Approval of Agenda Sara Bruno moved that the Board of Education approve the Agenda as presented; Jim Novak seconded. Ayes: 6 Nays: 0 Motion carried.

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1 BOARD OF EDUCATION KEENEYVILLE ELEMENTARY SCHOOL DISTRICT #20 REGULAR MEETING MINUTES Thursday, June 25, 2015, 7:00P.M. Spring Wood School Library 5540 Arlington Drive East, Hanover Park, IL I. Call to Order and Roll Call The Regular Meeting of the Keeneyville Elementary School District 20 Board of Education was called to order by the President Scott Williams at 7:00 p.m. Roll Call: Scott Williams -present Jennifer Johnson -present Sara Bruno -present Jim Novak -present Heather Weishaar -absent Andrea Schnorr -present April Dislers -present A quorum was present. Also in attendance were: Dr. Michael Connolly, Superintendent; Gary Ofisher, Director of Operations & Treasuer; Kim Cline, Director of Student Services; Emmie Pawlak, Coordinator of Teaching and Learning; Diane Klimowicz, Asst. Business Manager; Dawn Romero; Asst. Technology Coordinator; Andrew Gibbs, Candidate for Assistant Principal, Greenbrook Elementary School; Joanne Champagne, KEA President and Greenbrook Teacher; Staff Members Melanie Scott, Secretary to Superintendent; Community Members Carrie Williams, Nathan Williams II. Approval of Agenda Sara Bruno moved that the Board of Education approve the Agenda as presented; Jim Novak seconded. Ayes: 6 Nays: 0 III. Approval of Consent Agenda Items A. Meeting Minutes - Regular Meeting May 28, 2015 B. Financial Reports 1. District 20 Financial Reports May, Philip Rock Center Financial Reports May, 2015 C. Personnel Report 1. District 20 a. Employment b. FMLA c. Resignations d. Transfers 1

2 2. PRC a. Employment b. Position Change c. Resignations D. Approval of Title 1 Plan for Waterbury E. Approval of EBC Wellness Incentive F. Approval of Tax Appeal Representation Resolution G. Approval of the Rejection of all Bids for Plumbing Services H. Approval of the License Agreement with Emilia Plater Polish School for the Use of Spring Wood Middle School I. Approval of the Consulting Service Agreement with the University of Chicago J. Approval of the Architect Service Agreement for Philip J. Rock School and Center K. Prevailing Wage Resolution L. Hazardous Routes Resolution M. Approval of Resolution for Amendment to the SASED Joint Agreement/By-Laws N. Approval of Revised School Calendar Jennifer Johnson moved that the Board of Education approve the Consent Agenda Items as presented. April Dislers seconded. No items were pulled for individual discussion. Roll Call: Jennifer Johnson -aye Sara Bruno -aye Jim Novak -aye Andrea Schnorr -aye April Dislers -aye Scott Williams -aye IV. Public Participation There were no public comments. V. School Board President s Report A. Board Self-Monitoring Reports -President Scott Williams mentioned that he received excellent feedback from the Board. B. Dashboard Mr. Ofisher presented the financial dashboard as follows: -Education Fund: as of the end of May all of the $14.3M revenue has been collected. We are on track to end in a balanced position. -Operation and Maintenance Fund: We have collected in excess of 100 % of our revenue due to the State of Illinois paying on a timely basis. We have expended 93% of the fund. We are spending down a fund balance. The Operation and Maintenance Fund will be on target with the budget that was approved by the Board. -Transportation Fund: Mr. Ofisher presented the Board with a handout with details on how the State of Illinois is funding the Transportation Fund. In 2014 received tax levy of $531,963. We had interest income of $ Mr. Ofisher stated that as of today we have received from the State of Illinois year in rears. An expenditure report for school year was submitted and paid in Mr. Ofisher explained that 2

3 when the claims report is submitted in July of the current year, it s for school year when funds are received. A transportation claims form was submitted with invoices of regular transportation and special ed transportation. The State of Illinois owes us for regular transportation fund $473,094 and for the Special Ed Fund $438,404. The State of Illinoi takes into consideration a factor of wealth and what our tax levy is and adjusts the reimbursement. They then determine that we should receive for regular transportation $239,127 or 51% of our actual cost. In Special Ed the law says we need 80% reimbursement of the cost of Special Ed transportation or $350,723. As of today the state has only paid us $80,192 of $239,000 of our claim which is 17% of our expenditures. Our revenue for Special Ed reimbursement was $251,463 which is only 57% of prior year expenditures Mr. Ofisher stated that he projects we will be in a deficit as he is still waiting for the final busing bills for June and the final bills for taxi service in July. If we don t receive what the state owes us, we are looking at a deficit. The challenge with transportation is that we are a year behind in expenditures. This year we had significant special ed transportation expenditures. We may be reimbursed in the following year. Dr. Connolly, Mr. Ofisher, and Ms. Cline will meet in July to go over ways to alleviate the possible deficit. They will present to the Board ideas for the next fiscal year. C. New Board Member Conference June 5-6 Board Member, Sara Bruno mentioned that it was a great conference and she learned a lot. Board Member, Andrea Schnorr stated that it gave opportunities for networking. Also, Board Member, April Dislers stated that there was a lot of information that was shared and that can help with everyday life. And Board President, Scott Williams said that you can learn great leadership skills at these conferences. D. Board Policy Committee Report First Reading of Policies: 1.35-Non-Discrimination, Board Committees, Access to the District s Public Records, Uniform Grievance Procedure, Superintendent, 3.50-Administrative Personnel other than the Superintendent, Administrative Responsibility of the Building Principals, 4.10-Fiscal and Business Management, 4.15-Identity Protection, 4.18-Fund Transfers, 4.20-Fund Balances, Sources of Tax Revenue Deleted, 4.22-Gifts, Grants and Donations Deleted, Rentals and Service Charges, 4.30-Investments, 4.40-Incurring Debt, 4.45-Insufficient Fund Checks, 4.50-Payment Procedures, 4.51-Prevailing Wages Deleted, 4.55-Use of Credit and Procurement Cards, 4.60-Purchases, 4.65-Disposal of School Property Deleted, 4.66-Use of School Property Deleted, 4.70-Resource Conservation, Accounting and Audits, 4.85-Inventories Deleted, 4.86-Petty Cash Accounts Deleted, 4.90-Student Activity Fund Management, 4.92-Cash in School Buildings- Deleted, Depository of Funds Deleted, 4.95-Budget and Budget Planning Deleted, 4.96-Salary Deductions, 4.97-Expense Reimbursement Deleted, Insurance Management, Bonded Employees and Officers Deleted, Group Health Continuation Coverage- Deleted, Staff Tax Sheltered Annuities, Transportation, Waiver of School Fees, Hazardous, Infectious Materials, Buildings and Grounds Security, Buildings and Grounds Maintenance, Custodial Services, Buildings and Grounds Records, Records, Reports, Traffic and Parking Controls, Material Resources Management, Pest Management, 5.40-Communicable and Chronic Infectious Disease, 5.60-Expenses, Ethics and Conduct, Temporary Illness or Incapacity, Recruitment and Hiring, Termination, Suspensions, 3

4 5.330-Sick Days, Vacation, Holidays, Leaves, 6.15-School Accountability, Curriculum Development, Title I, 8.80 Gifts, Grants and Donations, -Board Member and Policy Committee Chair, Jim Novak, stated that the committee met earlier to discuss policies listed in the agenda. The majority of the policies reviewed were updates from Press to our current policies. One policy that stood out was Sick Days, Vacation, Holidays, Leaves. As of right now maximum vacation is 10 days after 4 years. After 5 years, employees receive 15 vacation days. It was discussed to revise policy to 5 more vacation days after 10 years. Dr. Connolly mentioned that this would be for twelve month employees who are Educational Support Personnel who are noncertified employees. Board Member Scott Williams, stated this would be a good incentive for employees to stay. This policy will go to second reading and if no objection it can be adopted at the next Board Meeting. VI. Items for Board Discussion A. Community Relations Committee -Board President Scott Williams asked who would be interested in being part of the Community Relations Committee. Once the committee is formed, will work on how to get the message out. We need to communicate better. Dr. Connolly stated that this will be a good accountability for him. The biggest complaint from people is that they don t get the information. Board Member, Andrea Schnorr and April Dislers will join this committee. B. Facility Study -Board President Scott Williams stated that the District is bringing back Special Ed programs and more room is needed. Dr. Connolly stated that the District is need of more office space. Even though student enrollment is not spiking, but with the market improving, enrollment can go up. Dr. Connolly mentioned that with bringing back Special Ed programs there is a need for classroom space. Dr. Connolly recommends that this be a superintendent s committee. This will give the Facilities Study Committee flexibility to bring in architects and look at facilities. Then the information will be presented to the Board by January. Board President Scott Williams asked if the study could be presented earlier. Dr. Connolly said that it could be possible to present to the Board in October, with the understanding that it could be moved to later depending on the progress. Dr. Connolly asked who would be interested in joining the committee. The Board Members joining will be Jennifer Johnson, Sara Bruno and Scott Williams. VII. Superintendent s Report A. Eagle Scout Presentation *Presented after approval of Agenda* -Nathan Williams, Lake Park student and son of President Scott Williams, presented his Eagle Scout Project. He will set up at the front doors of each school a little free library. There will be a box that will house books so that the kids can use them when they are not in school or when they can t get to the library. -Nathan thanked everyone for their financial support. Board member, Jennifer Johnson asked if he needed books and Nathan stated that he has a lot of books that the librarians donated. Board Member, Jim Novak asked what kind of books he will have available and Nathan responded that the books are for grades K-8 th grade. Nathan expects to have the little free library set up by the end of July. Kids will be able to take books from the little free library and once read can pass them on or return to the book box. He will be checking the boxes regularly and refill as needed. 4

5 -Dr. Connolly thanked Nathan for all his hard work on this project. Nathan also stated that he really likes this project because it will help the kids in the neighborhood and kids in the schools. He will work on a plan for the getting the word out to kids through the schools. -Dr. Connolly introduced Andy Gibbs, the recommendation for the new Assistant Principal for Greenbrook. Andy introduced himself and gave some background information. He has been in education for 17 years. Andy is excited to work for Keeneyville District 20. B. One to One Technology -Dr. Connolly stated that he wanted to update the Board on the One to One initiative. After the May Board meeting Dr. Connolly, Ms. Pawlak, and Mr. Ofisher started to look at a process. He mentioned that it will take a while to do. They will try to accelerate wherever they can. But staff will need professional development, and the District has to be careful with the sizeable financial investment. Dr. Connolly presented the Board with a draft of what this year will look like and will come back to the Board with regular reports. He stated that the most challenging part of this will be professional development for staff in finding the time and resources. But it will be done. Emmie Pawlak will be in charge of the committee that is going to come together. Dr. Connolly would like to see Board Members on this committee and will start in September. Emmie invited everyone to an Education Tech Camp in Downers Grove on July 29 th. This will be an opportunity to see what other districts are doing with One to One technology. Dr. Connolly mentioned that Bloomingdale School District is implementing their one to one program this year. Emmie also mentioned that she is working with Lake Park and working on putting together a digital citizenship class for parents from Lake Park feeder schools. C. Springfield Update - Dr. Connolly stated that the government signed the education budget and vetoed the rest of the budget today. -If the state pays their bills and sends what they have said they will send, then what is budgeted for this year should be ok. Dr. Connolly stated that he and Mr. Ofisher don t see any major changes at this point when they present the draft budget in August and then the final budget in September. -Dr. Connolly said that one of the things they will be working on is guidance for the administrative team at the building level, to be cautious about spending line items within the budget. But said that we will be ok as long as the state pays. Dr. Connolly mentioned that he is concerned about FY17 budget. -Dr.Connolly asked Mr. Ofisher for any comments and he stated that he will present a draft budget in August along with a 5yr projection. This will allow the Board to see what the budget looks like for and The Board will be able to review the budget before it is adopted in September. D. FOIA Polikoff, USC Rossier School of Education -Dr. Connolly stated that a FOIA request was fulfilled. 5

6 E. Quarterly Review of Students No Longer Enrolled -Dr. Connolly to the Board stated that the Quarterl Report of Students No Longer enrolled was included in their board packet for their review. This is a quarterly report. VIII. Business Update Gary Ofisher -Mr. Ofisher stated that the construction is going very well. The plumbing is in at the Early Childhood Center. On target to be completed by July 8. -Construction at Waterbury is on schedule. The boiler and chiller system were installed in the winter and at this time they are working on detailed work. Ductwork is going in. The units will be turned on by August 7 th. -The west parking lot at Greenbrook is being rebuilt and should be completed by July 15 th. There will be new sidewalks. New storm sewers will be installed new downspouts. - The parking lots at Spring Wood and Waterbury will be resealed and restriped. -Preventative maintenance on all units to be completed by August 1 st. -New routing system for parents to drop off and pick up their children at the Early Childhood Center -As part of the federal food program, we have a Seamless Summer Food Program for kids. This program is through the Federal Government and it s a free breakfast and lunch program for any child who wants it. We reached out to the Hanover Park and Roselle Park District s and local churches. We are serving 250 breakfast meals and lunch meals. We deliver to the park districts and they distribute to kids at camps. The food is prepared at Greenbrook School. IX. Closed Session [The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2(c)(1), as amended by P.A ; and collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2). At 8:05 Jim Novak moved that the Board of Education enter Closed Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. There was no discussion. Roll Call: Jennifer Johnson -aye Sara Bruno -aye Jim Novak -aye Andrea Schnorr -aye April Dislers -aye Scott Williams -aye X. Action Items A. Approval of Support Staff Salary Increase for Andrea Schnorr moved that the Board of Education approve the Support Staff Salary Increase for Jim Novak seconded. 6

7 No items were pulled for individual discussion. Roll Call: Sara Bruno -aye Jim Novak -aye Andrea Schnorr -aye April Dislers -aye Scott Williams -aye Jennifer Johnson -aye B. Approval of Coordinator of Intervention Services Position Item withdrawn from consideration. No action taken. C. Approval of Employment Contract for Greenbrook Assistant Principal, with terms as noted on the chart entitled, Administrative Contract Approval - June 25, Andrea Schnorr moved that the Board of Education approve the Employment Contract for Greenbrook Assistant Principal, with terms as noted on the chart entitled, Administrative Contract Approval- June 25,2015. Sara Bruno seconded. No items were pulled for individual discussion. Roll Call: Andrea Schnorr -aye April Dislers -aye Scott Williams -aye Jennifer Johnson -aye Sara Bruno -aye Jim Novak -aye XI. Dates to Remember Board of Education Meeting Thursday, July 30, 2015 at 7:00 p.m. XII. Adjournment At 8:41 p.m. Jim Novak moved to adjourn the meeting: Jennifer Johnson seconded. Ayes: 6 Nays: 0 Abstains: 0 Respectfully submitted, Scott Williams, President ` Sara Bruno, Secretary 7

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