, 2013, renewable annually. USD 305 will continue carrying the insurance and will use as the Salina Adult Education Center. Salina Tech plans to move EET department to the brick building; agreed to clean and pay utilities. Due to bad weather, the Board tabled the policy governance discussion and Board Policy Manual review until next meeting. None. At 5:35 pm.

3 Attest Others present Roleta Henry, Clerk of the Board Janet Fisher, Vice President of Instruction Mike Strand, Salina Journal B. Personnel Hire Ryan Hample, EET instructor. Ryan has a BS from K-State in Mechanical Engineering Technology. IV. Public Comment The board invites open comments for students, faculty, staff or members of the community. The Chair reserves the right to limit comment time. V. Action Agenda A. New board member approval It is recommended the board approve to serve on the Board of Trustees as the Healthcare representative. Two individuals have made applications for the vacant healthcare seat on the Board of Trustees. Applicants will be sent to the Board members for review prior to the meeting. The healthcare representative will serve until June 30, P age B. IT Purchase It is recommended that the Board approve the bid from HP in the amount of $34, We are recommending a purchase of two new servers that are redundant/virtual and an information storage area network (SAN) system. If one of our servers crashes we would still be able to continue operations. We also would have substantial storage on the SANS system for student data. IT estimates we should get 7-10 years out of this system unless we make some major changes in the future that are unknown. State of Kansas Contract (WSCA/NASPO) contract # Prices were obtained from Dell and HP for the following: (please note this is a condensed description of the specifications): 2 Intel Xeon E GHz, 12 M Cache, 16 GB memory, 500 GB 7.2K RPM SATA 3.5 Hard Drives servers with a three year warranty. Storage (SANS) G3 iscsi MSA Dual Controller Array System, 1 Gb Ethernet host interface, 4GB 1X4 PC Registered CAS 9 Single rank memory, G SAS 10K rpm SFF dual port hard drives with three year warranty. Dell HP Servers $12, $11, Storage $23, $22, Total $36, $34,303.08

4 Additional Costs for this project include: $5, software for servers; $7, labor to install servers and transfer data. VI. Monitoring Reports A. Harold Mayes, CPA will present the FY11 financial audit to the board. B. Six month budget update. Because we missed the January meeting, the budget was updated as of : Revenues FY 12 Revenue Projection FY 12 Estimated Revenue FY 11 Actual Revenue Revenue vs. Budget Tuition $768,807 $738,165 $666,196 96% Program Supply Fees $117,449 $110,844 $80,343 94% Institution Fee $120,241 $110,107 $105,226 92% Short Term/CE Tuition $170,000 $186,262 $138, % Short Term/CE Supply Fees $10,000 $18,815 $19, % High School Tuition $204,638 $191,497 $295,315 94% Post Secondary Aid $2,008,114 $2,010,264 $2,033, % Total $3,399,249 $3,365,954 $3,338,298 99% Expenses FY 12 Budget Actual Unencumbered Appropriation Expenditures Balance % Remaining Instructional 1,737, , ,547 51% Student Services 350, , ,031 49% Administrative Services 678, , ,747 44% Maintenance & Operation 696, , ,019 53% Total 3,462,822 1,743,479 1,719,343 50% 4 P age C. Alumni update Two strategies have emerged on starting an alumni organization: 1. Start big by using an organization called Alumni Finder to collect mailing addresses from graduates. The cost of alumni finder would be around $1,000. They do not guarantee 100% accuracy estimate 70% accuracy for older addresses. The cost of mailing would be around $1,500. The total cost for this strategy would be around $2,500. We have addresses back to 1970 on hard copy transcripts. This would require manual transfer to a spreadsheet before sending to Alumni Finder. Plus, Alumni Finder told us that finding former students from this far back has a high degree of failure. 2. Start small by using addresses from the 2010 and 2011 graduates in our student information system.

5 For either strategy, the intent is to have our first alumni activity at the car show in April. Shaun Alverez, a 2010 graduate, will coordinate the organization and work with me to create a newsletter. My recommendation would be to start small and expand if successful. Your thoughts? D. Foundation Update The Employee Funded Student Scholarship was started this January and is funded by employees through monthly payroll contributions. Currently we have 60% percent of full-time employees participating. A committee of faculty and staff will determine criteria and make awards in the spring. Current deductions will raise $3,500 annually for student scholarships! FYI: the college President is not privy to Employee Funded Student Scholarship donors. Jim Smith has agreed to chair the first committee to make the selections. Thanks Jim! McDonalds has announced it will sponsor up to four $250 SAEC student scholarships totaling $1,000 annually! Special thanks to Doug Rempp at McDonalds for providing this valuable support. Foley Equipment has agreed to fund up to three full student scholarships annually! Special thanks to Foley Equipment. The balance in the Foundation account as of December 31, 2011 is $84, VII. Informational Items A. Visit to MATC Board of Trustees meeting: Report on board visit to MATC Board of Trustees Meeting. 5 P age B. Foundation Policy 2 nd Review The Board reviewed the Foundation by laws in December. Tonight is the second review of the bylaws. Edits from the last meeting: Section 6.6: wording modified to clarify intent of this section: 6.6 Voting Procedure. All elections of Directors and officers and vote upon any other question, except as otherwise provided by law or unless otherwise provided by resolution of the Board of Directors, may be had by voice, or by showing of hands unless a Director, at least five (5) days prior to the date of any meeting for the election of Directors, requests in writing a vote by ballot, and then the election vote shall be by ballot. Section 7.1: Added text from the Board of Directors for clarity: 7.1 Designated Officers. Officers of the Foundation shall be chosen from the Board of Directors by the Board of Directors and shall be a Chairman, an Executive Director, a Secretary, and a Treasurer. One Director may hold two officer positions. Section 8.1: added text the Foundation Secretary and Treasurer:

6 8.11 Membership of Executive Committee. The Board of Directors may appoint from their number an executive committee of not less than three (3) nor more than five (5) Directors who shall include a member of the SATC Board of Trustees, the Foundation Chairman, Executive Director of the Foundation, the Foundation Secretary and Treasurer. Section 8.5: removed the words Vice Chairman after chairman in line four: 8.5 Rules; Quorum, Ex-officio. All committees, unless otherwise provided in these Bylaws or by direction of the Board of Directors from time-to-time, shall adopt their own rules or procedure. At all meetings of committees, a majority shall constitute a quorum and the affirmative vote of a majority of a quorum shall control the transaction of business. The Chairman, vice chairman, and Executive Director, ex-officio, may attend meetings and engage in the deliberation of all committees without vote, unless specifically authorized to vote in the description of the committee above. Section 9.4: Replaced the entire section with new text to add clarity (modeled after Salina Adult Education Foundation): 9.4 Dissolution. Upon dissolution of the Foundation, the Board of Directors shall, after paying or making provision for the payment of all of the liabilities of the Foundation, dispose of all of the assets of the Foundation according to the following priorities: (a) Where specific instructions have been given by a donor for the distribution of a specific gift, devise, or bequest in the event the Foundation is dissolved, such instructions must be followed by the Board of Directors unless such instructions are contrary to law; (b) all other assets of the Foundation shall pass exclusively to and for the benefit of Salina Area Technical College, Salina, Kansas 67401, (c) in the event Salina Area Technical college is not so qualified, then all other assets should pass to such other corporations or organizations which have the same or similar purposes as a foundation, which qualify as an exempt organization under section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue law), and which satisfy any specific restrictions imposed by the donor; (d) any assets not disposed of pursuant to the foregoing priorities shall be disposed of by the District Court in which the principal office of the Foundation is then located, exclusively to such organization or organizations, as the court shall determine, which most closely satisfy the purpose or purposes for which such assets were originally donated. C. Workforce Solutions Grant Update In 2010, Salina Tech was awarded a three-year $103,000 Department of Commerce grant to increase the number of skilled industrial maintenance/electrical workers in the region. In response, Salina Tech staff and industry partners created a 28 credit evening industrial maintenance curriculum that started in the fall of Salina Tech partnered with Flint Hills Technical College on a secondary grant that brought in additional training in Pneumatics and Hydraulics for these students. SATC also used these funds to start a new Electrical Technology program in 2010/2011. As of January 2012, Salina Tech has trained 162 new and incumbent workers in industrial maintenance/electrical occupations, exceeding grant expectations by 87 students. We hope this number will be close to 200 by the end of the grant. 6 P age

7 Special thanks to the industry partners, especially Schwans and Exide, for their contributions and support. Also, thanks to the Department of Commerce for making this initiative possible. D. Remodeling Plans Remodeling plans for the upstairs of building A will be reviewed. The board will have an action item to approve remodel in March or April. E. Policy Governance Draft The Board will continue the policy governance discussion and review of Board Policy Manual. XIII. Executive Session A. Personnel I move that we go into Executive Session to discuss non elected personnel matters in order to protect the privacy of the individual(s) to be discussed and reconvene into open session at. IX. Approval of any action deemed necessary as a result of Executive Session X. Adjourn 7 P age