AGENDA15 final.sept.docx 1

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1 CAPITOL CORRIDOR JOINT POWERS AUTHORITY MEETING OF THE BOARD OF DIRECTORS September 16, a.m. City Council Chambers Suisun City Hall 701 Civic Center Blvd., Suisun City, CA (see attached map) Simultaneous teleconference calls will take place at: San Jose City Hall Tower Building 200 E. Santa Clara Street, Room #T1853 San Jose, CA Sacramento Area Council of Governments Boardroom 1415 L Street, 3 rd Floor Sacramento, CA DRAFT AGENDA I. Call to Order II. Roll Call and Pledge of Allegiance III. Report of the Chair IV. Consent Calendar Action 1. Minutes of the June 17, 2015 Meeting V. Action and Discussion Items 1. CCJPA FY16 Budget Action 2. CCJPA/Amtrak FY 16 Operating Agreement Action 3. Legislative Matters Action 4. CCJPA Policy on Content for Capitol Corridor Station Platform Sign Information Panels Action 5. Sacramento-Roseville 3 rd Track Project: Budget Update and Environmental Documents Action 6. Vision Implementation Plan Update Info 7. Managing Director s Report Info 8. Work Completed Info a. Improvements to CCJPA Website and Automated Interactive Voice Response System b. Marketing Activities (June August 2015) 9. Work in Progress Info a. CCJPA Oakland-San Jose Phase 2 Project b. On-Board Information System Project (OBIS) c. CCJPA Bike Access Program d. Positive Train Control Update e. Proposed Extension of Capitol Corridor Trains to Salinas f. Upcoming Marketing Activities VI. Board Director Reports VII. Public Comment VIII. Adjournment. Next Meeting Date: 10:00 a.m., November 18, 2015 at City Council Chambers, Suisun City Hall, 701 Civic Center Blvd., City of Suisun City, CA Notes: Members of the public may address the Board regarding any item on this agenda. Please complete a "Request to Address the Board" form (available at the entrance of the Boardroom and at a teleconference location, if applicable) and hand it to the Secretary or designated staff member before the item is considered by the Board. If you wish to discuss a matter that is not on the agenda during a regular meeting, you may do so under Public Comment. Speakers are limited to three (3) minutes for any item or matter. The CCJPA Board reserves the right to take action on any agenda item. Consent calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for discussion or explanation is received from a CCJPA Board Director or from a member of the audience. The CCJPA Board provides services/accommodations upon request to persons with disabilities who wish to address Board matters. A request must be made within one and five days in advance of a Board meeting, depending on the service requested. Call (510) for information. AGENDA15 final.sept.docx 1

2 MAP DIRECTIONS TO SUISUNCITY HALL AGENDA15 final.sept.docx 2

3 Item IV.1 (Consent) CAPITOL CORRIDOR JOINT POWERS AUTHORITY Regular Board Meeting Capitol Corridor Joint Powers Authority Board of Directors Minutes of the 97th Meeting June 17, 2015 The 97th meeting of the Board of Directors of the Capitol Corridor Joint Powers Authority (CCJPA) was held at 10:00 a.m., Wednesday, June 17, 2015, via simultaneous teleconference at BART Board Room, Kaiser Center Mall, th Street, Third Floor, Oakland, California; Santa Clara Valley Transportation Authority, 200 E. Santa Clara Street, Room T1853, San Jose, California; and Placer County Transportation Planning Agency, 299 Nevada Street, Auburn, California. Chair Gail Murray presided; Kenneth A. Duron, Recording Secretary. I. Call to Order. Chair Murray called the meeting to order at 10:04 a.m. II. Roll Call and Pledge of Allegiance. Directors present in Oakland: Chair Gail Murray, San Francisco Bay Area Rapid Transit District (BART); Steve Miller, Sacramento Regional Transit District (SRTD); Lucas Frerichs, Yolo County Transportation District (YCTD); Nicholas Josefowitz, BART; Zakhary Mallett, BART; Robert Raburn, BART; Tom Radulovich, BART Rebecca Saltzman, BART; Jim Spering, Solano Transportation Authority (STA); and Jack Batchelor, STA. Director present in Auburn: Diana Ruslin, Placer County Transportation Planning Agency (PCTPA). Director present in San Jose: Magdalena Carrasco, Santa Clara Valley Transportation Authority (SCVTA). Absent: Directors Rick Jennings, SRTD; Jim Holmes, PCTPA; Robert Davis, YCTD; and Rose Herrera, SCVTA. III. Report of the Chair. Chair Murray introduced and welcomed newly appointed Directors Josefowitz (BART), Ruslin (PCTPA), and Carrasco (SCVTA). Chair Murray referred the Board to the prepared Report of the Chair in their handouts, and noted that the Board Meeting would be adjourned in memory Doras Briggs, founder of the Amtrak Station Host Program. IV. Minutes of February 18, 2015 Meeting. Chair Murray introduced the Minutes of the February 18, 2015 Meeting. Director Spering moved approval of Item IV. Minutes of the February 18, 2015 Meeting. Directors Miller and Batchelor seconded the motion, which passed by roll call vote. Ayes: 9 Directors Murray, Miller, Frerichs, Mallett, Raburn, Radulovich, Saltzman, Spering and Batchelor. Noes: 0. Abstain: 3 Directors Ruslin, Carrasco and Josefowitz. Absent: 4 Directors Jennings, Holmes, Davis and Herrera. V. Consent Calendar. Chair Murray brought forward the Consent Calendar. Director Frerichs moved adoption of Item V.1. Resolution No , In the Matter of Providing Authorization to Obtain FY15-16 Funds from the State of California Office of Emergency Management Services; Item V.2. Resolution No , In the Matter of Providing Authorization for the Procurement of On-Call Service Planning and Engineering/Design Professional Services [ ]; Item V.3. Resolution No , In the Matter of Providing Authorization for the Procurement of On-Call Bicycle Access Planning Professional Services [ ]; and Item V.4. Resolution No , In the Matter of Providing Authorization of CCJPA Funds for the Capitol Corridor Operations Database Business Intelligence Project Phase 2. Director Saltzman seconded the motion, which passed by unanimous roll call vote. Ayes: 12 Directors Murray, Miller, Frerichs, Ruslin, Carrasco, Josefowitz, Mallett, Raburn, Radulovich, Saltzman, Spering and Batchelor. Noes: 0. Absent: 4 Directors Jennings, Holmes, Davis and Herrera. VI. Action and Discussion Items. 1. Legislative Matters/Governor s May Revise State FY15-16 Budget. Mr. Kutrosky provided an overview of proposed legislative matters affecting Capitol Corridor Service. The item was discussed. Director Miller moved that the Board authorize the Executive Director to submit a letter(s) of support or opposition for actions relating to the proposed legislative matters affecting Capitol Corridor service, including modifications as provided by the CCJPA Board. Director Saltzman seconded the motion, which passed by unanimous roll call vote. Ayes: 12 Directors Murray, Miller, Frerichs, Ruslin, Carrasco, Josefowitz, Mallett, Raburn, Radulovich, Saltzman, Spering and Batchelor. Noes: 0. Absent: 4 Directors Jennings, Holmes, Davis and Herrera. AGENDA15 final.sept.docx 3

4 2. Capitol Corridor Station Security Cameras Phase II. Mr. Kutrosky introduced Mr. Joel Cox, Engineering Manager, to describe the proposed funding and related agreements to implement safety/security cameras at four stations served by the Capitol Corridor. Director Mallett moved adoption of Resolution No , In the Matter of Providing Authorization for the Project Capitol Corridor Station Security Cameras Phase II. Director Batchelor seconded the motion, which passed by unanimous roll call vote. Ayes: 12 Directors Murray, Miller, Frerichs, Ruslin, Carrasco, Josefowitz, Mallett, Raburn, Radulovich, Saltzman, Spering and Batchelor. Noes: 0. Absent: 4 Directors Jennings, Holmes, Davis and Herrera. 3. Capitol Corridor Station Signage Program Phase I. Mr. Cox described the proposed Capitol Corridor Station Signage Program Phase I and recommended funding and agreements for implementation. Director Saltzman moved adoption of Resolution No , In the Matter of Providing Authorization the Project Capitol Corridor Station Signage Program Phase I; amending the And Be It Further Resolved paragraph by deleting the word provide, substituting install and including additional language at the end of the paragraph: and return to the Board for direction on signage content. Director Spering seconded the motion, which passed by unanimous roll call vote. Ayes: 12 Directors Murray, Miller, Frerichs, Ruslin, Carrasco, Josefowitz, Mallett, Raburn, Radulovich, Saltzman, Spering and Batchelor. Noes: 0. Absent: 4 Directors Jennings, Holmes, Davis and Herrera. 4. FY16 Marketing and Communications Plan: FY16 Advertising Contract. Mr. Kutrosky introduced Ms. Priscilla Kalugdan, Marketing Manager, who reviewed the planned FY16 Marketing and Communications Plan and the agreements necessary to implement the advertising plan for FY16. Mr. Mike Barnbaum addressed the Board. Director Frerichs moved adoption of Resolution No , In the Matter of Authorizing Staff to Enter into Contract for Advertising Services to Support the FY16 Advertising Campaign. Director Raburn seconded the motion, which passed by unanimous roll call vote. Ayes: 12 Directors Murray, Miller, Frerichs, Ruslin, Carrasco, Josefowitz, Mallett, Raburn, Radulovich, Saltzman, Spering and Batchelor. Noes: 0. Absent: 4 Directors Jennings, Holmes, Davis and Herrera. 5. Overview of Draft FY15-16 CCJPA Budget. Mr. Kutrosky reviewed the status of the draft FY15-16 Budget and outlined pending issues and recommended steps required to present the final budget for consideration at the September Board Meeting. The item was discussed. Mr. Jerry Grace addressed the Board. 6. Update on CCJPA Safety Initiatives: Station Platform Access and Positive Train Control. Messrs. Kutrosky and Cox described the plans and progress on safety initiatives regarding station platform access and positive train control. The item was discussed. 7. Managing Director s Report. Mr. Kutrosky reviewed the recent system performance indicators, highlighting ontime performance, customer satisfaction, operating ratio and progress of station and platform safety upgrade projects. The item was discussed. Mr. Jerry Grace addressed the Board. 8. Update on Proposed Extension of Capitol Corridor Trains to Salinas (by Project Sponsor: Transportation Agency of Monterey County [TAMC]). Mr. Kutrosky introduced members of the TAMC Board of Directors and staff to provide an update of activities reacted to the proposed extension of Capitol Corridor service to Salinas. Ms. Kimberley Craig, TAMC Chair; Mr. Dave Potter, TAMC Rail Policy Committee Chair; Ms. Debbie Hale, TAMC Executive Director; and Ms. Christina Watson, TAMC Principal Planner addressed the Board. The item was discussed. Director Ruslin exited the meeting in Auburn. 9. Work Completed and 10. Work in Progress. Chair Murray invited questions or comments from the Board on Items 9 and 10. Director Spering requested clarification of the service impacts and notice requirements caused by AGENDA15 final.sept.docx 4

5 the raising and lowering of the bridge over the Carquinez Strait and recommended posting of notice information on website and social media when available. VII. Board Member Reports. Chair Murray invited Board member reports. None were received. VIII. Public Comments. Chair Murray invited comment from the public. Mr. Alan Smith, Mr. Mike Barnbaum, and Mr. Jerry Grace addressed the Board. Director Saltzman exited the meeting in Oakland. IX. Adjournment. The Meeting adjourned at 12:25 p.m. Next Meeting Date: 10:00 a.m., September 16, 2015, at the City Council Chambers, Suisun City Hall, 701 Civic Center Blvd., Suisun City, California. Motion: CCJPA Board adopts the minutes of the June 17, 2015 Board meeting. AGENDA15 final.sept.docx 5

6 CAPITOL CORRIDOR JOINT POWERS AUTHORITY Item V.1 MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: September 10, 2015 FROM: SUBJECT: David B. Kutrosky Managing Director CCJPA FY BUDGET PURPOSE For the CCJPA Board to adopt the CCJPA FY15-16 budget based on enactment of the State Budget Act of BACKGROUND Pursuant to the Interagency Transfer Agreement, the Secretary of the California State Transportation Agency (CalSTA) is required to allocate funds in the state budget to cover the CCJPA s annual budget for the period covering July 1 to the following June 30. On June 24, 2015, the Governor enacted the State Budget Act of 2015, which covers the period from July 1, 2015 through June 30, Subsequently, the CCJPA received an allocation letter from the CalSTA Secretary on August 31, 2015 and per the letter, CCJPA s FY Budget is as follows: Budget Item FY14-15 Final Budget FY CCJPA Business Plan (b) FY Budget (CalSTA Allocation) Difference (Final vs. FY 14-15) % Change Service (a) $32,596,000 $ 32,276,000 $ 32,276,000 -$320,000 (c) -1.0% Administrative $ 2,951,000 $ 2,951,000 $ 2,951,000 $ - 0.0% Marketing $1,174,000 $ 1,174,000 $ 1,174,000 $ - 0.0% Subtotal $36,721,000 $ 36,401,000 $ 36,401,000 -$320, % Supplemental Minor Capital (d) $ 500,000 $500,000 $ 500,000 $ - 0.0% TOTAL $37,221,000 $ 36,901,000 $ 36,901,000 -$320, % a. Not-to-exceed budget amount [$32,276,000] for FY2016 CCJPA/Amtrak Operating Agreement (see Agenda Item VI.2) to support 30 weekday (and 22 weekend) trains and associated feeder bus routes. b. The CCJPA Business Plan Update submitted to CalSTA on April 10, c. The decrease is due to increased revenues and decreased fuel and host railroad expenses. d. Separate allocation from State to CCJPA for funds to support small scale projects The budget for FY is lower by $320,000 when compared the CCJPA s budget for FY primarily due to a forecasted increase in revenues of $1.9 million (from a projected 3.8% increase in ridership) that offsets $1.6 million in increased operating expenses (labor costs). The CCJPA FY Budget (as in previous fiscal budgets) will retain the services of the BART Transit Information Center (TIC) to handle all phone calls for the Capitol Corridor service via a separate toll free number RIDE-CC in place of Amtrak s national Reservations/Information system. This transfer resulted in a recurring annual cost savings of approximately $1.5 million that is used to fund the CCJPA s share of the BART TIC plus provide additional customer programs (such as website, communications, and public information) performed by CCJPA staff. RECOMMENDATION It is recommended that the CCJPA Board, in accordance with Section 8.1 of the Amended Joint Exercise Powers Agreement to Establish the CCJPA, adopt the CCJPA FY budget of $36,901,000 pursuant to the enactment of State Budget Act of 2015 and the allocation of such funds by the State to the CCJPA. Motion: The CCJPA Board adopts the attached resolution. AGENDA15 final.sept.docx 6

7 BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS In the Matter of Adopting the Capitol Corridor Joint Powers Authority Fiscal Year Budget/ Resolution No WHEREAS, the State Budget for Fiscal Year 15-16, which covers the period July 1, 2015 through June 30, 2016, was enacted on June 24, 2015; and WHEREAS, pursuant to the enactment of the State Budget Act of 2015 and budget meetings with Amtrak and Caltrans Rail the Fiscal Year budget for the Capitol Corridor Joint Powers Authority is expected to be $36,901,000; and WHEREAS, the CCJPA received its annual allocation letter from the Secretary of the California Transportation Agency ( CalSTA ) on August 31, 2015 for the CCJPA s FY in response to the enactment of the budget act; and WHEREAS, Section 8.1 of the Amended Joint Exercise of Powers Agreement among the Member Agencies provides for the preparation and submission to the Capitol Corridor Joint Powers Board of an operating budget by the Managing Agency, and adoption thereof by the CCJPA Board; and RESOLVED, that the CCJPA Board hereby adopts the CCJPA Fiscal Year budget of $36,901,000 pursuant to the allocation letter from the Secretary of the California State Transportation Agency plus any further amount authorized and provided by the State to support additional Capitol Corridor train and feeder bus service based upon the enactment of the State Budget Act of 2015 and subject to allocation of such funding by the State. AND BE IT FURTHER RESOLVED, that the CCJPA Board forthwith transmit a copy of this resolution to the California State Transportation Agency, and California Department of Transportation Division of Rail. # # # ACTION: DATE: ATTEST: Ayes: Noes: Abstain: Kenneth A. Duron Secretary AGENDA15 final.sept.docx 7

8 CAPITOL CORRIDOR JOINT POWERS AUTHORITY Item V.2 MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: September 9, 2015 FROM: SUBJECT: David B. Kutrosky Managing Director CCJPA/AMTRAK FY 2016 OPERATING AGREEMENT PURPOSE For the CCJPA Board to authorize the execution of the CCJPA/Amtrak FY Operating Agreement for Amtrak s operation of the Capitol Corridor Service (intercity train and feeder bus). BACKGROUND Pursuant to the transfer and funding agreements with the State, CCJPA submits an annual business plan, which identifies the CCJPA s annual funding request for the proposed level of Capitol Corridor intercity passenger rail and feeder bus (IPR) service during the federal fiscal year (FY) to be consistent with Amtrak s federal appropriation. For FY 2016 (October 2015 September 2016), the CCJPA submitted a business plan to the California State Transportation Agency (CalSTA) in April 2015 for the current 30-train weekday service plan (22 weekend trains). Pursuant to the allocation letter of FY from the CalSTA to the CCJPA (see Agenda Item VI.1), state funds are available to the three (3) California Intercity Passenger Rail (IPR) services (Pacific Surfliner, Capitol Corridor, and San Joaquin routes) through the State Budget Act of 2015 which included an additional $7 million to support the operation of the 7 th San Joaquin round trip between the Central Valley and Oakland. The available state funds will also be used to pay for the capital charges for the use of Amtrak equipment (locomotives and coaches) through a separate contract between Caltrans and Amtrak. CalSTA allocation letter to the CCJPA for its FY budget allows the flexibility to adjust the Amtrak budget while not exceeding the allocated FY amount of $32,276,000 in the CCJPA/Amtrak FY 2016 Operating Agreement. The most recent version of the FY2016 CCJPA/Amtrak Operating Agreement (sent under a separate mailing) includes a budget of $32,276,000 to support the operation/of Capitol Corridor service plan (trains and feeder buses). The total base budget for CCJPA/Amtrak FY 2016 Operating Agreement is 1.0% less than the FY 2015 contract primarily due to a forecasted increase in revenues of $1.9 million (from a projected 3.8% increase in ridership) that offsets $1.6 million in increased operating expenses (labor costs). The FY 2016 Operating Agreement has been prepared by CCJPA and Amtrak staff (sent under separate cover) and will support Amtrak s operation of the current service plan. - The contract budget is based on actual costs for Amtrak and third party (fuel and host railroad) expenses; - Maintains the modified UPRR railroad performance payment program of higher incentives for improved dispatching of Capitol Corridor trains. The budget for these incentive payments is set at the maximum amount that UPRR can achieve under the current CCJPA/Amtrak/UPRR agreement for railroad performance; - The right by the CCJPA to audit and inspect any aspect of the contract; - Extra work and compensation are negotiated on a project-by-project basis between the parties; and - Performance criteria and incentives for Amtrak s performance with assessments for non-performance are included in the contract. Consistent with the resolution of the dispute relating to Amtrak s charge for Call Center services in the FY 2014 Operating Agreement, the FY 2016 Operating Agreement between the CCJPA and Amtrak includes $980,000 for Amtrak Call Center services (versus $1.1 million in FY 15) to support the CCJPA/BART Call AGENDA15 final.sept.docx 8

9 Center which includes $500,000 for various agreed-to upgrades and projects that will improve Amtrak s support of the CCJPA/BART Call Center and decrease/eliminate calls from Capitol Corridor passengers to the Amtrak Call Center. RECOMMENDATION The SCG recommends that the CCJPA Board authorize the execution of the FY 2016 CCJPA/Amtrak Operating Agreement with a contract amount not-to-exceed $32,276,000. Motion: The CCJPA Board adopts the attached resolution. AGENDA15 final.sept.docx 9

10 BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS In the Matter of Approving the Agreement for the Provision of Rail Passenger Service ("FY 2016 Operating Agreement") Between the National Railroad Passenger Corporation and the Capitol Corridor Joint Powers Authority / Resolution No WHEREAS, as of October 1, 2014, the National Railroad Passenger Corporation ("Amtrak") and Capitol Corridor Joint Powers Authority ("CCJPA") entered into an Agreement for the Provision of Rail Passenger Service, the FY 2015 Operating Agreement; and WHEREAS, the FY 2015 Operating Agreement provided, among other things, for the provision by Amtrak of intercity passenger rail ( IPR ) service on the Capitol Corridor route and connecting bus service under CCJPA's direction upon the terms and for the budget set forth therein; and WHEREAS, Amtrak and CCJPA mutually desire to enter into a similar form of agreement substantially in the form provided under separate cover, providing for IPR and bus service that is in effect as of July 28, 2014 between the parties as set forth more fully in the FY 2016 Operating Agreement; and WHEREAS, the effective date of the FY 2016 Operating Agreement (superseding the FY 2015 Operating Agreement which expires by its terms on September 30, 2015) will be October 1, 2015, the date of agreement in principle between the parties to all the terms and conditions of the FY 2016 Operating Agreement, subject to appropriate legal review and execution by the parties; RESOLVED, pursuant to the receipt of the annual allocation letter for FY 2016 from the Secretary of the California State Transportation Agency on August 31, 2015, the CCJPA Board does hereby authorize execution of the FY 2016 Operating Agreement with a budget not-to-exceed $32,276,000 to support the planned operations for FY2016 by the Chair of the CCJPA Board or her duly authorized designee, on behalf of the CCJPA, substantially in the form presented to this meeting. AND BE IT FURTHER RESOLVED, that subject to appropriate legal review and execution by the parties, the said FY 2016 Operating Agreement shall be effective as of October 1, AND BE IT FURTHER RESOLVED, that the FY 2016 Operating Agreement shall, when executed, supersede and replace in its entirety the FY 2015 Operating Agreement, which expires by its terms on September 30, AND BE IT FURTHER RESOLVED, that the CCJPA Board forthwith transmit a copy of this resolution to Amtrak, the California State Transportation Agency, and California Department of Transportation Division of Rail. # # # ACTION: DATE: ATTEST: Ayes: Noes: Abstain: Kenneth A. Duron Secretary AGENDA15 final.sept.docx 10

11 CAPITOL CORRIDOR JOINT POWERS AUTHORITY Item V.3 MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: September 9, 2015 FROM: SUBJECT: David B. Kutrosky Managing Director, CCJPA LEGISLATIVE MATTERS PURPOSE To provide the CCJPA Board with an overview of the proposed legislative matters affecting Capitol Corridor Service. BACKGROUND Legislative Matters State Legislative Matters Transportation Special Legislative Session Since the enactment of the FY Budget Act, two special sessions of the State Legislature were convened to address matters of special importance: 1) transportation funding, and 2) the Managed Care Organization (MCO) tax. These special sessions commenced on June 19, The Transportation Special Session focused on developing a sustainable, dedicated funding source to maintain and repair the state s transportation and critical infrastructure; improve the state s key trade corridors; and complement local infrastructure efforts. Bills were introduced to increase funding for the CIPR services: Senator Hill (SBX1 8) and Assemblymember Nazarian (ABX1 7) seek to double the funding allocations to the Cap and Trade Transit/Intercity Rail Capital Program (TIRCP) and to the Low-Carbon Transit Operations Program (LCTOP). The CCJPA joined the other CA IPR agencies in ending letter of support of this proposed increase in TIRCP funds. Most recently, on September 5, Governor Brown released his proposal to provide $3.6 billion for the state s transportation network that would be directed towards maintenance and repair of our state s existing transportation infrastructure: $879 million would be freed up from loan repayments from the General Fund for various transportation projects and programs; implement reforms to expedite project delivery; infuse a one-time allocation of $400 million to the TIRCP; and direct $100 million in Cap and Trade funds for a new complete streets program accessible by cities and counties. These increased TIRCP funding levels will provide much-needed funding opportunities for the CCJPA to implement the Capitol Corridor service expansion plans to San Jose/Silicon Valley/Salinas and Roseville. State Legislation The following bills would benefit the CCJPA and/or the Capitol Corridor service; however each bill has not progressed through the legislative process and none appear to be taken up during the remainder of the 2014 Legislative Session. SB 16 (Beall) Transportation Funding [CCJPA POSITION- SUPPORT] This bill is a comprehensive funding package that would increase fees and taxes on multiple motor fuels and vehicle fees to develop a $3.0-$3.5 billion annual transportation program for the next five years. Specifically, SB 16 proposes to generate new revenue by (1) increasing the excise tax on gasoline by 10 cents in year one; the excise tax on diesel fuel by 12 cents in year one; the vehicle license fee by 35 percent over five years; the AGENDA15 final.sept.docx 11

12 vehicle registration fee by $35; and (2) creating a new vehicle registration fee of $100 for zero-emission vehicles; and (3) repaying transportation loans. While SB 16 strictly focuses on addressing California s projected $59 billion backlog of deferred maintenance on the state highway system, and $78 billion funding shortfall for maintenance of local streets/roads, the California Transit Association (of which the CCJPA is a member agency) supports the investments proposed by SB 16, believing that the public, as well as transit services that rely on highways and streets/roads, deserve infrastructure in a state of good repair. Efforts are underway in parallel to educate the Legislature on transit s (including the state s intercity passenger rail network) funding needs, and advance a transportation funding proposal that tackles funding and infrastructure deficiencies across all transportation modes. CCJPA has sent a letter of support for SB 16. Status: Remains in Sen. Comm. on Appropriations since and set for hearing May 28. SB 9 (Beall) Transit/Intercity Rail Capital Program [CCJPA POSITION- SUPPORT] Since the last report in early June 2015, SB 9 has been extensively amended from attempts to modify the principles of the Cap and Trade Transit/Intercity Rail Capital Program (TIRCP) to finance large, transformative projects [$100+ million budgets] and instead the bill now proposes: that the California State Transportation Agency (CalSTA) to develop by July 1, 2018 a 5-year program of projects, and would require the California Transportation Commission (CTC) to allocate funding to eligible applicants pursuant to the program of projects; to require the CalSTA, in cooperation with the CTC, at the request of an eligible applicant, to make enter into and execute a multiyear funding commitment for a project to be funded over more than one fiscal year; and authorize the CTC to approve letters of no prejudice for project applicants, subject to future reimbursement from program moneys for eligible expenditures. The ability to have multiple year allocations from the TIRCP can greatly assist the CCJPA finance its service expansions plans to Roseville and San Jose/Salinas. To that end, the CCJPA sent a letter of support for SB 9. Status: As of Sept. 5, the bill passed the Assembly and Senate and is to be enrolled and sent to the Governor. ACA 4 (Frazier) - Local Government Transportation Sales Tax Threshold [CCJPA POSITION-SUPPORT] This Constitutional Amendment would provide that the imposition, extension, or increase of a special tax by a local government for the purpose of providing funding for local transportation projects requires the approval of 55% of its voters voting on the proposition. This bill would ease the burden for counties and other similar municipalities to gain the votes necessary for projects to support transportation services, including state intercity passenger rail services like the Capitol Corridor. To that end, CCJPA has sent a letter of support for ACA4. Status: On Aug 18, in Asm Appropriations Comm and referred to suspense file; hearing date set for Aug. 27. Federal Legislation Reauthorization of Passenger Rail Improvement and Investment Act of 2008 On July 28, 2015, the House of Representatives passed H.R. 3236, the Surface Transportation and Veterans Health Care Choice Improvement Act of 2015, which extends the authorizations of federal transit and highway programs instead for three months through October 29, 2015 at the current funding levels that includes a transfer of $8 billion from the General Fund to the Highway Trust Fund's (HTF). The Senate has been working on its own 6-year surface transportation authorization bill that includes a rail title. Some key elements included in the final version of the Senate s bill: (1) authorization of $199 million for public commuter railroads as grants, or to leverage financing, to implement positive train control (PTC) systems; (2) extension of the PTC deadline of December 31, 2015 to 2018, which can only be extended on a case-by-case basis by the USDOT/FRA through approved updated PTC implementation AGENDA15 final.sept.docx 12

13 plans; (3) capital funding grants for state-supported intercity passenger rail services; and (4) formation of committee consisting of Amtrak, states and the FRA to ensure transparency and equity in pricing for Amtrak services that support the operation of state-supported intercity passenger rail routes. Following the House s action on July 30, 2015, the United States Senate passed its six-year surface transportation bill. It needs to be noted that the last three years of the Senate bill are not fully funded, and therefore Congress has work remaining to address that issue, which does not the concerns of many in the transportation industry that a sustainable, long-term financing solution is needed to stop the continued transportation funding crises. The Senate bill was then sent to the House of Representatives, which is expected to craft their own longterm surface transportation bill upon their return from the August recess in September. Action in the House would then likely lead to a conference committee, where both bills would be brought for the House and Senate to reconcile the differences. Knowing that he the House would not be able to quickly vote on the Senate s approved bill, later in the afternoon, the Senate passed the House's short-term authorization extension (which included the $8.068 billion from the General Fund to the Highway Trust Fund) through October 29, With these actions occurring in the Senate and House, the CCJPA has been and continues to be active in partnering with state IPR agencies and other interested parties to include a Rail Title in any surface transportation reauthorization proposals. RECOMMENDATION The SCG recommends that the CCJPA Board authorize the CCJPA Executive Director to submit a letter(s) of support or opposition for actions relating to the proposed legislative matters affecting Capitol Corridor Service, including modifications as provided by the CCJPA Board. AGENDA15 final.sept.docx 13

14 CAPITOL CORRIDOR JOINT POWERS AUTHORITY Item V.4 MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: September 9, 2015 FROM: SUBJECT: David B. Kutrosky Managing Director CCJPA POLICY ON CONTENT FOR CAPITOL CORRIDOR STATION PLATFORM SIGN INFORMATION PANELS PURPOSE For the CCJPA Board to establish a policy for information displayed in glass-front display signs at Capitol Corridor stations. BACKGROUND At its June 17, 2015 meeting, the Capitol Corridor Joint Powers Board authorized installation of new glass front information display signs at many of its stations, to provide passengers with enhanced service information. These signs will replace the current glass-front signs with larger, more durable sign frames which will allow for display of additional service information at the stations. The new sign frames and information panels will be owned and maintained by CCJPA. In the ultimate build-out, the signs will be installed at each station served by the Capitol Corridor trains. At each location, a sign will consist of either three or four information panels, each approximately 48 inches wide by 48 inches high. The content posted in the sign frames will be produced and maintained by CCJPA. In addition, at each of these sign installations, the municipality owning the station ( Local/City ) will be invited to post locally relevant information in one panel while the CCJPA will post service information in the remaining panels. RECOMMENDATION The SCG recommends that the CCJPA Board adopt this policy for information displayed in glass-front display signs at Capitol Corridor stations. Motion: The CCJPA Board adopts the attached policy. AGENDA15 final.sept.docx 14

15 DRAFT POLICY ON CONTENT OF CAPITOL CORRIDOR STATION PLATFORM SIGN INFORMATION PANELS CAPITOL CORRIDOR JOINT POWERS AUTHORITY (September 2015) CCJPA Board has developed this policy to set forth content guidelines for the glass-front station sign frame panels for the CCJPA Capitol Corridor Station Signs Project. The guidelines cover content for panels displaying Capitol Corridor information as well as for the panels of non-capitol Corridor content. In developing the policy for the content of the non-capitol Corridor sign panel, the CCJPA recognizes the unique features and attributes of each station, which is owned by the local community. A. Program Elements: Construction Capitol Corridor Panels Local/City Panel Maintenance B. Construction: Construction program will be implemented by CCJPA C. Capitol Corridor Panels (supplied by CCJPA): Train and connecting motorcoach schedules Safety and security information Service change announcements and other service related information Regulatory or other required information Sign content will convey a consistent look and feel at every Capitol Corridor station, and will align with Capitol Corridor s other communications pieces D. Local/City Panel (supplied by station owner): Wayfinding/Locational map Local Transit information City-sanctioned public events Nearby Attractions Public Service Announcements Local/City panel should not display opinion or point of view materials E. Maintenance (provided by CCJPA): CCJPA will conduct quarterly inspections to ensure sign content is up to date and relevant and meets basic content requirements per this CCJPA policy. CCJPA will provide signage and other Capitol Corridor service-related graphics for the Local-City panel in the event that it is vacant and available. ACTION: DATE: AGENDA15 final.sept.docx 15

16 CAPITOL CORRIDOR JOINT POWERS AUTHORITY Item V.5 MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: September 10, 2015 FROM: SUBJECT: David B. Kutrosky Managing Director SACRAMENTO-ROSEVILLE 3 RD TRACK PROJECT: BUDGET UPDATE AND ENVIRONMENTAL DOCUMENTS PURPOSE For the CCJPA Board to receive an update on the progress of the Sacramento to Roseville 3 rd Track Environmental Documentation and for the Board to authorize an upwards adjustment in project budget awarded to the lead consultant to complete these activities. BACKGROUND The purpose of the Sacramento to Roseville 3 rd Track project was to provide sufficient capacity to increase service to/from Roseville from the current one round trip to up to ten round trips. The construction of a third mainline track along the approximately 17.8 mile distance and associated infrastructure was identified working with Union Pacific Railroad and the CCJPA Board as the means to achieve this capacity increase. The CCJPA was awarded $3.53 million to complete the initial design and environmental documentation for this project. The CCJPA is nearing a key milestone of this phase in November 2015 with some additional federal requirements to be satisfied soon thereafter, however, as will be explained below, additional project budget (well within the available state funding for this project) will be required to complete this work with the consultant based on events that have transpired in the evolution of the project. The CCJPA staff has been working with the procured consultant (HDR, Inc.) for the initial design and project environmental documentation for the Sacramento to Roseville 3 rd Mainline Track for several years based on the allocation of state funds which were supporting this phase of work. The project s design has been the subject of negotiation with Union Pacific Railroad which resulted in some ultimately beneficial outcomes for the project s construction cost but at the cost of increasing the project design timeline. The impact of a longer than anticipated design phase and increased costs was accommodated in a prior CCJPA Board approved budget adjustment. Since then and until recently, the project has proceeded smoothly following the anticipated technical analysis required prior to the development of the initial draft environmental documentation to satisfy both the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). As the Board may recall, the CCJPA Board will be the acting lead agency under CEQA to certify the Environmental Impact Report (EIR) and the Federal Railroad Administration (FRA) would be the lead in issuing a Finding of No Significant Impact (FONSI) as a lead federal agency for NEPA based on an Environmental Assessment (EA). Initially the consulting team, based on prior experience and involvement with the FRA, including consulting experts who had worked with FRA on NEPA process, had anticipated releasing a joint CEQA/NEPA document which would have been an EIR for CEQA and an EA for NEPA. This approach was communicated to FRA and was even conceptually discussed during an in-person meeting with CCJPA Staff and Vice-Chair Lucas Frerichs at FRA Headquarters. The CEQA process involves specific public involvement noticing and public meetings when releasing an EIR whereas the NEPA process for an EA does not have the same requirements but since there were documentation similarities it was felt, as had been done in other occasions, that the two processes could proceed in parallel in one joint document. However, as soon as the draft written materials were shared with FRA for their review and comment, it became clear that the reviewing staff at the FRA were not comfortable with a joint document and could not supply their review and commentary of the AGENDA15 final.sept.docx 16

17 administrative draft of the EIR/EA in a timeline to meet the CEQA document release and public involvement dates. Because of this, CCJPA staff made the call, based on careful consideration of process and timelines to separate the CEQA from the NEPA process. The separation of the EIR from the EA has resulted in essentially saving two versions of the same core document and then tweaking various chapters and language to satisfy the requirements of the separated CEQA and NEPA process. This revised approach has preserved the originally intended timeline for the EIR adoption by the CCJPA in November 2015 at the CCJPA Board meeting and prepared the FRA to issue the FONSI for this project in the December 2015 or January 2016 timeframe. The period for CEQA public involvement reviewing the Draft EIR began on July 27, 2015 and ends September 10, Public meetings were held on July 29, 2015 in Sacramento and September 1, 2015 in Roseville. Also on September 1 participating CCJPA Board members and other invited local officials attended a field trip to review key project elements in preparation for the November 2015 CEQA EIR adoption and to pave the project understanding in the Sacramento/Placer County region moving forward. The separation of the NEPA EA from the EIR based on FRA review and interaction has been a primary factor in cost increases for the project over what was most recently budgeted between the lead consultant and CCJPA. There have been some other miscellaneous meetings and documentation adjustments over what was anticipated which have also impacted the budget. The overall state funding for this project is sufficient to cover this upwards cost adjustment as shown in the table below. Sacramento-Roseville 3 rd Track Project Budget History Initial project budget $3,000, Approved budget increase for additional Project Management and Navigation Study $93, Pending budget increase for additional Engineering and Separate $90, Environmental Assessments Estimated Project Cost to Date $3,174, RECOMMENDATION The SCG recommends that the CCJPA Board approve the increase of budget by $90,214 from allocated available funds to complete the required CEQA and NEPA aspects of this project for a total project budget of $3,174,400 and to authorize the CCJPA Executive Director or her designee to execute the funding and related agreements. Motion: The CCJPA Board adopts the attached resolution. AGENDA15 final.sept.docx 17

18 BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS In the Matter of Approving Funding for the Sacramento-Roseville 3 rd Track Project Draft Environmental Impact Report/Program Assessment and Budget Adjustment / Resolution No WHEREAS, CCJPA was awarded $3.53 million in state funding to complete the initial design and environmental documentation for the Sacramento to Roseville 3 rd Main Track project; and, WHEREAS, CCJPA awarded the lead consulting to complete these tasks to HDR, Inc., and the consultant team has dutifully and diligently supported CCJPA in completing the tasks; and, WHEREAS, the tasks involve completing environmental documentation under the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) where the CCJPA Board is the certifying agency under CEQA and the Federal Railroad Administration (FRA) is the lead agency under NEPA; and, WHEREAS, the CEQA process for documentation involves an Environmental Impact Report (EIR) and the NEPA documentation process, based on consultation with the FRA, involves an Environmental Assessment; and, WHEREAS, adjustments to the documentation process based on FRA direction and other miscellaneous consultation/meetings with affected agencies has resulted in project budget impacts which will require additional funding to complete the required CEQA/NEPA steps; and, RESOLVED, that the CCJPA Board approves the increase of the budget by $90,214 from available allocated funds to complete the required CEQA and NEPA aspects of this project for a total project budget of $3,174,400 and authorizes the CCJPA Executive Director or her designee to execute the funding and related agreements. Sacramento-Roseville 3 rd Track Project Budget History Initial project budget $3,000, Approved budget increase for additional Project Management and Navigation Study $93, Pending budget increase for additional Engineering and Separate $90, Environmental Assessments Estimated Project Cost to Date $3,174, AND BE IT FURTHER RESOLVED, that the CCJPA forthwith provide a copy of this resolution to Caltrans Rail Division. # # # ACTION: DATE: ATTEST: Ayes: None; Abstain: Kenneth A. Duron Secretary AGENDA15 final.sept.docx 18

19 CAPITOL CORRIDOR JOINT POWERS AUTHORITY Item V.6 MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: September 8, 2015 FROM: SUBJECT: David B. Kutrosky Managing Director, CCJPA VISION IMPLEMENTATION PLAN - UPDATE PURPOSE To provide the CCJPA Board with a summary of the progress made on the Vision Implementation Plan though the efforts of the Ad Hoc Vision Plan Update Subcommittee. BACKGROUND The CCJPA is currently engaged in the second of the three update phases to the CCJPA Vision Plan Update process. In November 2014 the CCJPA Board approved the initial Vision Plan Update document which included short and medium term plans for Capitol Corridor service but was more focused on the long-term plans for the Capitol Corridor service to become faster and more frequent. This initial phase included draft schedules of service showing faster and more frequent service and had some initial ridership projections to assess various alignment options that were carried forward. Overall the initial phase was to test the waters to see if proceeding with more detailed Vision Plan Update phases was warranted. The CCJPA Board supported the next phase which was termed the Vision Implementation Plan (VIP). The VIP is designed to take a hard cost, feasibility, and phasing analysis of various project alignments. The CCJPA convened an Ad Hoc Vision Plan Update Subcommittee for July 27, 2015 with the attending Board members and the consulting staff to gain an understanding of the scope of the process moving forward. Comments discussed by attendees was summarized and provided to the Ad Hoc Subcommittee and CCJPA is currently engaged with the consultants moving forward. The first of the tasks is to convene a design round table to discuss alignment options in the difficult Oakland/Port of Oakland areas. At this time, the CCJPA and consultants are identifying the meeting content and participants and anticipate a September 21 meeting to raise these key considerations to key stakeholders. Further attention to other key challenging areas will advance in similar fashion over the next year. CCJPA will prepare updates and schedule the next Ad Hoc Subcommittee meetings based on key work milestones already shared with the team for the year ahead where these complex issues will be analyzed further. RECOMMENDATION Information only. AGENDA15 final.sept.docx 19

20 Item V.7 Date: September 11, 2015 From: To: David B. Kutrosky CCJPA Board TO BE PROVIDED ONCE AUGUST 2015 RIDERSHIP/REVENUE REPORTS ARE PROVIDED BY AMTRAK AGENDA15 final.sept.docx 20

21 CAPITOL CORRIDOR JOINT POWERS AUTHORITY Item V.8 MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: September 9, 2015 FROM: SUBJECT: David B. Kutrosky Managing Director, CCJPA WORK COMPLETED (September 16, 2015 Meeting) PURPOSE To provide a report on work completed up to the September 16, 2015 CCJPA Board meeting. BACKGROUND The following is a report on recently completed work: a. Train Status Improvements to CCJPA Website. Staff has been working with a vendor to revamp and improve delivery of CCJPA train status to Capitol Corridor customers. Efforts have been focused on updating the online train status form, delivering train status information via a mobile device application, and providing a real-time visual map of train locations. Staff has incorporated Amtrak s train status application into the Capitol Corridor website look and feel, and is in final stages of testing both the real-time website and the mobile app. Staff expects these to launch to the public in the next few weeks. b. Marketing Activities (June August 2015). The following work has been completed as part of the CCJPA s FY and FY Marketing and Communication Programs: - Advertising/Offers: Advertising for Take 5 on Weekends and, Seniors Ride Half Off midweek has concluded. Friends and Family 50% off will continue and will be promoted in the fall. - Publications: Coordinated with Amtrak and Caltrans on upcoming Menu Change panels for July 29 New Capitol Corridor coloring book will be given to kids via Cal Football partnership - Promotions: Oakland Raiders, Cal Football preparing for fall promotions Visit Oakland started ongoing partnership with the Oakland Convention and Visitor s Bureau to promote travel to Oakland via Capitol Corridor Group Travel new internal procedures developed with Amtrak; began August 17 - Events/Media Relations/Customer Communications Emeryville parking changes, BART Transbay Tube Closures Rail Safety Video producing video to promote Rail Safety San Jose Jazz Festival (August) cross-promoted event RECOMMENDATION For information only. AGENDA15 final.sept.docx 21

22 CAPITOL CORRIDOR JOINT POWERS AUTHORITY Item V.9 MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: September 9, 2015 FROM: SUBJECT: David B. Kutrosky Managing Director, CCJPA WORK IN PROGRESS (September 16, 2015 Meeting) PURPOSE To provide an update on work in progress up to the September 16, 2015 CCJPA Board meeting. BACKGROUND The following is a report on work efforts currently underway: a. CCJPA Oakland-San Jose Phase 2 Project. Discussions continue with the Union Pacific Railroad (UPRR) regarding the improvements needed to support the proposed increase in service between Oakland and San Jose. Concurrently, the CCJPA is proceeding to prepare an all-encompassing environmental document which will allow the anticipated improvements to proceed once that agreement with UPRR is reached. The task order-based contract is being adjusted to cover this modified scope of work. This effort will be in parallel with continuing negotiations including UPRR, the California State Transportation Agency (CalSTA) and the San Joaquin Regional Rail Commission (SJRRC)/ACE. b. On-Board Information System. Amtrak has entered into a contract with Nomad Digital to design and install the On-Board Information System on all California rail rolling stock. CCJPA was an early active participant in OBIS development as a state partner to Amtrak while Caltrans and Amtrak established their contractual working relationship. The Project is now set up and the CCJPA will now take a more advisory role and not one of direct project management and will continue to provide support to the Project with staff resources plus financially with approximately $1M in Prop 1B safety/security funds over this next year. During August, Nomad Digital, Amtrak, and Caltrans staff met on-site in Los Angeles and Oakland to review the rolling stock so that design specifications could be established. CCJPA will continue to participate in ongoing weekly status meetings and other ad-hoc meetings for specific issue areas. CCJPA anticipates it will be at least a year before prototype systems will be available for test installation and review with full roll-out initiated in the year after (2017). c. CCJPA Bicycle Access Program. Using the available rolling stock, CCJPA has worked with Caltrans Rail and Amtrak to generally ensure that there are two cars on selected trainsets (in the cab car, opposite the locomotive, and car # 2 positions) which have extra bicycle capacity This on-board program has reducing crowding of bicycles in passenger areas even as the demand for on-train bicycle access seems to be pushing upward constantly. To provide additional capacity, CCJPA plan on installing electronic bicycle lockers at Capitol Corridor stations and implementing a folding bicycle lease program at select stations. CCJPA has received allocation of $556,000 from the California Transportation Commission (CTC) and $90,000 from the Bay Area Air Quality Management District (BAAQMD) for the procurement and installation of electronic bicycle lockers (elockers) at most Capitol Corridor stations. City of Davis has recently released an RFP (Request for Proposals) for elockers at the Davis train station; Davis will be procuring elockers using their own funding and CCJPA will be responsible for future maintenance and operating costs of those elockers. CCJPA and Amtrak staff are currently in the process of obtaining approvals from various station landowners for the installation. Estimated date of completion for the elockers installation at stations is summer AGENDA15 final.sept.docx 22