APPENDIX 4 ERA-EDTA AWARDS AND AWARDS PROTOCOL ERA-EDTA AWARDS

Transcription

1 APPENDIX 4 ERA-EDTA AWARDS AND AWARDS PROTOCOL ERA-EDTA AWARDS 1) The ERA-EDTA Council will be in charge of deciding who will be the winners of the annual ERA-EDTA Awards. 2) There will be four Awards granted each year and chosen from the 5 categories mentioned below: a. Outstanding clinical contributions to nephrology and/or dialysis and/or transplantation; b. Outstanding basic science contributions to nephrology and/or dialysis and/or transplantation; c. Outstanding educational contributions to nephrology and/or dialysis and/or transplantation; d. Outstanding contributions to ERA-EDTA; e. Stanley Shaldon Award for young investigators. 3) The Stanley Shaldon Award for young investigators will be given each year while the other three Awards to be granted will be chosen, by the Council, from the remaining four categories. 4) No more than one person can receive the selected Award each year. 5) It will not be possible to give the ERA-EDTA Award to an Honorary Member who has received the Honorary membership for the same reason and vice-versa. AWARD COMMITTEE 1) The Council will be in charge of nominating this committee (up to 8 persons 6 ordinary members + 2 ex-officio members). It must include SAB members and at least one Junior member as well as any other persons that the Council feels worthy (plus the ERA-EDTA President and the Paper Selection Chair who are exofficio members of this committee). The Junior member will be nominated by the YNP Board and must be 40 years old or younger when nominated. This body will be nominated for the first time at the Fall 2011 Council Meeting and will be called the Award Committee. There will be no call for candidates for this committee. 2) All the Award Committee members must be Full ERA-EDTA members. 3) The Chair of the Award Committee will be the ERA-EDTA President: he/she however cannot normally vote. He/she will only have a casting vote in case of a tie. His term as Chair of this Committee will be the same as his/her term as ERA- EDTA President. 4) The Chair of the Paper Selection Committee will also be an ex-officio member of the Award Committee, but he/she will have full voting rights: his/her term will

2 be the same as his/her term as PSC Chair the last term will be the one that will provide Council with the nominees for the Stanley Shaldon Award for Young Investigators given the year after he/she ends his/her term (if the Chair of the PSC ends his/her term in 2013, he/she will remain in the committee until the 2014 Awards nominees are decided). 5) The term of the Award Committee members, apart from the ex-officio members whose term is described previously, will be three years and can be renewed for a further three year term only. However, after the first two years (i.e. Fall 2013 Council Meeting), two persons will have to leave the committee. The decision on who will leave the committee will be done by the ERA-EDTA Council, based on voluntary resignation or by secret vote. During this same meeting the required number of new members must be elected by Council to substitute for the ones leaving. After this, all members will follow their normal term of three years. 6) If and when a committee member resigns, the Council, at any Council Meeting, will vote his/her replacement. The new person will follow the normal term of three years (plus the other eventual three years if re-elected). 7) The activities of the Award Committee will preferably be performed by means of teleconference and/or exchange. Also due to this fact, the Award Committee will not have to present a report, to Council, for its annual activities nor a report for its annual costs or budget for the future year. DUTIES OF THE AWARD COMMITTEE 1) The Award Committee, after doing specific research on persons worthy of receiving the Award, will choose up to three nominees whom they consider worthy of winning each of the four Awards that will be granted in a specific year. 2) For the Stanley Shaldon Award for young investigators, the Award Committee will choose among the best young authors of abstracts presented during the past three ERA-EDTA Congresses. 3) The candidates for the Stanley Shaldon Award for young investigators, must be younger than 40 years of age at the time of receiving the Award. 4) For the outstanding basic science/educational/clinical achievements awards the Award Committee will have to actively search for candidates, with as minimum requirements for the candidates: he/she must be a person well known and worthy of receiving the Award based on exceptional achievements in the fields of the Award; the candidate must reside in Europe, Countries Bordering Europe and the Mediterranean Sea; the candidate must have published at least 200 papers in peer review journals. 5) For the outstanding contributions to the ERA-EDTA award, it will be the ERA- EDTA Council that will make the proposals. The ERA-EDTA Award Committee will take these nominees into consideration but can also add others that they think worthy of the Award.

3 6) All short listed candidates must be contacted by the Award Committee to ask them to submit a short report of their accomplishments (1 page) according to the Award for which they are a candidate and a full CV (which can include a list of publications, lectures in international meetings, any other awards/recognitions received). SELECTION PROCEDURE 1) There will be no call for request for candidatures; no request for support letters and, no self candidatures. 2) Only upon specific request by the Award Committee, done directly to a potential candidate for more details regarding his/her work, can a candidate forward his/her personal information. 3) The person who receives the Award does not have to be an ERA-EDTA member, however he/she must reside in Europe, in a country bordering Europe or the Mediterranean Sea. Exceptions to this rule are only possible for the winner of the Stanley Shaldon Award for Young Investigators: in this case the Award can be granted to a person usually resident in Europe (a country bordering Europe or the Mediterranean Sea), but who is temporarily residing outside of this geographical area. 4) Past candidates will not automatically be considered again for any of the Awards: the procedure will have to be repeated each year as described in this regulation. This however does not forbid that past candidates can be again nominated for one of the Awards. 5) If any current Award Committee member is also a candidate for one of the Awards, he/she cannot participate in the discussion or the final vote of that specific Award. 6) Two weeks prior to the Spring Council Meeting the Award Committee will be responsible for sending, to the President and the Secretary-Treasurer, the complete list of all the nominees and their CVs, with a short reasoning of the Committee s choices clearly outlining the reasons why the Award should be given to the short listed candidates. 7) The Secretary-Treasurer will then, immediately forward the list and the corresponding documents (including the CVs and the reasoning for granting the Awards) to all Current Council members, who must receive these names at least 10 days prior to the Spring Council Meeting. 8) The Secretary-Treasurer will add an item to the agenda of the Spring Council Meeting regarding the Selection of the ERA-EDTA Award Winners. 9) During the ERA-EDTA Spring Council the Council will elect by secret vote one winner from the proposed candidates for each award and will also decide on the

4 four final Awards that will be granted that year (provided that one of the Awards be always given to the Stanley Shaldon Award for young investigators ). 10) If any current Council Member is also an Award candidate, he/she must leave the room during the voting procedure and cannot participate in the vote. 11) The names of the winner(s) will be printed in the Annual Report and posted in a specific page on the ERA-EDTA official website. 12) The Award(s) will be a plaque. 13) A diploma will also be given to each Award winner, the Secretary-Treasurer will be in charge of preparing it. 14) The Award(s) and diploma(s) will be given by the ERA-EDTA President during the Welcome Ceremony of the annual ERA-EDTA Congress according to the Award Protocol. 15) The winners of the Award(s) will be an invited guest to the ERA-EDTA Congress, receiving VIP accommodation (i.e. travel reimbursement; 3 nights in VIP hotel; free congress registration for more details see Appendix 18). 16) The winner of the Stanley Shaldon Award for young investigators will also receive a prize of EUR 10,000.00: this amount will be given to the ERA-EDTA, on a yearly basis, exclusively for this purpose. 17) The winner of the Stanley Shaldon Award for young investigators will also receive three years of free ERA-EDTA Membership (junior membership). 18) The winner of the Stanley Shaldon Award for young investigators will also, automatically, become an ex-officio member of the Young Nephrologists Platform Board see appendix ) All the Award candidates must be promptly informed of their winning or losing this election immediately after the ERA-EDTA Council in which the election takes place. The ERA-EDTA President will prepare and send the letters regarding the above; finally the ERA-EDTA President will also be in charge of preparing the text regarding the winners of the annual Awards for the Annual Report as well as the specific section on the ERA-EDTA web-site regarding this matter. AWARD PROTOCOL 1) The ERA-EDTA Award(s), the Diploma(s) and the prize will be given during the Welcome Ceremony of the ERA-EDTA Congress by the ERA-EDTA President. 2) This will be done after the speeches of the Local Congress President and the ERA-EDTA President, and, therefore, before the Opening Lecture(s). 3) The ERA-EDTA President will give all the Awards the Diplomas and the prizes after a short description of the reasons behind the selection of the winner. 4) The reasons for giving the Award to a specific person will be drafted by the Award Committee and confirmed by the Council, as described in the Award Regulations.

5 IMPORTANT. All Award winners should be invited, with their accompanying persons, to the President s Dinner that is held during the Congress when the Award is granted to them. (Last update: Council Meeting Innsbruck (Austria), October 11-13, 2015).