The County Commissioners meeting was called to order in their meeting room at 9:00am. All members were present.

Transcription

1 January 7, 2013 The County Commissioners meeting was called to order in their meeting room at 9:00am. All members were present. (1) Board Reviews and Reports - Items discussed were: Meetings and meeting dates for North Pend Oreille County Chamber, Newport Chamber and Board and Newport City Council. Also discussed were this week s schedules for the Board and meetings of the Planning Commission, Youth Task Force, Safety Committee, Facilities Group and Civil Service. Human Resources Coordinator Shelly Stafford discussed employee medical insurance and the Insurance Committee. Also discussed was the County s Safety Program. K. Skoog reported on the Parks Board Workshop she attended on January 5, 2013, noting they are identifying 2013 goals and updating the Parks Plan. K. Skoog noted the next Park Board meeting will be January 16 th at 2:00p.m. (2) EXECUTIVE SESSION - Prosecutor Tom Metzger requested an executive session to discuss litigation pursuant to RCW (i) for 30 minutes from 10:30 a.m. to 11:00 a.m.. Also present was S. Stafford. (3) Prosecuting Attorney Tom Metzger discussed the Public Records Act, the replacement for Senator Morton; sale of county properties, reservation of rights on properties that belonged to the County in the past, limited access of a property on Hwy 211 and snow plowing of properties owned by other governmental entities. (4) The Board recessed for lunch. (5) Public Hearing Revision to Emergency Load Limitations on County Roads. Hearing was opened and notice was read. Present were: Public Works Director Sam Castro, County Engineer Don Ramsey, Engineering Technician Tom McCaffrey and a number of the public, including Janelle Atyeo from The Miner. Testimony by staff and the public was heard. Hearing was closed. Motion was made by S. Kiss to approve the resolution amending the load limitations on County roads. Motion was seconded by K. Skoog and passed unanimously. RESOLUTION NO , COMMISSIONERS RECORDING (6) Public Hearing - Surplus Vehicles. Hearing was opened and notice was read. Present were S. Castro and D. Ramsey. Also present was Janelle Atyeo of The Miner. D. Ramsey discussed his recommendation to surplus two 2006 Crown Victoria Sheriff vehicles, noting the proceeds will be deposited into the ER&R fund. Hearing was closed. Motion was made by K. Skoog to approve the resolution to surplus the vehicles as recommended. Motion was seconded by S. Kiss and passed unanimously. RESOLUTION NO , COMMISSIONERS RECORDING (7) D. Ramsey discussed risk management, arranging for a planning session, preparation of an annual report and the Washington Counties Risk Pool. Also discussed was the need to work on an agreement with the Fair Board regarding risk management. Present was Janelle Atyeo from The Miner. Commissioners Minutes, January 7, Initial Page 1 of 5

2 (8) S. Castro discussed the Solid Waste Advisory Board and the participation of a County Commissioner, noting the Advisory Board meets quarterly. Present was Janelle Atyeo from The Miner. (9) Community Development Director Mike Lithgow provided his monthly report. Also present were: S. Castro, D. Ramsey and Janelle Atyeo from The Miner. D. Ramsey discussed Fir Lane and O Day s Sacheen Lake Addition, the adjacent boat launch and the designated right-of-way. There is no county road located on this right-of-way. M. Lithgow discussed property owners access issues with this boat launch and the public access area. M. Lithgow presented New World reports showing permitting activity. Also discussed was the Parks Board Workshop and project goals. M. Manus discussed snowplowing and Park Board funds availability for snowplowing. K. Skoog indicated she will contact S. Nicholas for the determination of the Park Advisory Board. S. Kiss discussed use of the parking area at Sweet Creek. (10) District Court Judge Philip Van De Veer introduced District Court Administrator Rachel Johnson and presented for Board approval an interlocal governmental contract with the City of Newport for District Court Services. Motion was made by K. Skoog to approve the Interlocal Governmental Contract Between the City of Newport and Pend Oreille County for District Court Services. Motion was seconded by S. Kiss and passed unanimously. AGREEMENT NO , COMMISSIONERS RECORDING (11) EXECUTIVE SESSION. S. Stafford requested the session to discuss collective bargaining pursuant to RCW (4)(a) for 20 minutes from 4:00 p.m. to 4:20 p.m. (12) Motion was made by K. Skoog to continue the meeting to January 8, Motion was seconded by S. Kiss and passed unanimously. January 8, 2013 (13) The meeting continued and all members were present. (14) ITS Director Chad Goodhue met with the Board for a systems review, information and training workshop. (15) Treasurer Terri Miller discussed financial reports regarding Current Expense, noting the Treasurer s Office provides the Board weekly, monthly and annual reports. Also discussed were: cashflow, sales and use tax projects and receipts. Also present was Auditor Marianne Nichols. (16) Public Works Update - Commissioners Minutes, January 7, Initial Page 2 of 5

3 S. Castro discussed Non-Discrimination Agreement and his identification as the Title VI Coordinator, noting there are language requirements in contracts involving federal funds. S. Castro discussed the timber fund, timber harvest funds and noted the Community Development Director oversees Parks and Recreation. S. Castro presented a contract amendment to the Timber Sale Agreement regarding the Trimble-Loop Timber Sale. Motion was made by S. Kiss to approve the Contract Amendment #1 with Idaho Forest Group. Motion was seconded by K. Skoog and passed unanimously. CONTRACT NO , COMMISSIONERS RECORDING Roads S. Castro provided updates on snow and ice, grooming requests outside right-of-way in recreation areas and designated park areas, noting it is illegal to divert County Road funds for use on non-county roads. Also discussed were: Telephone Road inquiry resolved; Sandy Shores project identified in Six Year Transportation Plan working toward resolution; grant funds for Smallie Creek Fish Barrier Removal design only and a notice has been received indicating funds have been made available for the project. ER&R Discussed were: 2013 Strategic planning for the vehicle replacement schedule, implement inventory policy and practices, rented road grader has arrived. Buildings and Grounds Discussed were: Sheriff s building HVAC safety, noting replacement is imperative as currently weekly repairs are required. Motion was made by K. Skoog to approve the emergency purchase for the HVAC in the Sheriff s building, noting the funds will come from Capital Projects. Motion was seconded by S. Kiss and passed unanimously. (17) M. Nichols, Data Processing Coordinator Jill Shacklett, discussed recording fees for documents containing legal descriptions, including road and easement vacations. Also present were: T. Miller, D. Ramsey and S. Castro. S. Castro said he will work with the Auditor in the development of a policy. M. Nichols also discussed the need for a follow-up procedure on actions requested by departments and approved by the Board. Departments affected must be notified and a procedure needs to be developed to ensure there is follow-up.. (18) Consent Agenda - Motion was made by K. Skoog to approve the Consent Agenda. Motion was seconded by S. Kiss and passed unanimously. The Consent Agenda includes today s Agenda, the minutes of the Board s January 2, 2013 meeting and the following items: Investment Earnings: $8, PAYROLL CHANGE NOTICES: Treasurer: Nicole Dice, Deputy Accountant II/Tax Specialist $2,563.14, Step 1, effective 01/01/2013 County Clerk Carli Kirkwood, Longevity $35.00, effective 01/01/2013 Prosecutor Robin Harris, Deputy Prosecuting Attorney, $4,505.06, Step 1, effective 01/09/2013 Commissioners Minutes, January 7, Initial Page 3 of 5

4 Collective Bargaining Agreement By and Between Pend Oreille County and Teamsters Local 690, Counseling Services Employees AGREEMENT NO , COMMISSIONERS RECORDING Collective Bargaining Agreement By and Between Pend Oreille County and Teamsters Local 690, Courthouse and Hall of Justice Employees AGREEMENT NO , COMMISSIONERS RECORDING Collective Bargaining Agreement By and Between Pend Oreille County and Teamsters Local 690, Deputy Prosecuting Attorneys AGREEMENT NO , COMMISSIONERS RECORDING Non-Discrimination Agreement Population Under 100,000 Washington State Department of Transportation and Pend Oreille County Policy Statement AGREEMENT NO , COMMISSIONERS RECORDING Correspondence Sent: Rural Resources Governing Board Re-designation, Regular Representative: Karen Skoog; Alternate Representative: Mike Manus (19) Correspondence: R. McCroskey-4 th Quarter 2012 Public Defender Report Washington State Dept. of Natural Resources-SEPA Lead Agency & Mitigated Determination of Nonsignificance Pend Oreille County Fair Board January 8, 2013 Meeting Agenda; December 4, 2012 Minutes Northeast Tri-County Health District-Board of Health Meeting Bonneville Power Administration-January 2013 Journal (20) Clerk s correction to January 2, 2013 Minutes at Item (16): As of this date the Board approved for payment the following vouchers as listed and made available by the Auditor's Office: Salary and Claim Fund Fund Amount Current Expense $ 205, Arts Tourism & Recreation $ 7, Counseling Services $ 41, Fair $ 0.97 Park $ Road $ 79, Auditor s O&M $ 3, Emergency 911 Communications $ 71, Public Facilities $ 2, Solid Waste $ 4, IT Fund $ 8, IT Services $ 123,91 Total: $ 425, (21) As of this date the Board approved for payment the following vouchers as listed and made available by the Auditor's Office: Commissioners Minutes, January 7, Initial Page 4 of 5

5 Salary and Claim Fund Fund Amount Current Expense $ 22, Counseling Services $ 8, Park $ Road $ 5, Veteran s Assistance $ Extension Education $ Public Facilities $ 1, Solid Waste $ 2, Risk Management $ 13, Equipment ER&R $ 43, IT Services $ Sheriff s Trust $ 1, Total: $ 100, (22) K. Skoog was excused to attend a meeting of Youth Emergency Services. (23) Motion to adjourn was made by S. Kiss. Motion was seconded by M. Manus. Motion passed. ATTEST: s/ Clerk of the Board APPROVED: s/ Chair of the Board Commissioners Minutes, January 7, Initial Page 5 of 5