MUNDIJONG CENTRALS JUNIOR FOOTBALL CLUB INCORPORATED. CONSTITUTION (version 4, 2018)

Transcription

1 MUNDIJONG CENTRALS JUNIOR FOOTBALL CLUB INCORPORATED CONSTITUTION (version 4, 2018)

2 MUNDIJONG CENTRALS JUNIOR FOOTBALL CLUB INCORPORATED CONSTITUTION CONTENTS MUNDIJONG CENTRALS JUNIOR FOOTBALL CLUB INCORPORATED... 1 CONSTITUTION NAME INTERPRETATION AND DEFINITIONS AFFILIATION OBJECTS POWERS OF THE CLUB AND PAYMENTS TO MEMBERS NOT USED PARTICIPANTS/ORDINARY MEMBERS: PLAYERS GAME STATISTICS TROPHIES AND ALLOCATION OF FAIREST AND BEST VOTES SUSPENSION OR EXPULSION OF MEMBERSHIP/PLAYING PARTICIPANT MANAGEMENT COMMITTEE MANAGEMENT COMMITTEE MEETINGS THE EXECUTIVE APPOINTED CLUB COORDINATORS APPOINTED TEAM OFFICIALS GENERAL MEETINGS FINANCE AUDITORS ALTERATIONS TO THE CONSTITUTION DISSOLUTION INSPECTION OF RECORDS REGISTER OF MEMBERS/PLAYER PARTICIPANTS OF THE ASSOCIATION...18

3 23.0 RESOLVING DISPUTES NAME 1.1 The Club shall be an incorporated body and shall be called the Mundijong Centrals Junior Football Club Incorporated and throughout this document will be referred to as the Club; 1.2 The name Mundijong Centrals Junior Football Club Incorporated and the logo (shown) shall be owned by the Club and shall be used only for the purposes of identifying the Club on its documentation and through its merchandise; Formatted: Default Paragraph Font,Phông mă c đi nh cu a đoa n văn, Font: (Asian) +Body (Times New Roman), Check spelling and grammar Sponsors, members or participants of the Club shall apply in writing to the Management Committee to use the logo in any way other than as outlined in 1.2; Control of the Club name, logo and any associated seals shall be the responsibility of the Management Committee; The Club need not have a a common seal on which its corporate name appears in legible characters. If the Management Committee determines that the Club will have a common seal, the following procedures apply: (a) The common seal must not be used without the express authority of the Committee and every use of that common seal must be recorded in the minutes; (b) The affixing of the common seal must be witnessed by any two of the Chairperson, the Secretary and the Treasurer; (c) The common seal must be kept in the custody of the Secretary or of such other person as the Committee from time to time decides. 2.0 INTERPRETATION AND DEFINITIONS In these rules: Act means the Associations Incorporation Act 2015; Auskick Competition refers to players participating in modified rules competition; Club means the Mundijong Centrals Junior Football Club Incorporated; Football refers to Australian Rules football under the management of the Australian Football League (AFL) through the WAFL;

4 Junior Competition refers to players participating in modified rules competition; "Member" means any Ordinary Member, Life Member, Honorary Member or any other associate member of the Club; "Register" means the register of Members of the Club; Participants has the meaning given in Section of this constitution; SFDFDC means South Fremantle District Football Development Council; WAFL means the West Australian Football League Incorporated; WAFC means West Australian Football Commission Incorporated; and Youth Competition refers to players competing in full open rules competition; Words implying the masculine gender include the feminine and vice versa, and words implying the singular include the plural and vice versa; Headings are included in these rules for guidance only and are not part of the rules. 3.0 AFFILIATION 3.1 The Club shall be affiliated with the South Fremantle Football Club and the SFDFDC or such other WAFL football Club as decreed by the WAFL (Incorporated) from time to time. The Club will be subject to determinations laid down by the South Fremantle Football Club in accordance with its Constitution and By-Laws; 3.2 The Club shall be affiliated with the Centrals Football Club unless the Club by resolution passed at a general meeting determines otherwise. 4.0 OBJECTS The objects of the Club are: Formatted: Indent: First line: 0.5" (a) To promote, encourage, foster, teach and improve the standard of the game of Australian Rules Football among Junior participants within the Serpentine Jarrahdale Shire and surrounding areas under the jurisdiction of the SFDFDC and the WAFC; (b) To provide organised competitions for Juniors in such age groups and under such rules and By-laws as may be determined by the SFDFDC and the WAFC; (c) To promote good fellowship, true sportsmanship and citizenship among participants, parents/guardians and officials of the Club, including through social and community events; (d) To ensure good conduct is displayed at all times by players, Club Officials and parents/guardians at all games and Club events; (e) belief; To promote equity for all participants, regardless of gender, ethnicity or (f) To take advantage of the services and funding made available by the State and local governments and private enterprise; and

5 (g) To control and manage the football teams within the Club. 5.0 POWERS OF THE CLUB AND PAYMENTS TO MEMBERS 5.1 The Club has all the powers of an incorporated association under the Act. The Club may only use its powers to do: (a) (b) anything which it considers will advance or achieve the Objects; and all other things that are incidental to carrying out the Objects. 5.2 The Club must apply all property and income of the Club towards the promotion of the objects or purposes of the Club and no part of that property or income is to be paid or otherwise distributed, directly or indirectly, to members or participants of the Club, except in good faith in the promotion of those Objects. 5.3 A payment may be made (directly or indirectly) to a Member out of the funds of the Association only if it is authorised under clause A payment to a Member out of the funds of the Association is authorised if it is: (a) a payment in good faith to that Member of reasonable remuneration for services provided to the Association; or reasonable compensation for goods supplied to the Association in the ordinary course of business; (b) a payment of interest on money borrowed from a Member by the Association, at a rate not exceeding the cash rate published from time to time by the Reserve Bank of Australia; (c) a payment of reasonable rent to the Member for any premises leased by the Member to the Association; or (d) the reimbursement of reasonable expenses properly incurred by a Member on behalf of the Association 6.0 NOT USED 7.0 PARTICIPANTS/ORDINARY MEMBERS: Participant subscription fees: 7.1 The Club shall set the schedule of Participant subscription fees and publish these at the beginning of each season. The Management Committee shall; Annually review the schedule of Participant s subscription fees; Ensure all Participants pay their subscription fees prior to the commencement of the season or on joining the Club; Ensure that on payment of the annual subscription Participants are classified as financial participants of the Club for a period of 12 months commencing on the first day of March each year;

6 7.1.4 Where appropriate and at the discretion of the Executive Committee, make arrangements with the parents/guardians of a Participant who are having difficulty with payment of the subscription fee. The Structure of the Club shall consist of: 7.2 Auskick, Junior and Youth Playing Participants Auskick, Junior and Youth participants consist of all registered and financial players under the age of 18 years who are eligible according to the By-laws of the WAFC (each, a Participant); Participants are associate members of the Club and shall have no voting rights nor be entitled to hold any office Each Participant shall register annually using the on-line registration process Players desiring clearances from the Club to any other Club shall make application to the Registrar and complete a clearance form Players desiring a clearance from any other Club to Mundijong Centrals Junior Football Club Incorporated shall provide a clearance form complete in every detail. 7.3 Ordinary Members Ordinary Members shall consist of: (a) one nominated Parent/Guardian per family group which includes any Junior or Youth Participants, so that there is one vote per family group; (b) any community member who pays the membership subscription fee set down for a Youth aged playing participant; and (c) one team delegate per Youth aged team, elected by the team players Persons eligible to be Ordinary Members shall apply for membership using a membership form supplied by the Club and must pay any annual membership fees determined by the Board The Board reserves the right to reject an application for membership if it believes on reasonable grounds it is in the best interests of the Club to do so A Member will cease to be a Member if they resign, if they are expelled in accordance with clause 10, or in any of the following circumstances: (a) in the case of a Member in category 7.3.1(a), if the relevant Junior or Youth Participant ceases to play for the Club; (b) in the case of a Member in category 7.3.1(b), if they do not pay the subscription fee by the date requested by the Club; or

7 (c) in the case of a Member in category 7.3.1(c), when the team delegate ceases to be the elected delegate for the relevant Youth aged team. The Board may in its discretion determine that a Member's membership will not cease in the above circumstances Ordinary Members in categories 7.3.1(a) and 7.3.2(b) are entitled to stand for office, but not Ordinary Members in category 7.3.1(c). 7.4 Life Membership. Any Ordinary Member who has given outstanding service to the Club, and who meets the requirements of can become a Life Member of the Club Any Ordinary Member may nominate another Ordinary Member to the Management Committee for consideration for Life Membership. Nominations shall be received by the Management Committee before the end of the playing season. The Life Membership will be bestowed when the nominee for Life Membership has displayed exemplary conduct over an extended period of time (minimum of 8 years) by, but not limited to: promoting football in the community; undertaking significant work in developing the Club and the achievement of its objectives; and modelling the ideals of sportsmanship, excellence, community service and the service of the Club, its Members and Participants. Formatted: Indent: Before: 1" Formatted: Normal, Indent: Before: 1", First line: 0.04", No bullets or numbering Formatted: Indent: Before: 1.58", Hanging: 0.49" On satisfying itself that the requirements have been met, the Management Committee shall formally present the Life Membership to the approved nominee at the next Annual General Meeting or an official Club function deemed appropriate by the Management Committee Life Members have full voting rights Life Members do not pay annual membership fees Life Membership can only be revoked by the Club after all the requirements of Section 10 of this constitution have been met. 7.5 Honorary Members. A person may be elected as an Honorary Member of the Club by the Management Committee of the Club Honorary Membership will last for one year only; Honorary Members may hold an appointed position within the Club and will have full voting rights for as long as they hold said appointed position; The Management Committee may revoke any Honorary Membership.

8 7.6 Representatives of affiliated clubs (Associate Membership) Formatted: Highlight Each affiliated club shall appoint or elect a delegate as a club representative to be invited to relevant meetings of the Management Committee; The representative shall not be a Member and shall not have voting rights at Management Committee meetings unless, in relation to a particular agenda item, the Management Committee votes to allow the representative voting rights; Representatives of an affiliated club do not pay annual membership fees and are not eligible to stand for office. 7.7 All Members elected or appointed to a position within the Club who do not have a child Participant playing in any team in which the Member is involved shall have a current Working with Children Check to be kept on record by the Club Secretary.7.8 Members appointed to a position within the Club who do not require a Working with Children Check are required to sign a prohibited persons declaration as deemed necessary by the Board. Formatted: Indent: Before: 0.49" Formatted: Not Highlight 8.0 PLAYERS GAME STATISTICS 8.1 Records of Participants' total game tallies will be kept up to date by the Club Registrar and shall maintain; An accurate record of all game statistics for all Participants and records for teams starting from where games are fixtured by SFSFDC; Accurate records relating to Participant milestones; All Participant milestone medals or trophies and perpetual trophies are presented at the annual Club presentation or trophy day. 8.2 Games played with other Junior football Clubs will be counted by the Club only with official confirmation in writing. 9.0 TROPHIES AND ALLOCATION OF FAIREST AND BEST VOTES 9.1 All modified rules players (Auskick and Juniors) receive non-discriminatory participation awards, for example, pennants, medallions or trophies as set down by the Management Committee; 9.2 Voting will take place on a weekly basis to determine winners of Club trophies and will come into effect for Year seven (7) participants; Votes are to be allocated per game and recorded on three (3) official Club voting slips, in line with the SFDFC practice of voting. Coaching staff can only vote on one (1) voting slip per fixture;

9 9.2.2 Votes must be given to five (5) or more separate players; In the event of a tied vote, identical trophies shall be awarded. No count back provisions shall apply; Distribution of the voting slips must be done on a fair and equitable basis which allows for all team members to be given the opportunity to vote. 9.3 The maximum number of performance related trophies to be purchased by the Club is up to six (6) for each team for presentation at the wind-up. This may be changed from time to time by the Management Committee in accordance with changes to the competition or award structure; 9.4 With the exception of the two (2) trophies which will be decided by vote, all other trophies will be awarded by the team coaching staff; 9.5 No other trophies shall be permitted except at the discretion of the Management Committee. 9.6 Players in any age group reported throughout the season and found guilty by the ruling bodies tribunal or its equivalent, shall not be eligible to win or receive any Club designated award relative to that season SUSPENSION OR EXPULSION OF MEMBERSHIP/PLAYING PARTICIPANT 10.1 Any Participant or Member who fails to observe the rules and policies of the Club, or whose conduct is prejudicial to the interests of the Club, may be suspended from membership or player participation at the Club in accordance with the prescribed penalties policy endorsed by the Club by a resolution passed by at least two thirds of the Executive Committee present and eligible to vote at the relevant Executive Committee meeting; 10.2 A Member or Participant who has been expelled may make an appeal to the Management Committee within three days of the Executive Committee s decision. If this occurs, the appeal will be considered at the next scheduled Management Committee meeting; 10.3 On appeal from a decision of the Executive Committee the Management Committee, by majority of at least two thirds, may make such resolution as it may see fit to allow or disallow the appeal in whole or in part and may vary the decision of the Executive Committee; 10.4 Any Member or Participant who is suspended or expelled shall not be entitled to any refund of subscription; 10.5 Where a Member or Participant has been suspended or expelled, their suspension or expulsion shall not affect the player participation of any other Member or Participant who may comprise of a family membership; 10.6 Where a Member or Participant is suspended, they shall be deemed to be not a Member or Participant (and shall have no membership rights) during the period of their suspension until such time as their suspension is lifted;

10 10.7 The decision of the Management Committee is final MANAGEMENT COMMITTEE The Management Committee of the Club shall consist of: Formatted: Indent: First line: 0.5" The Executive, who are elected at the Annual General Meeting; Appointed Club Coordinators, who are appointed by the Executive in accordance with rule 13.3; A maximum of 10 ordinary appointed committee members, who are appointed by the Executive in accordance with rule 13.3; A player delegate for each Youth aged team, selected by the members of that team A person shall cease to be a member of the Management Committee at the conclusion of the Annual General Meeting following his or her appointment. Previous members will be eligible for re-election A member of the Management Committee may lose his seat on the committee for any of the following reasons; absence from three (3) or more meetings without leave of absence from the President; found not to be a financial member; has been suspended or expelled in accordance with this Constitution; or being ineligible to serve on the Management Committee under the Act Each Management Committee member who has a material personal interest in a matter which is or will be considered at a Management Committee meeting must: as soon as the member becomes aware of the interest, disclose to the Management Committee the nature and extent of the interest and how the interest relates to the activity of the Club; not be present while the matter is being considered at the Management Committee meeting or vote on the matter; and ensure the nature and extent of the interest and how the interest relates to the activity of the Club is disclosed at the next general meeting Clause 11.3 does not apply to any material personal interest that exists only because the Management Committee member: is an employee of the Club; Formatted: Indent: Before: 1", First line: 0" Formatted: Indent: Before: 1", First line: 0" Formatted: Normal, Indent: Before: 0.5" Formatted: Normal, Indent: Before: 1" Formatted: Font: 12 pt, Bold, Italic, Complex Script Font: 12 pt Formatted: Normal, Indent: Before: 0.5", Hanging: 0.5" Formatted: Normal, Indent: Before: 0.5", First line: 0.5"

11 is a member of a class of persons for whose benefit the Club is established; or that the Management Committee member has in common with all, or a substantial proportion of, the Members MANAGEMENT COMMITTEE MEETINGS 12.1 The Management Committee shall meet for the dispatch of the general business of the Club monthly or as required and each member shall be advised by the Secretary of the time and venue of each meeting. Formatted: Normal, Indent: Before: 1" Formatted: Indent: Before: 0", First line: 0" Formatted: Indent: Before: 0.5" 12.2 The Management Committee shall have the power to: Administer the finances, appoint bankers, and determine the opening of banking accounts for specific purposes and to transfer funds from one account to another, and to close any such account; Determine the manner in which such banking accounts shall be operated; Determine fees and subscriptions payable by Members or Participants and decide such levies, fines and charges as is deemed necessary and advisable and to enforce payment thereof; Adjudicate on all matters brought before it which in any way affects the Club; Make, amend and rescind rulings and policies The Management Committee will actively encourage all Members and Participants to be involved in the functioning and activities of Club; 12.4 The Management Committee shall establish and maintain the rules of order by which all meetings of the Club will be managed. These rules of order shall form part of the policies of the Club and must be provided to all Members and Participants of the Club so that they can actively and constructively participate in the functioning of the Club; 12.5 The President of the Club will chair and control all meetings of the Management Committee following the rules of order. In the President's absence the Vice President will undertake the role of chairing the meeting. The chairperson of Management Committee meetings has a casting vote The Secretary of the Club shall ensure that all business considered by the Management Committee falls within the control of the Club as defined by the Constitution and the Club s Objects; The Secretary shall ensure that all motions put forward and passed at Management Committee meetings meet all requirements of the Club

12 Constitution. Where this is not the case the Secretary must immediately inform the Management Committee meeting of the unconstitutional nature of the business and the reasons for such judgement; The Secretary of the Club will be responsible for convening all meetings of the Club, managing the business of these meetings and ensuring that minutes are taken at all meetings and appropriately distributed to members of the Management Committee within a reasonable period of the meeting date. The Secretary must maintain secure custody or control of the minutes The Secretary shall ensure that all business arising from meetings is actioned and motions generated for consideration since the previous Management Committee meeting are standing items on the agenda of each Management Committee meetings; 12.7 The Secretary, Registrar and Treasurer must maintain secure custody or control of all books, documents, records and registers of the Club as applicable to their position. The Registrar must maintain custody or control of the Register in accordance with clause The Treasurer must whenever directed to by the President, submit to the Management Committee a report, balance sheet or financial statement in accordance with that direction; 12.9 The Management Committee shall structure its business and minutes so as to allow Members or Participants time to table issues that they deem must be considered by the Management Committee; In doing so the Management Committee will ensure that sufficient time is provided for Members or Participants to provide enough background for the members of the Management Committee to diligently consider the matter bought before them and make a judgment that is in the Club s best interest; The Management Committee may establish any sub-committees as deemed necessary and conducive to the objects and purposes of the Club; The Management Committee may at their discretion employ a person or persons to carry out certain duties required by the Club at salaries or remunerations for such period of time as may be deemed necessary; Should a casual vacancy occur on the Management Committee during the season, the Management Committee may appoint a person to fill that vacancy until the next Annual General Meeting. The Management Committee may call for expressions of interest from Members to fill any such vacancy Each member of the Management Committee is entitled to one vote where a vote is called on any point of business brought before the Management Committee; In the event that a Management Committee member is unable to attend any meeting, they may nominate in writing a proxy delegate who shall be empowered as

13 if he was the said member. The proxy delegate must be eligible to serve on the Management Committee in accordance with the Act A quorum for a meeting of the Management Committee shall be eight (8) members of the Management Committee, at least two (2) of whom must be members of the Executive. Formatted: Indent: Before: 0.5" 13.0 THE EXECUTIVE 13.1 The members of the Executive shall consist of one President and any number of each other role up to a maximum of 6, as deemed suitable for the efficient and effective management of the Club. At each Annual General Meeting, the Management Committee will declare vacancies for such number of Executive committee roles it deems appropriate for the efficient and effective management of the Club 13.2 The Executive shall be elected annually at the Annual General Meeting and shall hold office until the conclusion of the next Annual General Meeting. Executive officers are eligible for re-election; 13.3 As soon as practicable after the Annual General Meeting, the Executive shall to appoint all Club coordinators (Section 15) and ordinary appointed members (Section 12) so as to allow the establishment of the Management Committee (Section 13); 13.4 The Executive shall undertake to immediately appoint all team officials so that playing participants are covered by AFL insurances; 13.5 Minutes of all Executive meetings shall be provided to Management Committee members at the next available Management Committee meeting; 13.6 At all meetings of the Executive each member of the Executive shall have one vote and the President, or in his absence the chairperson, shall also have a casting vote; 13.7 A quorum for a meeting of the Executive shall be three (3) Executive members; 13.8 Between meetings of the Management Committee, the day to day business of the Club shall be managed by the Executive A member of the Executive may lose his office for any of the following reasons; absence from three (3) or more meetings without leave of absence from the President, or from the rest of the Executive, in the case of the President; Formatted: Indent: Before: 1", First line: 0" found not to be a financial member; has been suspended or expelled in accordance with this Constitution; or Formatted: Indent: Before: 1", First line: 0"

14 ineligible to serve on the Management Committee under the Act APPOINTED CLUB COORDINATORS 14.1 The Management Committee will appoint Club Coordinators to form part of the Management Committee. Appointed Coordinators have voting rights; 14.2 Appointed Club Coordinators will be appointed to carry out, but are not limited to the following functions: Property Coordinator; Sponsorship Coordinator; Auskick Coordinator; Risk management Coordinator; Merchandise Coordinator ; Coaches Coordinators - Auskick, Junior and Youth competitions Any ordinary member may apply to become an appointed Club coordinator on the Management Committee; 14.4 Applications for Club coordinators or Management Committee members shall be in writing or electronic mail to the Secretary with their name, address, date of birth, and telephone numbers. The Secretary shall then submit the proposal at the next meeting of the Management Committee; Nominations may be accepted in person at the next meeting of the Management Committee; Candidates whose names have been so submitted may be elected by majority vote of the members of the Management Committee present at the relevant meeting APPOINTED TEAM OFFICIALS 15.1 The Management Committee will appoint team officials to officiate registered teams of the Club; 15.2 Appointed team officials will be appointed to carry out the following functions: Formatted: Indent: Before: 0.5", First line: 0" Coach; Assistant Coach; Team Manager; Runner (as related to the governing rules established by SFDFDC); A suitably qualified First Aid person; as decided by SFDFDC or WAFC; Any other team official designated by the WAFC or SFDFDC Persons shall apply to the Management Committee to become team officials of the Club;

15 15.4 Applications for team officials shall be in writing or electronic mail to the Secretary with their name, address, date of birth, and telephone numbers. The Secretary shall then submit the application at the next meeting of the Management Committee; Candidates whose names have been so submitted may be appointed by majority vote of the members of the Management Committee GENERAL MEETINGS 16.1 The following form the rules under which general meetings will function: The Management Committee must convene a Special General Meeting if a requisition is made in accordance with clause 16.2; The Club shall hold its Annual General Meeting at the end of each season within 6 months after the end of the Club's financial year on such a date as the Management Committee shall decide; An Annual General Meeting shall be held every calendar year; The Secretary shall notify all Members of the time and venue of the Annual General Meeting and any Special General Meeting at least fourteen (14) days beforehand, such advice is to include all items on the agenda of the meeting, including any ordinary and Special Resolutions proposed; Notices of Annual General Meetings and Special General Meetings are to be served by ordinary mail, electronic mail or in person to the Member's relevant address as shown in the Register. When notices are sent by ordinary mail, sending of a notice will deemed to be properly affected if sufficiently addressed and posted to the member concerned by ordinary pre-paid mail to the Member's address as shown in the Register; The quorum at the Annual General Meeting shall be fifteen (15) members. If, at the end of 30 minutes after the time appointed in the notice for the opening of the meeting there be no quorum, the meeting shall stand and adjourn for one week. If at such meeting there is no quorum, the current Executive shall be deemed to constitute the quorum for the adjourned meeting; The President shall chair the Annual General Meeting. In his absence, the President shall designate a chairperson or in the absence of such designation, the Management Committee shall designate the chairperson; Only financial Ordinary Members and Life Members shall be entitled to vote on any matter at the Annual General Meeting or Special General Meeting, provided always that the President or, in his absence, the Chairperson shall have a casting vote;

16 Each Member entitled to vote shall be entitled to one vote on each point of business at the Annual General Meeting or any Special General Meeting; Nominations for elected positions on the Executive can be submitted to the Secretary prior to the Annual General Meeting and will also be called for at the Annual General Meeting. Nominees must meet the following eligibility requirements: (a) they must be financial Members; and (b) they must be eligible to serve on the Management Committee in accordance with the Act In the event of only one eligible nomination being received for any position the chairperson shall declare that person duly elected In the event that more than one nomination is received for any position a vote shall be taken on a secret ballot, in accordance with any procedures determined by the Management Committee; In any such election the nominee receiving the most votes shall be declared elected; In case of an equal number of votes for more than one candidate the Chairperson of the meeting shall give a casting vote; In the event of no nomination being received to fill a particular position, a casual vacancy will be declared and may be filled by the Management Committee in accordance with clause The following form the rules under which Special General Meeting will function: Formatted: Indent: Before: 0.5" A Special General Meeting of the Club may be requested by a written requisition signed by two thirds of the Management Committee members, or by Ordinary Members who together hold 20% of the votes that may be cast at a general meeting of the Club; Any requisition for a Special General Meeting shall be lodged with the Secretary not less than twenty one (21) days prior to the proposed date for the meeting and shall include the object of the meeting and any motion proposed to be put to the meeting; Upon receipt of a valid requisition for a Special General Meeting the Secretary shall notify each Member of the details of the meeting, including the date, time, venue and topic for consideration, not less than seven days prior to the proposed date for the meeting; Should the Secretary fail to convene said Special General Meeting, the requestors or any of them may convene such meeting;

17 All business at such meetings shall be considered special and no other matter shall be entertained; Only financial Members shall be entitled to vote on any matter at a Special General Meeting provided always that the Chairperson shall have a casting vote; A quorum for any requisitioned Special General Meeting shall be twenty (20) Members, or Members holding 20% of the votes that may be cast, whichever is lower. If, at the end of 30 minutes after the time appointed in the notice for the opening of the meeting, there be no quorum, the meeting shall not be reconvened and any proposed resolution shall lapse The Secretary must keep secure custody minutes of the proceedings at every general meeting, t in a file specially provided for this purpose FINANCE 17.1 The financial year of the Club shall commence on October 1st and close on September 30 th; 17.2 The Club shall keep such accounting records as necessary to correctly record and explain the financial transactions and financial position of the Club, in accordance with the Act; 17.3 All funds of the Club shall be placed or deposited in the name of the Club at such bank or other institution as the Management Committee may determine; 17.4 All accounts of the Club shall be operated upon approval of the Management Committee by any two (2) signatures of the Treasurer, the President, the Vice President, the Secretary or the Registrar; 17.5 Pursuant to section 18.4, should any two signatories be of the same immediate family (be it married or de facto) then the said signatories shall not jointly approve individual accounts; 17.6 All monies raised by a person or persons in the name of the Club shall be paid into the account of the Club forthwith and expended only on the authority of the Management Committee; 17.7 Expenses incurred by the officers of the Club in performing authorised duties for the Club shall, with the approval of the Management Committee, be reimbursed from the Club funds, if so required; 17.8 The financial records and documents of the Club shall be made available for inspection at each Management Committee meeting, primarily in the form of a monthly statement;

18 Any member at the Club may then ask to see detailed records which will be made available at the principle place of business of the Club at a time convenient to both parties AUDITORS 18.1 The Management Committee shall elect or appoint an auditor or auditors in such a timely fashion to allow audited records to be presented at the Annual General Meeting; 18.2 The auditor shall not be a member of the Club; 18.3 The auditors shall examine and audit all of the books and accounts of the Club annually and shall have power to call for all books, papers, accounts and receipts and other documents relating to affairs of the Club. A report thereon will be provided for the Annual General Meeting to consider ALTERATIONS TO THE CONSTITUTION 19.1 No alteration, repeal or addition shall be made to the constitution except at an Annual General Meeting or Special General Meeting, called for that purpose; 19.2 Notice of all motions to alter, repeal or add to the constitution shall be given to members fourteen (14) days prior to a general meeting called for such purpose; 19.3 Such motions, or any part thereof, shall be of no effect unless passed by a seventy five percent (75%) majority (Special Resolution) of those present and entitled to a vote at a general meeting; 19.4 Within one month of the passing of a special resolution, the Secretary shall notify the Department of Mines, Industry Regulation and Safety of the amendment DISSOLUTION 20.1 Motions of dissolution of the Club can only be presented to a Special General Meeting when/if; The Association is solvent and resolves by special resolution that it be wound up voluntarily. A special resolution is to be passed by a majority of 75% members present who are entitled to vote at a general meeting; The Club is deemed to be insolvent by an auditor or accountant who is not a member of the Club; The Club is not able to establish an Executive to undertake the day to day management of the Club. The commissioner may cancel the incorporation of an incorporated association if it has fewer than six (6) members.

19 20.2 A Special General Meeting is required to be called for the purpose of dissolving the Club; 20.3 The notice convening such Special General Meeting (pursuant to Section 15) shall be given by the Secretary to all members and shall state that the dissolution of the Club is to be proposed or confirmed as the case may be; 20.4 If upon winding up or dissolution of the Club there remains after satisfaction of its debts and liabilities any property whatsoever, the same shall not be paid to or distributed among the members, or former members of the Club. The surplus property must be given or transferred to another organisation listed in section 24(1) the Act which has objects similar to the Club's objects and which association shall be determined by resolution of the members or if it is not practicable to obtain such a resolution, by determination of the Management Committee INSPECTION OF RECORDS 21.1 A member may, at any reasonable time, inspect; Constitution and Rules of the Club; The current policies and by-laws of the Club; The minutes of any meeting conducted by the Club; and The financial records of the Club REGISTER OF MEMBERS/PLAYER PARTICIPANTS OF THE ASSOCIATION 22.1 The Registrar, on behalf of the Club, must comply with section 53 of the Act by keeping and maintaining in an up to date condition a register of the Members and Participants of the Club (Register) containing: the name and residential, postal or address of each Member and Participant; the class of membership of each Member; and the date on which each Member's name was entered into the register Upon the request of a Member the Registrar shall make the Register available for the inspection of the Member and the Member may make a copy of or take an extract from the Register but shall have no right to remove the Register for that purpose. The Board may in its discretion require the Member to provide a statutory declaration setting out the purpose of the request and declaring that the purpose is connected with the affairs of the Club A Member must not use or disclose any information in the Register for any purpose other than a purpose that: is directly connected with the affairs of the Club; or Formatted: List Paragraph, Bulleted + Level: 1 + Aligned at: 0.75" + Indent at: 1" Formatted: Normal, Indent: Before: 0.5" Formatted: List Paragraph, Bulleted + Level: 1 + Aligned at: 0.75" + Indent at: 1"

20 relates to the administration of the Act The Register must be so kept and maintained at the Registrar s place of residence or at such other place as the Management Committee determines; 22.5 Any change in the membership of the Club must be recorded in the Register within 28 days RESOLVING DISPUTES 23.1 The disputes procedure set out in this clause applies to disputes under or relating to this Constitution between: a Member and another Member or Members; and any Member and the Club Disputes procedure (a) The parties to the dispute must attempt to resolve the dispute (in person or by telephone, , or any other means of communication) within 14 days after the dispute comes to the attention of all of the parties. In the case of a dispute involving the Club, the Chairperson or another Member of the Management Committee nominated by the Chairperson will represent the Club. (b) If the parties are unable to resolve the dispute within the 14 day period, either party may initiate the dispute resolution procedure by giving a written notice to the Secretary identifying the parties to the dispute and the subject of the dispute. (c) Within 28 days of receipt of a notice under clause 23.2(b), a Management Committee meeting must be convened to determine the dispute. (d) The Secretary must give the parties to the dispute at least 7 days' prior written notice of the Management Committee meeting, informing them that they may attend the meeting (in person or via telephone, video conferencing or any other available means of instant communication) and make oral or written submissions (or both). (e) At the Management Committee meeting, the Management Committee must: give each party to the dispute a full and fair opportunity to make oral or written submissions and must give reasonable consideration to any submissions; and determine the dispute, or if it thinks appropriate, refer the dispute to an alternative dispute resolution process. (f) Written notice of the Management Committee's decision regarding the dispute must be given to all parties to the dispute within 7 days after the Management Committee meeting. Formatted: Normal, Indent: Before: 0.5" Formatted: Heading 3 Formatted: Font: (Default) +Body (Times New Roman), (Asian) Arial Unicode MS, 12 pt, Formatted: Normal, Indent: Before: 0.5" Formatted: List Paragraph, Bulleted + Level: 1 + Aligned at: 0.75" + Indent at: 1" Formatted: Normal, Indent: First line: 0.5" Formatted: bodytext2, Indent: Before: 0.47", Hanging: 0.03", Not Highlight Formatted: bodytext2 Formatted: bodytext2